El Cerrito

13831 San Pablo Avenue, San Pablo, CA 94806 Ph: 510.215.3035 ~ Fx: 510.237.7059 ~ www.wcctac.org

WCCTAC BOARD OF DIRECTORS MEETING NOTICE AND AGENDA

DATE & TIME: Friday, January 30, 2009, 7:30 a.m.

LOCATION: City of San Pablo, Council Chambers 13831 San Pablo Avenue (at Church Lane) San Pablo, California

Accessible by AC Transit lines #72 and #72R Additional Parking is available in the City lot two blocks south of City Hall at 13685 San Pablo Avenue

1. Call to Order and Self-Introductions – Vice-Chair Maria Viramontes 2. Public Comment. The public is welcome to address the WCCTAC Board on any

item that does not otherwise appear on the agenda. With a full agenda, comments may be limited to three minutes per speaker. Speakers shall follow the rules of common courtesy and decorum. Please fill out a speaker card and hand it to the Chair/Staff.

3. Welcome to New WCCTAC Board Members and Alternates. New members

and alternates to be announced at the meeting. 4. Election of the Following Officers and Representatives: (a) WCCTAC Chair,

(b) WCCTAC Vice-Chair, (c) CCTA Representative (odd-year term), and (d) CCTA Alternate. (Attachment – Action)

CONSENT CALENDAR

5. Meeting Minutes and Summary from the December 5, 2008 Meeting. (Attachment – Action

)

6. Staff Reports. Staff reports from the Executive Director, Project Managers, and TDM Program Manager through mid-January. (Attachment – Action

)

7. WCCTAC TAC Meeting Minutes and Handouts from the December 11, 2008 and January 15, 2009 Meetings. (Attachment – Action

)

El Cerrito

Hercules

Pinole

Richmond

San Pablo

Contra Costa County

AC Transit

BART

WestCAT

WCCTAC Board Meeting January 30, 2009

8. TDM Program Plan for FY 10. Staff’s proposed plan and preliminary revenue projections for the Countywide Guaranteed Ride Home Program, West County Employer Outreach, and West County Commute Incentive Program. (Attachment – Action)

9. Richmond Parkway Transit Center MOU. The existing MOU for cooperative planning

of the project is about to expire. A new MOU has been drafted and is ready for execution. (Attachment – Action)

10. Invoice Over $10,000. For GreenPrint project, authorized by Board in April 2008.

(Attachment – Information

)

11. Update on State Budget and Federal Stimulus Package. Reports from MTC and CCTA. (Attachment – Information)

12. Draft Policies for the Bay Area’s Implementation of Senate Bill 375. Memo from Joint

Policy Committee outlining policies for review and comment by March 20. (Attachment – Information)

13. Potential Rescheduling of Board Meetings. The Board may wish to consider rescheduling the monthly meetings from the last Friday of the month to the first Friday of the month to enable timelier response to CCTA initiatives. The Board may also wish to consider moving the meeting time to a later part of the day. (Christina Atienza – Attachment – Action to be Determined)

DISCUSSION ITEMS

14. Personnel Matters:

a. 2009 Update of WCCTAC Personnel Policies, including appointments of

incumbents to the Project Manager (two positions), TDM Program Manager, and Administrative Analyst/Office Manager positions; or extension of current contracts. This item was carried over from the previous meeting. The Board is requested to approve the proposed update, which includes switching over from the current practice of individual employee contracts to appointments for all non-management positions. Current contracts of incumbents expire January 31, 2009, and the proposed appointments would be through June 30, 2010. The Board could alternatively elect to extend the employee contracts. The Board is also requested to authorize the Executive Director to undertake a salary survey for FY 2010. (Christina Atienza – Attachment – Action)

b. Administrative Clerk Appointment and Salary Range Upgrade. Depending upon

the action taken on the above item, the Board is requested to either enter into an employment contract with, or authorize the Executive Director to appoint, Ms. Valerie Lipscomb to the position of Administrative Clerk. Ms. Lipscomb has been performing the functions of the position since July 2008 as a temporary employee. The Board is also requested to approve an upgrade of the adopted salary range for the position to be same as the salary range for San Pablo’s Administrative Clerk position. (Christina Atienza – Attachment – Action)


15. Prioritization of West County Federal Earmark Requests. Congresswoman Ellen Tauscher’s office requested CCTA staff to provide a short list of candidate projects for which an earmark from the upcoming federal transportation reauthorization bill would be requested. WCCTAC staff and the TAC have identified five projects in West County that meet the criteria identified by CCTA and are regionally significant. Staff requests the Board to identify the top two candidate projects to serve as West County’s nominations to CCTA. Nominations are due on January 30. (Christina Atienza – Attachment – Action)

16. Hercules Request for Additional/Updated Traffic Study for Potential West County

Casino Projects. The City of Hercules has requested that WCCTAC: a) pursue an updated traffic study for the Point Molate Casino; and b) seek reimbursement from the developer of the property for the cost of the initial study. A draft EIR has not been submitted, but may be forthcoming as early as February. The request is to conduct the study based on what is known about the project at this time, so that traffic data can be gathered and analyzed and impacts can be considered in planning the project. Staff seeks the Board’s direction. (Christina Atienza – Attachment – Action to be Determined)

17. Comments on Draft Regional Transportation Plan. MTC has issued the draft

Transportation 2035 plan with comments due on March 2. The plan proposes a HOT lane network including I-80. CCTA intends to submit a comment letter including concerns about converting I-80 to accommodate HOT lanes. The plan also identifies funding for operations and maintenance needs for the I-80 Integrated Corridor Mobility and San Pablo Avenue Smart Corridor projects. The Board may wish to submit a comment letter. (Christina Atienza – No Attachment – Action to be Determined)

18. Possible Cuts of Critical WestCAT Regional Routes. WestCAT is considering cutting

their services by 20 percent due to a budget shortfall. Among the services that may be cut are the highly productive BART feeder bus routes, which are funded primarily with State Transit Assistance funds that are allocated to BART and transferred to WestCAT. WestCAT and BART are currently jointly imploring MTC to bail out the feeder bus service. (Christina Atienza – No Attachment – Information)

19. Mid-Year Budget and Work Plan Amendments. The budget item is carried over from

the December meeting. Staff has conducted a historical review of the WCCTAC budget and fund balances as requested by the Board. Staff seeks approval to revise the FY 2009 budget to add items that were omitted from the adopted budget and to adjust the Lifeline grant amount for the Student Bus Pass Program. Staff also seeks approval to amend the FY 2009 work plan to defer the following tasks: development and implementation of the Student Internship Program; development of an expenditure plan for the Taxi Safety and Accessibility funds; investigation of the benefits and feasibility of obtaining non-profit status; and possibly beginning the Rodeo and Hercules Community-Based Transportation Plan. (Christina Atienza – Attachments – Action)


20. Correspondence/Other Information:

STANDING AGENDA ITEMS

a. Incoming:

§ Letter from CCTA dated December 24 re Notice of Termination Date for the TDM Program Master Cooperative Agreement

§ Letter from TRANSPAC dated December 29 re Proposed Response to WCCTAC’s Comment on Draft Central County Action Plan

§ Letter from BART dated January 5 re Request for STMP funds as Local Match to Lifeline Grant

§ Letter from Hercules dated January 5 re Additional/Updated Traffic Study – Potential West County Casino Projects (provided as attachment to Item 16)

§ Letter from CCTA dated January 22 re Items Approved by the Authority on January 22, 2009

b. Outgoing:

§ Letter to TRANSPAC dated January 6 re Proposed Changes to Draft Central County Action Plan in response to WCCTAC’s comments

c. Workshops/Conferences/Events:

§ Northern California HOT Lanes Peer Exchange Workshop, Oakland, March 4 21. WCCTAC Board and Staff Comments:

a. Board Member Comments, Conference/Meeting Reports (AB 1234 Requirement), and Announcements

b. Legal Counsel Comments and Announcements c. Executive Director Comments and Announcements

22. Other Business 23. Adjourn. Next meeting is tentatively set for Friday, February 27, 2009 at 7:30 a.m. · In compliance with the Americans with Disabilities Act of 1990, if you need special assistance to

participate in the WCCTAC Board meeting, or if you need a copy of the agenda and/or agenda packet materials in an alternative format, please contact Nancy Cuneo at 510.215.3035 prior to the meeting.

· If you have special transportation requirements and would like to attend the meeting, please call WCCTAC (see phone number above) at least 48 hours in advance to make arrangements.

· Please refrain from wearing scented products to the meeting, as there may be attendees susceptible to environmental illnesses.

· Please turn off all cellular phones and pagers during the meeting.

· A meeting sign-in sheet will be circulated at the meeting. Sign-in is optional.

13831 San Pablo Avenue, San Pablo, CA 94806 – 510.215.3035

TO: WCCTAC Board DATE: January 23, 2009

FR: Christina Atienza, Executive Director

RE: Election of Officers

The Board needs to elect Board members to the following positions: (a) WCCTAC Chair, (b) WCCTAC Vice-Chair, (c) CCTA Representative (odd-year term), and (d) CCTA Alternate. Background WCCTAC Chair. Recently retired Chair, Sharon Brown, served a partial term after the resignation of former Chair Mindell Penn in June 2005, plus three additional years. Typically, for continuity, WCCTAC Chairs have served for two terms. Previous WCCTAC Chairpersons, in order of most recent, include: Sharon Brown (San Pablo), Mindell Penn (Richmond); Kris Valstad (Hercules), Janet Abelson (El Cerrito), John Marquez (Richmond), Maria Alegria (Pinole), Irma Anderson (Richmond), Lloyd Wagstaff (Hercules), and Cathie Kosel (El Cerrito). While there are no formal policies regarding these appointments, they generally rotate among the jurisdictions and Board of Supervisors representatives, and generally WCCTAC members with at least one year of tenure are appointed. WCCTAC Vice-Chair. Current Vice-Chair is Maria Viramontes. Typically, for continuity, WCCTAC Vice-Chairs have served for two terms. Ms. Viramontes has served for three years. CCTA Representatives and Alternate. WCCTAC’s “odd-year” CCTA Representative’s term expires on January 30, 2009. Terms are for two years. Maria Viramontes is currently the “odd-year” CCTA representative and is also the Authority Vice-Chair. The Board needs to elect/reappoint a representative for the “odd-year” term from February 1, 2009 through January 31, 2011. As of January 2009, the current alternate, Ed Balico, is the Mayors’ Conference appointee to CCTA. The CCTA Alternate serves until replacement/resignation and is the alternate for both WCCTAC CCTA representatives. According to the WCCTAC Joint Exercise of Powers Agreement (JPA), only the Cities and the County may vote for CCTA Representatives – six votes total (one each – El Cerrito, Hercules, Pinole, Richmond, San Pablo, Contra Costa County); four votes are required for a majority.

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WCCTAC West Contra Costa Transportation Advisory Committee

Minutes

December 8, 2008 The regular meeting of the West Contra Costa Transportation Advisory Committee was called to order at 7:35 A.M. on December 8, 2008 by Chair Sharon Brown in the City Council Chambers of the City of San Pablo, 13831 San Pablo Avenue, San Pablo, California, 94806. 1. Call to Order/Self Introductions PRESENT: Sharon Brown, Chair (San Pablo), Maria Viramontes, Vice Chair

(Richmond), Janet Abelson (El Cerrito), Ed Balico (Hercules), Bob Franklin (BART), John Gioia (Contra Costa County), John Marquez (Richmond), Roy Swearingen (Pinole), Tony Thurmond (Richmond),

Joe Wallace (AC Transit) STAFF: Christina Atienza, Executive Director Joanna Pallock, Program Manager John Rudolph, Program Manager Linda Young, TDM Program Manager Nancy Cuneo, Admin Analyst/Office Manager Michael Rodriquez, General Counsel Hisham Noeimi, CCTA *Arrived after Roll Call 2. Public Comment Jerrold Parsons addressed the WCCTAC Board on behalf of the Association of Federal Government Employees. He said that he is the chairman of a ground-level committee working to address the lack of parking in downtown Richmond. He expressed hope that WCCTAC and representatives of relevant jurisdictions could partner with the Association of Federal Government Employees to create a study and find a solution. Mr. Parsons introduced Mary Ohlson of the Social Security Administration. Ms. Ohlson commented that part of the problem stems from the fact that Richmond businesses did not partner with downtown developers from the beginning, to mitigate parking capacity issues. She expressed hope that WCCTAC and its representatives from Richmond could offer suggestions as to how the parking capacity issue may be resolved.

