EmergingSoft MeetingPlanner
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Transcript of EmergingSoft MeetingPlanner
Simplify SchedulingImproved Building Performance & Scheduling Productivity with EmergingSoft Solutions
Microsoft Outlook, Digital Signage, CAFM, Mobile Device & Web
EmergingSoft
Enterprise scheduling solutions that improve employee productivity, maximize space
utilization, provide visibility, reduce energy and optimize building performance
Simplify Scheduling
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EmergingSoft Overview
Microsoft Exchange/Outlook integrated, CAFM, mobile device, signage & web based scheduling solutions
Headquarters North America International
Singapore/Europe/Australia Support/Sales Development
Microsoft Gold Partner CAFM Resources Partner
Conference Room/Offices Equipment Video Conference
Service Request HVAC/Lighting Catering
Work Orders 3rd Party Integration EvolveFM Floor Plan
Microsoft Exchange RMB TMS/Cisco Digital Signage
EmergingSoft Options1. Microsoft Exchange Synchronization
Leverage current use of Microsoft Exchange, Outlook or 3rd party scheduling tool No scheduling behavior changes required MeetingPlanner bridge with Microsoft Exchange
Conference Room Signage EvolveFM Floor Plan Lobby Signage
2. MeetingPlanner Enhanced Microsoft Outlook and Web Scheduling Microsoft Outlook, web, digital signage and mobile device scheduling MeetingPlanner enhanced scheduling capabilities with signage
Powerful reporting, notification services and work-flow 3rd party integration
Room/Office Scheduling Equipment Scheduling Catering
Visitor Management Video Conference/TMS EvolveFM Floor Plan
Facilities Management HVAC/Lighting/Security Digital Signage
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Common Scheduling RequirementsMicrosoft Outlook, Web, Mobile Extension of Microsoft Outlook, mobile device & web
Self Service/Controlled Single, multiple location & recurring meetings
Digital Signage & Visibility EvolveFM Floor Plan/Room Signage/Wayfinder Integration Real time, interactive and non-interactive Check-in/Check-out and extend meeting
Centralized Management Restricted, Private & Available settings Approve, deny & modify based on user profiles Business rules and permissions
Powerful Search & Availability Search or view by capacity, attributes, location & more Resource schedule views Conflict management
Notification & Work Flow Portable equipment, catering, facilities services, video & more Real time notification, reminders & work flow
Change Management Outlook, OWA, mobile & web reservation change option Automatic reservation conflict management & notification
Business Intelligence Utilization, job tickets, reservation, facility & inventory reporting Custom reporting on demand
Access Outside calendar access – all or identified rooms Interactive and non-interactive
Integration Integrate with HVAC/Lighting/Security for reduced energy and costs Visitor, video conference and more Multilingual support
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MeetingPlanner Advantage MeetingPlanner is the #1 Outlook integrated,
mobile & web scheduling solution available Ease of Use
#1 Outlook integration – 2003, 2007, 2010, Office 365 and 2013
Web, Mobility, Signage & OWA support Flexibility
Rooms, equipment, services Integration with Cisco, Tandberg, BT & CAFM
Resources Building/HVAC/Lighting
Ease Management Real time work flow and notification Centralized management Utilization, analytics and custom reporting
Support Unmatched customer care and support
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Outlook Integration
MeetingPlanner Microsoft Outlook integration Easy to use and familiar
Outlook interface Filter your search by location,
attributes, equipment and more
View room details, floor plans and images
Outlook/Exchange Versions Office 365 2013 2010 2007 2003
Managed Scheduling
Centralized Scheduling Publish free/busy information
to centralized schedulers with scheduling capabilities
Create custom groupings of rooms
Set space in Private, Restricted or Available status
Set room status Open, Pending Cleaning,
Setup Required Color code reservations Publish free busy information
for all or select rooms to general population
Daily, Weekly and Monthly views
Floor Plan Integration EvolveFM/Generic Floor Plan
Building Floor Color code reserved and open space Point and click to open MeetingPlanner
Authenticate and reserve or request
EmergingSoft Digital Signage
Conference Room Digital Signage Interactive/Non-Interactive Typically 8-15 Inch Commercial/iPad/Samsung Corporate, healthcare, higher
education, convention centers Microsoft Exchange, Outlook &
MeetingPlanner
Large Format Digital Signage Non-Interactive/Interactive Multiple data sources/Wayfinder Player and content management
software driven Typically 30+ inch screens Retail, corporate, higher education,
convention centers, airports, hotels, more….
