En gtd webinar slides - 2011-01-06 - rjg

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Strategy Execution | Getting Things Done for individuals

Welcome to “Getting Things Done”

-A Mastermind webinar with

Ray Goodsir-

www.mastermind.eu

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http://www.mastermind.eu/


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Next Mastermind Masterclass Getting Things Done: 20th January 2011. See www.mastermind.eu/gtd”

“Things “ to do !!!

http://www.mastermind.eu/gtd


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Success does not guarantee freedom from stress

1990s

1930s



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The bottleneck shift - 1

“Them”- the producers

FROM



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The bottleneck shift - 2

“Us”- the receivers

TO

“Us”



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Why the bottleneck shift? – It’s sooooo .... easy to press “send”

??????



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How many emails do you have in your inbox?

<100?<50

?<150?

<200?

<500?

<1000?<200

0?

<3000?

<5000?

<7000?



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Effect magnified by ………….



http://images.google.nl/imgres?imgurl=http://networksboise.files.wordpress.com/2009/07/linkedin-logo1.jpg&imgrefurl=http://networksboise.wordpress.com/2009/07/08/four-business-social-networking-sites-worth-visiting/&usg=__F5pOOAx0s2jk4WuZrX5Sgxdgpt8=&h=191&w=624&sz=19&hl=nl&start=2&tbnid=51VVnL1VPHMy7M:&tbnh=42&tbnw=136&prev=/images?q=linkedin+logo&gbv=1&hl=nl

http://images.google.nl/imgres?imgurl=http://www.nyfa.org/images_uploaded/facebook.gif&imgrefurl=http://www.nyfa.org/level2.asp?id=146&fid=5&usg=__Fpb06wPAjPa_78ZlqmDzIth1mMc=&h=303&w=640&sz=26&hl=nl&start=9&tbnid=RaCToasCsHjMeM:&tbnh=65&tbnw=137&prev=/images?q=facebook&gbv=1&hl=nl

http://images.google.nl/imgres?imgurl=http://www.bulldogblog.net/articles/wp-content/uploads/2009/10/twitter_logo.png&imgrefurl=http://www.bulldogblog.net/&usg=__HH1-_Rx5-s8na8spkTZcnsspJY4=&h=456&w=1234&sz=46&hl=nl&start=3&tbnid=o0Q1tsWShArWaM:&tbnh=55&tbnw=150&prev=/images?q=twitter&gbv=1&hl=nl

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The result?



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No separation of “job” & “personal” – just “things to do



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And we will find you wherever you are!!



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How much can your “psychic RAM” (your mind memory) handle?

Source: The Magical Number Seven, Plus or Minus Two byGeorge A. Miller


http://www.cogsci.princeton.edu/~geo


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Your mind is not a good “things to do” storage place

or

When does your mind tell you that you should buy some new torch batteries?Or fire alarms? Or that magazine rack?



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What we need – a “mind like water”



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Mind like water – a “pebble response”



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Mind like water – a “boulder” response!



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To have a Mind like Water is to have a “perfectly appropriate response to, and engagement with, whatever is present”.



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So what is the problem = Information overload?



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Potential Commitment Overload



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Mismanaged Commitments!!

Each email is asking for a commitment .. even if only to delete it!



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So ....... How do you manage commitments?



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The 2 aspects of commitment, or “self”-management

ControlKeep a record of EVERYTHING you have to do, know how to find it when you need it, and be aware of all options at any one time and placePerspectiveBe clear about what decisions, directions and priorities will help you achieve your goals



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Self-Management matrix variations

Reactor

Control

PerspectiveMicro

Manager

CrazyMaker

Master &Commander



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GTD Model 1: Control by the 5 stages of Mastering Workflow

Collect

The GTD cycle

Process

Review Organize

Do



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Control by Mastering Workflow – Stage 1

Collect



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Post inputs



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Electronic inputs – emails!