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Mr. Parsons commented that the WCCTAC Summer Internship Program would be an innovative means for addressing the downtown Richmond parking issue. Chair Brown said that the interns will be involved with future projects. She said that the downtown Richmond parking issue may be an issue that the interns could work on. 3. Commendation Chair Brown commended Mr. Marquez for his service to WCCTAC and presented him with a certificate of commendation. She noted that Mr. Thurmond was currently not present to receive his commendation. Maria Viramontes commended Chair Brown for her service to WCCTAC since its inception. She presented Chair Brown with a certificate of commendation. Chair Brown thanked the Board. Consent Calendar Janet Abelson requested to pull Item 7 from the Consent Calendar. Chair Brown made note of a correction to the minutes from the November minutes (Dean Allison changed to Roy Swearingen). Item 7: Amendments to the FY 2008-09 WCCTAC Operating Budget and Monthly Financial Report Ms. Abelson expressed concern with using reserve funds given the current economic climate. Ms. Atienza stated that the intent is to make use of the $174,000 (approximately 15-17 percent of WCCTAC’s operating budget) which is available for “other projects.” She stated that the contingency portion of the fund balance, which adds $14,440 to the existing $10,000 contingency budget, functions as a reserve. As regards the $25,000 for the Greenprint Project, Ms. Atienza noted that WCCTAC must account for this amount as it was programmed during for FY 2008-09 period. The remaining amounts may be retained for a reserve fund. John Gioia requested greater clarification regarding the $14,440 which will be set aside for a contingency fund. Ms. Atienza noted that the originally adopted budget held $10,000 for a contingency fund. WCCTAC is proposing the addition of the $14,440 to that reserve.

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Ms. Abelson stated that El Cerrito has a policy that requires a minimum reserve fund which is 10 percent of the annual operating budget. She expressed concern that WCCTAC’s contingency funds may not be sufficient. Mr. Gioia commented that WCCTAC is not as volatile as a city or county and therefore probably does not require a reserve as high as ten percent. He asked Ms. Atienza about possible deviations from the existing budget that may require funds in an amount greater that the $24,440 that is currently set aside. Ms. Atienza stated that the largest expense in the WCCTAC budget is salaries and benefits, which are completely accounted for and are not likely to change during the current fiscal cycle. Regarding the Special Departmental Expense category, which is associated primarily with the TDM Program, Ms. Atienza noted that WCCTAC is reimbursed for this program and has a co-op agreement with CCTA for the amount that will be reimbursable. Ms. Atienza stated that she does not see a great deal of volatility with regard to WCCTAC’s current operating budget. Regarding professional fees, Ms. Atienza noted that a lot is dependent upon what the WCCTAC Board authorizes between now and the end of the year with respect to what WCCTAC should do in addition to what has already been authorized. Any volatility related to this would be associated with professional fees (specifically, consulting fees). Joe Wallace commented that $24,440 may not be sufficient if WCCTAC is confronted with an emergency situation. Ms. Atienza stated, that an unforeseen emergency that would require contingency funds greater that the amount proposed in the current budget, is unlikely. Ed Balico asked if WCCTAC has a formal policy in place for reserve funds. Ms. Atienza stated that WCCTAC does not have a formal reserve-fund policy in place. Mr. Balico suggested creating a policy to address the issue of reserve funds. Ms. Abelson asked if the WCCTAC Board could approve the programs that have already been programmed and set up a meeting to adopt a formal policy for contingency funds. Ms. Atienza noted that in addition to the $25,000 for the Greeprint Project, which was inadvertently omitted and needs to be accounted for, there is also the credit for the reimbursement to WestCat in the amount of $14,560; the assumption related to this was that this amount would be available for operations. Ms. Atienza noted the $14,560 is not available as it has been allocated to San Pablo.

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Mr. Gioia asked if approving the motion would eliminate funding for the school bus program. Ms. Abelson stated that she was only referring to Item 1. Mr. Gioia asked what the $60,000 for regional studies has been allocated to. Ms. Atienza stated that the amount has not been allocated to a specific project. Maria Viramontes said that she is comfortable completing the remaining six months of FY 2009 with $24,440 in the contingency fund. She remarked that Ms. Atienza had essentially split the $120,000 that would normally be included in the contingency fund between regional studies and pre-planning. She said that the issue at hand is whether or not to create a three to five percent ‘true’ reserve fund in addition to an operational reserve; however, if the Board is in agreement that there may be some projects in the next six months that require funding the amounts should remain as they are currently programmed. Mr. Gioia stated that the question at hand is whether or not the funds for potential projects are listed as fund balance or contingency funds. He noted that in this case, fund balance is the amount remaining from FY 2007-08 which was carried forward and then allocated in part to the contingency line item. He stated that he would like clarification of the fund balance from previous years. He commented that if there is an unexpected occurrence it will likely be a desire for funds for a new project. Ms. Abelson stated that she was trying to move forward the two items related to projects for which the allocation of funds was not specified and reserve discussion for a later date when there is more data available. On motion by Janet Abelson, seconded by John Gioia and carried unanimously the WCCTAC Board voted to approve the $25,000 for the GreenPrint project and the $14,560 to offset a reimbursement to WestCAT for the portion of their dues that are contributed to the East Bay SMART Corridors Program and to set up a meeting to adopt a formal policy for contingency funds. Tony Thurmond arrived at 7:42

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On motion by Joe Wallace, seconded by Maria Viramontes and carried unanimously the WCCTAC Board voted to adopt the Consent Calendar as follows: 4. Approved Minutes and Summary from the October 31, 2008 Meeting. 5. Received Staff Reports. 6. Approved TAC Meeting Minutes and Handouts from the November 13, 2008

Meeting. 7. Pulled from the Agenda. 8. Approved Authorization Request to Remit Payment to Alameda County

Congestion Management Agency for East Bay SMART Corridors Program Invoice.

Maria Viramontes recommended identifying and paying the $60,000 for the School Bus Program. She asked that when this item comes before the WCCTAC Board in January, that the Board identify unspent funds from the previous year in the narrative. On motion by Maria Viramontes, seconded by Joe Wallace and carried unanimously the WCCTAC Board voted to add a $60,000 expense item for the School Bus Program and commensurate revenue from a Lifeline Transportation Program grant. Chair Brown presented Tony Thurmond with a certificate of commendation. Mr. Thurmond thanked Chair Brown and the WCCTAC Board. Item 9: Proposition 1C TOD and Infill Guidelines Michael Bernick provided a synopsis of state funding sources for Transit-Oriented Development Projects in West Contra Costa County over the next 3-12 months. He noted that for WCCTAC, the next months are going to be important and promising from a funding standpoint as federal funding that will be available, will be programmed for investment in transportation improvements (in contrast to the previous economic stimulus package which focused on consumer demand). Mr. Bernick highlighted some of the state-level major sources for TOD funding which include: Prop 1C TOD: Second Round: Administered by the Housing and Community Development Department and provides funds in the amount of $90 - $130M. Mr. Bernick noted that the revised proposal guidelines were issued last week and the Notice of Funding Availability will be out in December. He provided the key elements necessary for obtaining funding through Prop 1C TOD (Second Round): (1) Project Readiness - projects with entitlements that are ready to begin construction (a three-year window for starting projects with a five-year window for completion); (2) 25-30 percent of

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the units being built must be affordable housing; and (3) the project must reduce the need for parking. Mr. Bernick noted that developers are awarded points for issuing free passes for transit. The remaining key elements provide that developers receive additional points for demonstrating transit-supportive uses, past performance, community support and the size of the project. A second major source of funding is the Prop 1C Infill: Second Round ($200M). This funding source is programmed for projects within a quarter-mile radius of transit stations (primarily BART stations but not exclusive of major bus stops). He noted that the guidelines for the Infill funds are broader than the Prop 1C TOD funds and that most of the projects in West County meet the guidelines for eligibility (of which the key elements include readiness, affordability and parking policies). Mr. Bernick outlined the major West County projects that are most eligible to receive funds. In Richmond, the most eligible projects are Metrowalk Phase II and 12th and Macdonald. (Mr. Bernick noted that the Hacienda Apartments are being given consideration but there are some things to be determined with regard to the readiness of the project). In Hercules, Sycamore North and South are most eligible to received funding. Mr. Bernick commented that in El Cerrito, the Del Norte BART Project is not far enough along; however, the El Cerrito Plaza project may be eligible for funding. The call for projects for the Prop 1C Infill: Second Round will be out this month and due in early March. Mr. Bernick recommended applying for the grants as they are a rare opportunity to obtain funds for transit-oriented infrastructure and offsite improvements. Mr. Bernick made reference to additional sources of funding that will be available later in the year. He noted that Prop 84 money will provide $90M for Urban Greening and $70M for land-use and planning incentives. The Urban Greening funds will be awarded by the Strategic Growth Council which oversees infrastructure spending to meet climate and sustainability goals. The criteria for eligibility related to these funds does not include a caveat for proximity to transit stations and therefore a wider range of West County transit projects will be eligible for funding. Mr. Bernick also made reference to $200M that will be available from the Housing-Related Parks Program for which the call for projects will be issued in 2009. Regarding SB375, Mr. Bernick stated that it is significant in that it ties state transportation money to land-use issues. He noted that it is potentially the largest source of funds for TOD projects; however, previous state assembly bills similar in scope to SB375 have been passed with few tangible results. He recommended that WCCTAC be watchful of SB375 but noted that there is not currently specific money tied to it.

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Bob Franklin stated that Mr. Bernick was instrumental in obtaining $25M in funding for the San Leandro BART station. Mr. Franklin asked what type of projects will be eligible to receive funding through Prop 84. Mr. Bernick stated that the $70M is planning money but the $90M is capital money that will be awarded to projects that meet broad, climate and sustainability guidelines. Item 10: School Bus Pass Program Update Joanna Pallock, WCCTAC Staff, stated that she will provide an update related to what funds are available through the Lifeline Transportation Program grant for the School Bus Pass Program as well as Measure J funding. She distributed a handout of the current Measure J allocation for the Safe Transportation for Children: Low Income Student Bus Pass Program. She provided a brief synopsis of the Lifeline grant which allocates funds for free bus passes to low income students. She noted that there are approximately 450 active participants currently in the program. WCCTAC hopes to enroll 660 students in the program and recently mailed information to another 1,000 potential applicants. The Safe Transportation for Children Low Income Student Bus Pass Program component of the Measure J funding will enable West County to continue the program. This funding is for the West Contra Costa County School District as well as the John Swett School District. Ms. Pallock noted there are currently 8,000 students in the West County school districts who qualify for free and reduced lunch (a requirement in order to be eligible for the Student Bus Pass Program). With this program and the projected allocation for 2009 from CCTA, an estimated 2,500 students can be provided with a monthly free bus pass. Ms. Pallock made reference to a memo from Christina Atienza which outlines the three main challenges that will be faced when spending the Measure J funds and setting up the School Bus Pass Program. (1) Expanded administration - with more students receiving passes, WCCTAC hopes to implement systematic, annual pass issuances in lieu of monthly distributions; (2) funding limitations; and (3) school closures in West Contra Costa Unified School District and its impacts on travel behavior. With regard to funding limitations, John Gioia asked what the assumption of cost-per-pupil-per-month is based on. Ms. Pallock replied that the assumption is $15 per month. Mr. Gioia stated that WCCTAC should negotiate a lower monthly fee based on the fact that AC Transit would not be receiving these funds if the program had not been put in the sales tax measure. Joe Wallace stated that AC Transit is taking a loss with the current youth bus passes priced at $15. He recommended negotiating with AC Transit in an effort to implement a

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“Class Pass” program that would guarantee the passes by the year. He noted that a number of area colleges and the City of Berkeley currently have a Class Pass system in place. Negotiating a Class Pass system could reduce the fare to below $15. Ms. Pallock stated that the WCCTAC Board will hear a proposal in the future regarding optimization of the School Bus Pass Program. Chair Brown noted that this item is for information only and asked that the remaining comments remain brief. Janet Abelson noted that the UC Davis Class Pass system requires that students show their school ID only. Implementing a system like this would reduce the amount of paperwork that is currently required to run the program. John Gioia noted that if a demonstrated increase in attendance could be linked to the School Bus Pass program, perhaps reimbursement could be sought through the additional ADA funding that the district would receive as a result of this. Ed Balico commented that the issue will require greater discussion with the school district. He noted the merits of the program. Tony Thurmond said that the ADA funds could be obtained if the program was extended to the high schools and helped to reduce the drop-out rate. Mr. Gioia stated that the intent of the program was and is to include high school students as well. 11. West County Safe Routes to School Grant Nancy Baer, Program Manager for Contra Costa Health Services (“CCHS”), announced the award of a 4 year, $500,000 Safe Route to Schools grant for West Contra Costa County. The grant will cover seven middle schools in all the West Contra Costa jurisdictions and two elementary schools in Richmond. The first year will be spent primarily on laying the groundwork for the activities of the following three years. CCHS is currently in talks with the local jurisdictions to determine how to integrate the program with existing programs. Ms. Baer continued by noting that this year will also consist of examining the walking environment around each of the target schools and discussions with school personnel regarding how students currently get to school. This will help to establish a baseline of school travel patterns. The end of this school year will yield piloted program initiatives that will be expanded during the following three years of the program in addition to the establishment of a Safe Routes to Schools coalition for Contra Costa County.

