eNGAS Enhancements Version 1.2.2

18 January 201118 January 2011 11

ITO, SSS, COA

eNGAS Enhancements Version 1.2.2


ITO, SSS, COA

eeNGAS Version 1.2.2NGAS Version 1.2.2NEW FEATURES AND NEW FEATURES AND

FUNCTIONALITIESFUNCTIONALITIES

MenuMenu Sub-menuSub-menu Enhancements/FeaturesEnhancements/Features

System System SetupSetup

Accounts Accounts ClassificationClassification

General Ledger General Ledger AccountAccountSubsidiary Ledger Subsidiary Ledger (SL) Account(SL) Account

Read-only access for Read-only access for usersusers

Read-only access for Read-only access for usersusersSL Deactivation (only SL Deactivation (only those without balances those without balances can be deactivatedcan be deactivatedDrag and drop sub-Drag and drop sub-accountsaccountsDrag and drop SLDrag and drop SLInsert new Sub-accountsInsert new Sub-accountsDelete Sub-accountsDelete Sub-accounts


ITO, SSS, COA


System System SetupSetup

Responsibility Center Responsibility Center (RC)(RC)Debtor/CreditorDebtor/Creditor

Supporting Documents Supporting Documents (SD)(SD)

Cash Flow EntryCash Flow Entry

Government Equity Government Equity EntryEntry

RC DeactivationRC DeactivationCombined list of debtors and Combined list of debtors and creditorscreditorsList of SDs was edited to List of SDs was edited to remove duplicate records.remove duplicate records.Includes only those SDs Includes only those SDs which are actually used by which are actually used by agencies.agencies.Automatic assignment of Automatic assignment of code when adding new SDcode when adding new SDDefines format of Statement Defines format of Statement of Cash Flowsof Cash FlowsDefines format of Statement Defines format of Statement of Government Equityof Government Equity




ITO, SSS, COA


TransactioTransactionn

Journal Journal Entry Entry Voucher Voucher (JEV)(JEV)

SL DetailsSL DetailsSub-account summarySub-account summaryAdd to ListAdd to ListImport from JEV TransactionsImport from JEV TransactionsTrapping/Blocking of SLs without Trapping/Blocking of SLs without specified due datespecified due datePrompt message if an RC is Prompt message if an RC is applicable to the succeeding applicable to the succeeding nominal accounts (old version only nominal accounts (old version only prompts when the first entry was prompts when the first entry was provided with RC)provided with RC)




ITO, SSS, COA

MenuMenu Sub-Sub-menumenu Enhancements/FeaturesEnhancements/Features

TransactioTransactionn

Journal Journal Entry Entry Voucher Voucher (JEV)(JEV)

Negative balance for cash and inventory Negative balance for cash and inventory accounts is not allowedaccounts is not allowedSelective selection of records (e.g., use Selective selection of records (e.g., use of Control key to select several non-of Control key to select several non-sequential records in the Search Engine)sequential records in the Search Engine)Default selection of fund for users who Default selection of fund for users who have access to one particular fund only have access to one particular fund only (e.g., R.A-General Fund). List of Funds (e.g., R.A-General Fund). List of Funds window is no longer shown.window is no longer shown.Details for multiple claims at different Details for multiple claims at different periods may be entered in the Particulars periods may be entered in the Particulars column of the SL detail data entry screen column of the SL detail data entry screen as well as in the Particulars column of the as well as in the Particulars column of the Index of Payment DetailsIndex of Payment Details




ITO, SSS, COA

MenuMenu Sub-Sub-menumenu Enhancements/FeaturesEnhancements/Features

TransactiTransactionon

JEV JEV Review Review and and ApprovalApproval

Added the following columns: Added the following columns: “Remarks” and “Last Remarks “Remarks” and “Last Remarks From”From”JEV Look-upJEV Look-upOption to show only those JEVs Option to show only those JEVs prepared by the user (logged in) prepared by the user (logged in) View SLView SLAdd NotesAdd NotesView NotesView NotesFiltering by UserFiltering by User




