Endstate Aci

Canada Border Services Agency

eManifest End State

Canada Border Services Agency

eManifest End State

ESPN Working GroupToronto – August 16, 2007

ESPN Working GroupToronto – August 16, 2007

ACI – Pre-Arrival Transmission Requirements

Risk-based, automated targeting against electronic carrier and cargo information transmitted before goods arrive in Canada, in order to detect high-risk shipments containing contraband or posing a threat to health, safety, and/or national security.

Part of Canada-U.S.- Mexico commitment towards collective security and economic prosperity.

April 2004: mandatory electronic, pre-arrival receipt and risk assessment of cargo and conveyance information from marine carriers for goods imported from offshore and transported by marine vessels

PHASE I

June 2006: mandatory electronic, pre-arrival receipt and risk assessment of cargo and conveyance information from air carriers and trans-border marine carriers

PHASE II

Highway and rail conveyance information;

Highway and rail cargo information;

Freight forwarder secondary cargo information in all modes;

Crew information in all modes;

Importer admissibility information in all modes

PHASE III - eManifest

eManifest – Link To Advance Commercial Information (ACI)

Carriers will provide electronic cargo and conveyance / crew information as follows:

Freight forwarders will provide electronic secondary / supplementary cargo information as follows:

Importers will provide electronic admissibility information as follows:

CBSA validates, risk assesses shipment, and

makes admissibility or

examination recommendation prior to arrival in

Canada

Air

4 hours prior to

arrival or at departure

4 hours prior to


4 hours prior to


Highway

1 hour prior to arrival



Rail

2 hours prior to arrival



Marine

24 hours prior to loading



CBSA

Freight Forwarder

Importer / Broker

Physical Border

Prior To Arrival Arrival

Warehouse Examination

PIL

PIL

Cargo, Conveyance, Crew

Entry / exam Decision

Confirmation Confirmation

US CBP

Post Arrival

Secondary Cargo

Admissibility Data

Confirmation





Confirmation of In-transits

eManifest / ACI End State

Web Portal Option

Web Portal Option

Web Portal Option

Carrier

BusinessIntelligence

eManifest End State Processes – HighwayC

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PR

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Before Border At Border After Border

NE

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Data provided to CBSA officer as shipment reaches border

CBSA Officer conducts risk assessment of information available on hand and determines whether further assessment of shipment is required

Warehouse examination based on information provided and information on hand

Low HighLow HighLow High

At least one hour prior to arrival data transmitted to CBSA

Within one hour CBSA electronically confirms receipt of data, conducts automated risk assessment of shipment and determines if further review by an officer is required

Make entry / examination recommendation

Low High

Data to enhance ability to target, screen, and detect trends and patterns

Compliance management activities will be conducted to monitor data quality, etc

Automated management reports will be generated to monitor program effectiveness and results

Post release trade verifications

Low High

Shipment / crew data confirmed, linked to previously sent risk-assessed data, decision

Examination (if required)

Low High

No requirement for electronic pre-arrival data

Risk assessment performed on this data

Post release trade verifications

eManifest End State – IT Prerequisites and Capacity

Electronic Reporting

NotificationSystem

Automated RiskAssessment

Passage

InternetPortal

PA

SS

AG

E

Data Warehouse / Business

Intelligence

DA

TA

Compliance Management and

Reporting

IT Prerequisites

ITR

ISK

RE

PO

RT

ING

Benefits:

Each line of business (i.e People or Commercial) will be able to develop, test and

implement systems changes and upgrades independently, allowing CBSA to meet

its business objectives and commitments, by reducing time to market.

The IT Pre-Requisites for SPP will reduce the level of complexity of systems

integration within CBSA.

Description: Aimed at identifying and addressing issues within the current systems development

process and infrastructure, including CBSA’s testing methodology and configuration, with the overall goal of improving the time to market and independence between lines of business, while maintaining service level objectives and quality expectations.

There will be a significant increase in processing requirements with eManifest including upgrades to hardware, CPU, memory and datastorage to support eManifest.

