data that saves our world

ENFOS WebinarRemediation Enterprise Productivity: Get More Done

June 16 and 17, 2015

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Webinar Host – Lacey Orr

Lacey OrrAccount Representativelacey@enfos.comNaperville, IL ENFOS is a cloud software

platform that expertly manages all of the complexities of

remediation and decommissioning - from the

financial to the technical.

About Us

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Opportunity Statement Getting Organized Stop Relying on Email and Spreadsheets Picking the Right Tool for the Job Questions and Answers

Agenda

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Speaker Background – Roger Well

Currently leading customer deployments on over 100,000 projects and $10B in forecasts and transactions through the ENFOS enterprise platform

26 years of environmental remediation and decommissioning experience in various technical and managerial roles

Author of recent white papers: The Case for the Enterprise Environmental Liability

Management System Operational Risk Management for Environmental

Remediation Operational Excellence for Environmental

Remediation Programs M.B.A., Keller Graduate School of Management, Chicago M.S., University of Toledo (Hydrogeology) B.A., Monmouth College (Geology)

Roger Well, CPGExecutive Vice President & COOroger@enfos.comNaperville, IL

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Opportunity Statement

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What is Enterprise Productivity?

The collective amount of work accomplished by the organization, including suppliers, in relation to the

costs incurred during the same period

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Cost vs. Productivity

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Why Does Enterprise Productivity Matter?

Lowers the unit cost per some measure of output

Boosts employee and team satisfaction

Improves customer relations

It’s better than the alternatives – drastic cost cutting, job losses, etc.

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INPUTS Internal Costs & Resources (Labor, Management, Overhead) External Costs & Resources (Consultants, Contractors, Labs,

Waste, Legal, Energy)

OUTPUTS Projects (e.g., Case Load) and Milestones (e.g., Closures) Mass (Contaminate) Reduction Risk Reduction

– Business– Legal– Human Health & Ecological Systems

How is Productivity Measured in Remediation?

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Ask this Question Frequently

Based on your skills, experience, and knowledge, what activities and tasks will generate the most value

for the organization?

You should delegate or automate those functions that are not part of that answer

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Getting Organized

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Structure brings Familiarity Apply the old adages of productivity and time management

A place for everything and everything in its place – core platform w/ hierarchical structure

Get your desk in order – clean and simple design and user interface

Label, label, label – information categories / page sections

Create a pending file / inbox (do first things first) – dashboards and action lists

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Strive for Uniformity of Core Processes Software technology makes best practice processes

consistent and repeatable

Automated processes reduce manual effort, speed up workflow, and increase visibility / insight

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Smash Silos Communication and collaboration are stifled when silos are

allowed in the organization

This is true of people and technology

Almost half of CIO’s believe their business has too many applications (March 5, 2014, computerweekly.com)

Consolidation and elimination of ad-hoc systems and processes generally results in more value without cost increases

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Stop Relying on Email and Spreadsheets

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The Over Use of Email Email should support your workload, not hinder it or drive it

Email is not task management, does not connect to other related tasks, and is difficult to prioritize

Email communication is not a permanent or long-term record

Email is organized for the individual, not the enterprise

Email is not as secure as a hardened business application

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The Email Alternative

Document and file transfer through a business application

Use email for alerts and notifications of process steps, necessary actions/tasks, and reminders but let the workflow application do the sending (not a person)

Utilize bulk data importing wherever possible (e.g., 100 invoices with details in one import file versus multiple emails and multiple attachments)

Track and manage notes, history, chronology, decisions, and other issues using an electronic notebook within the business application

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Kick the Spreadsheet Habit Error prone with data integrity issues - rework

Versioning control issues - multiple versions of the truth

Rollups are time consuming – low value activity

History and audit trail challenges – wasted effort to gather

Great for individuals, weak for enterprises – not standard

Weak organizational-wide analytics – poor knowledge

Require redundant data entry if used as front-end to the ERP system (e.g., SAP, Oracle Financials, PeopleSoft, etc.) – wasted effort

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The Spreadsheet Alternative

Cloud-based spreadsheets

Grids (spreadsheet like) within business applications

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The Right Tool for the Job

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Remediation is a Complex Service

Unlike any other business function in the organization

Outsourced to specialty consultants and contractors

High levels of project and portfolio uncertainty

Long lifecycles

Legal, Public Relations, Brand, and Regulatory risks

Does not fit within the traditional business models of construction, capital projects, maintenance, or commodity services/products

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Remediation

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Expert System for the Remediation Business Function A unique business requires a unique solution

Generic solutions for each core process area would result in same technology and knowledge silos that legacy systems created (e.g., Reserve Management, Contract Management, Quote/Proposal Management, Purchase to Pay, Environmental Data, GIS/Mapping, Auditing, Permits, Document Management, etc.)

The backend ERP / Accounting system will never work for Remediation, it’s too generic and rigid

Real productivity gains can and have been achieved (10 to 15 percent per year in cost reductions while increasing outputs)

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Business Capability Assessment (Situational Analysis w/ External Benchmarking)

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Thank You for Attending

For follow-up, please contact:

Lacey Orr(630) 689-0220 x17

lacey@enfos.com

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Questions and Answers