Employee Benefitsfor

9-Month Teaching Faculty

Health Insurance• Health insurance is available to all salaried faculty and staff • No stand along dental plans• Prescription drug benefit included in all plans• Premiums deducted pre-tax• The health plan options available are COVA Care, COVA Health Aware, COVA

High Deductible Health Plan (HDHP), Kaiser Permanente HMO, and TRICARE Supplement (for those who are eligible for TRICARE).

• If enrollment is received by the due date, the selected plan is effective the first day of the month following enrollment.

• Online enrollment through Employee Direct (edirect.virginia.gov) or by submitting paper enrollment form

• Supporting documentation required for family members• Must enroll within 30 calendar days of hire• See www.dhrm.virginia.gov for current rates and additional information

A/P Faculty Teaching Faculty

Flexible Reimbursement Accounts• These accounts allow employees to set aside money each pay period that can be

used throughout the plan year (July 1 – June 30) for eligible medical services, medical supplies and dependent care expenses normally not covered by insurance.

• The funds are deducted from paychecks before taxes are applied lowering a participant’s taxable income

• Two reimbursement account options available - Medical and Dependent Care

• Enrollment in health coverage not required for participation

• If you elect not to enroll during your initial enrollment period, you may enroll during open enrollment

• You must re-enroll during open enrollment each year to maintain participation• See www.dhrm.virginia.gov for additional information

A/P Faculty Teaching Faculty

Medical Reimbursement Account

• You can receive a tax benefit on non-reimbursable medical expenses for yourself or your qualified dependents

• Some examples include: deductibles, optical expenses, co-payments, out of network fees, and dental expenses in excess of plan coverage caps

Minimum Deposit per pay period $10

Maximum Annual Deposit $2,500 (as of 7/1/13)

Dependent Care Account• You can receive a tax advantage on expenses incurred for care of a child

under 13 or an older dependent under the IRS definition.

• You must elect dependent care within 30 calendar days of your start date.

• If you fail to do so, there is an open enrollment period in late spring of each year.

• You must re-enroll each year to maintain this account

Minimum Deposit per pay period: $10

Maximum Annual Deposit: generally $5,000, but varies with tax status

Choosing Your Pension Plan• Review the Choosing Your Pension Plan for Higher Education Guide at

www.varetire.org/Publications

• Pension plan must be made within 60 calendar days of hire

• Plan choice is irrevocable

• Default is Virginia Retirement System (VRS) if no election made during election period

A/P Faculty Teaching Faculty

Virginia Retirement System (VRS)• VRS is a defined benefit retirement plan. VRS provides monthly retirement benefits to

vested employees who have retired. These benefits are in addition to monthly benefit payments from Social Security

• Automatic employer-paid short and long term disability income protection (VSDP)

• All Employees are required to contribute 5% of their compensation each pay period • The contribution is taken as a pre-tax payroll deduction.

• Lifetime pension benefits are based on a formula (age, service and creditable compensation)

• Must enroll within 60 calendars of date of hire

• Enroll by sending e-mail to: jcottingham@nvcc.edu

• Automatic employer-paid Long Term Care through the Long Term Care Group.

A/P Faculty Teaching Faculty

VSDP Disability Income Protection• VSDP provides state employees covered under the Virginia Retirement System (VRS) with

income replacement when they cannot work because of a partial or total disability.

• Only available to VRS participants

• Enrollment is automatic

• VSDP Sick (40 hours for 8/16 hires) and Personal Leave (16 hours for 8/16 hires)

• Employees must have one year of continuous salaried employment to be eligible for disability

benefits

• Benefits payable after a 7-day waiting period

• Income replacement level is based upon length of employment

• Intermittent use is permitted for chronic conditions with short term disability

A/P Faculty Teaching Faculty

VSDP Sick Leave• New employees are advanced eight days (64 hours) of sick leave each year if

hired between January 10 and July 9.

• New employees hired between July 10 and January 9 will be advanced five days (40 hours) of sick leave upon hire.

• Sick leave is credited each January 10 thereafter.

• You may use credited sick leave for absences due to illness or injury, or for appointments with a physician.

• This leave does not carry forward into the next year nor is a payoff made for any unused leave upon termination.

• This VSDP leave may not be used for family illness unless the leave requested qualifies as Family Medical Leave Absence.

A/P Faculty Teaching Faculty

VSDP Family and Personal Leave• New employees are advanced four days (32 hours) of family and personal

leave each year if hired between January 10 and July 9.

• New employees hired between July 10 and January 9 will be advanced two days (16 hours) of family and personal leave for the remainder of the year.

• Family and personal leave is credited each January 10 thereafter.

• Family and personal leave must be pre-approved by your supervisor and may be used for personal illness, family illness, bereavement or personal business.

• This leave does not carry forward into the next year nor is a payoff made for any unused leave upon termination.

