Emergency Management Working Group

8 September 2014

Please remember to silence your cell phone.

1. Bi-monthly Review

2. Emergency Management – Annual Evaluation

3. 2014 EOP Update

4. Emerging Diseases

5. Upcoming Training and Exercises

6. Evacuation – Corrective Action Planning

Agenda

Exercises • Buckingham County Active Shooter TT• Family Care Center TT

Training• Orange Dialysis WPV Response • Zion Crossroads Evacuation and Radio Training

Actual Events

• Farmers Market MCI

Bi-monthly Update

Standard Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Target

  At least two exercises annually includes participation in a community-wide exercise or real event. 2 or more

Quantity 1 0 1 0 1 10 1 3

1 1 1 11

  The Hospital and/or Incident Management Team responds to and documents unplanned events 6 or more

Quantity 0 1 0 1 4 1 1 1 2 0 2 0 13

  The hospital exercises or actually responds to 100% of its Top 5 HVAs (document HVA in the month exercised) 100%

Compliance 20% 40% 40% 40% 80% 80% 100% 100% 100% 100% 100% 100% 100%

  The hosp trains staff for emergency response roles. % of Emerg Mgt WG members who complete basic ICS tng (our equivalent to ICS 100 and 200) 95%

Compliance 96% 96% 96% 93% 93% 87% 87% 87% 91% 96% 93% 94%94%

Annual Performance Metrics

Review of Events

Top Hazards

1. Workplace Violence

2. Severe Weather

3. Utility/Infrastructure Failures

4. Mass Casualty Incidents (MCIs)

5. Supply Shortages

July: Hazmat Exercise

August: Internal Flood Event 5 West & 6 West

September:− Phone Hotline Exercise− October: Utility Outage-Power to Med Vac & Air Handlers

November:− VIP Incident with activation of Mass Casualty Plan − Worplace Violence Event with Internal Flooding 4 West− Extended Tube System and Lab Outage

December: Evacuation Exercise

February: Winter Weather

March:− Bomb Threat at West Complex and Fontaine− Winter Weather− Tornado Drill

April: Gamma Knife Exercise

May: Ambulatory Services Disruption Table Top Exercise

June: Supply Chain Disruption Table Top

� Mass Fatality Incident Annex� New EOP Annex� Approval by EMWG required

2014 EOP Update

Emerging Diseases

− Multidisciplinary planning continues on a bi-weekly basis

− Screening tool revisions are finalizing

− Establishing PPE requirements & push carts

� Airport Exercise (9/20/2014)� Active Shooter (9/25/14)� Great Shake Out (10/16/2014)� Evacuation (11/14/2014)

Upcoming Training and Exercises

WHO: Charlottesville-Albemarle Emergency Management

WHAT: Response to a downed aircraft with victims

WHERE: CHO Airport

WHEN: 9/20/2014

Airport Exercise

WHO: UVA Health System

WHAT: Red Alert Drill – Communication and Response focus

WHERE: All Heath System locations

WHEN: (9/25/14) – 2:00 and 8:00 PM

Active Shooter

WHO: UVA Health System

WHAT: National Earthquake Drill

WHERE: All Health System locations

WHEN: 10/16/2014

Great Shake Out

WHO: UVA Health System

WHAT: Full-scale, out of sequence evacuation exercise

WHERE: University Hospital

WHEN: 11/7/2014 Command & Control Table Top

11/14/2014 Evacuation Exercise

11/21/2014 Internal/External Movement Tabletop

Evacuation

� Three areas for improvement for this exercise

� Each table is a group

� Six groups—each has a problem to solve

� Two groups are assigned the same problem

� Work as a team

Evacuation – Corrective Action Planning

Thank You

Next Meeting: November 10