Electronic Resource Management Systems: Alternative Solutions
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World Library and Information Congress73rd IFLA General Conference and Council
Cape Town Pre-Conference, August 16-17, 2007
Electronic Resource Management Systems: Alternative Solutions
Dalene HawthorneEmporia State University [email protected]
Jennifer WatsonUniversity of Tennessee Health Science Center
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Introduction• Electronic Resource Management Systems
(ERMS) now exist, but many libraries do not yet own them
• Our premise about why: – ERMS are prohibitively expensive for many
libraries to purchase and implement
• We wanted to know: – Does the size of the collection factor in the
decision-making process?– Are there other reasons libraries have not yet
purchased an ERMS?– What are libraries doing when they can’t justify the
purchase of a full-blown ERMS?– Are there alternative solutions we can share?
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Brief Literature Review• Focused the review on the period after
commercial ERM Systems became available
• Most of the literature on ERMS since 2004 is about implementation of commercial ERM Systems
• Some limitations of commercial systems emerged from these articles:– the lack of a solution for organizations with
multiple integrated library systems, such as consortia
– the lack of integration with acquisitions data– commercial systems don’t address local needs
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ERMS Survey• Emporia State University and University of
Tennessee Health Science Center representatives presented their alternative solutions at the North American Serials Interest Group meeting
• Realized from the discussion there was a lot of interest in alternatives to full-blown ERM Systems
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ERMS Survey
• Decided to conduct a survey to try to learn more about ERM Systems in libraries
• Developed the survey and announced it on e-mail lists in the U.S. and Europe
• Left the survey open for a little over a week
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Survey Results
• 196 respondents completed the survey
• Where are they located?– 73.2% United States– 17.1% Europe– 3.2% Canada– 2.8% Australasia– 1.9% Asia– 1.4% Africa– 0.5% South America
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Survey Results
• What types of libraries do they represent?– 81.8% Academic– 15.0% Special/Other– 2.8% Public– 0.5% School
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How many libraries own a commercial ERMS?
• 50% of responding libraries own commercial ERMS
• Not sure everyone understood the question in the same way
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Is price a limiting factor?
• 104 respondents do not own ERMS– 47% indicated cost as a very relevant
factor– Cost was the most relevant factor for
libraries that do not own a commercial ERMS
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Does the number of e-resources matter?
• Survey Question: Approximately how many electronic resource licenses does your library manage/renew annually?If you buy a bundle of 12 e-journals or a database, count that as 1 license. Count an individual subscription to an e-journal as 1 license. Please estimate the total even if licenses are handled outside of your library.
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Number of resources as a factor in owning an ERMS
• Approximately 40% of libraries with fewer than 100 e-resources own a commercial ERMS
• Approximately 57% of libraries with more than 100 e-resources own a commercial ERMS
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Number of resources as a factor in owning an ERMS
• However, 49% of libraries that manage more than 500 e-resources own a commercial ERMS
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Other factors?• 28% cited concerns about
interoperability
• 27% cited concerns about functionality
• 25% indicated limited staff and funding to manage an ERMS
• 18% said already have home grown system
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Other factors?
• 15% cited limited resources to research which system to buy
• 15% indicated reliance on consortia
• 12% said current workflow was OK
• 11% said they had too few e-resources to justify the expense
• 10% cited unsupportive management
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•Homegrown databases
•Vendor tools
•New uses for existing tools
•Content management systems
Alternatives in Practice
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•No annual subscription fee
•Ability to instantly update and alter database
•Customize database to needs of library
•Ensure database will integrate into website
•Staff must keep up with e-journal changes
•Technical expertise to maintain database
Homegrown databases
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FileMaker
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MySQL
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•Help handles aspects of e-resources management
•Inspire developers of home-grown tools
Vendor Tools
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EBSCOhost EJS
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WorldCat Lists
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•Library catalog
•Blackboard
•Blog
•Microsoft Excel
•Microsoft Outlook
•Paper calendar
New Uses for Existing Tools
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Innovative Catalog
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Blackboard
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Blog
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Microsoft Excel
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Microsoft Outlook
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Shared Folder
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Calendar
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Content Management System
• Provides multiple points of access to databases on the library’s website
• Staff have an easy-to-use interface to add and edit databases
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Conclusion• Electronic resource management
challenges our organizational skills and tools
• As with any system selection, it is critical to analyze the needs of the institution and select an appropriate solution
• System can be as simple as a paper calendar or as complex as a commercial ERMS
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Discussion?
• Are there interesting ideas we haven’t covered?
• Did anyone identify an option that might be useful?
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Thank You!Dalene Hawthorne, Emporia State University, [email protected]
Jennifer Watson, University of Tennessee Health Science Center,
We thank Kimberly Parker for graciously agreeing to present for
us!