The current model for systems development and implementation is highly integrated, hampering the delivery of new functionality. Lines of business cannot independently schedule and implement software releases.

eManifest End State – Electronic Reporting

Description:

Entirely electronic reporting environment in which carriers, freight forwarders, brokers, and importers will electronically transmit information related to conveyances, cargo, crew and importer admissibility data.

Benefits: Paperless transactions.

Less time spent at physical border.

CBSA can target high risk more effectively.

Ensures information to / from CBSA in a timely manner.


NotificationSystem


Passage

InternetPortal

PA

SS

AG

ED

AT

A


Reporting

IT Prerequisites

ITR

ISK

RE

PO

RT

ING


Intelligence

eManifest End State – Notification System

Description:

The electronic confirmation of receipt of data from trade chain partners

will be enhanced to include messages such as, status notifications,

event reporting, requests for information, hold notices

and notification to proceed to the border.

Benefits:

Encourages better communication between trade chain partners.

CBSA provides electronic tools for those responsible for providing pre-arrival information so that the carrier will know at what point they can advance to the border .

The notification system will provide a more transparent and informed border clearance process.


NotificationSystem


Passage

InternetPortal

PA

SS

AG

ED

AT

A


Reporting

IT Prerequisites

ITR

ISK

RE

PO

RT

ING


Intelligence

eManifest End State – Automated Risk Assessment

Description:

Automated risk assessment of all electronic data. eManifest risk assessment will enable examination or admissibility decisions to be made before any shipment arrives in Canada. Changes are being undertaken to:

Sustain risk assessment processing within reduced timeframes;

Allow for the concurrent risking of multiple records;

Risk assess importer admissibility information;

Enhance user screen displays; and,

Ensure capability to meet sharp increase in volumes and short turnaround times that exist in highway and rail modes.


NotificationSystem


Passage

InternetPortal

PA

SS

AG

ED

AT

A


Reporting

IT Prerequisites

ITR

ISK

RE

PO

RT

ING

Benefits: CBSA will increase its ability to target, screen, and detect patterns and trends

Pushes out borders by risk assessing information prior to arrival

Aligns resources with high risk shipments –effectively facilitating entry of low risk shipments

Integrates admissibility of driver/crew


Intelligence

eManifest End State – Internet Portal

Description:

A secure, and widely accessible option for clients to connect with the

CBSA: Clients will be able to submit electronic information to the CBSA,

query and verify status of shipments.

Benefits:

Supports trade community’s ability to report and track shipments.

Establishes the foundation for Single Window & Account based processing.

A mechanism for trade chain partners to communicate with CBSAbefore they arrive at the border.


NotificationSystem


Passage

InternetPortal

PA

SS

AG

ED

AT

A


Reporting

IT Prerequisites

ITR

ISK

RE

PO

RT

ING


Intelligence

eManifest End State – Passage

Description:

An integrated system for officers working at the Primary Inspection Line

(PIL) that will provide them with a streamlined, user-friendly interface for

border processing that will enable more informed decisions by the Border

Services Officer.

Benefits: Integrates existing systems- improves processing times.

Supports valuable capacity of displaying driver pictures (Picture in Booth) to confirm the identity of drivers participating in the Free and Secure Trade (FAST) Driver Registration Program.

Supports enhanced usability by reducing the number of screens and passwords (single logon) thereby reducing sign in time and expediting the clearance of low-risk shipments.

Interoperable with Transponders /Smart Card technologies.


NotificationSystem


Passage

InternetPortal

PA

SS

AG

ED

AT

A


Reporting

IT Prerequisites

ITR

ISK

RE

PO

RT

ING


Intelligence

eManifest End State – Data Warehouse / Business Intelligence

Description:

A Data Warehouse, which is a collection of CBSA information from various

operational databases, will be designed to gather, store, analyze, and manage a

substantial volume of information for the purpose of creating business intelligence.

CBSA will use Business Intelligence to make logical and relevant risk assessment

decisions from collected information.


