Electronic Official Personnel Electronic Official Personnel Folder (eOPF)Folder (eOPF)

““A NEW WAY OF DOING OLD BUSINESS”A NEW WAY OF DOING OLD BUSINESS”

Presented by: Tonya Williams, HR Specialist Presented by: Tonya Williams, HR Specialist

Special Projects and Information Management BranchSpecial Projects and Information Management Branch

What is eOPF?What is eOPF?

The electronic Official Personnel Folder (eOPF) is the The electronic Official Personnel Folder (eOPF) is the digitized recreation of your paper personnel folder (SF-digitized recreation of your paper personnel folder (SF-66) and the official record of your Federal career. It is 66) and the official record of your Federal career. It is accessible at any time, anywhere, via a secure website. accessible at any time, anywhere, via a secure website.

When fully implemented, the eOPF solution provides When fully implemented, the eOPF solution provides electronic, Web-enabled access for all Federal Agency electronic, Web-enabled access for all Federal Agency staff members to view e-OPF documents. All employees staff members to view e-OPF documents. All employees are able to view their own OPF through the e-OPF are able to view their own OPF through the e-OPF solution. e-OPF includes security measures to ensure solution. e-OPF includes security measures to ensure the integrity of the systemthe integrity of the system..

What are the benefits of using e-OPF?What are the benefits of using e-OPF?

Provides immediate access to OPF documents Provides immediate access to OPF documents and information 24 hours a day, 7 days a week.and information 24 hours a day, 7 days a week.

Employee receive e-mails when a document is Employee receive e-mails when a document is added into e-OPFadded into e-OPF

Eliminates potential loss of an employee’s OPF Eliminates potential loss of an employee’s OPF during the filing and routing processduring the filing and routing process

Reduces costs associated with storage Reduces costs associated with storage maintenance, and retrieval of recordsmaintenance, and retrieval of records

Provides for electronic transfer of HR dataProvides for electronic transfer of HR data Integrates and complements agency HR Integrates and complements agency HR

information system capabilitiesinformation system capabilities

What is the status of the eOPFWhat is the status of the eOPF project?project?

In January & February 2008 all Federal and County In January & February 2008 all Federal and County folders were shipped to Anacomp, the scanning folders were shipped to Anacomp, the scanning facility authorized by OPM to convert paper copy facility authorized by OPM to convert paper copy OPFs into digital documents. OPFs into digital documents.

All Federal and County employee folders have been All Federal and County employee folders have been scanned and loaded into the e-OPF environment. scanned and loaded into the e-OPF environment.

The hard copy OPFs have been returned to the The hard copy OPFs have been returned to the Agency for a 100% quality assurance review to be Agency for a 100% quality assurance review to be completed by HR/AO community. The review will completed by HR/AO community. The review will begin in October 2008 and continue through February begin in October 2008 and continue through February 2009. The estimated date to grant access to 2009. The estimated date to grant access to employees is March 2009. employees is March 2009.

Points of Contact/System Points of Contact/System Administrators Administrators

Tonya Williams, (202) 401-0244 Tonya Williams, (202) 401-0244 Lisa Gressen, (202) 401-0654 Lisa Gressen, (202) 401-0654 Crystol Wilsey, (202) 401-0209Crystol Wilsey, (202) 401-0209

Any Questions?Any Questions?