Sign OptionsOptions:•Interactive•Non-Interactive•Walk up Kiosk•Custom Graphics•Custom Frame•Large Format
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MeetingPlanner Mobility
MeetingPlanner Mobile Device Easy to use and familiar Web
Interface Quickly find available rooms Automatic notification to
room owner and meeting organizers
Import into Outlook account
Equipment/Services
Equipment can be reserved with or without a room reservation Part of a room attribute Free standing reserved resource
Automatic equipment delivery notification email work flow notification for support teams
Services can be in multiple categories AV Catering Fleet cars/parking Room setup More…
Managed Scheduling
Centralized Scheduling Request rooms via Microsoft Outlook
using MeetingPlanner Request rooms in MeetingPlanner
web Request rooms using custom form for
central team analysis and final booking
Name Department Contact Other custom fields
Drag and Drop updates Access to MeetingPlanner reservation
editor Hide subject and organizer
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Web Schedule View MeetingPlanner Web Schedule View
Easy to use and familiar Web Interface Quickly view available rooms Point and click scheduling Drag and drop change management Automatic import into Outlook account
Reporting & Management
Centralized Scheduling Administration Access
Equipment Delivery Room Setup Catering
Reporting Reservation Reports Billing Invoice Report
Email: [email protected] Building Name: Headquarters
User Department Name: Delivery Time: 4/6/2013 8:30 AM
Client Matter: 432234 Reservation Time: 4/6/2013 8:15 AM
Vendor Name: Sunset Catering 4/6/2013 10:15 AM
Tracking Number: 38-54-20110330154219 Meeting Time: 4/6/2013 8:30 AM
Attendees: 10 4/6/2013 10:00 AM
Room Setup: Conference
Instructions: Large client coming in for sales meeting. Require nice flatware and glasses. No peanuts.
Please set the table up for conference room style. I will need room for my training unit and two laptops. Please have the room ready before the meeting starts.
Food Item Name Food Item Qty Food Item Price Subtotal
Snack Pack - Chips and Cookies
5 $1.50 $7.50
Iced Tea 10 $1.25 $12.50
Soda 10 $1.00 $10.00
$30.00
Reporting & Management
Centralized Scheduling Additional Samples
Service Invoice Report Measure Utilization and
workflow
Emerging Soft 6365 Carlson DriveEden Prairie, MN 55346
Date3/15/2013
Bill To:Matt [email protected] Code 44202-994Reservation ID 77432
Meeting Details:Room Name Reservation Start Date Start Time End Time Total Hours Hourly Rate Total Fee Instructions Setup
Badger Room 3/18/2013 9:00 AM 10:00 AM 1 $ 150.00 150.00$ Please have the room ready for the HR Meeting. Conference Style
A090 3/18/2013 9:00 AM 11:00 AM 2 $ 200.00 400.00$ NA NATOTAL 550.00$
Equipment Name Reservation Start Date Start Time End Time Total Hourly Rate Total Fee Instructions Delivery - Room NameSony Laptop Computer 3/18/2013 9:00 AM 10:00 AM 1 $ 50.00 50.00$ NA Badger RoomTOTAL 50.00$
Catering Details:Reservation ID Delivery Date Delivery Time Food Item Quantity Cost Total Instructions Delivery Room
77432 3/18/2013 9:00 AM Coffee 5 1.00$ 5.00$ Deliver to front of room Badger Room77432 3/18/2013 9:00 AM Tea 5 1.00$ 5.00$ Badger Room77432 3/18/2013 9:00 AM Pastries 20 0.50$ 10.00$ Badger Room
TOTAL 20.00$
Reservation Total FeesMeeting Room Fees 550.00$ Equipment Fees 50.00$ Catering Fees 20.00$ Total 620.00$
Remit To:
Emerging Soft 6365 Carlson DriveEden Prairie, MN 55346AR
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Reservation Administration MeetingPlanner Web Administration
- Facilities - Visitors - Reporting - Equipment - Catering - Video