NotificationSystem


Passage

InternetPortal

PA

SS

AG

E


Intelligence

DA

TA


Reporting

IT Prerequisites

ITR

ISK

RE

PO

RT

ING

Benefits:

Will better position CBSA to make, more accurate and effective risk assessment

decisions.

Data will be housed and managed to provide the performance and flexibility needed

to satisfy complex queries across the large amounts of data required for optimal

risk assessment.

Historical capability of Business Intelligence will allow CBSA to use data for

analysis purposes, enabling effective targeting decision-making.

eManifest End State – Compliance Management and Reporting

Description: CBSA requires tools and processes to measure the overall performance

of clients and to ensure their compliance with CBSA requirements:

Monitor client activities and relationships to determine levels of compliance and manage

risk;

Monitor integrity of trade data by ensuring that data rejects are low, errors are not

recurring, data submitted is accurate, and data changes received are timely and are not too

numerous;

Produce a client’s performance history to users who are involved in compliance or risk

assessment; and,

Monitor program effectiveness.


NotificationSystem


Passage

InternetPortal

PA

SS

AG

ED

AT

A


Reporting

IT Prerequisites

ITR

ISK

RE

PO

RT

ING

Benefits:

Program monitoring is critical to the ongoing enhancement of processes, programs and

systems.

Performance history will be useful for clients as a means to improve compliance.

Post-release trade verifications and compliance and program monitoring will meet the

CBSA provision of supporting security and safety, verifying the accuracy and compliance

of client data.


Intelligence

DRAFT

eManifest DeploymenteManifest Deployment

200820072006 2009 2010 2011


NotificationSystem


Passage

InternetPortal

PA

SS

AG

E

Data Warehouse

DA

TA

Business Intelligence and

Reporting

IT Prerequisites

ITR

ISK

RE

PO

RT

ING

In TransitFreightForwarder Highway Importer Rail Marine /

Air Crew

Integrated PIL

Front Counter/Secondary

Data Warehouse

Advanced Analytics

Spring 2008

Fall 2009

Spring 2011

eManifest - Proposed Deployment Plan

Transponders

Deployment 1 OverviewDeployment 1 Overview

EDI Highway Carrier Reporting

Intransit Highway Pilot

Internet Portal

Passage

Key Features of Deployment 1

EDI Data ElementsEDI Data Elements

August 16, 2007August 16, 2007DRAFT

EDI Highway Reporting

Deployment 1

EDI Highway Reporting

Deployment 1

OverviewOverview

• Method of Communicating with CBSAMethod of Communicating with CBSA• CBSA Internet Portal CBSA Internet Portal • Process FlowProcess Flow• Data Elements – Current StatusData Elements – Current Status• Data Elements Tomorrow – SummaryData Elements Tomorrow – Summary• EDI Highway Cargo Report A8A (309)EDI Highway Cargo Report A8A (309)• Key Design IssuesKey Design Issues

Method of Communicating with CBSAMethod of Communicating with CBSA

The Trade community has multiple ways of transmitting The Trade community has multiple ways of transmitting electronic data:electronic data:

•ANSI X.12 (American National Standards Institute)•UN/EDIFACT (United Nations / Electronic Data Interchange For

Administration, Commerce and Transport)

Direct Connect

Service Provider

Value Added Network (VAN)

Customs Automated Data Exchange

Customs Internet Gateway

Web Portal

EDI Mapping Standards

• Requirements are being developed in Requirements are being developed in consultation with CBSA sponsor branches and consultation with CBSA sponsor branches and external stakeholders. external stakeholders.

