Ellucian Position Control Presentation
Transcript of Ellucian Position Control Presentation
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2May 21, 2014
Position Management Project
Phase One
Salary Table functionality (Batch Wage Changes)
Delivered SU54507.48-1805*44 Q2 2011
Phase Two
Position Control features added to Position Budgeting;
becomes Position Management
Phase Three
Position Control Reporting
Enhance Position Budgeting and financial data added
to Position Management
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The Position Management CAT
Client Advisory Team (CAT)
A group of clients
that collaborates with Ellucian
during the planning and development of new
functionality
Created in April 2010
Focus on Position Management
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Position Management CAT Member Institutions
Birmingham Southern College
Clackamas Community College
Coastal Carolina University
College of Wooster
Columbus State Community College
Contra Costa Community College
Elgin Community College
Lakehead University
Lethbridge College
Loyola MD
Nazareth College of Rochester
North Central College
Ohlone College
San Diego Community College District
Saint Xavier University
Widener University
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Our Awesome Betas
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Position Control Overview
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Position Control Features
You will be able to:
Assign position control number(s) and associated status
and effective date to position control number(s)
Transfer position control numbers while maintaining a
complete audit trail
View a warning if new data will cause a controlled
position to exceed maximum headcount or FTE
Define the status of each position control slot (active,
frozen, inactive)
Run intended vs. actual reports
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Position Control – What’s New
Processes and infrastructure to:
Place existing positions under position control
Create slots associated to positions
Maintain slots and slot assignments
View current and past slot assignments and information
Move slots around and get rid of old slots
Report on slots
FTE Expected vs. Actual
Headcount Expected vs. Actual
Total of 19 new processes
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A Deeper Look
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Putting Positions Under Control
You choose which positions to control
You choose when to put positions under control
Control by headcount, by FTE, or by both
Type of control may be different for each position
Manage headcount by the number of slots
allocated to a position
Each slot represents one headcount
Manage FTE by the FTE of each slot
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Initiate Position Control
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Maintain Slots
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Preparing Your Positions
When you initiate control of a position, Colleague:
Creates a slot for each incumbent
Be sure position assignments are accurate and up to
date
Sets the FTE for a slot to the FTE of a position’s
incumbent
Verify the FTE for employee position assignments
With the concept of slots, you might be able to
consolidate positions
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Place Employees in Positions Under Control
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Select a Slot
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Change Primary Position
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Rapid Rehire
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Headcount/FTE Warning Messages
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More Warning Message Examples
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What’s Next?
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Anticipated Position Budgeting Features
Budget at the slot level
Budget for filled and vacant slots
Enhanced budgeting for benefits Ability to budget as a percent, flat amount, or both
Ability to update position budgeting with HR activity as positions are changed, filled, vacated, eliminated or added
Ability to see unspent funds for vacant positions
Ability to transfer budget dollars when transferring a person and/or slot to a different position
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Stay Connected
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Roadmaps
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Forums
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Follow Change Requests
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Follow Change Requests