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Ms. Baer requested input from the WCCTAC Board with regard to the Safe Routes to Schools coalition. She noted that the coalition will provide input into the implementation of the program and seek to involve a broader cross-section of the community. Joe Wallace commented that students in San Pablo and North Richmond are having difficulty accessing transit to get to school due to interference by dogs in general and Pit Bulls, particularly. He stated that animal control needs to be brought into the fold. Ms. Baer thanked Mr. Wallace and commented that CCHS has been made aware of the problem. She remarked that this scenario is one of the types of problems that will be assessed during the first year of the program. She noted that CCHS will seek input from teachers, parents and students during the assessment period so that the scope of the program encompasses a broad range of concerns. Ms. Baer commented that she is particularly satisfied with the inclusion of an experiential bike safety education component in the program. Ms. Baer noted that in early discussions related to the program, WCCTAC was to be the fiscal agent; however, because WCCTAC is not eligible to be the fiscal agent, Contra Costa Public Works will serve as the fiscal agent. Contra Costa Public Works is currently arranging the paper work to be submitted to Caltrans in order to launch the program. WCCTAC, in association with CCHS, will be involved programmatically. Maria Viramontes noted that regionalism is a key factor in working together to create funding sources as demonstrated by the success of the Safe Routes to Schools program. 12. Update of WCCTAC Personnel Policies Christina Atienza, is requesting the Board to: (1) Adopt the 2008 Update to the WCCTAC Personnel Policies Manual; (2) Institute the practice of job appointments for all regular, non-management employees in lieu of individual, annual employee contracts; (3) Authorize the appointment of all current regular, non-management employees to their existing positions effective December 11, 2008 through June 30, 2010; and (4) Authorize a salary survey to inform the salary schedule for FY 2009-2010. Ms. Atienza noted that none of proposed changes will have any fiscal impact on the budget for FY 2008-09; also, no WCCTAC staff members have expressed opposition to the proposed updates. Ms. Atienza stated that she has been working extensively with Mike Sakamoto, Bradley Ward, WCCTAC Treasurer and the City of San Pablo Human Resources Director to coordinate the benefits and payroll aspects of the proposed amendments. Ms. Atienza said that the impetus for the proposed updates was in large part due to the need to simplify the administration of employee payroll and benefits through elimination of annual, employee contracts. Regarding the effective date for appointments, which lasts through June 30, 2010, Ms. Atienza stated that this is the earliest time at which

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any one of the existing MOU’s for salary and benefits, to which WCCTAC employee benefits are tied, will expire. WCCTAC staff is proposing a cap on the amount of medical insurance coverage for employees hired after December 11, 2008. Ms. Atienza noted that the agency currently pays for 100 percent of the premium of the PERS health plan; this gives rise to some concern in consideration of the current state of the economy. Current employees of WCCTAC will not experience diminution of their health care benefits. Ms. Atienza continued by noting that annual salary schedules will be required as a result of the elimination of individual employee contracts. Appointments will also necessitate a provision for an annual cost of living increase not to exceed 6 percent (this will increase the depth and breadth of Employee Performance Evaluations). Mr. Gioia expressed reservations with automatically granting an annual cost of living increase without some kind of evaluation of the budget. He stated that it is problematic for any public agency. He stated that he would not support a guaranteed cost of living increase and that an annual review relative to Bay Area cost of living standards should precede any determination. Maria Viramontes concurred with Mr. Gioia. She expressed support for the salary schedule and job appointments. She noted that the changes are necessary given WCCTAC’s maturation as an organization. Ed Balico expressed support for performance-based index increases instead of automatic increases. With regard to the salary schedule, Ms. Atienza stated that she currently envisions a step-increase program; where the actions that an employee must take to ascend to the next level is clearly defined in the personnel manual. Janet Abelson recommended the Board submit their suggested amendments and postpone voting on Item 12 until WCCTAC staff has had an opportunity to incorporate any proposed changes into the Personnel Policies Manual. 13. West County Action Plan, Proposal for Adoption John Rudolph presented an update on the disposition of comments received with regard to the second draft West County Action Plan and explained that WCCTAC staff is seeking approval to forward the second draft action plan to CCTA for inclusion in the Countywide transportation plan. WCCTAC staff received four comments which were discussed at the November meeting of the WCCTAC Board, at the last TAC meeting and in letters (included in the Board packet) to the individuals who submitted comments explaining how their comments were incorporated into the revised plan.

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On motion by Joe Wallace, seconded by Ed Balico and carried unanimously the WCCTAC Board voted to approve forwarding the West County Action Plan to CCTA for inclusion in the Countywide Transportation Plan. Maria Viramontes left at 9:00 am. 14. Subregional Transportation Mitigation Fee Program (STMP) Recommended Next Steps Ms. Atienza proposed postponing any action related to item 14 until the January meeting of the WCCTAC Board due to the approaching absence of a quorum. She requested direction from the Board on how to proceed with regard to the financing and implementation pieces of the 2006 STMP program. She noted that the financing piece has been stalled due in part to Lisa Hammon’s departure from WCCTAC (and the transitional period related to this) and the economic downturn. She noted that the WCCTAC Board should consider whether or not to continue on the course that was established at the outset of the program or perform a mid-course correction with regard to implementation and financing. Ms. Atienza noted that some of the significant milestones related to the STMP program are outlined in a memorandum contained in the Board packet. Mr. Gioia expressed support for revisiting the STMP Program. He noted that the decrease in construction of new homes has had an adverse effect on the program as it is dependent upon new development for generation of revenue. Ms. Atienza noted that the scope and schedule of the eleven projects associated with the STMP Program have changed dramatically since the programs’ inception in 2005. It would be prudent to re-evaluate the baseline prior to determining the bond financing amounts that will be necessary. John Gioia and Bob Franklin left at 9:05 am. 15. 1-80 Integrated Corridor Mobility John Hemiup of the ACCMA, ACCMA staff and Anush Nejad presented an overview of the I-80 ICM Project. Mr. Hemiup noted that one-third of the project is the traffic light synchronization component which will be implemented in the five cities in Contra Costa and four cities in Alameda County that are along the I-80 corridor. He noted that Caltrans has successfully adapted to components of the I-80 ICM Project that have been implemented in neighboring counties. These successes provide information that can be applied toward implementation of the I-80 ICM Project in West Contra Costa and Alameda Counties. Anush Nejad, of Kimley-Horn provided a brief synopsis of the I-80 ICM project. He noted that the I-80 Corridor is the most congested freeway in the Bay Area. He

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continued, noting that in 2007 ACCMA submitted an application for a congestion management infrastructure improvement program to solve some of the congestion experienced throughout the corridor. The goal of the project is to improve mobility and safety and air quality along the corridor by implementing tools to manage traffic as efficiently as possible. This will be achieved by the installation of advanced warning systems to motorists and reducing demand by promoting transit ridership. Mr. Nejad provided a synopsis of the timeline related to the various stages of the I-80 ICM Project and its funding. He noted that the project is fully funded. Mr. Nejad outlined various project strategies including freeway management, arterial management, transit management, traveler information, commercial vehicle operations, traffic surveillance and monitoring and incident management. He also noted some of the tools and strategies for increasing transit ridership by reducing demand; increasing throughput via adaptive ramp metering and local signal coordination; the enhancement of safety through active traffic management elements; emergency pre-emption equipment and message signs; providing better public information and aiding agencies in doing a better job. Mr. Nejad noted that the I-80 ICM Project has a favorable cost-benefit analysis and good projected returns on investment. As regards the project delivery and schedule, the project has been divided into four construction packages and two procuring packages. ACCMA hopes to finalize all of the requirements for local transit improvements by early 2009 and start construction in December of 2009. Mr. Nejad noted some of the challenges of the I-80 ICM project which include an aggressive schedule, working through some of the innovative technologies with the stakeholders and maintenance of the system. Mr. Nejad noted that ACCMA has met with all of the relevant cities and has generated a list of the recommended improvements the cities put forth. 17. Comments and Announcements Joe Wallace emphatically stated the need for more bus shelters throughout West Contra Costa County. Janet Abelson inquired about the date of the next WCCTAC Board meeting. Ms. Atienza noted that the next WCCTAC Board meeting will take place on January 30, 2009. In reference to Mr. Wallace’s comments regarding bus shelters, Ed Balico noted that there is an advertising corporation that will provide bus shelters for free. He also announced a kick off celebration for the launch of Gemini - the first Water Emergency Transportation Authority vessel.

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Ms. Atienza informed the Board of a handout related to the Federal Stimulus Package that was issued by CCTA after the administration and projects committee talked about the potential course of action for getting ahead of the proposed stimulus package. With no further business to come before the WCCTAC Board, Chair Brown adjourned the meeting at 9:17 A.M., until the next meeting to be held on January 30, 2009 at 7:30 A.M at the San Pablo City Council Chambers, 13831 San Pablo Avenue, San Pablo, California, 94806.

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RE: Status Report for December 2008 and January 2009

Happy New Year to all! The year is off to a busy start: I-80 ICM. Hosted the third TAC meeting with technical staff from all West County stakeholders, along with Alameda County jurisdictions. Reviewing numerous project reports including Preliminary Freeway Concept of Operations Report, Traffic Light Synchronization Program (TLSP) Concept Report, and two white papers on Variable Speed Limits. Met with CCTA staff to discuss concerns about the timeline for project deliverables and to encourage development of a funding plan for Operations and Maintenance (O&M) costs. RTP. Reviewed the Draft Regional Transportation Plan and identified potential West County issues. Will be attending one of the public hearings on the 28th. Richmond Intermodal Station. Was recently awarded $600,000 TFCA funds for pedestrian improvements to link the Richmond BART station and emerging Richmond Transit Village to the neighborhoods and civic center buildings to the east. Richmond was the only transit village project awarded the TFCA funds. BART also received a Lifeline grant for improvements to the BART station. STMP. Worked with WCCTAC Treasurer/San Pablo Finance Director Bradley Ward to assess fee collections and balances. Evaluated BART’s request for STMP funds as a local match for their recently awarded Lifeline grant. Proposition 1C TOD and Infill Funding Opportunities. Michael Bernick, WCCTAC’s consultant, is continuing to work with Richmond Redevelopment Agency and El Cerrito to flesh out potential applications. CCTA-Related Activities. § Attended the Planning Committee, Administration and Projects Committee, and Board

meetings. § Participated in meetings of the Growth Management Task Force. Richmond – Parking at the Social Security Administration Building. Followed up on Mr. Jerrold Parsons’ request for WCCTAC’s assistance on resolving parking issues at the SSA building in downtown Richmond. Worked with Richmond Redevelopment Agency staff to understand issues in the context of downtown Richmond redevelopment plans. Had an informational meeting with SSA staff, a representative from the employee union, and

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Status Report for December 2008 and January 2009 January 23, 2009 Page 2 Richmond Redevelopment staff to share short- and long-term strategies to mitigate their parking problems, including enhancing their participation in 511 Contra Costa. Also identified potential need for a comprehensive downtown Richmond parking study. Personnel Matters. Met with each staff member to develop a work plan through the rest of the fiscal year and provided mid-year feedback on job performance. Started required risk management training on sexual harassment, ethics, and diversity. Initiated background check process for Valerie Lipscomb. Measure J Transit Allocations. Had preliminary discussion with CCTA, AC Transit, and WestCAT on potential funding splits. WestCAT Service Cuts. Attended the WestCAT Board meeting to learn more about proposed cuts to WestCAT service. WCCTAC Operations Budget. Developed financial report for period ending December 3 and identified needed budget amendments. Seeking options for greater degree of automation. Received detailed update on TDM budgeting and invoicing process from staff. Worked extensively with WCCTAC Treasurer Bradley Ward to analyze historical budget and fund balances. Student Bus Pass Program. Continuing to flesh out strategies for streamlining administration process for expanded program under Measure J. Federal Earmark Requests. Coordinated with West County jurisdictions and CCTA to identify eligible projects and prioritize. Casino Impacts. Attended special meeting of the Legislation Committee of the Board of Supervisors to hear report on Indian gaming initiatives. Had preliminary discussions with Hercules, County, and Richmond staff on upcoming efforts to prepare for the Point Molate proposal. WCCTAC TAC Meeting. Developed the work plan for the TAC for calendar year 2009. The TAC received the Annual TDM Report; agreed to forward the list of five recommended projects for federal earmarks to the WCCTAC Board; and received updates on Contra Costa Transportation for Livable Communities (CC-TLC), West Contra Costa Safe Routes To School (SRTS), Caltrans Planning Grants, the MTC High School Internship program, and public comment. Hilltop Interchange Retrofit. Caltrans has begun work. Freeway closures will be implemented over during the entire year until the project is completed in 2010. Attached are the additional monthly reports from the WCCTAC Project Managers Joanna Pallock and John Rudolph, and TDM Program Manager Linda Young.