– CarriersCarriers• Builds on existing EDI Highway Datasets Builds on existing EDI Highway Datasets

– Freight forwarders Freight forwarders • Builds on existing EDI Supplementary data reported in Builds on existing EDI Supplementary data reported in

Marine modeMarine mode

– ImportersImporters• Builds on EDI PARS data setsBuilds on EDI PARS data sets

Data Elements – Current StatusData Elements – Current Status

Highway Cargo Report A8A (309)- Canadian EDI Highway MAP

Carrier prepares electronic cargo reports

Carrier prepares electronic conveyance & crew report

Carrier/service provider transmits data to the CBSA

Importer/Broker submits EDI Data

CBSA acknowledges receipt of information and sends notification

Carrier approaches the border

Driver presents bar-coded lead sheet to BSO

Cargo is arrived, PARS flips to released

Release notification sent to trade partners

Process Flow

Process FlowC

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roke

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Pro

vid

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Start

Prepares electronic

cargo reports

End

Prepares electronic conveyance and

crew reports

Acknowledge receipt of information

and send notification (RNS)

Cargo is arrived, PARS flips to

released

Submit EDI PARS

Approach the border

Transmit data to CBSA

Present bar-coded lead sheet to

BSO

RNS sent to trade partners

Additional Highway Data Elements - Cargo

Cargo

· Consolidated Freight Indicator· Filer Code (Broker Download)· Several “new” named parties· Hazmat Contact

Additional Highway Elements - Conveyance

1. Equipment registration numbers· Tractors· Trailers· Containers· Trucks

Conveyance

OR

1. Enhanced Equipment Type Identifiers· FT - Flatbed Trailer

2. Additional Equipment Identifiers· Vehicle Identification Number (VIN)· DOT numbers· Equipment initials and numbers

3. Empty/Loaded

Additional Highway Data Elements - Crew

Crew/Passenger

· Crew Registration Numbers (Portal)· Name· Gender· DOB· Address· Citizenship· Travel Document

Level of Harmonization

Timing / Notification

Broker Download/Secondary Notify Party

Intermodal movements – flying trucks

Key Design Discussion Points



Internet Portal Internet Portal

Overview

Portal Deployment OnePortal Deployment One• Internet Portal RegistrationInternet Portal Registration• Submitting Trade DataSubmitting Trade Data• Maintaining User Information in the Internet PortalMaintaining User Information in the Internet Portal• Notices to Internet Portal UsersNotices to Internet Portal Users• Client Support for the Internet PortalClient Support for the Internet Portal

Internet Portal Internet Portal o Benefits and ImpactsBenefits and Impacts

Internet Portal Future BuildsInternet Portal Future Builds

Internet Portal Registration

Users of the Internet portal will follow a three step registration process to gain Users of the Internet portal will follow a three step registration process to gain access to the portal. access to the portal.

Step 1Step 1

• CBSA will authenticate the applicant. CBSA will authenticate the applicant.

• Users will need to be give their authentication logon id before they can Users will need to be give their authentication logon id before they can complete the Internet Portal Registration process.complete the Internet Portal Registration process.


Step 2Step 2

• Upon receiving an log in identification, the account owner will need to Upon receiving an log in identification, the account owner will need to enter some personal information as; Name, DOB, Business e-mail enter some personal information as; Name, DOB, Business e-mail address, Business Phone #, Fax # etc. address, Business Phone #, Fax # etc.

• The account owner will then need to enter information such as; Company The account owner will then need to enter information such as; Company Name, Company Address, Business Type, Client Identifier (ex. carrier Name, Company Address, Business Type, Client Identifier (ex. carrier code), etc.code), etc.

• Once the information is transmitted to CBSA access to the portal will be Once the information is transmitted to CBSA access to the portal will be determined. determined.


Step 3Step 3

To be provided full access to the Internet portal, the account owner must To be provided full access to the Internet portal, the account owner must complete testing with client support. complete testing with client support.

Testing will include: submitting a manifest, submitting a change, and then Testing will include: submitting a manifest, submitting a change, and then deleting a manifestdeleting a manifest

When testing is complete, the account owner will have full access to Portal When testing is complete, the account owner will have full access to Portal functionsfunctions

Steps for Submitting Trade Data

In line with the proposed eManifest deployment plan, the Portal will allow carriers to In line with the proposed eManifest deployment plan, the Portal will allow carriers to submit the following types of trade documents within the prescribed time frames: submit the following types of trade documents within the prescribed time frames:

• Complete Manifest (cargo + conveyance at once)Complete Manifest (cargo + conveyance at once)• Highway CargoHighway Cargo• Highway Conveyance (including Crew)Highway Conveyance (including Crew)

Data elements for reporting will be the same as reported by EDI filers.Data elements for reporting will be the same as reported by EDI filers.