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What to do with all other electronic inputs ??????



http://images.google.nl/imgres?imgurl=http://networksboise.files.wordpress.com/2009/07/linkedin-logo1.jpg&imgrefurl=http://networksboise.wordpress.com/2009/07/08/four-business-social-networking-sites-worth-visiting/&usg=__F5pOOAx0s2jk4WuZrX5Sgxdgpt8=&h=191&w=624&sz=19&hl=nl&start=2&tbnid=51VVnL1VPHMy7M:&tbnh=42&tbnw=136&prev=/images?q=linkedin+logo&gbv=1&hl=nl

http://images.google.nl/imgres?imgurl=http://www.nyfa.org/images_uploaded/facebook.gif&imgrefurl=http://www.nyfa.org/level2.asp?id=146&fid=5&usg=__Fpb06wPAjPa_78ZlqmDzIth1mMc=&h=303&w=640&sz=26&hl=nl&start=9&tbnid=RaCToasCsHjMeM:&tbnh=65&tbnw=137&prev=/images?q=facebook&gbv=1&hl=nl

http://images.google.nl/imgres?imgurl=http://cmp.roularta.be/cmdata/Images/site4/xavier2/andere/ondernemer_cm300.gif&imgrefurl=http://werkwijzer.blog.nl/freelancen-zzp/2008/06/22/zzp-ers-zijn-geen-ondernemers-of-toch-wel&usg=__llZcHLDOuavRO9UQUyxh095UHZ4=&h=300&w=300&sz=45&hl=nl&start=3&tbnid=_X2ZCVD82Q_shM:&tbnh=116&tbnw=116&prev=/images?q=zzp-ers&gbv=1&hl=nl

http://images.google.nl/imgres?imgurl=http://www.bulldogblog.net/articles/wp-content/uploads/2009/10/twitter_logo.png&imgrefurl=http://www.bulldogblog.net/&usg=__HH1-_Rx5-s8na8spkTZcnsspJY4=&h=456&w=1234&sz=46&hl=nl&start=3&tbnid=o0Q1tsWShArWaM:&tbnh=55&tbnw=150&prev=/images?q=twitter&gbv=1&hl=nl

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Mobile phone & laptop connections



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Camping Gear



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Process – 1

What is yournext action?



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Process - 2



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Control, by Mastering Workflow – Stage 3

OrganisePut things in some place

where you trust that you can find them again



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Review

WeeklyReview

Get clear !!



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Review

WeeklyReview

Get clear !! Get current !!



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Review

WeeklyReview

Get clear !! Get current !!

Get creative !!



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Just “Do” it!



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GTD Model 2: Horizon of Focus (Perspective)

50000 feet - purpose, principles

Why are you on this earth?



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40000 feet - vision

How you are going to fulfill Purpose in the long term, both personal and work oriented



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30000 feet - goals

Bring down to 12, 18 or 24 months determining what you need to do to make that happen



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20000 feet - areas of responsibility (probably about 10-20 areas)

What are the 4, 5 or 6 things you need to carry out your daily tasks and achieve your goals?



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10000 feet – projects (generally 30 to 100)

e.g. Some “Youth for India” projects

WORK/JOB RELATED .................. AND ............. PERSONAL



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Runway - next actions (generally translates to 150 to 220 Next Actions)

You can’t soar like an eagle to achieve your life purpose until ...........



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..... Until you clear the Runway !!!!



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... and would you like to travel? Get an MBA? Study philosophy?



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Self-Management summary

Control

Perspective

• 50000 ft• 40000 ft • 30000 ft• 20000 ft• 10000 ft• Runway

Collect, Process, Organize, Review, Do



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If we can get the balance right, we can get at least near to .....

Having a“mind like water”



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What you will learn at the GTD Masterclass on January 20(see [email protected])

How to manage all the large and small things that you have to do in life with minimum stress and maximum effectiveness

How to clear your desk “runway” to allow your mind to focus creatively on your main goals in life

How to get things off your mind & into a simple system that will enable you to find things again when you need them – and to “climb back on the wagon” when you fall off!!

How to avoid copying large, and ever-growing, “to do” lists from day-to-day

How to make constructive decisions about what to do based on where you are, how much time you have, and how much energy you have



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Getting Things Done Masterclasses – 2011

Learn to do more with less time and less stress in one day! A Hands-on Mastermind Masterclass

Next Masterclasses – Amsterdam: 20 Jan, 3 Feb, 16 Feb 2011

Register Today and Enjoy a 50 Euro discount(you pay €445,- instead of €,495- Euro; when you use discount code ‘webgtd1101’ at registration (when used in combination with our ‘early bird’ discount the price goes even down to €395!)

www.mastermind.eu/gtd

The GTD Masterclass is also available as in-house training. For more info email Silvan Becker at: [email protected]


mailto:[email protected]

mailto:[email protected]


En gtd webinar slides - 2011-01-06 - rjg

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Transcript of En gtd webinar slides - 2011-01-06 - rjg