Enaviya India offers best services for travel and expense management
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Transcript of Enaviya India offers best services for travel and expense management
© 2008 Enaviya Information Technologies, Inc.
Travel & ExpenseAutomation
SmartTravelBy
Enaviya Technologies
Benefits
Why Us
Features
Product Readiness
© 2008 Enaviya Information Technologies, Inc.
Advantages to Automated Travel
Fast mileage & expense reimbursement.
Electronic approval
Compliance
Turnaround time cut in half.
FAST
© 2008 Enaviya Information Technologies, Inc.
Travel Overview
The Travel & Expense Automation
procedure in SmartTravel allows travel requests and trip expense statements to be created online.
© 2008 Enaviya Information Technologies, Inc.
Manual expense reports can be difficult to manage…
• Time-consuming for both travelers and non-travelers to fill out
• Inconvenient for approvers to review
• Expenses not reimbursed when receipts lost
• Reimbursement process takes weeks
© 2008 Enaviya Information Technologies, Inc.
…and using spreadsheets can get unwieldy
• Time consuming to process
• Prone to errors
• Expensive to audit
• Difficult to track costs
© 2008 Enaviya Information Technologies, Inc.
Travel Roles
Requester:Traveler – Create own tripsTravel Coordinator – Create own
trips and trips for othersTravel Approver:
Approve travel related requestsAccounting: Audit Expense Reports and submit for
payment
© 2008 Enaviya Information Technologies, Inc.
Seven Step Process
1. Travel Request Created2. Travel Request Approved3. Trip Completed4. Trip Expense Report Created5. Trip Expense Report Approved6. Audit by Accounting7. Payment Issued
© 2008 Enaviya Information Technologies, Inc.
Travel Request The traveler or travel coordinator
creates a Travel Request.
Once the request is completed, it is submitted to the designated travel approver for approval.
© 2008 Enaviya Information Technologies, Inc.
Travel Request Approved
The travel approver receives an e-mail with four processing options:
Approve Reject Return for Changes Delegate Approval
The traveler and/or coordinator receives ane-mail notifying them of the status of therequest after the approver acts upon it.
© 2008 Enaviya Information Technologies, Inc.
Trip Completed
The traveler completes the trip.
© 2008 Enaviya Information Technologies, Inc.
Trip Expense Created
The traveler or coordinator creates a Trip Expense Statement.
When the statement is completed, it is submitted to the designated travel approver for approval.
© 2008 Enaviya Information Technologies, Inc.
Trip Expense Approved
The travel approver receives an e-mail requesting approval.
Once approved, the traveler and/or coordinator receives an e-mail notifying them of the status of the expense statement.
© 2008 Enaviya Information Technologies, Inc.
Audited by Accounting
Once the Trip Expense Statement
passes audit with Accounting/AP, it is submitted for payment.
© 2008 Enaviya Information Technologies, Inc.
Payment Issued
Account payables process the payment either through the payroll or through the direct disbursement or by generating the Bank Advice.
© 2008 Enaviya Information Technologies, Inc.
Travel Process Overview
Travel RequestCreated (Optional)
Travel RequestApproved (Optional)
Trip ExpenseCreated
Trip ExpenseApproved
Payment Issued
Trip Completed
Audited by Accounting
© 2008 Enaviya Information Technologies, Inc.
Benefits for the employee
• Import expenses from corporate cards AND personal credit/debit cards
• Automatic population of booked travel itinerary information
• Get reimbursed faster through direct deposit
• Automatic currency conversion for the date of purchase
• No more spreadsheets / paper forms
© 2008 Enaviya Information Technologies, Inc.
Benefits for the approver
• Instant notification via email
• View all reports awaiting approval
• View extended managers workload
• Ability to manage by exception
• View receipts on line
• Line-item denials
• One-click approvals
• No more spreadsheets
© 2008 Enaviya Information Technologies, Inc.
Benefits for accounting
• Comprehensive control
• Click-to-pay reimbursement
• Rapid deployment
• Elimination of duplicate data entry
• Dozens of reports and extracts forno extra fees
© 2008 Enaviya Information Technologies, Inc.
Questions?
© 2008 Enaviya Information Technologies, Inc.
Company Overview
Founded in New York, Enaviya has a global client base of over 100 customers with offices in US, Europe, India, Middle-East and Africa
Premier “market focused” IT Services, serving business and technology enterprises
100 active clients served; 98% repeat clients year over year
Clients range from Fortune 500 to medium and small enterprises
Global Delivery Capabilities (US, Europe, India, Middle-East, Africa)
World-class, industry-leading consultants… and growing!
• USA• India• South Africa
USANew York SA
Johannesburg
INDIA Bangalore, New Delhi,
Mumbai
© 2008 Enaviya Information Technologies, Inc.
Capability
Software Development
& Support
21
DOMAIN• Distribution and Supply Chain• Real Estate• Technology• BPO /Call Center• Manufacturing• Media • BFSI
SERVICES
• Product Engineering• Packaged Solutions• Outsourcing Services• Data Warehousing and BI• User Experience Engineering• Testing Services
TECHNOLOGY• Microsoft
• .NET• SQL• MOSS
• J2EE
• VC++• Reporting Tools
• Crystal• SSRS
PRODUCTS• eProcurement• SMPP• Auction• Performance Mgmt• LMS• Travel & Expense
Management
© 2008 Enaviya Information Technologies, Inc.
Thank You
Rakesh JainDirector+91 99452 78316
On time delivery with quality, under budget – every time