Electronic Delivery System of Property Registration

Sri Vinay Thakur Sr. Technical Director, NIC HQ

vinay@nic.in

Background Property registration is mandatory while

transacting in property. Sub Registrar office is responsible for registration.

There are 4400 + , Sub-Registrar offices in the country. On an average 30-40 transactions happen per day and around 150-200 people visit these offices every day

Computerization is done in most of the States..2915 out of 4407 SRO computerized

Linking Property Registration with Land Records under NLRMP done in around 6 states

Problems faced by the stakeholders Lack of transparency in valuation Tedious back office functions – dependencies on deed writers time consuming stamp duty / fee payment, prone to errors, manipulations, forgery cumbersome to fix time slot for presentation with

SR, Manual evidence capturing – signature, thumb

impression Difficulties in preserving documents , Lack of search retrieval Multiple visits required Delay in delivery Lack of Integration with Land Records

Approaches

Holistic Computerization –instead of part to part

Intervention of advanced technology Integration of Property Registration

with Land Records To make database available in public

domain Accessibility through internet & Smart

Electronic delivery system Model SRO Offices

Model SR Office in Delhi with proper Reception, Waiting Hall…

Each State need to have Registration & Land Records Portal

Circle rates to be available on the portal Online calculation of Stamp duty / Fee using

web calculator Geo-coding of Properties and Photo of

properties

Gujarat

Online calculation of Stamp duty, fees

Deed templates and Online Submission

Deed templates to be made available on the portal

Citizen can draft deed themselves Simplification of Deed Formats (may be only 2-

3 pages)

Deed template copy

1) First Page – Property

and parties details

2) Statutory Conditions and

Signature of parties, thumb

impression and SRO with stamping.

Payment Gateway E-Stamping through the Stock Holding Corporation of India Limited

(SHCIL) in some States Virtual Treasury Model implemented in Maharashtra using online

i.e. payment gateway, Net Banking , card payment etc.

Online appointment for presentation Provision in the portal for online reservation of time slot

by Parties with SR for presentation Internet based filing of the document will reduce the

number of visits. File and Upload the Document and attachments through system and just present your self at time of signing of document at time of signing.

Electronic Capture of evidences Evidences during presentation of parties &

witness are captured electronically i.e. digital photo, thumb readers

Introducing Video Conferencing with remote capturing of evidences i.e. iris, thumb impression will help NRIs, disabled persons.

Electronic Approval of Deed

SR to approved deed electronically i.e. using finger prints recorder and with his digital signature etc .

Should generate Unique Identification Number (UID) .

 

Scanning of Signed Deed and Storage in Data Centre

Delivery and Accessibility in Internet

Reduced Turnaround time of 30~45 Minutes for delivery of registered deed

On-Counter Delivery of a) Copy of Registered Deed b) Non-encumbrance Certificate c) any other search – 15 Minutes

The deed is generated electronically with UID, bar code, photos, finger prints etc.

Electronic delivery to the parties . Data should accessible through internet Online search retrieval facility All Services and Database should be digitally Signed

and made available on line after payment through payment gateway services

Time Calculation

Delivery of Services

Record Room with Compactors with searching software

Web-server & Database server

SRO Office 2

SRO Office 3

SRO Office 4

SRO Office N-

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State Data Centre

DashBoard(Transactions monitoring)

Nos. of transactions as on 10/01/2013

State :- Delhi District :- North East District

State :- Delhi District :- North East District

Integration with Land records

Land record database must be updated immediately after executing Property registration .

Pre-requisites for carrying out the integration process Mapping of the codes used for location consisting of state

code, district code, tehsil code, village code results in same codification for location.

Identification of plots should be based on survey number/plot number/khasra number along with hissa number with same format across the state

Same unit of area extents to be followed in both the processes

Nature of classification of transactions such as sale, gift, lease, etc should be same in both the process of registration and mutation

Both the systems should use the same fonts and storage format

Standardization of valuation of land and other property

The Road Ahead Automation of All SR Offices in the country Integrate both the processes(LR &PR) to

ensure genuine land transactions and updation

Single Window system for delivery of Services

Modification of Registration Act wherever necessary for flawless intervention of technology

To make the Land Records database interoperable with other domains such as Agriculture, Banking, Judiciary, etc