Engineering Faculty Undergraduate Orientation 2013

Engineering UndergraduateOffice (EUGO)

Wayne Loucks, Associate Dean, Undergraduate, Engineering

FirstYear

Admissions

ExchangeAcademicIntegrity

Calendar/Program

Scheduling

Counselling

Advising

EUGOOneStop

Shopping

Admissions

(and

recruitment)

• It may take a village to raise a child, it takes a university to admit a first year class. Our admissions team gets support from:– Recruitment team (Faculty and University),– Departments (recruiting events as well as custom notes to

successful applicants)– Registrar’s office

FirstYear

Calendar/Program

Admissions

AcademicIntegrity

Counselling

Scheduling

Exchange

Advising

EUGOOneStop

Shopping

EUGO TeamDirector: Bill Anderson, Associate Director Phil Bezaire

and Admissions Officers Ally Morrow, Breean Belton (Mat Leave – Leigh Jackson, and Erin Smith

Firs

t Yea

r

FirstYear

EUGOOneStop

Shopping

Director: Ajoy OpalAssociate Directors:

Bill Owen andMary Robinson

Senior Demonstrators: June Lowe, Chris Rennick and Fiona Yiu

Support Team:Karen Dyck Admin Co-ordinator and

Liz Skibicki Scheduling and First Year Assistant

Students in all programs, except Architecture, Software and Systems, start 1A and 1B with advisors/support/ in first year team.

Scheduling

• Merged function: registrar’s office, EUGO and departmental office.

• Many active terms.

FirstYear

Calendar/Program

Scheduling

AcademicIntegrity

Counselling

Advising

Exchange

AdmissionsEUGOOneStop

Shopping

Associate Director Bill Owen and Scheduling and

First Year Assistant Liz Skibicki

Exchange

• We currently have exchange programs with 65 institutions, Stins and Stouts

FirstYear

Admissions

Exchange

AcademicIntegrity

Calendar/Program

Scheduling

Counselling

Advising

EUGOOneStop

Shopping

Director:Peter Roe

Exchange Admin Co-ordinatorCindy Howe

Calendar

and program

(and

overrides)

• How to change the content. Course content is the responsibility of the department, however the calendar process involves the department, EUGO, the library, the registrar`s office and the Senate.

• How to get a student into the course. Student enrolment: usually by blocks, but also course override forms.

FirstYear

Admissions

Calendar/Program

AcademicIntegrity

Counselling

Scheduling

Exchange

Advising

EUGOOneStop

Shopping

EUGO Calendar team: Administrative Manager Susan Key and Information

Support Co-ordinator Linda Beaulieu (plus)

Counselling

• Personal counselling is available both at EUGO as well as at NH.

• EUGO counsellors are part of the NH team, but located in Engineering and very knowledgeable about Engineering students

FirstYear

Admissions

Counselling

AcademicIntegrity

Calendar/Program

Scheduling

Exchange

Advising

EUGOOneStop

Shopping

Engineering Counselling TeamKristine Meier and

Cassie Smith (and perhaps TBA)

Academic Advising

• In addition to the advising by the first year team• In some way every member of EUGO is

responsible for aspects of student advising• However there is a special function ... Who to

ask when you have no idea who to ask!

FirstYear

Calendar/Program

Advising

AcademicIntegrity

Counselling

Scheduling

Exchange

AdmissionsEUGOOneStop

Shopping

Assoc. Dean Wayne LoucksAssoc. Dean Wayne ParkerAdmin. Manager Susan KeyStudent Services Advisors:

Shirley Lokker and Nancy Fritsch

Acade

mic integrity

andstuden

t discipline

FirstYear

Admissions

AcademicIntegrity

AcademicIntegrity

Calendar/Program

Scheduling

Counselling

Advising

EUGOOneStop

Shopping

• Two sides to the coin:• Student rights - Policy 70 (Grievance) and Policy

72 (Appeals) and• Student responsibilities - Policy 71 (Student

Discipline)

Associate Dean Wayne Loucks andAcademic Integrity Co-ordinator

Patricia Anderson

Student Responsibilities• Academic Integrity (Policy 71)• AccessAbility Services (

http://uwaterloo.ca/disability-services/)

• Be sure to include pointer to responsibilities web page on course information (EM) (http://uwaterloo.ca/engineering/current-undergraduate-students/academic-support/course-responsibilities )

Student Expectations and Rights

• Fair treatment and assessment (Polices 70 and 72)• Clear documentation Course Syllabus required!• Reasonable examination and study schedule. (See exam

regulations starting on page 1 .. EM). Note the rules on – late term tests– Due dates for assignments– Timing (page 6 and 7 of exam regulations) and– Religious constraints (page 7 of examination regulations)

• Predictable and clear schedule of term work and lectures, if a course has 3 Lectures per week, then that is what is expected.

• Fair treatment of their information (Policy 19: what is said to who and no posting of grades; possible care in returning assignments.)

Help• Department: Associate Chair and Chair• Faculty: Associate Dean (UG)• Engineering undergraduate office:

– First year (not for SWENG or SYDE):• Ajoy Opal (Director)• Bill Owen (Associate Director)• Mary Robinson (Associate Director)

– Exchange (Peter Roe, Director)– Counselling: (Kristine Meier or Cassie Smith)– Website: http://

uwaterloo.ca/engineering/current-undergraduate-students/academic-support and https://uwaterloo.ca/engineering/procedures-related-academic-offences-and-policy-71 (the faculty page in particular)

FirstYear

Admissions

ExchangeAcademicIntegrity

Calendar/Program

Scheduling

Counselling

Advising

EUGOOneStop

Shopping

Extra Material Location• Pointers to all of the material can be found

at: https://uwaterloo.ca/engineering/faculty-and-staff/new-faculty/new-faculty-support/new-faculty-orientation-information