EN UTZ ME Checklist Tea Farm Groups 1.0 Feb 2014.xls

8/10/2019 EN UTZ ME Checklist Tea Farm Groups 1.0 Feb 2014.xls

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General information

Name Certi cate HolderCerti ed product:Certi ed Volume:Total certi ed area:

Date of rst certi cation:

# of certi ed group members

# audited group members

UTZ Certi ed group members are: ...male female

T pe of certi cate !older: "groupindi$idual multi%site multiplegroup&T!e certi cate !older is a:'& cooperati$e(association ")armer*ased +rgani,ation&

-& trader.& NG+(ser$ice pro$ider/& ot!er: "free te0t&

# of compl ing members per ear" ' 1r- r. r/&

Compared to last ear !o2 mangroup members left and(or 3oinedt!e UTZ program 4


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t!e UTZ program 4

T!e ot!er sc!emes appl to t!esame group members "membersare multiple certi ed& 1(N

?!at ot!er main products do ourmembers gro2 and(or raise on t!efarm4 5lease mention ourma0imum $e most importantproducts gro2n for sale "local @e0port&A>>>>>"open te0t&

?!at ser$ices did t!e certi cate!older pro$ide "incl sale pro$isionor deli$er & to itBs members in t!elast ear4' intensi$e trainings "e g ))6&- Crop protection products @e uipment. "impro$ed& planting material/ fertili,ersE creditF basic communit ser$ices"!ousing education !ealt!care&

+t!er>>>> "free te0t&>># of UTZ related farmer traininge$ents pro$ided to t!e gro p


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For Tea Farms

Version 1.0

Name:

N CONTROL POINT

L e v e

l o

f i n s p e c t

i o n

y e a r

1

y e a r

2

y e a r

3

y e a r

4

N o n a p p

l i c a

! l e Comments "ction Plan #ea$line

1+ TR"C(",ILIT-. PRO#/CT I#(NTIFIC"TION "N# 0(P"R"TION

1.A.1 C

1.A.2 C

/T C(RTIFI(# Good Inside Co$e of Con$%ct C ec list

&em!ern%m!er:Ot erinfo:

/T C(RTIFI(# Good Inside

F%rt er$escriptioncommentsare nee$e$

en notf%lfille$ an$

nonapplica!le+

"ctions to!e ta en to

reaccompliance+ co

The certificate holder is able to document the product flow oftea from each production unit (such as a field or a member of a

producer group) to the collection point and during handling andtransport, for as long as the certificate holder is the owner ofthe tea.

The certificate holder has a document management s stem inplace that records!" the total #uantit of tea har$ested," the purchases and sales of %T& C' T * '+ tea," the purchases and sales of non"%T& C' T * '+ tea," the %T& sales announcements with uni#ue %T& C' T * '+number," the sales in$oices with the origin and indication of the %T&C' T * '+ status.


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1.A. C

1.A.- C /

1.A. C

1.A. C

2+ &"N"@(&(NT 0-0T(&. R(COR# A((PIN@ "N# 0(LF IN0P(CTION2+" Recor$ eepin7 an$ farm=fiel$ i$entification

2.A.1 C

2.A.2 /

2.A. C /

2.A.- C

2+, &ana7ement systems an$ self inspection

2. .1 C

The certificate holder clearl indicates the responsibleperson(s) in the organi3ation for traceabilit , productidentification and separation of tea. This person or group ofpersons is able to demonstrate and e4plain the s stem and isaccessible to others in the organi3ation.

The certificate holder at all times strictl separates %T&C' T * '+ tea from non"%T& C' T * '+ tea! in the fields,during storage and transport.The certificate holder clearl and $isuall identifies %T&C' T * '+ tea.A s stem is in place where representati$e lot samples of teaare 5ept to be anal 3ed in case of an complaint. 6amples are5ept for at least one ear.

The certificate holder has an o$er$iew map of the productionarea (e.g. a drawing). This map has to include tea fields withaggregated planted areas and nurseries, protected areas,water streams and sources and human settlements. The teafields must be identified with a name, number, code or color onthe map and on all rele$ant records.