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TO: Christina Atienza DATE: January 23, 2009

FR: Joanna Pallock, Project Manager

RE: Monthly Status Report – January 2009

MAJOR ACTIVITIES

• Research administrative options for Measure J Bus Pass Program including possible smart card development (Translink)

• Participate in the development of a staff work plan • Prepare and send out quarterly survey all Lifeline participants/students. • Continue Paratransit process for adoption of Measure J Two-Year allocation plan. • Review existing paratransit studies and explore approach for W. County operator

study. • Review CCTA process for TLC grants. Prepare information and present to January

TAC meeting.

AGENCY COLLABORATION – MEETINGS ATTENDED

January 6 – WCCTAC staff planning meeting January 8 – CCTA Bike and Ped Committee meeting January 12– Support staff discussion on Lifeline administrative efforts and possible administrative options for Measure J program January 15 – WCCTAC TAC monthly meeting January 26 – PCC – CCTA Paratransit Coordinating Council mtg January 31 – WCCTAC Board Monthly meeting

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FR: John Rudolph, Project Manager

RE: Monthly Status Report – January 2009

Major Activities:

1. Action Plan Update; Countywide Transportation Plan; 2. Measure J, STMP, I-bonds and other funding tracking; 3. I-80 ICM project development; 4. Goods movement – trucks, trains, port expansion, trade corridors; 5. Climate Change and Air Quality issues affecting West County; 6. Transit issues – bus, ferry, BART, Capitol Corridor, etc; 7. San Pablo Avenue SMART Corridor, and associated ITS projects; 8. Environmental tracking for development projects affecting local roads; 9. TAC follow-through – various research and preparation; 10. Coordination with Joanna P. and other staff; 11. Miscellaneous Other: RSRB, Arterial Operations, RPTC.

Agency Collaboration – Meetings Attended:

13 January Cost to Sustain Traffic Operations Systems TAC – MTC 13 January Arterial Operations Committee – MTC 15 January WCCTAC-TAC 15 January I-80 ICM TAC 21 January Corridor System Management Plan (CSMP) – ACCMA 22 January Institute of Transportation Engineers Conference

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FR: Linda Young, TDM Program Manager

RE: Monthly Status Report – December 2008 and January 2009

• Attended three Employee Commute Information events throughout the region. MAJOR ACTIVITIES

• Drafted applications for TDM Program and BAAQMD Transportation Fund for Clean Air (TFCA) 2009/2010 projects.

• Attended the CARB sponsored workshop to provide input to the AB32 Toolkit project for California Business and Employer programs.

• Finalized artwork for bus bench inserts, delivered artwork to contractor to install. • Coordinated purchase and delivery of transit passes for Student Bus Pass Program and

TDM Program I-80-Plus Transit Incentive Program. • Coordinated design and production of Hercules Park and Ride Lot survey. • Coordinated meeting regarding parking issues with the Social Security Administration –

Richmond facility and the City of Richmond. • Continued to network with interested participants to establish the 2009 Bike to Work Day

events and activities. Bicycle Commute awareness events will take place May 14-16. • Participated in the Spare the Air – Employer Leadership Council workshop for program

planning in 2009. • Attended the AC Transit sponsored Bus Stop/Shelter Committee meeting to discuss

contract service with Bay Area vendor.

December 3 TDM – 511 Contra Costa program presentation – community group. AGENCY COLLABORATION – MEETINGS ATTENDED

December 4 Meeting with WestCAT staff and Pinole Chamber of Commerce December 5 WCCTAC Board of Directors December 11 Meeting with Taxi Cab Vendor – GRH Program issues January 6 WCCTAC Staff meeting January 7 Meeting with City of Richmond Public Works staff January 7 511 Contra Costa Program Manager meeting January 15 WCCTAC – TAC January 20 WCCTAC – 511 Contra Costa TDM staff meeting January 22 Electric Vehicle Presentation – Hercules January 22 Site visit with Kaiser Permanente – Pinole Campus

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TO: WCCTAC-TAC DATE: December 15, 2008

FR: John Rudolph

RE: Summary of December 11th WCCTAC-TAC Meeting

1. Federal Stimulus Package and Prospective Project Earmarks for Federal Reauthorization Act Legislation

: Matt Kelly and Hisham Noemi, CCTA, presented information pertaining to (a) the unknown but anticipated federal stimulus package and (b) potential earmarks in the federal transportation reauthorization act. TAC members were requested to (1) review the list of Contra Costa County projects compiled by CCTA, which could be used as a basis for developing recommendations for the stimulus package; and (2) submit to CCTA by January 5th 2009 a list of potential candidate projects for federal earmarks. The TAC discussed that submittal of candidate earmark projects to CCTA for prioritization is a new process, and some members expressed concern over how this would tie in to their own agency’s efforts. Despite the uncertainty of the process, WCCTAC staff encouraged West County agencies to submit their projects by the deadline to ensure that they become part of the upcoming discussions. Hisham indicated that the Excel spreadsheet CCTA is asking local jurisdictions to use in submitting earmark requests is due to CCTA by January 5th 2009 (attention Jack Hall, [email protected], 925.256.4743).

2. Hercules New Town Center

: Steve Lawton, Hercules, provided an update. The TAC briefly discussed the need to ensure that EIRs are not only consistent with CEQA but also with the Growth Management Program and West County Action Plan.

3. San Pablo Dam Road / I-80 Interchange Project

: Hisham Noemi presented an overview and status update, including a description of problems, treatments, and alternatives.

4. Interstate 80 Integrated Corridor Mobility Project

: Staff noted that the agenda for the I-80 ICM TAC was included in the WCCTAC-TAC packet.

5. Street WISE / West Contra Costa Safe Routes To School

: Shannon Ladner-Beasley, Contra Costa Health Services Department, presented an update. A kick-off meeting of the West County SRTS Coalition will be held in West County on the morning of February 25th 2009 at a time and location to be specified soon.

6. Postponed

: Several updates were postponed until a future TAC meeting: these include the I-80 ICM Project, potential changes to the Growth Management Program, and a review of MTC’s “Cost to Sustain Traffic Operations Systems” Project.

The next regular WCCTAC-TAC meeting will be: Thursday January 15th at 9:00 am

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TO: WCCTAC-TAC DATE: January 16, 2009

FR: John Rudolph

RE: Summary of January 15, 2009 WCCTAC-TAC Meeting

1. Transportation Demand Management (TDM) Annual Plan

: Staff presented a draft outline of TDM Programs for FY 2009/10. No changes were recommended by the TAC.

2. West County Federal Earmark Requests

: The TAC discussed the federal earmark process in Contra Costa County. There was no opposition from the TAC to forwarding the list of five recommended projects (from a master list of 19) to the WCCTAC Board on January 30 for additional prioritization.

3. Draft 2009 Work Plan

: The TAC discussed the Draft 2009 Work Plan. Staff noted that the Hercules/Rodeo CBTP may be moved into the Work Plan from the list of Deferred Tasks, depending on whether the CBTP may serve as support for grant applications other than the Lifeline Transportation Program call for projects expected in 2011.

4. Contra Costa Transportation for Livable Communities (CC-TLC)

: Staff presented information pertaining to CC-TLC. CCTA is forming a committee to produce guidelines for evaluating project applications. CCTA expects to issue a call for projects in July 2009. More information will be available at future TAC meetings.

5. Street WISE / West Contra Costa Safe Routes To School

: Shannon Ladner-Beasley, County Health Services, announced that the February 2009 kick-off meeting has been postponed until March 2009 -- date, place and time to be determined. Project delayed due to unanticipated challenges in fulfilling Caltrans Local Assistance requirements.

6. Caltrans Transportation Planning Grants

: Applications are due to Caltrans by April 1, 2009. If an agency seeks MTC sponsorship for a grant application, a brief project description is due to MTC by February 2, 2009.

7. MTC High School Internships

: The deadline for applying for an MTC intern is January 21, 2009. See the MTC website (www.mtc.ca.gov) for details.

8. Public Comment

: Kathy Chao, Executive Director of Lao Family Community Development Inc., described some transportation-related needs in the vicinity of her agency’s facilities in the City of San Pablo. WCCTAC staff will work with them and other potential TLC sponsors to develop their project proposals.

The next regular WCCTAC-TAC meeting will be: Thursday February 12 2009 at 9:00 AM. The next regular WCCTAC Board meeting will be: Friday January 30 2009 at 7:30 AM.

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RE: Proposed FY 2009/2010 West County Transportation Demand Management (TDM) Program

Staff requests the Board to approve the proposed West County FY 2009/2010 TDM Program as outlined in this memo and its attachments for submittal to CCTA, for their inclusion in the FY 2009/10 TDM funding application to the Bay Area Air Quality Management District. The TDM funding application is due in February. The TAC has reviewed the proposed program.

Background

The Measure J Expenditure Plan spells out the activities of the Commute Alternatives Program: “This program will provide and promote alternatives to commuting in single occupant vehicles, including carpools, vanpools and transit.” Eligible types of projects include the formation a regional TDM Program, which in Contra Costa County is known as 511 Contra Costa. 511 Contra Costa has been providing marketing and public outreach to commuters, businesses and residents of Contra Costa County since its inception in 1997. 511 Contra Costa is also involved in the process to monitor and participate in the outcome of planning through AB 32 and SB375. The goal of 511 Contra Costa is to provide commute alternatives that will reduce congestion on the major roadways and improve air quality in the San Francisco Bay Area in general and in Contra Costa in particular. 511 Contra Costa operates under the coordination efforts of CCTA, with primary funding provided through a Bay Area Air Quality Management – Transportation for Clean Air (TFCA) grant. Additional funding is also provided under Measure J Commute Alternatives and through a CMAQ grant provided by MTC. 511 Contra Costa activities include four countywide incentive programs. Operation of the countywide programs is divided among the four Regional Transportation Planning Committees (RTPCs) as follows:

• Countywide Transit Incentive – operated by TRANSPAC • Countywide Carpool Incentive – operated by TRANSPLAN • Countywide Vanpool Incentive – operated by SWAT • Countywide Guaranteed Ride Home (GRH) Program – operated by WCCTAC

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Proposed FY 10 West County TDM Program January 23, 2009 Page 2 In addition to the Countywide GRH Program, WCCTAC also provides exclusively to West Contra Costa a Commute Incentive Program and Employer Outreach Program.

• West Contra Costa Commute Incentive Program (formerly I-80 Plus Commute Incentive Program) – While TRANSPAC operates the countywide transit incentive program, since the Fall of 2007, WCCTAC has assumed program responsibilities for marketing transit incentives to commuters who drove alone and traveled to, through or from the I-80 corridor. A review of the program as of January 2009 revealed that despite increased marketing efforts, only 117 commuters had taken advantage of the incentive. The relatively small number of participants makes WCCTAC’s separate administration of this piece of the program less efficient than if it were administered as part of TRANSPAC’s administration of the countywide program; and is thus proposed to be reintegrated back to the countywide program. TRANSPAC staff have agreed to the proposal. For the FY 2009/2010 application, the WCCTAC TDM program will concentrate on residential, employment site, and school transit programs to encourage the use of public transit.

Proposed FY 2009/10 Plan The proposed plan for each of the programs is provided in detail in the attachments. The program highlights and changes for FY 2009/10 include:

• West Contra Costa Employer Outreach Program – This year, staff proposes to add to

the existing program an element to encourage increased use of bicycles for commuters to business locations in West County. The program would highlight the excellent bike trails in the region including the Bay Trail and Ohlone Greenway.