ITO, SSS, COA

MenuMenu Sub-menuSub-menu Enhancements/FeaturesEnhancements/FeaturesTransactioTransactionn

JEV Review JEV Review and Approvaland Approval

Forwarding Forwarding Balances/ Balances/ Closing of Closing of FundsFunds

Locking of ApprovalLocking of ApprovalJEV Date can be changed within JEV Date can be changed within specific month onlyspecific month onlyFunds (same book) can be edited Funds (same book) can be edited with trapping/blockingwith trapping/blockingClosing of Funds is now in Wizard Closing of Funds is now in Wizard type windowtype windowAdded security access login form Added security access login form where the user needs to log and enter where the user needs to log and enter his/her password his/her password Forwarding of AR/AP SLsForwarding of AR/AP SLs




ITO, SSS, COA


TransactionTransaction Generate Generate Depreciation Depreciation ScheduleSchedule

PPE items not included in PPE items not included in the depreciation for a the depreciation for a specific month can be specific month can be generated, thus, generated, thus, preventing the users in preventing the users in doing the manual doing the manual computation of computation of depreciationdepreciation

Transfer Transfer PPE PPE Accountable Accountable OfficeOffice

Tracks transfer of PPE Tracks transfer of PPE from old to new RCfrom old to new RC




ITO, SSS, COA


QueryQuery Journal Entry Journal Entry VoucherVoucher

Repair History of Repair History of PPEPPE

Searching by GL AccountSearching by GL AccountSorting by JEV No.; JEV DateSorting by JEV No.; JEV DateAdditional columns in the list of JEVsAdditional columns in the list of JEVs

– JEV DateJEV Date– Prepared byPrepared by– AmountAmount

Another filtering by “which prepared by”Another filtering by “which prepared by”

Additional columns for repair details Additional columns for repair details – Acquisition CostAcquisition Cost– Responsibility CenterResponsibility Center– PPE Repair by Date RangePPE Repair by Date Range

Allows viewing of details by double Allows viewing of details by double clicking the PPE itemclicking the PPE item




ITO, SSS, COA


QueryQuery Inventory ScheduleInventory Schedule

PPE SchedulePPE Schedule

Schedule of SL Schedule of SL BalancesBalances

Allows sorting of records by Code and Allows sorting of records by Code and DescriptionDescriptionAllows sorting of records by Code and Allows sorting of records by Code and DescriptionDescriptionAllows filtering of recordsAllows filtering of records

– Fully DepreciatedFully Depreciated– Over Depreciation (lapses of old Over Depreciation (lapses of old versions, no longer allowed in versions, no longer allowed in 1.2.2)1.2.2)– Not fully depreciatedNot fully depreciated– Not depreciableNot depreciable

Allows sorting of records by Code/ Allows sorting of records by Code/ DescriptionDescriptionOption to display RC (in nominal Option to display RC (in nominal accounts)accounts)




ITO, SSS, COA


QueryQuery Recorded Recorded Supporting Supporting DocumentsDocuments

Accountability Accountability Verification SlipVerification Slip

Summary of Summary of Income/ExpenseIncome/Expense

Schedule of Schedule of AR/APAR/AP

JEV PrintingJEV PrintingAllows display and printing Allows display and printing

Allows printing of report by:Allows printing of report by:–All employees/creditorsAll employees/creditors–All funds or booksAll funds or books–Date RangeDate Range

Allows selection of paper size for Allows selection of paper size for viewing/printingviewing/printing

Inclusion of column for “Not Yet Due” Inclusion of column for “Not Yet Due” accountsaccountsAllows selection of paper size for Allows selection of paper size for viewing/printingviewing/printingSpecific JEV liquidationSpecific JEV liquidation




ITO, SSS, COA


ReportReport Financial StatementsFinancial Statements

–Comparative Comparative Balance Sheet, Balance Sheet, –Statement of Statement of Income and Income and ExpensesExpenses–Statement of Statement of Cash FlowsCash Flows

