Name / Title of the Project:Electronic Document Management System

Objective:To develop a web based application which can be used to manage the contents hosted on a web site.

Scope of the Project:EDMS are used in all kinds of organizations wherein there are lot of sensitive data to be stored as well as referred often.IT , Shipping and Container Industries, Pharmacies and other manufacturing industires.

Why is the particular topic chosen?Document management software helps to improve our businesss handling of electronic files. The problem is that many small businesses have to deal with and mixes of old-fashioned data on paper and electronic files and in many cases, the proportion of paper data is much larger.

One solution to the problem of having a mixed data environment would be to use a document imaging system to convert all of our businesss documents to electronic form. But this is too expensive and time-consuming for many small businesses.

The good thing is that we can put the basics of a document management system in place without purchasing any special software or going through wholesale document imaging. The system doesn't have to be complex; we just have to invest some time in planning and implementing it.

Electronic Document Management System is providing services in the areas of providing information to the different areas such as Development, Business, Management, Technology etc. Electronic Document Management System is divided into two major halves. Content Creation/Hosting Content View

Statement about the ProblemIt is found that many small businesses have to deal with and mixes of old-fashioned data on paper and electronic files and in many cases, the proportion of paper data is much larger. One solution to the problem of having a mixed data environment would be to use a document imaging system to convert all of our businesss documents to electronic form. But this is too expensive and time-consuming for many small businesses.

What contribution would the project make?Following are the advantages of installing an Electronic Document Management system: Saves TimeAn EDMS automates a lot of the usual time-devouring tasks, giving salespeople more time to do what they are actually paid to do: namely, sell to prospects. More time spent in front of potential customers (instead of shuffling paper) means more sales, which makes everyone happy.

Looks ProfessionalA salesperson who keeps all their information in a computer database and can pull up vital details immediately, always looks more professional than one who keeps their information on Post-It notes and has to scramble for ten minutes just to find the scheduled appointment time. Saves MoneyThe more impressively arrayed EDMS can cost a lot of money. But if you don't need quite that much technology working for you, it's easy to find less expensive or even free alternatives. And just think how much you'll save on Post-It notes if you're putting all that information into the computer instead.

Methodology

In a period where having a web page of your own is an issue of reputation for some and requirement for others. Control of these sites is still a place which is ignored or done in conventional way. In a modifying globe no business organization or any webmaster would like to host a static material over their website. We in a program known as Electronic Document Management System offer an architectural procedure of developing the material for the website. It also provides us a reviewing place where the designed material is being organized.

Content Creation/Hosting: This is administration section of the site where the content is created by a group of professionals possessing different specialization. This section is divided in four stages.1. Authoring2. Editing3. Approving4. Deploying After going through these four phases of content management the content is available to the users. Each content is placed in one of the three different categories. Content View: The content to be view is divided into three halves. 1. Developer Content2. Manager Content3. Protected ContentThe Protected content is login protected whereas the other two are open to all. Intended Audience: Content Managers

Hardware Requirements: Intel processor 2 GB RAM 500MB Free Hard disk space Normal Desktop Network interface card or Modem LAN Network Software Requirements: WINDOWS XP | Vista | 7 Visual Studio .Net 2002 Enterprise Edition + Internet Information Server 5.0 (IIS 5 +) Visual Studio .Net Framework

Limitations

Security issuesEDMS meansInternet computing. So you should not be using cloud computing applications that involve using or storing data thatyou are not comfortable having on the Internet.

CostIt has to be cost effective or else we might end up investing too much upon a system thats not as efficient as it was expected to be.

ConclusionThe software, Electronic Document Management System is developed for treating the material over a website.