• Countywide Guaranteed Ride Home Program – This year, staff proposes to explore

new ways to market the program and encourage participation. CCTA staff has provided preliminary revenue projections from the three funding sources (BAAQMD TFCA, Measure J and CMAQ) which indicate that the WCCTAC TDM Program funding will amount to approximately $490,000 for Fiscal Year 2009/2010. This amount is similar to the budget for previous years.

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511 CONTRA COSTA COMMUTE ALTERNATIVE PROGRAMS

DRAFT FY 2009/2010

Project Title:

TFCA $ Allocated: TBD Total Project Cost: TBD

West Contra Costa Commute Incentive Program

Other Funding: Measure J Commute Alternatives

Project Description:

The I-80 Plus Commute Incentive Program targets the most congested freeway corridor in the Bay Area (and two other related corridors in West Contra Costa County). The program provides residents, commuters and students who travel to, from or through the West Contra Costa region the following:

A. Residential 1. Targeted zip code mailings to residents in West Contra Costa.

B. Commute Incentive Program

In coordination with the local transit agencies, information notices will be designed, printed, and mailed which will detail transit and transportation services, as well as 511 and 511 Contra Costa information. Mailings will include phone numbers and website addresses for additional information and a return postcard to enter into a monthly drawing for a transit pass.

1. Coordination with Solano and Alameda Counties

2.

– Staff will work with the rideshare agencies in Solano and Alameda Counties to promote Express Bus, train, and/or ferry service. The goal is to remove longer one-way drive alone trips, and thereby improve air quality and congestion in the I-80 corridor. Coordination with Transit Agencies

3.

– Staff will work with the transit agencies to develop incentive campaigns such as: a “buy one, get one free” promotion, a monthly/daily pass promotion, and incentives for special events such as “Spare the Air” days. Promotion of Park & Ride Lot/Transit Hub Program in West Contra Costa

4.

– Locations: I-80 Willow Avenue Park & Ride Lots; the Richmond Parkway Transit Center; the Hilltop Drive Park & Ride Lot; the San Pablo Avenue Park & Ride Lot; Hercules Park & Ride Lot and other locations as they become available. The program will include: display of park & ride lot, transit hub, and transit transfer information for commuters; and informational events at the noted locations to announce available parking spaces, transit services, and other amenities. West County Transportation Center

. The West County Transportation Center is a one-stop transit and transportation resource center for all of West Contra Costa. Information will be provided to the WCTC for distribution to the Center’s visitors, as well as support for bus/BART rider orientation, additional language service (i.e. Spanish) and mentoring programs.

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C. School Access Projects (K thru 12th Grade)

1. Student Transit Program

2.

. Staff will work with the West Contra Costa Unified and John Swett School Districts (as well as the private and charter schools) to encourage congestion relief at schools by providing access to ridematching and student carpool programs. The program will provide information on local transit lines, schedules and incentives to encourage carpool and transit use by students.

Street Smarts/Street WISE Program Participation

3.

. Encourage schools and school districts to adopt the Street Smarts/Street WISE program for safe biking and walking to school.

Library/Literacy/After School Program

D. Contra Costa College Transit Pass Program

. Encourage middle and high school students (to age 17) to access after school programs and libraries via public transit by offering a commute incentive. The goal of the program is to increase transit use by the youths and encourage parents/families not to drive students to all activities.

1. Staff will coordinate with College representatives and the local transit agencies to design a “College Transit Pass Program” to encourage students not drive alone to the campus in West Contra Costa. The contribution of 511 Contra Costa will be incentive funds for the pass program.

E. Web Based Program Registration and Data Gathering Process 1. Staff will investigate Web Based programs for project fulfillment, registration

and other activities to enhance the effectiveness of the project.

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Project Title:

TFCA Funds Allocated: TBD Total Project Cost: TBD

Countywide Guaranteed Ride Home Program


The GRH Program offers commuters who work in Contra Costa County and use a commute alternative (carpool, vanpool, bus, train, bicycling, or walking) a taxi or rental car voucher in the event of a personal emergency or illness, family emergency, carpool or vanpool vehicle breakdown, transit service disruption, or unscheduled overtime. The taxi voucher pays the taxi fare, bridge toll, and tip. The rental car voucher pays for the vehicle rental from pick up time until 9:30 a.m. the following day.

The program, in existence for over ten years, requires employee registration (at which time a taxi or rental car voucher is provided), and completion of an evaluation questionnaire in order to receive the next voucher. Participating taxi and rental car agencies are required to sign a service agreement with WCCTAC as the oversight agency. The service agreement requires safe vehicles and timely service.

GRH program record-keeping is via an MS Access database program. Vouchers and evaluation forms are tracked and tallied against the monthly invoices from the service providers. The computer system will be monitored and any upgrades to the software/hardware will be provided to ensure effective and efficient data collection and storage.

Components of the GRH for FY 09-10 include:

A. Automatic Enrollment.

B.

Continue to provide an “automatic” enrollment in the GRH for 511 Contra Costa carpool, vanpool, or transit incentive participants. The goal is to decrease the amount of registration forms that a participant in the 511 CC incentive programs must complete and ensuring that commute alternative users are registered in the GRH program. The program will continue to provide a taxi or rental car voucher for up to six qualified uses per year. Participant Survey.

C.

Conduct a survey of enrollees who have not used the program in the past year to determine: (a) the use of a commute alternative; and (b) desire to continue as an active participant in the program. Conduct the annual survey of participants who have not utilized the service during the year (participants who have used the GRH service during the year complete the Evaluation Questionnaire for monitoring purposes). GRH Promotions. Information brochures will be re-printed as needed. Materials such as posters, paycheck stuffers, newsletter articles will be distributed to employers in Contra Costa County. Staff will work with a professional graphic artist to prepare materials.

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Project Title:

TFCA Funds Allocated: TBD Total Project Cost: TBD

West Contra Costa Employer Outreach Program

Other Funding: Measure J Commute Alternatives/MTC CMAQ


The West Contra Costa Employer Based Trip Reduction Program encourages employees to utilize a commute alternative to reach the work place through various promotions, incentives and information services.

A. New Employee Assistance Packets.

B.

Distribute new employee packets to worksites with trip planning, transit, and transportation information; as well as application forms for the Countywide 511 Contra Costa incentives. The Countywide incentives, as described in the packets, will inspire commuters to try new modes of travel to work. Coordinate Outreach Services to Employment sites

C.

. Within the region coordinate “pooled” employment sites such as downtown business locations or office parks to increase the number of potential ride matches. Encourage use of transit options to the worksite and offer transit incentives to businesses that hire new employees or relocate to a West Contra Costa business site. Employer Workshops, Individualized Marketing and Information Sessions.

D.

Hold a West Contra Costa Employer workshop or marketing event which will provide information about the Countywide 511 Contra Costa incentive programs as well as Spare the Air, Commuter Check and Commuter Choice programs, Bike to Work Day, Telework and Compressed Work Week information and Regional Rideshare promotions. Plan and participate in on-site employee transportation events to provide the latest information about commute alternative and promotion activities. Provide new company move-in programs. Assist with Shuttle Program Formation to the Work Site.

E.

Provide individualized program start-up and marketing support at the work site to encourage participation in the employer sponsored shuttle service from BART stations or major transit hubs. Employee Transportation Survey at Employment Sites.

F.

Assist with the drafting, implementing, data analysis and final report of the employee transportation survey (either hard copy or on-line). Employment Site Zip Code Maps.

G.

The program will coordinate services to provide employers with a Zip Code Map to identify the origin of commuters to encourage carpool and vanpool formation for the commute to the workplace. “Making Public Transit Work for You” Video.

H.

Promote the video, now available on DVD with all language options on one disc. The video will be promoted on the 511 Contra Costa website – www.511contracosta.org. Promote the Use of Carshare Programs. Research and provide incentives to register in the program and to continue participation in the program.

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I. Encourage Employers to Implement a Telecommunications Policy.

J.

Work with employers to establish a telecommunications policy and identify employees who could be encouraged to use a Telework program to reduce the amount of daily trips to the work place. Work with Local and Regional Agencies/Groups.

K.

Work with the local Jurisdictions, Chambers of Commerce, Kiwanis, Rotary, Neighborhood Initiative and Municipal Advisory Councils, West County Business Council, Economic Development and Planning Directors as well as other public and private entities to assist employers with any transportation-related needs and services. Consultation, support, and information will be provided. Annual Employer Information Letter.

L.

Mail an annual informational letter to employers in West Contra Costa detailing the services and benefits of the 511 Contra Costa programs. Bike to Work Day Employer Participation.

M.

Encourage employer participation and interest in Bike to Work Day activities. Support the efforts of the Bay Area agency in charge of the activity to promote events in May 2010. Bicycle Commute Incentive Program

N.

Work with employers to set up a Bicycle Commuter Program which provides incentives to employees who use a bicycle for the main method of commuting to the workplace. Contra Costa County Park and Ride Lot Brochure.

O.

Staff will work with the Regional 511 and 511 Contra Costa offices to produce a map and/or brochure which detail the options available at Park and Ride Lots throughout the region. This document may include transit connections, bus transfer points and other amenities (such as bike lockers, racks and on-site services). Coordinate with Community Groups.

Work with ethnic and community groups to review 511 and 511 Contra Costa materials and services and determine best methods to increase participation of non-English speaking commuters in the existing incentive programs.

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From: Jon TwichellTo: Christina AtienzaCc: John Rudolph; Puja K. SarnaSubject: Richmond Parkway Transit Center, New MOUDate: Tuesday, December 09, 2008 4:43:47 PM

Christina and John, Per our conversation today, here is an update on items which have changed over the five years of theinitial MOU on the Richmond Parkway Transit Center. We have added “Attachment A” to Recital B, on the first page, in order to attach the original MOU. The original MOU stated “an estimated 800-space parking facility” under recital A. That was aplanning estimate; over the years, as the design has evolved into a Locally Preferred Alternative, thatestimate has been refined to 660 spaces. CalTrans was unable to transfer ownership of the existing site to AC Transit, due to CaltransHeadquarters policies; the lot currently operates under a Maintenance Agreement, whereby CalTransretains ownership of the land and AC Transit operates the existing park and ride lot, and is responsiblefor capital and maintenance costs. The Hilltop Park and Ride lot is under the sole jurisdiction of CalTrans, who are responsible for anyimprovements. The cities of Richmond and Pinole are members of WCCTAC, but do not attend RPTC meetings. Thenew MOU assumes that WCCTAC will represent the interests of those two cities during the RPTCprocess, and will notify them when items of interest to the cities arise. I think that covers all the questions raised by your counsel. Please let me know if you need furtherinformation; I believe you indicated that this item would go to your Board in January. Regards,Jon Twichell

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mailto:[email protected]




LS&RNew Formula (est)

25/25/25/25Amount

(in $ thousands)

CountyLS&R

% Share $140,000

Alameda 21% $29,300Contra Costa 17% $23,400Marin 4% $5,300Napa 3% $3,700San Francisco 9% $12,400San Mateo 10% $13,800Santa Clara 21% $29,400Solano 7% $9,700Sonoma 9% $13,000

Total 100% $140,000*NotesTargets are very preliminary and will change with the final enactment of the Recovery Bill, and final regional funding priorities. Project lists should be prioritized or tiered to allow last-minute adjustments to match final funding amounts.

The allocation formula is based 25% Population, 25% Lane Mileage, 25% Arterial & Collector Shortfall, & 25% Performance. Shares are preliminary and changes may be made based on the pending review of jurisdictions' performance-based allocation factor

American Recovery and Reinvestment

for Developing Ready-To-Go Local Streets and Roads Projects

DRAFT20-Jan-2009

Federal Economic Stimulus: PRELIMINARY Targets *

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Source: http://www.mtc.ca.gov/legislation/state_budget.htm

Proposed FY 2009-10 State Budget

January 12, 2009

Budget Proposes Elimination of State Transit Assistance The Governor’s FY 2009-10 State Budget contains few surprises for transportation, continuing the proposal announced in November to eliminate state funding for transit operations through the State Transit Assistance (STA) program. Specifically, the budget proposes cutting the remaining $153 million in the current year and eliminating the program in FY 2009-10 and thereafter. Public Transportation Account funds that would otherwise go to the STA program would, in turn, be shifted to the state’s General Fund (GF) for transit-related expenses, including school buses (for about $400 million) and transportation services for the developmentally disabled at “Regional Centers” administered by the Department of Developmental Services (for about $140 million).