• Prorated for part-time employees

A/P Faculty Teaching Faculty

Optional Retirement Plans• The Optional Retirement Plan (ORP) is a defined contribution pension plan.

The plan is based on the level of contributions, investment gains or losses, retirement age and the retirement income option

• Participants contribute 5% each pay period

• The following vendors are available:

- Fidelity – group ID 89755: www.fidelity.com

enrollonline.fidelity.com

- TIAA-CREF: group ID 101850: www.tiaa-cref.org

• Must enroll within 60 calendar days of hire• Must e-mail copy of enrollment confirmation to: jcottingham@nvcc.edu• Must complete VRS-65 (www.varetire.org/forms) and forward

original Human Resources

A/P Faculty Teaching Faculty

Traditional Sick Leave (9 Month Faculty)

• The Traditional Sick Leave program is available to new 9 month faculty who enroll in the ORP or opt out of the VSDP

• Advanced 36 hours at the beginning of each semester on 8/16 and 1/10

• Balance carries over from year to year with no maximum

• May use 80 hours of sick leave for a family member

A/P Faculty Teaching Faculty

Personal Leave (9 Month Faculty)

• Available to 9 month faculty not enrolled in VSDP

• Advanced 24 hours at the beginning of the academic year on 8/16

• If not used within the academic year, transfers to sick leave on 8/16 of the next year

A/P Faculty Teaching Faculty

Employee-Paid UNUM Long Term Disability

• UNUM Long Term Disability is designed to protect your income should you become medically unable to work

• Non-taxable benefit payments begin after 90 days of total disability.

• Not available to VSDP participants• Must enroll within 60 calendar days of hire

• Premium depends on salary, age and level of income replacement

• May purchase 25%, 40%, or 50% coverage of basic monthly earnings to a maximum benefit of $5000 per month

• No offsets for Social Security, Workers Compensation, Retirement Plans, or individual LTD plans

• Benefits payable up to age 65

A/P Faculty Teaching Faculty

Employee-Paid Long Term Care

• Long term care is insurance to prepare for the possibility of needing assistance in the activities of daily living following a prolonged illness, disability or injury

• You may elect to cover your spouse, parents, and parents-in-law as well (subject to medical underwriting)

• If you apply for long term care insurance within 60 days of your hire date, your personal coverage will not be subject to underwriting

• Genworth is the state carrier for long term care insurance

• Cost varies with coverage selection and age

A/P Faculty Teaching Faculty

Group Life Insurance

• The College provides group term life insurance coverage at no cost for salaried employees. No enrollment forms are required.

• The amount of coverage is twice the employee's annual salary rounded to the nearest $1,000 for natural death and four times the rounded annual salary for accidental death

• Your beneficiaries for your life insurance are designated according to state law in the

following order – to your spouse, (if no surviving spouse) to your children and descendants of deceased children, (if none of the aforementioned) to your parents equally or to the surviving parent, (if none of the aforementioned) ) to the duly appointed executor or, administer of your estate, (if none of the aforementioned) to your next of kin

• If you would like beneficiary designations different from the order shown above, you need to fill out a Beneficiary Designation Form (VRS-2 at www.varetire.org)

• The program is administered through the Virginia Retirement System with Minnesota Life as the insurance carrier 

A/P Faculty Teaching Faculty

Optional Group Life Insurance• Optional supplemental life insurance is available through Minnesota Life for yourself and eligible

family members

• Employees may purchase up to four times his or her salary

• Evidence of Insurability required for coverage of family members above option 1– Option 1 – An additional 1 times an employee’s annual salary in life insurance coverage– Option 2 – An additional 2 times an employee’s annual salary in life insurance coverage– Option 3 – An additional 3 times an employee’s annual salary in life insurance coverage– Option 4 – An additional 4 times an employee’s annual salary in life insurance coverage

• Maximum coverage of $700,000

• Cost of coverage varies depending on level of coverage, age of the employee and the age of participants

• Coverage is effective when you sign the enrollment form (VRS-39) if you enroll within 31 calendar days of employment

• Must return the VRS-39 form to HR either electing or waiving optional coverage within 31 days

A/P Faculty Teaching Faculty

Deferred Compensation Plan 457• Automatic enrollment. Enrollment Packet will be sent to your home

address.

• This plan is a defined contribution pension plan where the participant assumes the investment risk.

