Eligible Training Provider List (ETPL) Policy7 Tier 1: Basic Skills Tier 4: Alternative Path Tier 3:...
Transcript of Eligible Training Provider List (ETPL) Policy7 Tier 1: Basic Skills Tier 4: Alternative Path Tier 3:...
ETPL Trainings
• Training 1: ETPL Policy ─ 09/20/17─ http://workforce.org/etpl
• Training 2: Performance Definitions─ 09/27/2017
• Training 3: Performance Scorecard─ Late October
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Terminology
• AJCC: America’s Job Centers of California
• BPPE: Bureau for Private Postsecondary Education
• ETPL: Eligible Training Provider List
• ITA: Individual Training Account
• MSG: Measurable Skill Gains
• Program Year: July 1 – June 30
• Provider: Institution/Training Provider
• SDWP: San Diego Workforce Partnership
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• SAM: System for Award Management
• WIOA: Workforce Innovation and Opportunity Act
• CIP: Classification of Instructional Programs─ The CIP code selected will be used as a cross-walk controlling
specific O*NET-SOC Code occupations that can be related to this course in later definitions of the program.
• O*Net-SOC Code: These codes are used to associate a training program to the type of occupation the training program can lead to.
─ O*NET: Occupational Information Network
─ SOC: Standard Occupational Classification
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Today’s Agenda
• ETPL Overview
• ETPL Policy
─ Initial Eligibility
Requirements
─ Subsequent Eligibility
Process
─ Price Changes
─ Refund Policy
─ Delisting
• CalJOBS Data Entry
─ Adding a program
─ Editing a program
─ New required
information
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Job Seeker and
Employer Need
Current Training Ecosystem
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Individual Training Accounts (ITA)
Classroom training delivered through a provider who is part of an approved listed called the Eligible Training Provider List
On the Job Training (OJT)
Employer led - Participants gain a new skill while earning a wage. hours. Employers are reimbursed up to 50% of costs
Contracted Education
Contract directly with institutions of higher education or eligible training providers who facilitate the training of multiple individuals in high-demand occupations
Customized Training (CT)
Created by employers to help them find, train and hire a group of workers for a specific need in their organization and industry
Apprenticeship Training Account (ATA)
A formalized, structured program that combines on-the-job learning with related practical and technical instruction in a specific occupation
Basic TrainingWorkshops, online tools and related materials available to all job seekers
Training Entry Points
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Tier 1: Basic Skills
Tier 4: Alternative
Path
Tier 3: Upskilling
Tier 2: Market Entry
Available to everyone, delivered for free at local AJCC, Title II provider or online (e.g. Microsoft Word, general office skills) – Core A services
Available to anyone with a high school diploma or equivalent. Training directly supports job placement (e.g. truck driving, electrician, ICT certs, entry level medical)
Most applicable to candidate with existing undergrad or graduate degree (or extensive work experience); certification will result in promotion or wage increase (e.g. Lean Six Sigma, Project Management, HR Certs)
Price of training is prohibitive in our ITA structure and/or training is better suited to delivery through an OJT or CT (e.g. surgeon which requires advanced degrees, or emerging new technology better suited to hands-on experience)
Focus of ITAs
Guiding PrinciplesTraining should be:
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01Price
02Job Alignment
03Responsivness
04Accessibility
Competitively priced, high quality; not available for free from other sources
Directly tied to an in-demand/higher in-demand jobs leading to higher wages
Considerate of existing level of education & experience, basic skills proficiency and need to upskill or reenter market
Widely available and in various delivery formats
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Initial Eligibility
ETPL Approval
Program Request
Program Approval
Subsequent Eligibility
Provider submits ETPL Package requesting to join ETPL.
Initial Eligibility is reviewed; approval email sent. Provider instructed to register organization in CalJOBS.
Provider adds/edits training program in CalJOBS.
Training program approval email is sent to Provider through CalJOBS.
Eligibility & performance review is conducted yearly.
ETPL Overview
ETPL Policy
─ Initial Eligibility Requirements
─ Subsequent Eligibility Process
─ Price Change
─ Refund Policy
─ Delisting
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Requirements
1. Current accreditation status
⎼ Recognized by Department of Education
2. Current “approval to operate” or an Exemption Status from BPPE.
3. Train for in-demand (ID) or higher-in-demand (HID) jobs.
⎼ Reference http://www.workforce.org/etpl
4. Meet annual Performance Goals
⎼ Separate session on performance Sept. 27
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5. Training must result in an industry recognized credential
6. Course Fees must be competitive with similar courses offered in region.
7. Tuition costs must be equal to or less than published rate on institution website or catalog.
8. Must have:
⎼ Been in operation for at least 6 months from date of app
⎼ Proof of financial solvency w/out need from WIOA funds
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9. Comply with Equal Opportunity Policies & Procedures
⎼ Chap. 9: http://workforce.org/operations-manual
⎼ Additional guidance coming soon.
10. Institution must:
⎼ Not debarred from doing business with Federal Government (SAM). If debarred, notify SDWP immediately. https://www.sam.gov/portal/SAM/
⎼ Provide SDWP written documentation of any changes to accreditation status or approval to operate.
⎼ Post current year fact sheet on website. (except CSU, UC system, or public institution such as Adult Ed or Contracted Ed)
⎼ Provide SDWP advance notice of price changes.