The budget also proposes to permanently shift all spillover funds to the GF, but it should be noted that spillover is only projected to generate about $90 million in FY 2009-10. For the current year, the spillover is also estimated to fall by about $390 million, generating approximately $1.0 billion instead of $1.4 billion. Lastly, the budget proposes to shift about $101 million in tribal gaming revenues that were supposed to go to the State Highway Operation and Protection Program (SHOPP) and the Traffic Congestion Relief Program to the GF.

Proposition 42 – Projections Down But Sales Tax Rate Increase Would Compensate For the current year, the budget estimates that Proposition 42 will fall by $81 million and another $234 million in the budget year due to the drop in gasoline prices. This reduction would be offset by a proposed temporary 1.5 percent increase to the state sales tax which would go into effect on March 1, 2009 and run through December 2011. The additional sales tax is estimated to generate approximately $356 million in FY 2009-10 above the baseline Proposition 42 revenues. In addition, the proposal to broaden the overall sales tax base to include services would reduce the size of the spillover by $45 million which, in turn, would increase Proposition 42 by a like amount, for a total of $1.7 billion statewide. Without these changes, the projected Proposition 42 amount for FY 2009-10 is $1.3 billion.

The proposed elimination of STA raises a question as to what would happen with transit’s share of the voter-approved funds. Under the State Constitution, transit receives 20 percent of Proposition 42 funds. Of that amount, current statute distributes 75 percent of the funds to the STA program, with the remainder available for Caltrans overhead, intercity rail, and transit projects in the STIP. The budget would presumably transfer all but a very small portion of these funds (for intercity rail and Caltrans overhead) to the GF for school buses and transportation of the developmentally disabled. Unless the California Transit Association prevails in its appeal against the state’s use of transit funds for these purposes, this does appear to be allowable under current law.

Advancement of Bond Funds & Other Policy Proposals The budget also proposes to advance Proposition 1B funds with the objective of providing

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economic stimulus, including $800 million for transit capital improvements in the current year and another $350 million in FY 2009-10. In addition, it proposes advancing $700 million in Proposition 1B local street and road funds for projects that can expend the funds by the end of 2009. Given that there is scarcely a market for California bonds at the moment, this proposal seems unlikely to result in any additional project funding in the short term. Indeed, approximately $1 billion in Bay Area bond-funded projects has been frozen due to the Pooled Money Investment Board’s decision last month to stop reimbursing projects funded with state bonds. This bond freeze affects about 90 projects region-wide – including the San Francisco Central Subway, the fourth bore of the Caldecott Tunnel and I-580 Eastbound HOV lanes – with a total estimated cost of $3.5 billion.

Other policy proposals contained in the budget include exemption from the California Environmental Quality Act (CEQA) for a number of Proposition 1B, Proposition 42, and other projects to bring forward $1.2 billion in FY 2009-10. These include the reconstruction of Doyle Drive, the Caldecott Tunnel and improvements to Highway 101 in Santa Clara County. In addition, the Governor is proposing to expand authority for design-build and public/private partnerships, though no details on these proposals have been released to date.

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Association of Bay Area Governments Bay Area Air Quality Management District Bay Conservation and Development Commission Metropolitan Transportation Commission

Joseph P. Bort MetroCenter 101 Eighth Street

P.O. Box 2050 Oakland, CA 94607-4756

(510) 464-7942 fax: (510) 433-5542 [email protected]

www.abag.ca.gov/jointpolicy

JOINT POLICY COMMITTEE — REGIONAL PLANNING PROGRAM

Date: January 23, 2009 To: Joint Policy Committee From: Ted Droettboom, Regional Planning Program Director Subject: Policies for the Bay Area’s Implementation of Senate Bill 375 Attached is a draft set of policies to guide the process through which the Bay Area’s regional agencies will implement SB 375 (Steinberg). These policies will be on the agenda for the JPC’s meeting on March 20th. They are being distributed well in advance of that meeting so that JPC members and interested stakeholders will have ample opportunity to consider the draft policies before they are proposed for adoption. The draft policies were developed by senior staff from all four of the JPC member agencies and are supported by the Executive Directors/Officers of each. We believe the policies require your thorough review and very careful consideration. They will have fundamental implications not just for the implementation of SB 375 but also for the manner in which the agencies deliver their present regional planning responsibilities. Our approach to SB 375, as guided by these policies, will significantly change how we prepare the Regional Transportation Plan (RTP) and how we develop the Regional Housing Needs Allocation (RHNA). It will also affect the planning activities of the Air District and influence the way BCDC prepares for change on the Bay’s shoreline. In addition, the approach requires that the JPC play a considerably enhanced role in all regional planning products. SB 375 and our preparation of a Sustainable Communities Strategy (SCS) clearly bring joint policy to the forefront and require that the JPC and its regional-agency members engage in an unprecedented partnership with local governments, congestion management agencies, transit providers and other stakeholders. We look forward to a productive discussion on March 20th and ultimately to a confident and managed transition from our past practices to the new requirements of SB 375.

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Association of Bay Area Governments Bay Area Air Quality Management District Bay Conservation and Development Commission Metropolitan Transportation Commission

Joseph P. Bort MetroCenter 101 Eighth Street

P.O. Box 2050 Oakland, CA 94607-4756

(510) 464-7942 fax: (510) 433-5542 [email protected]

www.abag.ca.gov/jointpolicy

JOINT POLICY COMMITTEE

DRAFT 1/23/2009

Policies for the Bay Area’s Implementation of Senate Bill 375

Introduction

SB 3751 (Steinberg) was passed by the California State Assembly on August 25th, 2008, and by the State Senate on August 30th. The Governor signed it into law on September 30th, 2008.

The bill mandates an integrated regional land-use-and-transportation-planning approach to reducing greenhouse-gas (GHG) emissions from automobiles and light trucks, principally by reducing vehicle miles traveled (VMT). Within the Bay Area, automobiles and light trucks account for about 26 percent of our 2007 GHG inventory2 and about 64 percent of emissions from the transportation sector.

SB 375 explicitly assigns responsibilities to the Association of Bay Area Governments (ABAG) and to the Metropolitan Transportation Commission (MTC) to implement the bill’s provisions for the Bay Area. Both agencies are members of the Joint Policy Committee3 (JPC). The polices in this document were approved by the JPC and provide guidance to the two lead regional agencies in fulfilling their responsibilities in collaboration with their JPC partners, the Bay Area Air Quality Management District (Air District) and the San Francisco Bay Conservation and Development Commission (BCDC).

Bay Area Climate-Protection Context

On July 20th, 2007, the JPC approved a Bay Area Regional Agency Climate Protection Program4. This program has as a key goal: “To be a model for California, the nation and the world.” Following from this key goal is a supporting goal: “Prevention: To employ all feasible, cost-effective strategies to meet and surpass the State’s targets of reducing greenhouse-gas emissions to 1990 levels by 2020 and to 80% below 1990 levels by 2050.” In pursuit of these goals, MTC’s current Regional Transportation Plan (RTP) update, Transportation 20355, has evaluated transportation strategies and investment programs relative to a target of reducing GHG emissions from on-road vehicles in the year 2035 by 40 percent compared to 1990 levels. ABAG has established the same target for assessing alternative land-use scenarios in the

1 http://www.leginfo.ca.gov/pub/07-08/bill/sen/sb_0351-0400/sb_375_bill_20080930_chaptered.html 2 Bay Area Air Quality Management District, Source Inventory of Bay Area Greenhouse Gas Emissions, December 2008 (http://www.baaqmd.gov/pln/documents/regionalinventory2007_003_000.pdf) 3 The Joint Policy Committee (JPC) is a regional planning consortium of the Association of Bay Area Governments (ABAG), the Bay Area Air Quality Management District (BAAQMD or the “Air District”), the San Francisco Bay Conservation and Development Commission (BCDC), and the Metropolitan Transportation Commission (MTC) 4 http://www.abag.ca.gov/jointpolicy/JPC%20Action%20on%20Climate%20Protection.pdf 5 http://www.mtc.ca.gov/planning/2035_plan/index.htm

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Policies for the Bay Area’s Implementation of Senate Bill 375 2

DRAFT 1/23/2009

development of the latest iteration of the region’s policy-based forecast of population and employment: Projections 20096.

The Bay Area’s regional agencies have clearly recognized the primacy of the climate-change challenge as a driver of public transportation and land-use policy, and we have embraced the urgency of GHG reduction. The momentum established by our policies and actions to date will carry over into our implementation of SB 375. We do not regard SB 375 as a vexatious new requirement, but rather as an instrument to assist us in continuing and accelerating the climate-protection journey upon which we have already embarked. We are genuinely concerned with making real and measurable progress in reducing the impact which motor-vehicle travel has on the global warming problem. That concern will be paramount in our approach to SB 375 and is reflected in the policies which follow.

Policy Subject 1: Setting Targets

SB 375 requires that the California Air Resources Board (CARB) set GHG-reduction targets for cars and light trucks in each California region for the years 2020 and 2035. CARB must release draft targets by June 30, 2010 and adopt targets by September 30, 2010.

To assist in establishing these targets, CARB is required to appoint a Regional Targets Advisory Committee (RTAC) composed of representatives of Metropolitan Planning Organizations7 (MPOs), affected air districts8, the League of California Cities (the League), the California State Association of Counties (CSAC), local transportation agencies9, and members of the public—including homebuilders, environmental organizations, environmental-justice organizations, affordable housing organizations, and others. The Advisory Committee is tasked with recommending factors to be considered and methodologies to be used in establishing the targets, not recommending the targets themselves—though MPOs are explicitly permitted to recommend targets for CARB’s consideration.

In recommending factors to be considered and methodologies to be used, the Advisory Committee may consider any relevant issues, including, but not limited to, data needs, modeling techniques, growth forecasts, the impacts of regional jobs-housing balance on interregional travel and GHG emissions, economic and demographic trends, the magnitude of GHG-reduction benefits from a variety of land use and transportation strategies, and appropriate methods to describe regional targets and to monitor performance in attaining those targets. The advisory committee shall provide a report with its recommendations to CARB no later than September 30, 2009, and CARB must consider the report before setting the targets. After the publication of the Advisory Committee Report, MPOs are required to hold at least one public workshop in their region. In establishing the targets, CARB is also required to exchange technical information with MPOs and associated air districts.

The prescribed target-setting process, including the multi-sector RTAC, creates a dynamic between need (i.e., the reduction required to contribute to the state’s overall greenhouse-gas-reduction targets) and feasibility (i.e., the perceived probability of satisfying that need through 6 http://www.abag.ca.gov/planning/currentfcst/news.html 7 In the Bay Area, the Metropolitan Planning Organization is MTC. 8 In the Bay Area, the Bay Area Air Quality Management District. 9 In the Bay Area, this might include Congestion Management Agencies (CMAs), transit providers, and the transportation planning/streets-and-roads arms of local governments.

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DRAFT 1/23/2009

available regional planning and implementation mechanisms.) That dynamic may be premature and limiting. Until one goes through the actual process of producing and evaluating a target-based plan, the feasibility of that plan, and the target to which it responds, is mostly just conjecture. The necessity to limit the target based on an a priori judgment of feasibility is also obviated by the legislation’s provision of an escape valve, the Alternative Planning Strategy (APS), which provides a mechanism to identify additional measures if target achievement proves not to be feasible in the initial plan, the Sustainable Communities Strategy (SCS).

In the 2009 RTP update and in the Projections 2009 process, ABAG and MTC have established very aggressive GHG-reduction targets, based on the transportation sector’s large contribution to the region’s GHG inventory and on the science-based need to reduce GHGs to 80 percent below 1990 levels by the year 2050. The Bay Area’s regional agencies are committed to achieving a significant reduction in transportation-related GHGs and are opposed to constraining that reduction by setting targets that are too low and that do not provide sufficient challenge to business as usual. We also want to ensure our efforts are rewarded with observable progress, not just with well-intentioned but unimplemented plans.

Policy 1:

The Bay Area regional agencies will fully participate in CARB’s regional target-setting process. This participation will occur, to the extent possible, through the RTAC process, through the exchange of data and information with CARB, and through the authority given MPOs to independently recommend targets for their regions.

In their participation, the Bay Area regional agencies will seek factors, methodologies, and targets that do not limit this region’s ability to achieve significant GHG reductions and that do provide significant challenges to current trends and habits.

The regional agencies will also seek unambiguous and accurate metrics of target achievement, so that performance relative to the targets can be confidently and unarguably assessed.

