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End User Training Manual

for

SAP PM – Plant Maintenance

Process Name: Break down Maintenance

Process No: TRF/EPM/3.0

Control Copy No: TRF/EPM/3.0/

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Doc Version Description Prepared by Date Reviewed by Approved by 00 Original Palani Dorai 18.12.2009

Project: MISSION SURE

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Introduction

Enterprise Plant Maintenance process in TRF has the following business processes.

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�� Preventive Maintenance process �� Equipment Calibration processes ��

!� ��!�� Unplanned / Breakdown Maintenance processes ��

"� ��"�� External services processes ��

#� ��#�� Reconditioning / Shutdown processes.

For each of the above processes, there are separate End User Training Manuals are available This document covers sl. No. 3. Of the above list, that is Unplanned / Breakdown Maintenance Process.

This End User Training manual on Unplanned / Breakdown Maintenance Process

consists of the following sequence of sub-processes

1. Creation of Notifications – transaction Code IW21 2. Changing the PM Notifications – Transaction Code IW22 3. Create Breakdown maintenance Order for Notification – Transaction code IW34 4. Changing the maintenance Order – Transaction Code IW32 5. PM Order Confirmation – Transaction code IW44 6. Change PM Notification – Transaction Code IW22 7. Change Order – Transaction Code IW32


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1. Create Notification - Transaction code IW21

Procedural Steps

Purpose

• Creating Notifications

Transaction Code IW21

Navigation: SAP Easy Access > Logistics > Plant maintenance > Maintenance Processing > Notification > IW21 – Create (General)

Procedure

Enter the Transaction code IW21 in the command field as shown in the screen below

Or go as per the navigation shown below and click IW21 – Create (General)


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Press <Enter> or click on the check mark icon in the top left side corner of the Screen, the following screen will appear


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In the above screen, click on the Notification Type field, a drop down icon appears at the end of the field, and click on this field to get the drop down list (see below screen)

And select and double click on the Notification Type “M2”, to get it populated on the screen.


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The notification is used, for external number assignment. Since system is configured for Internal Notification Number assignment, Do not enter any data in this field. The Reference – Notification field is used, when we like to create a Notification, by copying the details of an already created Notification. Do not enter any data in this field.

Click on the check mark icon, the following screen appears.

a) Key-in the description of Notification

b) Click on the Functional Loc field, a drop down icon button will appear at the end

of the field, and click this icon to get the following drop down menu (as shown below)

Key-in the description


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Click on the check mark button of the above pop up window, the following screen appears.

Select (click once) the required location and click on the check mark button, to populate the value in to the field. c) Similarly, get the drop down list for the equipment (as shown below) for the Equipment field Note: while searching for the Equipment No, select the “ Equipment by technical ID

number” tab in the followings earch window.


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Click on the check mark button of the above pop up window, the following screen appears.

Select (click once) the required equipment Number and click on the check mark button, to populate the value in to the field. d) get the drop down list for the Planner group field, as shown below


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In the above screen, select (click once on the line) the required group, and click on the check

mark button to populate the value on the field. e) Similarly get the drop down list and populate the value on to the Main WorkCtr. field. f) Similarly get the drop down list and populate the value of the Person respons. Field g) Similarly get the drop down list and populate the value of the Reported by field h) Also if required, enter textual matter in the Subject Long Text field After populating all the above values, the screen will look as shown below.


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Click the check mark button to save the record. (Note the change in the Subject long Text field)

Click the save button to save the record., the system returns back to the following screen


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With the following message at the status line

Note: Note Down the Notification Number for future reference

End of document on T-code IW21


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2. Changing the Pm Notification - Transaction code IW22

Procedural Steps

Purpose

• Changing the Notifications


Navigation: SAP Easy Access > Logistics > Plant maintenance > Maintenance Processing > Notification > IW22 – Change

Procedure


Or go as per the navigation shown below and click IW22 - Change


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Press <Enter> or click on the check mark icon in the top left side corner of the Screen, the following screen will appear Key-in the Notification number in the Notification field (refer screen below)


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Click the check mark button to get the next screen, as shown below


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Scroll down (as shown below) to enter the Cause details in the screen.

Click on the cause code field to get the drop down button, and then click on this

drop down button to get the following drop down list


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Expand the right side arrow button of the MECH cause; the screen will look as below

Select (click once on the line) the required line and press the choose push button. The value will get populated in to the cause Code field. Key-in the Cause text as required. The screen will look as below


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Click on the put in process button, And

Click the save button to save the record. The system returns back to the following screen


End of documentation on T-code IW22


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3. Create Breakdown maintenance order for notification –


Procedural Steps

Purpose

Creating Breakdown maintenance order for notification


Navigation: SAP Easy Access > Logistics > Plant maintenance > Maintenance Processing > Order > Create (Special) > IW34 – Order the Notification

Procedure Enter the Transaction code IW34 in the command field as shown in the screen below

Or go as per the navigation shown below and click IW34 – Order for Notification


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Press <Enter> or click on the check mark icon in the top left side corner of the Screen, the following screen will appear Key-in the Notification number in the Notification field (refer screen below)


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Click on the drop down button of the Order type, the following drop down list appears


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Select (click once on the line) “PM02 – Breakdown Maintenance Order” (refer above

screen) , and click on the check mark button to get the value populated in the Order Type field. The screen will look as shown below.