The producer ph sicall identifies all tea fields with permanentsigns indicating the name, number or code.All the records and documents re#uested b this Code of

Conduct are up to date and accessible for the inspector. Alldocuments are archi$ed for a minimum period of two earsfrom the date of first e4ternal inspection onwards, unlesslegall re#uired for a longer period of time.

ecords pro$iding a histor of all %T& C' T * '+ productionareas are a$ailable. 7ew applicants ha$e full records for atleast three months prior to the first e4ternal inspection withrelation to %T& C' T * '+ re#uirements.

The certificate holder underta5es at least one self"inspectionper ear against the %T& C' T * '+ Code of Conduct, usingthe %T& C' T * '+ chec5list. This self"inspection isdocumented.

6ubcontractors carr out an assessment (or the certificate


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2.C.1 CThe certificate holder can show how the %T& premium isdistributed within its organi3ation. The costs of operation areclearl documented.


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2.C.2 C

2.C. C

2.C.- C

TOT"L &"N#"TOR- POINT0 P(R -("R C>"PT(R 1 2 12 1E 1E 1E

N/&,(R OF &"N#"TOR- CONTROL POINT0 CO&PLI(# 5IT>N/&,(R OF &"N#"TOR- CONTROL POINT0 NOT "PPLIC",L(Note: T e s%m as to e)%al t e total n%m!er of man$atory points for t is c apterTOT"L "##ITION"L CONTROL POINT0 R(*/IR(# FOR C(RTIFIC"TION 1N/&,(R OF "##ITION"L POINT0 CO&PLI(# 5IT>

N CONTROL POINT

L e v e

l o

f i n s p e c

t i o n

y e a r

1

y e a r

2

y e a r

3

y e a r

4

N o n a p p

l i c a

! l e Comments "ction Plan

3+ G"RI(TI(0 "N# ROOT0TOCA03+" Plantin7 material

.A.1 C /

The certificate holder appoints a person whom producers andwor5ers can file #uestions, ideas and complaints to. Thisperson has to be 5nown and accessible to the group membersand wor5ers. This person is well informed about the %T&C' T * '+ program.

The certificate holder has a complaint mechanism a$ailable forall persons that want to file a complaint relating to issues ofcompliance with the %T& C' T * '+ Code of Conduct b thecertificate holder and the producers.

The certificate holder ade#uatel records, studies and followsup on complaints and records the correcti$e actions ta5en. Thisincludes complaints from the go$ernment in case of (alleged)$iolations of the law.

Note: If an a$$itional control point is not applica!le. it can not !e co%nte$ in or $e$%cte$ from t e totaln%m!er of a$$itional control points re)%ire$ for certification+


en notf%lfille$ an$

nonapplica!le+


reaccompliance

The responsible person (producer, certificate holder or technical

ad$isor) chooses the $ariet of tea that is most suited for thelocal production situation and conditions. 6pecial attention isgi$en to the amounts of crop protection products and fertili3ersre#uired, important pests and diseases, and #ualit .


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. . C

. . C

4+ 0OIL &"N"@(&(NT

-.A.1 /

n case substrates are used, there are records that pro$e theorigin of the substrates being used. These records demonstratethat the substrates do not come from designated conser$ationareas.

f chemicals are used to sterili3e substrates for re"use recordsare 5ept, including the dates of sterili3ation, the name andacti$e ingredient, the machiner , the method (e.g. drenching,fogging), the operator=s name and the pre"planting inter$al. fsterili3ed off farm, also the name and location of the companwhich sterili3es the substrate is recorded.

The control points in this chapter are about maintaining the structure of the soil, impro$ing the fertilit of

The producer uses techni#ues to pre$ent soil erosion. There is$isual and or documented e$idence that these techni#ues areused. 6pecial attention is gi$en to new clearing, pruning and(re)planting.

n case of new plantings or re"planting, during the first fi$e


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.A.2 C

.A. /

.A.- /

.A. /

+, Recor$s of application

. .1 C

. .2 C

+C "pplication e)%ipment

C 1 C /

The certificate holder (or e4ternal ad$isor) has a documentedfertili3er program in place to ensure that fertili3ers are applied

;udiciousl , pre$enting the amount applied from e4ceeding theneeds of the crop and the storage capacit of the soil. Theresponsible person demonstrates that consideration has beengi$en to nutritional needs of the crop and soil fertilit .