Policy Subject 2: Modeling the Relationship between Transportation and Land Use

Travel models (mathematical simulations of travel behavior relative to the regional transportation system and the distribution of land uses) are used to compare the impact of alternative transportation strategies, alternative investment packages and alternative land-use patterns. The land-use patterns that are fed into the travel models are also, in part, generated by mathematical models of economic and demographic trends.

SB 375 requires that the California Transportation Commission (CTC), in consultation with the California Department of Transportation (Caltrans) and CARB, maintain guidelines for travel models. The guidelines must, to the extent practicable within resource constraints, account for:

• The empirical relationship among land-use density, automobile ownership, and vehicle miles traveled (VMT);

• The impact of enhanced transit service on vehicle ownership and VMT;

• Induced travel behavior and land development likely to result from highway or rail expansion;

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DRAFT 1/23/2009

• Mode splits between automobile, transit, carpool, bicycle, and pedestrian trips;

• Speed and frequency, days, and hours of operation of transit service.

SB 375 also requires that MPOs disseminate the methodology, results, and key assumptions of their travel models in a way that would be usable by and understandable to the public.

Models will be key tools in developing and assessing the alternative transportation and land-use strategies required to implement SB 375. MTC is currently replacing its travel model with a new instrument more attuned to the CTC guidelines. ABAG is about to update its land-use forecasting models.

This is an opportune time to ensure that the region’s models are integrated and can be used in an iterative manner, with not only the land-use models feeding into the travel model but with the travel model also feeding back into the land-use models so that the development impacts and requirements of various transportation measures and investments can be more confidently evaluated and so that a mutually reinforcing land-use and transportation strategy can be constructed. At present, the relationship is very linear and one-way, with the land-use forecast informing the travel model but the travel model only indirectly influencing how we forecast land use. Achieving two-way integration will require a much closer working relationship between ABAG and MTC staff engaged in modeling and forecasting than has heretofore been the case.

While the models are very technical and complex, it is also a worthy and responsible objective to aim for more public transparency of model methodologies, assumptions and particularly limitations.

Policy 2:

The Bay Area regional agencies will work together to construct an integrated and transparent modeling system which facilitates technical, decision-maker and public understanding of how land-use and transportation decisions can be coordinated so as to reduce GHG emissions.

Policy Subject 3: Preparing a Sustainable Communities Strategy and an Alternative Planning Strategy

SB 375 requires that each MPO (MTC and ABAG in the Bay Area) prepare a sustainable communities strategy (SCS). This strategy is to, among other things, constitute the land-use forecast for the Regional Transportation Plan (RTP) and must comply with federal requirements for that forecast, including most importantly that it be judged to be realistically attainable during the twenty-five-year period of the RTP. One criterion for judging realistic attainability is congruence with local-government general plans, specific plans and zoning.

The SCS shall be adopted as part of the RTP10 and shall:

• Identify the general location of uses, residential densities, and building intensities within the region;

• Identify areas within the region sufficient to house all the population of the region, including all economic segments of the population, over the course of the planning period of the RTP

10 The next RTP update, and the first to which SB 375 will apply, is scheduled to be adopted in March 2013.

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DRAFT 1/23/2009

(i.e., 25 years), taking into account net migration into the region, population growth (presumably referring to natural increase), household formation, and employment growth;

• Identify areas within the region sufficient to house an eight-year projection of the regional housing need;

• Identify a transportation network to service the transportation needs of the region;

• Gather and consider the best practically available scientific information regarding resource areas and farmland in the region;

• Consider state housing goals;

• Forecast a development pattern for the region, which when integrated with the transportation network and other transportation measures and policies, will achieve, to the extent practicable, the targeted greenhouse-gas emission reduction from automobiles and light trucks, while also permitting the RTP to comply with the Clean Air Act;

• In doing all of the above, consider spheres of influence that have been adopted by LAFCOs.

Some believe that the SCS is just ABAG’s Projections under another name and with slightly different prescriptions and constraints. It is much more than that. While the SCS will, in part, play a role similar to Projections in the RTP, it is not just a land-use forecast, but a preferred development pattern integrated with the transportation network and with transportation measures and policies. It approaches in intent and content a comprehensive land-use and transportation plan for the region. As such, it should play a more fundamental guiding role for the RTP than does Projections, which is mostly used now for the Environmental Impact Report (EIR) and for air quality conformity analysis accompanying the RTP.

Before adopting the SCS, we will be required to quantify the reduction in greenhouse gas emissions projected to be achieved by the SCS and identify the difference (if any) between that reduction and the CARB targets for the region.

If the SCS is unable to reduce greenhouse gas emissions to the targeted levels, then we must prepare an Alternative Planning Strategy (APS) showing how the greenhouse-gas targets would be achieved through alternative development patterns, infrastructure, or additional transportation measures or policies. The APS is a separate document from the RTP but may be adopted at the same time as the RTP. In preparing the APS, we are required to:

• Identify the principal impediments to achieving the targets through the SCS;

• Describe how the GHG targets would be achieved by the alternative strategy and why the development pattern, transportation measures and transportation policies in the APS are the most practicable choices for the achievement of those targets;

• Ensure that the APS complies with all the federal requirements for an RTP “except to the extent that compliance with those requirements would prevent achievement of the GHG targets” (i.e., the APS is essentially exempted from the criterion of realistic attainability);

• Develop the APS in the same manner and consider the same factors as we would to develop an SCS.

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The APS is essentially a more aggressive GHG-reduction strategy than would be permissible under the federal requirements for an RTP—i.e., financially constrained and with a realistic land-use forecast.

As the SCS is an official part of the RTP, it is required by federal law to be internally consistent with the other parts of the RTP, including the financially constrained transportation investment package. This is what gives the SCS its power: transportation projects identified for funding in the RTP investment package must be consistent with the SCS11.

As the APS is not included in the RTP and therefore does not influence transportation investment, its potential impact is much more limited. It serves essentially two purposes, the first explicit in the legislation, the second implicit: (1) to provide access to some California Environmental Quality Act (CEQA) concessions for qualifying development projects12, and (2) to provide a means through which the state can be informed of additional powers, authorities or resources required to meet regional GHG-reduction targets.

The Bay Area’s regional agencies are committed to making a real difference in reducing GHGs. Therefore, it is in our interest to achieve as much progress toward this region’s targets in the SCS as possible. Those land-use changes, transportation measures and transportation policies which can only be identified in the APS are essentially those that we have conceded cannot be implemented; that is, we cannot provide the required assurances to the federal government that those changes, measures, and policies meet the realism test—at least not within the current distribution of authorities. If the changes, measures and policies are not real, then the GHG reductions are also not real. We will not attain the on-the-ground improvement we desire and need.

Meeting the realism test for the SCS requires two preconditions: (1) alignment of local land-use policy with the preferred land-use pattern in the SCS13 and (2) authority and resources to undertake the required transportation policies and measures. To maximize our probability of success, we need to be acquiring those preconditions now, building upon the momentum that we have established with the target driven RTP, Transportation 2035, with the performance-based

11 The legislation specifically excludes a subset of investment projects from this requirement, including those contained in the 2007 or 2009 Federal Statewide Transportation Program (STP), those specifically listed in a sales tax ballot measure approved before the end of the 2008, and arguably those funded through Proposition 1-B (2006). Further the legislation does not require a sales tax authority to change the funding allocations approved by voters for categories in a sales tax measure adopted before the end of 2010. 12 CEQA concessions are extended to two potentially overlapping types of development projects: (1) a residential or mixed-use project consistent with an SCS or APS; and (2) specifically defined “transit priority projects” (TPPs). Subject to incorporating mitigation measures from previous reviews, the EIRs for SCS- or APS-consistent projects will not be required to address growth-inducing impacts, global warming impacts, or regional transportation network impacts. Further SCS- or APS-consistent development projects will not have to prepare a reduced-density alternative to address local traffic impacts. TPPs will be exempt from CEQA review if they are consistent with an SCS or APS and comply with a long list of other mandatory and optional criteria. 13 SB 375 explicitly provides that neither the SCS nor the APS will regulate the use of land or supersede the exercise of the land-use authority of cities and counties. It further stipulates that there is no requirement that a city’s or county’s land-use polices and regulations, including its general plan, be consistent with the RTP (including the SCS) or with the APS. Therefore, alignment of local land-use policy with the SCS will have to be voluntary.

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Projections 2009 and with the Bay Area’s voluntary development and conservation strategy, FOCUS14.

Transportation 2035 has been instrumental in introducing climate protection as a core regional transportation planning objective to the CMAs and to other transportation planning and operating agencies. The Projections 2009 process has initiated a productive discussion with local-government officials on the impact that land-use and development has on transportation GHGs. FOCUS has provided mechanisms, priority development areas (PDAs) and priority conservation areas (PCAs), through which the regional agencies and local governments can partner on achieving a land-use pattern that contributes to lower VMT and hence fewer GHG emissions.

To enable the region to prepare a genuinely effective SCS in association with the 2013 RTP, the cooperative policy discussions begun with the 2009 RTP and with Projections 2009 need to continue and accelerate over the next few years and into the formal beginning of the SCS process. A successful SCS will not be proposed and imposed by the regional agencies, but will be built and owned cooperatively at all levels by all the transportation and land-use authorities in the Bay Area.

We also need to make substantial progress on the implementation of the PDAs and PCAs, so that local governments have concrete examples upon which to draw when constructing local plans that are consistent with the SCS. And we need to establish trust among local governments that substantial regional and state assistance to PDAs and PCAs is truly forthcoming. Full local-government participation in the FOCUS PDA and PCA initiatives is conditioned on the provision of incentive funding. In Transportation 2035 MTC established a $2.2-billion15 Transportation for Livable Communities (TLC) account to, in part, assist PDAs and transit-oriented development. Early programming of dollars in the TLC account can set a positive stage for an SCS that enjoys local-government support and, therefore, is more likely to be realistically attainable.

Policy 3

The Bay Area regional agencies are committed to achieving the region’s GHG-reduction targets through the SCS and will prepare an APS only as a last resort.

To assist in the preparation of a realistic and attainable SCS, the regional agencies will:

• Form a partnership with local transportation and land-use authorities and with other relevant stakeholders to cooperatively prepare an SCS, beginning no later than the end of 2009;

• Begin programming and allocating funds from the $2.2 billion TLC account no later than fiscal year 2010-11 so as to demonstrate a tangible commitment to priority development areas that assist in reducing GHGs;

• Initiate joint programming of regional-agency funding (e.g., MTC and BAAQMD grants) to achieve synergies and maximize combined impact;

14 http://www.bayareavision.org/initiatives/index.html 15 As a federal requirement, enumerated in escalated dollars of the day.

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Policy 3 continued

• Give priority consideration to SCS-supportive incentives in the allocation and programming of new funding (e.g., the federal stimulus package) as it becomes available to the regional agencies;

• Advocate for early and appropriately directed incentives for PDAs and PCAs from existing state programs and for the creation of additional incentive mechanisms through new state legislation in advance of the SCS;

• Work with federal agencies to ensure that fiscal constraints and realism tests account for reasonable and probable changes in policy and financial capacity between plan initiation and the RTP horizon year;

• Advocate for road pricing and other transportation measures and authorities that can contribute to reducing VMT and hence GHGs.

Policy Subject 4: Achieving Consistency with Adjacent Regions

As referenced under Policy Subject 3, the SCS will be required to identify areas within the region sufficient to house all the population of the region, including all economic segments of the population, taking into account net migration into the region, natural increase, household formation, and employment growth.

This is a substantial departure from present regional-planning practice, which has assumed some spillover of Bay-Area-generated housing and transportation demand into adjacent regions, particularly into the Central Valley. We can plan to accommodate all our population growth, but our plans are unlikely to be realized if they are not consistent with those of our neighboring regions, who may continue to plan on the basis of accommodating exogenous demand from the Bay Area. Early and frequent discussions with surrounding regions to coordinate assumptions and policies is, therefore, required.

Policy 4:

The Bay Area regional agencies will initiate discussions and consult with our neighboring regions throughout the model-development and SCS planning processes to facilitate consistency in assumptions and policies.

Policy Subject 5: Synchronizing and Conforming the SCS and the RTP with the Regional Housing Needs Allocation (RHNA)

SB 375 requires that the RHNA/housing element cycle will be synchronized and coordinated with the preparation of every other RTP update, starting with the first update after 2010 (i.e., 2013). RTP updates occur every four years, and housing elements must be adopted by local governments eighteen months after the adoption of the RTP. With a few exceptions, the region will now be on an eight-year RHNA cycle and local governments will be on eight-year housing- element cycles. In addition to synchronizing with the preparation of the RTP and the SCS contained therein, the RHNA allocation must be consistent with the development pattern included in the SCS, and the resolution approving the RHNA shall demonstrate that it is

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consistent with the SCS. Housing elements and associated local zoning adopted pursuant to the RHNA may be among the most important means for making the SCS real.