• There is also a restrictive hardship withdrawal provision

• After 90 days of employment, $20 will be deducted from your paycheck to a 457 account ($10.00 employer contribution will also begin)

• You can opt out within 90 days to stop automatic enrollment or increase your contribution using the PIN number provided in VRS enrollment packet

A/P Faculty Teaching Faculty

Tax Deferred Annuities 403(b)

• The College will make payroll deductions for tax-deferred annuities of participating companies (MetLife, AIG-VALIC, TIAA-CREF)

• Must establish 403-b account with vendor

• The employee or the participating company pays an administrative fee

• Fill out and submit NOVA Salary Reduction Agreement Form 105-097 to HR to initiate the payroll reduction

• No Time Period for Enrolling

A/P Faculty Teaching Faculty

Employer Cash Match Program

• All salaried employees who participate in the 403(b) and/or 457 plan are eligible to participate in the employer cash match program

• Cash match amount is 50% of your 403(b) or 457 contribution amount up to a maximum of $480 per year

• Enrollment is automatic once contributions to a 457 or 403(b) account begin

A/P Faculty Teaching Faculty

Worker’s Compensation• The Virginia Worker’s Compensation Act covers injuries and illnesses that

arise specifically as a result of an individual's job duties or while on official College business.

• Accidents must be reported immediately to your supervisor to ensure coverage.

• If medical attention is required, a list of panel physicians is provided to the employee. Any unauthorized medical treatment will not be covered.

• All payments for injuries and illnesses are considered to be in a pending status until a compensability decision is given.

*Do not delay any required emergency medical treatment pending WC

A/P Faculty Teaching Faculty

Employee Assistance Program (EAP)

• An employee assistance program (EAP) is offered by the College through the employee’s health carrier to maintain the health of a business and the well being of the employees. A wide range of services is offered related to the quality of work and family life.

• All health plans offered to state employees and their dependents have employee assistance programs

• EAP services offer counseling and referral for problems such as alcohol or substance abuse, marital or family difficulties, financial problems, and mental and medical disorders are available.

• EAP services are confidential and voluntary

• EAP counselors are available 24/7

A/P Faculty Teaching Faculty

Tuition Assistance• Eligibility after six months of employment with NOVA

• Coursework Eligibility– NOVA “free” (Faculty, adjuncts, P-3 and P-14 working 20+ hrs)– Workforce Development and Continuing Education Units (P-3 only)– External University (Full-time Faculty and P-3)

• Six credits/semester maximum

• $1900 per fiscal year (External Universities, Workforce Development/CEUs)

• Passing grade of “C” or better

• Submit /email 105-043 to Human Resources for final signature and approval

A/P Faculty Teaching Faculty

Legal Resources• Unlimited general advice & consultation, wills & estate matters, traffic

violations, family law, real estate matters, identity theft assistance, etc.

• Membership cost is $18.00 per month and covers you and your family’s attorney fees.

• You must enroll within 60 days of NOVA employment date.

• During enrollment you authorize payroll deductions and choose a law firm from the Legal Resources network.

• Member is responsible for all non-attorney costs such as filing fees, court costs, fines, etc.

A/P Faculty Teaching Faculty

Benefit Provider Resources Plan or Benefit Provider Contact Information

COVA Care and COVA HDHP

Anthem Blue Cross and Blue Shield (medical, prescription drug, vision, hearing, and behavioral health benefits): 800-552-2682 or www.anthem.com/cova

Delta Dental of Virginia - 888-335-8296 or www.deltadentalva.com

Anthem Employee Assistance Program (EAP): 855-223-9277 or www.anthemeap.com

COVA HealthAwareAetna (medical, prescription drug, vision, hearing, dental, and behavioral health benefits): 855-414-1901 or www.covahealthaware.com

Aetna Employee Assistance Program (EAP): 888-238-6232 or www.covahealthaware.com

Kaiser Permanente HMO

Kaiser Permanente (medical, prescription drug, and vision benefits): 800-777-7902, (301) 468-6000 in Washington, D.C. orhttp://my.kaiserpermanente.org/mida/commonwealthofvirginia

Dominion Dental: 888-518-5338

ValueOptions Behavioral Health & Employee Assistance Program (EAP): 866-517-7042

TRICARE Supplement Association & Society Insurance Corporation (ASI): 866-637-9911

Flexible Spending Accounts (FSAs)

Anthem FSA: 877-451-7244 or benefitadminsolutions.com/anthem

Benefit Provider Resources (Cont’d)Plan or Benefit Provider Contact Information

Virginia Retirement System (VRS) www.varetire.org

Virginia Sickness and Disability Plan (VSDP)

http://www.varetire.org/

Group Life Insurance http://www.varetire.org/Retirees/Insurance/GrpLife/Index.asp

403(b) vendorsVALIC: https://www.valic.com TIAA-CREF: https://www.tiaa-cref.org MetLife: https://www.metlife.com

457 Deferred Compensation Plan ING: https://vadcp.csplans.com

Optional Retirement PlansTIAA-CREF: https://www.tiaa-cref.org or 1-800-842-2252

Fidelity: https://401k.fidelity.com

Legal Resources 1-800-728-5768 or http://www.legalresources.net/

Genworth (Long Term Care) 1-866-859-6060 or www.genworth.com/cov

Contact AskHR@nvcc.edu if you have any questions or need additional information