The application of all fertili3ers and manure is timed toma4imi3e the efficienc and or upta5e b target crops. Themost efficient method of application is followed.The producer applies fertili3er in a manner that reduces theris5 of contamination of water streams and sources. Theproducer does not use fertili3ers within meters (or more ifre#uired b law) of an water stream or source or within 10meters from springs. Clear instructions are in place for personsin$ol$ed in fertili3er application.The producer ta5es appropriate measures to pre$ent residueson the lea$es after spra ing li#uid fertili3er. The period betweenspra ing and har$est is at least < da s.

The certificate holder has an up to date and complete list of allthe fertili3ers that are used and or stored on the farm. *or allthe inorganic fertili3ers, the list also mentions the brand namesand the acti$e ingredients, including safet warnings,into4ication s mptoms and first aid information, whererele$ant.

All applications of organic and inorganic soil and foliar fertili3ers(including fertigation) are recorded (e4cept for mulch and farmmade compost), including!" date of application" product brand name, t pe of fertili3er and chemicalcomposition (name and concentration of acti$e ingredients andhea$ metals)" #uantit or $olume per hectare, plot or field" field identification (name, number or code, location)" method of application and used e#uipment

" name of the operator

The certificate holder ensures that all inorganic fertili3erapplication e#uipment (including manual pumps) is in good

diti d i lib t d t l t ll (i li ith


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.'.2 /

.'. C

.'.- C

D+ IRRI@"TION 6If applica!le8

D+" Pre$ictin7 irri7ation nee$s

.A.1 C

D+, Irri7ation met o$

. .1 C

. .2 C /

Animal manure and other organic materials used as fertili3er(or as pesticide, e.g. an organic foliar spra ) are properlcomposted prior to use.

efore organic fertili3er is applied, a ris5 assessment is carriedout that considers disease transmission, weed seed content,method of composting, hea$ metal content etc.

efore organic fertili3er is applied, an anal sis is carried outthat determines the content of nutrients (7,/,?) in the organicfertili3er that is applied.

The ob;ecti$e of the control points in this chapter is to chec5 if the producer is ma5ing rational use ofirrigation water, not using too much or too little water. The producer must use s stematic methods todecide on the #uantit of irrigation water to pre$ent using too much water. >e must also consider the#ualit and the sustainabilit of the source of irrigation water.

The certificate holder has rainfall records and s stematicrainfall forecast methods a$ailable to decide on the application

of irrigation water.

The certificate holder has a water action plan to optimi3eirrigation water use and reduce loss and waste water.

The certificate holder uses the most efficient and commerciall

practical water deli$er s stem to ensure the best utili3ation ofwater resources. The certificate holder shows the efficienc ofthe irrigation s stem in terms of the amount of water used per@T of tea produced.


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E+" C oice an$ %se of crop protection pro$%cts

as 1A or 1 8" identified as /ersistent rganic /ollutants (/ /Fs) in the6toc5holm agreement8" included in Anne4 of the otterdam Con$ention (%7'/Fs/rior nformed Consent (/ C) /rogram list)8" on /A7Fs +irt +o3en list.

Crop protection products that are allowed under the pre$iouspoint are onl used and stored if officiall registered andpermitted in the countr of production for use on tea.

f there is no official registration scheme for crop protectionproducts in the countr , the producer refers to the *A

nternational Code of Conduct on the +istribution and %se of/esticides.

The responsible person (producer, certificate holder or e4ternalad$isor) who chooses the crop protection products is able todemonstrate competence and 5nowledge.

The certificate holder has documented procedures for theobser$ation of pre"har$est inter$als (/> ). 6 stems such aswarning signs are in place in the field to ensure compliancewith all pre"har$est inter$als.The certificate holder consults the positi$e lists for @a4imum

esidue Gimits (@ G) of allowed crop protection products forthe mar5ets where the tea is intended to be sold (eitherdomestic or international).

The certificate holder is able to pro$ide e$idence of annualresidue testing. This can also be done b the bu er. The

certificate holder notifies bu ers if sold tea appears not to becompl ing with e4port import re#uirements.