There will be a function to allow un-submitted (draft) documents to be saved for There will be a function to allow un-submitted (draft) documents to be saved for continuing later.continuing later.

Submitting Overview

BUC 2: Submitting Trade Data Through the Internet Portal – Summary Flow

Po

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BS

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cco

un

t U

ser

Start Submit trade data

Submission errors?

Function code

Submitted trade data processed

Correct errors

· Original· Ammended· Cancellation

· Company· Manifest· Cargo· Conveyance

End

Yes

No

Maintaining User Information in the Internet Portal

Within each Portal account there will be the ability for users to:Within each Portal account there will be the ability for users to:

Add and maintain the following types of Lookups Add and maintain the following types of Lookups

• Equipment, Crew, Conveyance, Commodity and PartyEquipment, Crew, Conveyance, Commodity and Party

Read, print and delete System Messages sent from the CBSA in their Read, print and delete System Messages sent from the CBSA in their ‘System Message’ box.‘System Message’ box.

Have access to a links pageHave access to a links page

The Internet portal will provide a 2-step notification process for The Internet portal will provide a 2-step notification process for submitted data.submitted data.

• The first notification will be an acknowledgement that will confirm to The first notification will be an acknowledgement that will confirm to the user that the CBSA system has received their submission. the user that the CBSA system has received their submission.

• The second notification will be a status report. The second notification will be a status report.

1st Notification 2nd Notification

Accept

Reject

Acquit

CBSA has received your submission

Client Support for the Internet Portal

Internet portal users will be able to contact the client support office via Internet portal users will be able to contact the client support office via telephonetelephone

Users will also have 2 online help features; Users will also have 2 online help features;

• A general help feature that the user can access regardless of where they are A general help feature that the user can access regardless of where they are in the portal. in the portal.

• Each field will have a question mark at the end of it where the user can click Each field will have a question mark at the end of it where the user can click on it to get help filling out that certain field. on it to get help filling out that certain field.

Internet Portal

Key Benefits of Deployment OneKey Benefits of Deployment One

• The CBSA Internet portal will provide access for Highway carriers to voluntarily The CBSA Internet portal will provide access for Highway carriers to voluntarily submit eManifests and manage account datesubmit eManifests and manage account date

Key ImpactsKey Impacts

• Demonstrates commitment to move to a paperless environment. Demonstrates commitment to move to a paperless environment.

• An option for all carriers, including small and medium sized companies, to submit An option for all carriers, including small and medium sized companies, to submit electronic trade data to CBSA.electronic trade data to CBSA.

• Develop the framework and infrastructure for next iteration of eManifestDevelop the framework and infrastructure for next iteration of eManifest

Internet Portal Future Builds

Queries and Reports Queries and Reports

Submitting Secondary Cargo informationSubmitting Secondary Cargo information

Importer Admissibility ReportingImporter Admissibility Reporting

Reporting in other modesReporting in other modes



Highway PassageDeployment OneHighway PassageDeployment One

Background

What is Highway Passage?What is Highway Passage?

New tools for Border Services Officers to facilitate processing New tools for Border Services Officers to facilitate processing goods and people at Ports of Entry.goods and people at Ports of Entry.

Passage includes the following components, which will be Passage includes the following components, which will be deployed in multiple phases:deployed in multiple phases:

– First Point of Arrival ProcessingFirst Point of Arrival Processing

– Front Counter ProcessingFront Counter Processing

– Secondary ProcessingSecondary Processing

– Inland Arrival ProcessingInland Arrival Processing

– Management ReportingManagement Reporting

Endstate Aci

Business

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