Do not key-in any value in any of the other fields.

Click the check mark button, the following screen appears


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Click on the Operation tab, to key-in the operation details that are to be done for this notification, the following screen appears


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Add the operation “Check power supply (refer screen below)

Selecting Component - Stock items

Click on the Components tab to assign the components that are required for the operations, the following screen appears

Click on the drop down button of the components field, the following screen appears

Click on the drop down button of the material Type field, the following drop down list appears,


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Select the material type “ERSA” and click on the check mark button to get the value populated on the Material type field, as shown in screen below


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Click on the check mark button of the above window, to get the components drop down list, as shown in screen below

Scroll the list up and down and locate the required component, and select this component

and click on the check mark button of the above window, to get the value populated on the components field. (the screen will look as shown below)

Similarly locate and get the component required for the next operation. The screen will look as shown below, after populating the value in the field. Also key-in the values for the following fields (refer screen below) a) Quantity b) Unit c) Plant d) Operation No


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Click on the check mark button , the following screen appears, showing the description and procurement type for the components.

Select the above two line items of the components and Click on the material availability

(overall) button to check the availability of the material. The following message appears at the status line

Since the material is available, it is reserved for this notification, and no PR need to be raised to get the material. For procurement of external Services

Go to the Operations tab, change the control key to PM03 (Plant maintenance - external services), and key in the operation description as “External services”. (Refer screen below)


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And press the External push button at the bottom of the screen

The following screen appears

In the above screen, key-in the following details a) Short text b) Quantity c) UOM d) Gross Price

and then click on the check mark button, the system will populate the cost element value automatically (refer screen below)


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Click the save button to save the record. The system returns back to the following screen


Note down this Order number to, which will be used while drawing the materials from the stores.

End of documentation on T-code IW34


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4. Change the Breakdown maintenance Order of a Notification –


Procedural Steps

Purpose

Change the Breakdown maintenance Order of a Notification


Navigation: SAP Easy Access > Logistics > Plant maintenance > Maintenance Processing > Order > IW32 – Change


Or go as per the navigation shown below and click IW32 - Change


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Press <Enter> or click on the check mark icon in the top left side corner of the Screen, the following screen will appear Key-in the Order Number in the Order field (refer screen below)


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click on the check mark button, the following screen appearsr


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Click on the release button, to release the order. The following screen appears.

In the above screen, key-in the Requisition Number and Tracking No. Once the values are keyed-in, the screen will look as shown below

Click on the check mark button, the following screen will appear


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With the following message at the status line.

Click the save button, the system will return back to the following screen


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End of document on T=code IW32


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5. Order Confirmation – Transaction Code IW44

Procedural Steps

Purpose

Order Confirmation


Navigation: SAP Easy Access > Logistics > Plant maintenance > Maintenance Processing > Completion confirmation > Entry > Collective time confirmation. IW44 – Without Selection


Or go as per the navigation shown below and click IW44 – without Selection


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Key-in the values for the following fields a) Order No b) Operation No

c) Check mark in the check boxes of F and N fields Note: F stands for Final confirmation and N stands for No remain Work Once all the values are keyed in fro all the three operations of the order, the screen will look as below

Click the check mark button, the screen automatically populating values in other required fields as shown below


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Click the save button, the system will return back to the following screen


Return back to the SAP Easy Access Screen or Home Screen.

End of document of T-code IW44


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6. Completion of Notification – Transaction Code IW22

Procedural Steps

Purpose

Notification Completion


Navigation: SAP Easy Access > Logistics > Plant maintenance > Maintenance Processing > Notification > IW22 – Change

Procedure


Or go as per the navigation shown below and click IW22 – without Selection


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Press <Enter> or click on the check mark icon in the top left side corner of the Screen, the following screen will appear Key-in the Notification Number in the Notification field (refer screen below)


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click on the check mark button, the following screen appears


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Update the Malfunction data. b) Key-in the malfunction end date and time

and click the check mark button, the screen will look as below

Click on the completion flag button, and then click on the save button, the following screen appears.


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7. Change Order – Transaction Code IW32

Procedural Steps

Purpose

Change Order


Navigation: SAP Easy Access > Logistics > Plant maintenance > Maintenance Processing > Order > IW32 – Change

Procedure


Or go as per the navigation shown below and click IW32 – Change


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Click on the check mark button, the following screen appears


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Click on the technical completion flag button, the following pop up window appears

Click on the check mark button of the above screen, the system will return back to the following screen



End of Training Manual on Breakdown Maintenance process, Document No: �� TRF/EPM/3.0� !!"��#$!!


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