All crop protection products are prepared and applied according


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"RG(0TIN@H+" >arvestin7 proce$%re

.A.1 C

.A.2 /

.A. C

.A.- /

H+, Fres leaf 6interme$iate8 stora7e an$ transportation

. .1 /

. .2 /

. . /

H+C > t $ t % t

The producer stores, labels and handles obsolete cropprotection products ade#uatel and securel . f a$ailable, theproducer uses official collection and or disposal s stems. fthese s stems do not e4ist, obsolete products are disposedaccording to national regulations and in a manner that

minimi3es e4posure to humans, the en$ironment and foodproducts.

The certificate holder has a procedure describing how product#ualit and h giene are assured during har$est, including thecleaning and maintenance of reusable har$esting containers,transportation bags, tools and e#uipment and handling areas.A cleaning schedule is in place and wor5ers are trained how topre$ent contamination.

Gea$es are pluc5ed and har$ested at the right time so as to getthe re#uired #ualit and to deli$er to the factor on the sameda , ideall within hours.The certificate holder trains pluc5ers in good har$estingtechni#ues to maintain leaf #ualit and bush health. A #ualitchec5 for green leaf is in place.

>ar$esting tools machines are correctl used and wellmaintained. :or5ers are trained in their correct and safe use.

*arm $ehicles and containers bags used for transport ofhar$ested tea lea$es, are cleaned and maintained, and acleaning schedule is in place to pre$ent contamination.

The temporar storage or shelter (in the field or handling area)and method of transportation are able to protect the har$estedfresh tea lea$es against direct sun, rain and contamination. Aircirculation and sufficient storage space is a$ailable in thetemporar storage, during transport and in the handling areasto a$oid damage to the lea$es.

The producer pre$ents crushing of green lea$es, for instancethrough si3ing or mar5ing of bags or setting a ma4imumweight at collection.


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D.C.- C

D.C. C

D.C. C

+# Crop protection pro$%ct an$lin7. clot in7 ' e)%ipment

D.+.1 /

D.+.2 /

D.+. C /

D.+.- C /

D.+. C

D.+. /

D.+.< /

D.+. /

+( >y7iene an$ 7oo$ o%se eepin7

D.'.1 C

The certificate holder ma5es sure that permanent wor5ers andsuper$isors of seasonal wor5ers understand the accident andemergenc procedure. The accident and emergenc proceduresare clearl and $isuall displa ed at all the central andprocessing locations, using the predominant languages of the

wor5ers.The certificate holder indicates all potential ha3ards on centrallocations (e.g. fuel tan5s, fertili3er storage, crop protectionproduct storage) with clear and permanent warning signs ands mbols.6pecial pro$isions are ta5en for wor5ers with a disabilit toensure their health and safet in the wor5place.

All persons that appl ha3ardous crop protection products wearsuitable protecti$e clothing and e#uipment that is in good stateof repair. *or home made and or traditional products this isdone whene$er the pose a health ris5.The certificate holder ensures and is able to demonstrate thatprotecti$e clothing and e#uipment are used properl andaccording to the label instructions.

/rotecti$e clothing and e#uipment are stored separatel fromcrop protection products and in a well"$entilated area.

/rotecti$e clothing is cleaned and dried after use. f damagedbe ond repair, it is disposed of. 6ingle"use items (e.g. plasticglo$es) are disposed after one use.The certificate holder has all wor5ers who fre#uentl applha3ardous crop protection products chec5ed for their healthannuall ./regnant and breastfeeding women and persons under 1

ears do not handle or appl crop protection products.6uitable changing facilities for wor5ers (for women and menseparatel ) must be pro$ided to change clothing and protecti$eouter garments as re#uired.6ecure storage facilities are pro$ided at the changing facilit toprotect the wor5ers personal belongings.

