Electronic Filing System Proposal Texas Ethics Commission January 31, 2013 Texas Ethics Commission...
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Transcript of Electronic Filing System Proposal Texas Ethics Commission January 31, 2013 Texas Ethics Commission...
Electronic Filing System Proposal
Texas Ethics CommissionJanuary 31, 2013
Texas Ethics CommissionJanuary 31, 2013
Purpose of Presentation
Familiarize Commission, Legislative Staff and Public with Current Needs and Proposal for a New Electronic Filing System
2
Background
This a “System”
Can’t Get it “Off-the-Shelf”
Ethics Commissions and Laws Vary Significantly State To State
DIR Assistance
Estimates Ranged up to $6.2 Million
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What is the Desired Goal?
One Integrated Filing Platform
Robust Data Administration
Intuitive Filing for All Filers
Streamlined Software Maintenance
* TEC maintains the system
Own our Software
Efficiency = Cost Savings
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What Do We Have Now?
Electronic Filing Programs and the Platforms They Run On
Campaign FinanceTX-CFS
Microsoft Platforms only: XP, Vista, Windows 7, Windows 8
Visual Basic 6
Purchased from NIC – GA 2000
Modified for the State of Texas in 1998-1999
WebfilerPlatform independent
Browser limitations
Developed in-house 2007
Coldfusion, Java, HTML, PHP
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What Do We Have Now?
Electronic Filing Programs and the Platforms They Run On
LobbyTX-LFS
Microsoft Platforms only: XP, Vista, Windows 7, Windows 8
Visual Basic 6
Developed in-house 2004 - modeled after TX-CFS
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What Do We Have Now?
Electronic Filing Programs and the Platforms They Run On
Personal Financial Statement (PFS)PFS Software
Microsoft Platforms only: XP, Vista, Windows 7, Windows 8
Visual Basic 6
Developed in-house 2009 – modeled after TX-CFS
Stores data on local PC
No electronic filing capability
Fillable PDF formsNo data storage on local PC
No electronic filing capability
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What Do We Have Now?
Electronic Filing Programs and the Platforms They Run On
Agency Management System (AMS)TEC front end access tool to manage filer records
Microsoft Platforms only: XP, Windows 7
Visual Basic 6
Written by NIC specifically for TEC – GA 2000
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What Do We Have Now?
DatabasesOracle 10g
Stores filer raw data
Disjointed tables – adhoc
MySQLStores website search data
Excel spreadsheets
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What Do We Have Now?
HardwareWindows PCs – front end
Unix servers – backend
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What Do We Have Now?
State of current systemFunctional – it currently works
Difficult to maintain
Software – aging programsState of Texas programs are entering end-of-life
Visual Basic Programming language is deprecated
Microsoft no longer supports the development platform
Windows 8 is likely the last platform for required run-time libraries
Hardware – aging serversOracle server - end of life
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What We Want
Electronic Filing Programs and the Platforms on Which They Will Run
Integrated System
Client filing applicationsPlatform independent
Web based
Mobile
Intuitive guidance for the filer (think TurboTax)
Pleasant user experience
Comprehensive internal management toolsRobust data management
Financial accounting system
Comprehensive, flexible reporting capabilities
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What We Want
DatabaseOracle 11g
Well planned tables
Financial accounting system
Hardware - backendCurrent TEC Linux servers
New Linux servers
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What We Want
New Electronic Filing System Use Cases
Filers:
DFS:
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How Rolling Reporting Fits In
Vendors’ Estimates Accounted for Possibility of Rolling Reporting
At the Discretion of the Legislature
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Current Electronic Filing System Proposal
$3.5 Million Custom Software Electronic Filing System:
* Campaign Finance
* Lobby
* Personal Financial Statements
* Database
* Front end management tools
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Status of Current Proposal
Proposed in TEC Legislative Appropriations Request (LAR)
Upgraded Technology is Recommended by Sunset Commission
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Steps We’ll Take if Proposal is Adopted
Contract Out Statement of Work
Let the Project Out for Bid (DBITS)
- Deliverables-Based IT Services
Contract for Project
Work closely with Vendor Providing Oversight, Resources and Expertise until Completion
We Maintain the System18
Estimated Time Frame Until Completion
1.5 to 2 years
May Be Impacted By:
* New Laws
* Additional/Less Requirements
* Lack of Sufficient Funding
etc . . .
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Conclusion
Summary
* Now is the Time
* . . . very, very difficult
* Quality Staff (We are the Experts)
Questions?
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