⎼ Adhere to routine compliance by SDWP.
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11. Institution may enter into agreements with training organizations to deliver content on their behalf.
⎼ Notify SDWP of agreement(s)
⎼ Training organization must meet requirements
⎼ Institution to be sole contact for SDWP
⎼ SDWP can audit or review course/instructor qualifications
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WAGES
Projected Growth Rates
Projected Annual
Openings
In Demand
In-demand jobs are occupations
that have at least an 8% growth
rate, 20+ annual job openings and
a median employment wage of at
least $13.90/hr.
Higher in-demand jobs must
meet the criteria of an in-demand
job, provide a median employment
wage of at least $14.87/hr AND
EITHER be an occupation that has a
projected growth rate of 26% or
higher OR an occupation that is
projected to have 188+ annual
openings.
http://workforce.org/sites/default/files/in-demand_higher-in-demand_list.pdf
Understanding ID vs HIDfor the Local Area
My organization was approved, what’s next?
Working with ETPL Team to:
• Confirm your training programs ends in the awarding of an industry-recognized credential.
• Once training program is approved, it will be listed as a WIOA approved training program in the CalJOBS system.
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Credential Definition:
• A credential must be awarded in recognition of an individual’s attainment of measurable technical or occupational skills necessary to obtain employment or advance within an occupation. These technical or occupational skills are generally based on standards developed or endorsed by employers.
• Certificate of Completion is a document issued by an entity which attests only to the fact that an individual attended and completed a program/class and does not constitute an individual’s attainment of measurable technical or occupational skills necessary to obtain employment or advance within an occupation.
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Types of CredentialsThe ITA Agreement will be updated to indicate which type of industry-recognized credential the training program will lead to:
1. Secondary School Diploma/or equivalency
2. AA or AS Diploma/Degree
3. BA or BS Diploma/Degree
4. Graduate/Post Graduate Degree
5. Occupational Licensure (Industry-recognized license such as Dental Hygienist, Phlebotomist, etc.)
6. Occupational Certificate• Must be industry-recognized and endorsed by an employer
• Requires a letter from employer indicating certificate is sufficient to meet requirements of field or industry.
7. Occupational Certification (Industry-recognized certification such as COMPTIA, PMP, CNA)
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Subsequent Eligibility Process(annual review)
a) Performance Scorecard
⎼ Helps track performance standing on a quarterly basis before annual review:
• Enrollments
• Completion Rate
• Credential Attainment Rate
• Entered Employment Rate
• Measurable Skill Gains
• Median Wage Data (as available)
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b) Proof of Compliance
⎼ Proof of accreditation by Department of Education
⎼ Proof of “approval to operate” or exemption status from BPPE
⎼ Changes in course costs (needs approval from SDWP)
⎼ Financial solvency w/out WIOA funds
c) Customer Satisfaction Surveys
⎼ SDWP sends at end of training program
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d) AJCC Feedback
e) Site Visits
⎼ Of training facility conducted by SDWP
⎼ 30 days to address site visit report
f) Market Review
⎼ Fees are reviewed on a regular basis and compared with similar courses offered region wide.
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Price change
• Submit a request via [email protected], include reason for change.
• New price will ONLY take effect after SDWP approves.
• Change of price in CalJOBS without approval from SDWP may result in:
⎼ Limiting reimbursement to the original approved price and/or
⎼ Delisting of program
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SDWP Refund Policy
• Provider must have a tiered refund policy in place (see example below).
• Submit a copy for approval & add in CalJOBS.
• Delays in refund may result in delisting from ETPL.
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Status Refund Level
Registered but did not start program No payment will be made to provider
Attended 7 days or fewer of program Full Refund – due within 30 days of course start
Attended less than 75% of program Partial Refund – due prior to course completion
Attended 76% - 100% of program No refunds required
Reasons for Delisting
• Did not meet minimum performance criteria for subsequent eligibility;
• Debarred from business with Federal Government;
• Failed to meet reporting requirements (Title 5 California Code of Regulations Division 7.5)
• At least 5 WIOA participants did not enroll in training during program year;
• Lost accreditation and/or BBPE License;
• Does not comply with Equal Opportunity guidelines;
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• Customer satisfaction surveys indicate challenges with program or provider;
• Provider has a history of failure to provide refunds;
• Based on SDWP program needs (i.e. reduction in funding)
• Training program is available for free or lower cost in the community.
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New Program Approval Email
Dear Provider,
Congratulations! Your program has been approved effective immediately.
Please let the ETPL Team know if there are questions.
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Program Changes Approval Email
Dear Provider,
Congratulations! Your program changes has been approved effective immediately.
Please let the ETPL Team know if there are questions.
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New Required Information
• Reference “ETPL Training Program” document for instructions.
─ Step by step instructions.
─ Changes due Tuesday, October 10th: Make any changes to already
approved training programs.
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Agenda (recap)
• ETPL Policy
─ Initial Eligibility
Requirements
─ Subsequent
Eligibility Process
─ Price Change
─ Refund Policy
─ Delisting
• CalJOBS Data Entry
─ Adding a program
─ Editing a program
─ New required
information
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Additional Assistance
San Diego Workforce Partnership (SDWP)
ETPL Coordinator
Subject Line:
ETPL Questions [insert provider name]
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