The certificate holder instructs all group members wor5ers onbasic h giene. The h giene instructions are $isibl displa ed,either b clear signs (pictures) or in the predominant


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+F 5or erJs ri7 ts

D.*.1 C

Free$om of association an$ t e ri7 t to collective !ar7ainin7

D.*.2 C

D.*. C

Force$ la!or

D.*.- C /

C il$ La!or

The certificate holder complies with se$eral con$entions established b the nternational Gabor rgani3ation

The certificate holder has records with a clear and accurateo$er$iew of all wor5ers (including seasonal wor5ers) andsubcontractors.*or permanent wor5ers, the o$er$iew contains at least fullnames, gender, date of birth or age, date of entr , duration ofemplo ment and wages. *or seasonal wor5ers, the o$er$iewcontains at least the number of wor5ers, gender, dates of birthor age and wages.

All wor5ers ha$e the right to establish and or ;oin anorgani3ation of their choice. The certificate holder does not inan wa bloc5 effecti$e functioning of such organi3ations.

epresentati$es are not sub;ect to discrimination and ha$eaccess to their members in the wor5place.( ef. G Con$ention < on *reedom of Association)

All wor5ers ha$e the right to perform collecti$e bargaining.( ef. G Con$ention D on ight to rgani3e and Collecti$e

argaining)

The certificate holder and group members do not use forced,bonded or in$oluntar labor. The certificate holder andmembers do not re#uire wor5ers to lodge deposits or theiridentit papers with them or retain an part of the wor5erssalar , benefits or propert to force wor5ers to remain on thefarm. :or5ers are free to lea$e the emplo er after reasonablenotice. 6pouses and children of contracted wor5ers are notre#uired to wor5 on the farm.

( ef. G Con$ention 2D on *orced Gabor and 10 on Abolitionof *orced Gabor)

Children or minors (below 1 ) do not conduct ha3ardous wor5


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D.*.D C /

D.*.10 C /

D.*.11 C /

5a7es an$ contracts

D.*.12 C /

D.*.1 C /

D.*.1- C

D.*.1 C

&aternity an$ c il$ care provisions

D.*.1 C

$ertime wor5 is at all times $oluntar . $ertime wor5 is paidaccording to legal or sector standards, does not e4ceed 12hours per wee5 (or according to national legislation) and is notdemanded at a regular basis. :or5ers are entitled to at leastone da off in e$er se$en"da period.

7o wor5er wor5s for more than fi$e hours before ha$ing abrea5 for at least half an hour. n addition, a woman resumingher wor5 after child birth is entitled to two additional brea5sdail , for an agreed period of time or according to legal andsector standards.:hen o$ertime is re#uired, wor5ers are notified timel .:or5ers wor5ing o$ertime ha$e access to safe transportationhome following o$ertime shifts.

:or5ers (permanent and seasonal) are paid gross wages thatcompl with national legislation or collecti$e bargainingagreements, whiche$er is higher. f wor5ers are paid per unit ofhar$ested tea, a normal wor5ing da (ma4imum of da s awee5) allows wor5ers to earn at least the national or sectorestablished minimum wage. +eductions from wages fordisciplinar purposes are not made.

'#ual wor5 is remunerated with e#ual pa .( ef. G Con$ention 100 on '#ual emuneration)

:ages (incl o$ertime) are recorded and clear to wor5ers andpaid in a manner con$enient to them. n addition, permanentwor5ers ha$e emplo ment agreements contracts pro$idingunderstandable information about their emplo ment conditions,including a detailed composition of wages and benefits.

bligations to emplo ees shall not be a$oided through the useof special t pes of contracts or arrangements.

Temporar wor5ers recei$e e#ui$alent benefits andemplo ment conditions as permanent wor5ers for e#ual wor5performed.

:or5ers recei$e all maternit entitlements and protection inline with national law and practice. @aternit lea$e does notresult in an discrimination, loss of seniorit or deductions of

g


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($%cation

D.B. C

D.B.- C

D.B. C

D.B. C

&e$ical assistance

D B < C

The certificate holder stimulates the primar education of on"site li$ing children of wor5ers who are of the age to go toprimar school. The methods, such as awareness raisingmeetings with parents, are documented.

f transport to school is not pro$ided b the go$ernment or theparents, the certificate holder pro$ides safe transport to schoolfor on"site li$ing children of wor5ers if the school is too farawa to wal5, or pro$ides recogni3ed education of the samele$el.

f the certificate holder pro$ides on"site schooling, it is in asafe and suitable building, with #ualified teachers. Attendanceof children is recorded.The certificate holder stimulates ongoing training and educationof on"site li$ing wor5ers and their families, moti$ating studentswho graduate from primar school to 5eep on stud ing andmoti$ating literac of wor5ers.

