Research Enterprise Business Services

Biweekly Payroll ChecklistRevised 11/14/2018

Workers with No Time Entered - Send e-mail to Employee and cc Manager

For Questions, Contact:

Hannah Buchanan Stacy Cohn 845-1882 458-8459 hannah.buchanan@tamu.edu scohn@tamu.edu

Prepared by:

Workers with Time entered but Not Submitted - Send e-mail to Employee and cc Manager

Workers with Time Submitted but Not Approved Additional Jobs - Send e-mail to Manager

Workers with Time Submitted but Not Approved Primary Position - Send e-mail to Manager

Workday Reports to run the morning timesheets are due:

By 10 AM the day Retro Timesheets are due - Send retroactive e-mail to employees and managers

By 11AM - Biweekly supplements have been signed by Kim and sent to payrollprocessing@tamu.edu

By 3PM the day after timesheets are due - Biweekly supplement amounts have been verified in employee's Pay Results for payday. If not, contact Payroll.

The following Items have been verified:

Biweekly Pay Period:

See Payroll Processing Calendars and Calendar Key: payroll.tamu.edu Email templates are located: Z:\Private\VPRBusinessOffice\Human Resources\Procedures, Templates and Samples\Email Templates

(Example: If an employee has submitted their timesheet prior to the Holiday or Early Release time block added by the System Office, you will need to "Run Calculations" to ensure the time block appears on the timesheet.) Go to employee's timesheet, click on the gold "Enter Time" button. Select "Run Calculations," check the Confirm box, and click Ok. Review timesheet to ensure timeblocks now show they are being paid. Only affects budgeted biweekly employees.

If a holiday or early release has occurred, "Run Calculations" on timesheets .

After all above reports have been run, go to the Mass Advance Business Process, choose "Enter Time" as type. Enter the dates of the pay period, click ok. Scroll to the bottom of the page to choose which employees timesheet to manually advance for approval.

Timesheets Due: Paydate:

Sent:

Print copies of each blank report after you have ensured all timesheets are entered to place in the Timekeeper Notebook ____________________________________________________________ ____________________________________________________________

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Workday Reports to run the morning AFTER timesheets are due - at 11 AM

Pay Calculation Results for a Period - Choose the current period in progress, enter Organization as "Barteau," choose his sup org, check both boxes at bottom (Only Return Net is Equal to Zero) & (Only Return Gross is Equal to Zero) click OK. Run report again with (Only Return Net is Equal to Zero) & (Only Return Gross is Equal to Zero) unchecked. Review both reports for possible errors in pay results; i.e. $0 net amount, $0 gross amount, significantly reduced net amount, or any other possible miscalculations.

Form can be found here: Z:\Private\VPRBusinessOffice\Human Resources\Forms & Checklists\HRL Forms & Checklists