Journal/LedgersJournal/Ledgers–General LedgerGeneral Ledger–Subsidiary LedgerSubsidiary Ledger

Selection of multiple funds/booksSelection of multiple funds/books

Option to include Option to include “Increase/Decrease” and “Percent” “Increase/Decrease” and “Percent” ColumnsColumns

Shrink ParticularsShrink ParticularsAllows filtering by:Allows filtering by:

–with balanceswith balances–with zero balancewith zero balance




ITO, SSS, COA


UtilityUtility Import/Export Cash Import/Export Cash FlowsFlows

Import/Export Import/Export Government EquityGovernment Equity

Account Account ConfigurationConfiguration

Performance Performance ReportReport

Facility to import/export Statement of Facility to import/export Statement of Cash Flows from/to Excel fileCash Flows from/to Excel file

Facility to import/export Statement of Facility to import/export Statement of Government Equity from/to Excel fileGovernment Equity from/to Excel file

Limited access to Limited access to With Subsidiary With Subsidiary AccountAccount

Printing of the Report per Book/FundPrinting of the Report per Book/FundIncludes Cancelled JEVsIncludes Cancelled JEVs




ITO, SSS, COA


UtilityUtility User Access by User Access by FundFund

Cash Accounts by Cash Accounts by FundFund

Activate Last Activate Last SearchSearch

Audit TrailAudit Trail

Limit Access of users by Fund (JEV Limit Access of users by Fund (JEV preparation)preparation)

Limit the Cash Accounts by FundLimit the Cash Accounts by Fund

Retain and show the last word Retain and show the last word searched in SEARCH facilitysearched in SEARCH facility

Audit Trail with option to print/clean up Audit Trail with option to print/clean up and creation of CSV Fileand creation of CSV File




ITO, SSS, COA


UtilityUtility OptionsOptions

Reopening of Reopening of BooksBooks

Archive/Restore Archive/Restore TransactionsTransactions

Month End Closing – setting up of Month End Closing – setting up of month/year-end datemonth/year-end dateAllows only preparation of JEVs after the Allows only preparation of JEVs after the set-up of dateset-up of date Books can only be reopened if there are Books can only be reopened if there are still JEVs that have to be preparedstill JEVs that have to be preparedAccess should only be given to the Chief Access should only be given to the Chief AccountantAccountantAdded security access login form where the Added security access login form where the user needs to log and enter his/her passworduser needs to log and enter his/her passwordFacility to archive/restore previous Facility to archive/restore previous transactions and retain at least two transactions and retain at least two consecutive years of transactions (for the consecutive years of transactions (for the generation of FS in comparative format)generation of FS in comparative format)




ITO, SSS, COA


UtilityUtility Archive/Restore Archive/Restore TransactionsTransactions

Option to restore JEVs for automatic closing Option to restore JEVs for automatic closing which are subject for Disapproval if there are which are subject for Disapproval if there are nominal accounts not included in the nominal accounts not included in the template (PFMS)template (PFMS)

OthersOthers Prompt message when the bond of an Prompt message when the bond of an accountable officer is about to expire or has accountable officer is about to expire or has expiredexpiredPrompt message on the “Due for Reorder” Prompt message on the “Due for Reorder” is now an option if need to be shown or not is now an option if need to be shown or not after logging in (eNGAS Setup) after logging in (eNGAS Setup)




ITO, SSS, COA

Modules that were excluded from Modules that were excluded from this version:this version:

JEV Details ModuleJEV Details Module

Forward AR/AP SL Forward AR/AP SL (included in the Forwarding Balance (included in the Forwarding Balance Module)Module)



18 January 2018 January 201111

1818

ITO, SSS, COA

18 January 2018 January 201111

1919

ITO, SSS, COA

eNGAS Enhancements Version 1.2.2

Documents

Transcript of eNGAS Enhancements Version 1.2.2