SharePoint Saturday Tampa, Enhancing SharePoint 2010 for the iPad
Enhancing SharePoint Search: Choosing the Right Solution for Your Business
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Enhancing SharePoint Search: Choosing the Right Solution for Your Business Josh Noble Author: Pro SharePoint 2010 Search [email protected] joshnoble @SurfRay A video recording of this webinar session can be found at: http:// surfray.com/resources/webcasts/427-enhancing-sharepo int-search-choosing-the-right-solution-for-your-busi ness.html www.surfray.com
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This expert webinar is hosted by co-author of Pro SharePoint 2010 Search, Josh Noble. During this webinar, Josh highlights the key reasons for selecting SharePoint 2010, Ontolica, or FAST for your enterprise search needs. During this webinar he also reviews key differentiators and benefits of each platform to help you plan for a migration or upgrade. Agenda: The Functionality Map Key benefits to upgrading to SP2010 from MOSS 2007 Key benefits to upgrading to Ontolica Key benefits to FAST Search Server for SharePoint
Transcript of Enhancing SharePoint Search: Choosing the Right Solution for Your Business
Enhancing SharePoint Search: Choosing the Right Solution for Your Business
Josh NobleAuthor: Pro SharePoint 2010 Search
[email protected]@SurfRay
A video recording of this webinar session can be found at:http://surfray.com/resources/webcasts/427-enhancing-sharepoint-search-choosing-the-right-solution-for-your-business.html
www.surfray.com
Enhancing SharePoint Search: Choosing the Right Solution for Your Business
Agenda• The Functionality Map • Index Capacities• Solution Overviews
– SharePoint Foundation 2010– Search Server Express 2010– Search Server 2010– SharePoint 2010– Ontolica for SharePoint– FAST Search Server 2010 for SharePoint
• Q&Awww.surfray.com
Index Capacity
300,000
10 Million
100 Million
1 Billion
w/ SQL Expressw/ full SQL
Benefits• Free with Windows Server 2008!• Document Management, Team Workspaces, Blogs, Wikis• A great development platform with rich APIs• Most search features and crawl schedules are configured
automatically
Drawbacks• Only allows 1 search service application• No custom properties, query suggestions, refiners, MySites,
social search, etc. • Very limited business intelligence dashboards• Missing some BCS features limiting crawls of external content
Look at this if your business:• Is small but you have Windows Server 2008 or later• Wants a cost effective alternative to messy file shares• Wants to collaborate on documents • Wants to create a company blog• Wants to read and write content to external content sources
• Search on external content • Profile pages & People Search• Searches scoped beyond the site-
collection level• External data in workflows• Rich client integration
• Search more than 10 million items• An easily customizable public website• A variety of business intelligence
Not a good solution for business that needs:
Look at this if your business:• Is small but you have Windows Server 2008 or later• Wants a cost effective alternative to messy file shares• Wants to collaborate on documents • Wants to create a company blog• Wants to read and write content to external content sources
• Search on external content • Profile pages & People Search• Searches scoped beyond the site-
collection level• External data in workflows• Rich client integration
• Search more than 10 million items• An easily customizable public website• A variety of business intelligence
Not a good solution for business that needs:
ADD SEARCH SERVER
EXPRESS!
Benefits• Free with Windows Server 2008!• Support for scopes, custom properties, shallow refiners, query
suggestions, and query federation• Easiest way to improve Foundations or WSS 3.0• Read and write content to external LOB systems
Drawbacks• Only allows 1 search service application• No MySites or social search• No multi-tenant hosting• Missing some BCS features
Look at this if your business:• Is small but you have Windows Server 2008 or later• Want to quickly improve SharePoint Foundations or WSS 3.0
search• Read and write content to external content sources
Not a good solution for business that needs:• People search• Search more than 10 million items• Multi-tenant hosting• Taxonomy integration
Benefits• Scalable across multiple server for redundancy,
capacity, and performance• Scales to approximately 100 million items
Drawbacks• Same user side feature limitations as SSX2010• No multi-tenant hosting
Look at this if your business:• Needs a very scalable search deployment to search large farms
and content sources• Is happy with SharePoint Foundations but needs a more robust
search engine
Not a good solution for business that needs:• People search• Search more than 100 million items• Multi-tenant hosting• Taxonomy integration
Benefits• MySites, profile pages, social tagging, and social search• Managed Taxonomy Integration • Scalable across multiple server for redundancy, capacity, and performance• Multi-tenant hosting• Ability to read and write to almost any external content source using the
BCS• Full business intelligence suite
Drawbacks• Features on web parts cannot be audience targeted (entire web parts
can with limitations)• No document Previews• Missing some industry standard user interface features in search
Look at this if your business wants:• A robust content management and collaboration platform• To utilize your people’s skills through social networking• To read and write content to almost any external content source• A great development platform • Great management dashboards and analytics
Not a good solution for business that needs:• Search more than 100 million items• Easy customization with out code• Document Preview• Audience targeted search experiences
Partial Word Search
New Refinement Panel
All Sites Search
People Search
Contact Card
Authored Content
People Related Refiners
Analytics
2010
Benefits• Deep refiners with result counts• Quick Filters and Grouping• First-page and full document preview of search results and document libraries• Hit highlighting on document previews• Configurable Actions on Search Results• Audience targeting for all web parts and search suggestions• Customization without programmingDrawbacks• Relies on SharePoint’s native search index so you must be able
to access the content through SharePoint (not a problem if you are comfortable with the BCS)
2010
Look at this if your business wants:• To improve the user experience in search and document libraries using
your exiting infrastructure• to customize SharePoint search quickly without XML and XSL code• To create customized search experiences for audiences or sites• Add full document preview for over 500 file types to any SharePoint
platform including FAST
Not a good solution for business that needs:• Search more than 100 million items (unless you are adding Ontolica
Preview on FAST)• To access content sources that are inaccessible through
SharePoint’s BCS (I can’t think of any)
Search Center
Relevant Pages
Query Highlighting
Related Queries
Deep Refiners
Benefits• Extreme scalability to index billions of items• Full control over relevancy ranking model• Improved navigation• First page previews of DOCX & PPTX files. Full document
preview for PPTX files• Extreme flexibility for creating search-driven applications• Metadata extraction during indexingDrawbacks• Price• Requires both eCAL SharePoint license and additional servers• Only able to preview DOCX & PPTX files• Complex
Look at this if your business wants:• Crawl massive amounts of content• Design highly customized search-based applications• Full control over relevancy ranking model• Metadata extraction during indexing
Not a good solution for business that needs:• To stay within a limited budget• To preview documents other than .DOCX
and .PPTX (no PDF preview)• To only use existing infrastructure
Resolved with Ontolica Preview for FAST
Office Web Apps Preview
Deep Refiners
Enhancing SharePoint Search: Choosing the Right Solution for Your Business
Agenda• The Functionality Map • Index Capacities• Solution Overviews
– SharePoint Foundation 2010– Search Server Express 2010– Search Server 2010– SharePoint 2010– Ontolica for SharePoint– FAST Search Server 2010 for SharePoint
• Q&Awww.surfray.com
Q/A & Contact Details
Josh NobleAuthor: Pro SharePoint 2010 Search
[email protected]@SurfRay
www.surfray.com
Our SharePoint Search Video Webinars:www.surfray.com – see the Resources tab
Mikael Svenson – Tech and Mehttp://techmikael.blogspot.com/
Michal Pisarek – SharePoint Analyst HQhttp://www.sharepointanalysthq.com/
MSDN – Detailed definitions of each XML attributehttp://
msdn.microsoft.com/en-us/library/ff625183.aspx
Additional Resources