The certificate holder pro$ides access to emergenc health careand regular primar health care to all wor5ers and their


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N CONTROL POINT

L e v e

l o

f i n s p e c

t i o n

y e a r

1

y e a r

2

y e a r

3

y e a r

4

N o n a p p

l i c a

! l e Comments "ction Plan #

1 + N"T/R"L R(0O/RC(0 "N# ,IO#IG(R0IT-

1 +" Impact of farmin7 on t e environment

10.A.1 C

10.A.2 C

10.A. C

10.A.- C

10. .1 C /

10. .2 /


en notf%lfille$ an$non

applica!le+


reaccompliance+

Please note that other requirements relevant for protection and conservation of the environment such ashandling pesticides (chapter 7) and fertilizer (chapter 5), protection of water sources (chapter 6) and

prevention of soil erosion (chapter 4) are included elsewhere in this document.

The certificate holder conducts a ris5 assessment to identifpossible negati$e impacts of farm acti$ities on theen$ironment, (including possible sources of pollution and wasteproducts from the production process). The ris5 assessment isregularl re$iewed and 5ept up"to"date. The assessment canbe done regionall and can be conducted b an e4ternal part .

ased on the ris5 assessment the certificate holder ma5es andimplements an action plan how to address these ris5s.

mplemented correcti$e actions are documented.

The certificate holder has a conser$ation plan or participates ina regional plan to protect and enhance biodi$ersit on andaround the farm. The conser$ation plan identifies areas of highecological $alue, and specifies how the are protected.

The conser$ation plan includes a baseline assessment of animaland plant di$ersit . The effects of agricultural production onflora and fauna are monitored.

1 +, 5ater so%rcesThe producer protects and conser$es all water streams andsources (incl. ground water) on the farm from contaminationand pollution.The producer allows a strip of nati$e $egetation to grow alongwater streams and sources to control erosion, filter outagrochemicals and protect the wildlife habitat.


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10.C.< C

10.C. C /

1 +# (ner7y so%rces an$ %se

10.+.1 C /

10.+.2 C /

10.+. C /

10.+.- C /

TOT"L &"N#"TOR- POINT0 P(R -("R C>"PT(R 1 E 1 13 13N/&,(R OF &"N#"TOR- CONTROL POINT0 CO&PLI(# 5IT>

N/&,(R OF &"N#"TOR- CONTROL POINT0 NOT "PPLIC",L(Note: T e s%m as to e)%al t e total n%m!er of man$atory points for t is c apterTOT"L "##ITION"L CONTROL POINT0 R(*/IR(# FOR C(RTIFIC"TION 3 2 1N/&,(R OF "##ITION"L POINT0 CO&PLI(# 5IT>

f production ta5es place in the immediate $icinit (2 5m) of aprotected area or biological corridor, the certificate holder is incontact with the par5 authorities to ensure that farmingpractices do not ;eopardi3e the par5 and that human"wildlifeconflicts are managed.

The certificate holder communicates which threatened andendangered species are (5nown or li5el to be) present in theproduction area. Threatened and endangered species and theirhabitats on the farm are protected, and hunting, traffic5ing orcommercial collection of such species is restricted.

The certificate holder records and monitors the use of energin production.The certificate holder demonstrates that measures are ta5en to

use energ more efficientl on the farm.The producer uses renewable energ sources on the farmwhene$er possible.

Tea b "products, such as dust and re;ected tea, are re"used asfertili3er, compost, mulch or energ source.

Note: If an a$$itional control point is not applica!le. it can not !e co%nte$ in or $e$%cte$ from t e totaln%m!er of a$$itional control points re)%ire$ for certification+


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"ns ers


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EN UTZ ME Checklist Tea Farm Groups 1.0 Feb 2014.xls

Documents

Transcript of EN UTZ ME Checklist Tea Farm Groups 1.0 Feb 2014.xls