The 2008 ABAG RHNA process was the first in the state to explicitly connect the regional housing allocation to the sort of focused-growth and transit-oriented development principles which are likely to be central to the SCS. We, therefore, have a head start on the consistency requirements of SB 375. However, many of jurisdictions that received higher RHNA numbers as the result of the newly applied principles also persuasively argued that they required additional resources to respond to the infrastructure and service requirements of more housing and population. A more intimate connection with the RTP will be required to assist resources to flow in the same direction as housing requirements.

Existing law makes MTC responsible for the RTP and ABAG responsible for the RHNA. SB 375 makes both agencies jointly responsible for the SCS, though the SCS will also be adopted as part of the RTP. To ensure coordination and complementariness and to ensure that both agencies are fully cognizant of their commitments to each other and of their joint commitments to other partners and the region, all three instruments—the RTP, the RHNA and the SCS—should be developed and adopted together as a regional-agency partnership.

Policy 5:

The SCS, RTP and RHNA will be developed together through a single and integrated cross-agency work program.

Progress and interim products in the cross-agency work program will be reported first to the JPC, and through the JPC to the committees, boards, and commission charged with making draft and final decisions on each of three policy instruments: MTC for the RTP, ABAG for the RHNA, and both for the SCS.

The JPC may, from time to time, form subcommittees, including additional representatives from each of the agencies, to facilitate broadened vetting of significant draft documents.

To the extent feasible, policy reports and adopting resolutions for each of policy instruments will reference implications for the other instruments so that all decisions are cognizant of interdependencies.

Policy Subject 6: Providing CEQA Relief

SB 375 provides various levels of CEQA relief to housing and mixed-use development projects based on their conformity with a number of criteria, including consistency with an SCS or APS. However, the legislation only vaguely defines “consistency” and then in manner which may not be compatible with current Bay Area regional land-use planning practice. One approach to clarifying “consistency” is the preparation of a programmatic environmental impact review (EIR) for the SCS (and for the APS, if required). Development projects, as well as infrastructure projects, might also be able to “tier off” this EIR, and thus become eligible for additional CEQA concessions in addition to those provided through SB 375. The feasibility of this approach, and of alternatives, requires the resolution of a number of technical and legal issues, including the relationship to the EIR presently prepared for the RTP. Work to resolve these issues needs to occur as soon as possible as it will clearly affect the manner in which we prepare the SCS/APS.

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DRAFT 1/23/2009

Policy 6:

In consultation with appropriate CEQA authorities, the regional agencies will develop and finalize, no later than June 2010, a functional design for the structure and content of the SCS, the APS and associated environmental impact review documents sufficient for these to be confidently employed as the basis for determining eligibility for CEQA concessions as contemplated in SB 375 and, if feasible, to provide additional CEQA relief for projects which contribute positively to environmental objectives for the region.

Policy Subject 7: Aligning Regional Policies

While ABAG and MTC develop the region’s first SCS, the Air District and BCDC will also be putting together policies and regulations that will affect the region’s distribution of land uses and the placement of public infrastructure. Both agencies may, as well, propose projects which could be included in the RTP.

In its effort to control criteria pollutants (e.g. ozone precursors and particulate matter), the Air District may, under existing authority, consider an indirect source rule (ISR) that regulates the construction and long-term transportation impacts of land development and requires mitigation or payments in lieu for development which does not meet established standards. Of particular concern is development which is deemed to increase automobile travel and hence vehicle emissions. The Air District may also seek to limit development in certain areas so as to reduce exposure to noxious particulate matter and other localized air toxins.

BCDC will be preparing an adaptation plan to prepare for inevitable sea-level rise and storm surges affecting areas on and near the Bay shoreline. This will have implications for the location of future development and perhaps for the relocation of present development and infrastructure.

It is essential that both the Air District’s work and BCDC’s be aligned with the SCS so that the regional agencies complement and do not contradict one another. Confusion will not contribute to the multi-level collaboration required to achieve a sustainable communities strategy that works.

Policy 7:

Starting immediately, all regional-agency policies affecting the location and intensity of development or the location and capacity of transportation infrastructure will be vetted through the JPC and evaluated against the filter of the emerging SCS.

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RE: Potential Rescheduling of Board Meetings

Meeting Dates

The Board has been meeting regularly on the last Friday of the month for the past several years. Recent time-sensitive initiatives vetted at CCTA prompted staff to review whether the regular meeting date is ideal for the WCCTAC Board to receive and respond to CCTA-related initiatives. Based on that review, the Board may wish to consider rescheduling the regular meetings to the first Friday of the month. This meeting time would allow staff to bring to the Board’s attention items discussed at CCTA’s standing committees, which meet consecutively on the first Wednesday and Thursday of the month, in time for the Board to respond to those initiatives prior to the Authority meeting on the third Wednesday of the month. If the Board chooses to change the meeting time to the first Friday of the month, no meeting would be scheduled in February so soon after the January meeting; instead that “lost” meeting would be recovered in November, keeping the number of meetings per year constant.

Meeting Times

At the December meeting, retiring Chair Sharon Brown indicated that the 7:30 a.m. Board meeting time was primarily of her choosing. With a number of new Board members, the Board may wish to discuss whether an alternative meeting time might be preferred.

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RE: 2009 Update to WCCTAC Personnel Policies

The Board is requested to: 1. Adopt the 2009 Update to the WCCTAC Personnel Policies Manual, including

elimination of individual employee contracts and instead institution of job appointments for all regular, non-management employees;

2. Authorize the appointment of all current regular, non-management employees to their existing positions effective retroactively from January 28, 2009 through June 30, 2010 or extend their current contracts through March 31, 2009; and

3. Authorize a salary survey to inform the salary schedule for FY 2009-10. None of the proposed changes are expected to have any fiscal impacts on the Agency’s FY 2008-09 adopted budget. All changes have been discussed with affected staff and they have no opposition. All changes have also been reviewed with the WCCTAC Legal Counsel, and with the San Pablo Human Resources and Finance Departments, which are responsible for administration of payroll and some benefits. Background The last update to the WCCTAC Personnel Policies and Operating Procedures Manual was conducted in 2001. Those adopted policies and procedures called for entering into individual annual contracts with all employees. Over time, as the number of staff grew, the process has become cumbersome due to having to balance negotiations with individual employees against the constraints imposed by WCCTAC’s service agreement with the City of San Pablo in terms of the provision of employee benefits. The rationale for the proposed update to the Manual is to simplify the salary and benefits process, to bring all policies up to current legal requirements, and to facilitate overall WCCTAC personnel management. This agenda item is carried over from the December meeting of the Board. At that meeting, the Board requested additional review time, and began a discussion on staff’s proposal to add a provision for annual cost-of-living adjustments (COLA). Proposed Changes A new version of the draft Manual dated January 2009 will be mailed to the Board members; it supersedes the Manual dated December 2008 that was e-mailed to the Board in December. The proposed changes in the January 2009 version are the same as those presented in the December 2008 version except as otherwise shown in strikethrough or noted.

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Personnel Policies Manual Update January 22, 2009 Page 2 Switch from Individual Employee Contracts to Job Appointments. All regular, non-management employees are proposed to be appointed to their current positions, rather than renewing their individual employment agreements. The existing employee agreements for regular, non-management employees were originally set to expire on June 30, 2008, but have been extended through January 31, 2009. The term for the proposed appointments is retroactive from December 11, 2008 January 28, 2009 through June 30, 2010, corresponding respectively to the beginning of the pay period during which the current contracts expire and the earliest termination date for the San Pablo MOUs for salaries and benefits for bargaining units to which WCCTAC employee benefits are tied. This change would greatly simplify benefits administration and better ensure consistency in the benefits that are provided to comparable positions. Cap the Amount of Medical Insurance Coverage for Employees Hired After December 11, 2008 January 28, 2009. The Agency currently pays 100 percent of the premium of the PERS health plan selected by the employee at the appropriate level of coverage. While this level of benefit is attractive to potential future job applicants and enhances job retention, continuing the practice may eventually affect the Agency’s solvency given the rising costs of medical insurance. The proposed cap is an amount equivalent to the Kaiser premium for the appropriate level of coverage, which is the same as the cap imposed by San Pablo for employees in comparable positions. Prepare Annual Salary Schedule. The current policy calls for the development of a salary schedule with pay ranges and salary steps covering all regular, non-management employees. In practice, pay ranges are identified in the employee agreements, and no salary steps have been expressly identified. The proposal is to implement the policy as intended, and to have the salary schedule for all regular, non-management employees be approved by resolution on an annual basis prior to July 1. When combined with the policies on step advancement, the schedule would provide positive direction to staff on how to advance their pay. Add Provision for Annual Cost-of-Living Increases. The current policy does not account for increases in cost-of-living. The proposal is to provide an annual cost-of-living increase using the prior year annual average of the Bay Area Consumer Price Index for all items, not to exceed six percent. The increase would be identified in the annual salary schedule. Note: This is no longer proposed as part of the update. Rather than including a COLA provision, the subject is proposed to be deferred for consideration as part of the upcoming FY 2010 budget discussions. Increase the Depth and Breadth of Employee Performance Evaluations. The current policy is to use San Pablo’s performance evaluation form, which is greatly simplified. While the form may be appropriate for San Pablo, the need for WCCTAC employees to “wear many hats” owing to the Agency’s small size warrants a more comprehensive framework for evaluation employee performance. The proposal is to amend the performance evaluation form to include an employee self-assessment, the employee’s work plan for the year, and provisions for a work improvement plan if necessary. This would provide an opportunity for staff to highlight their achievements over the past year, and provide an opportunity for management to give clear direction on what is expected during the evaluation period.

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Personnel Policies Manual Update January 22, 2009 Page 3 Simplify the Grievance Procedure. The current policy stipulates for employee grievances to be heard by a panel comprised of Board officers and members. The proposed policy is for grievances to be heard and decided upon at the Executive Director level. Add New Policies. The proposal is to add policies in the following areas, which are not currently covered in the 2001 update: conflict of interest and use of funds; violence in the workplace; drug-free workplace; accommodations for people with disabilities; harassment and non-discrimination; and no retaliation against whistleblowers. The proposed policies reflect current standards in these areas. Note:

The attachment contains detailed information on all of the proposed changes.

The Board adopted in May 2008 a policy on sick leave sharing for catastrophic illness or injury, which was inadvertently omitted from the December 2008 version of the update. The January 2009 version contains the policy. Adopt A Stand-Alone Personnel Policies Manual. The current manual includes WCCTAC’s operating procedures. The proposal is to adopt a stand-alone manual for personnel policies, which would simplify future updates.

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ATTACHMENT

(Numbers correspond to policy number. Changes between January 2009 and December 2008 versions of the update are shown in strikethrough or are noted.)

Details of Proposed Changes to Personnel Policies

100. Organization – The following changes are proposed:

§ Rename chapter to Introduction and General Provisions. § Add purpose of Policies Manual. § Add powers of Executive Director for personnel matters. § Add designation of Executive Director as Personnel Officer, and responsibilities

of Personnel Officer. 101. Definitions – Remove irrelevant information. 102. Policies & Conditions – The following changes are proposed:

§ Rename chapter to Employment Status & Work Rules. § Move sections dealing with issuance of the Personnel Policies manual and

acknowledgement form to more appropriate location. § Add section on employment status. § Under working hours and schedule provisions, add requirements for punctuality

and attendance. § Under payroll provisions, add descriptions for automatic deposit benefit and

overtime pay. § Add policy on conflict of interest and use of funds. § Add policy on violence in the workplace. § Add policy on drug-free workplace. § Move dress code policy to this section.

103. Benefits – The following changes are proposed:

§ Fully describe all of the benefits currently provided to employees in the same or greater level of detail than provided in the existing employee contracts.

§ Cap the amount of the medical insurance coverage for all employees hired on or after December 11, 2008 January 28, 2009.

§ Eliminate provisions for dual dental coverage pay-back, as it is no longer administered by the City of San Pablo.

104. Equal Employment – The following changes are proposed:

§ Rename chapter to EEO, Accommodation, Harassment, and Whistleblower Policies.

§ Simplify Equal Employment Opportunity provisions. § Add policy on accommodation of people with disabilities. § Add policy on harassment and nondiscrimination. § Add policy on no retaliation against whistleblowers.

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105. Pay Plan – The following changes are proposed:

§ Add provision for annual adoption of salary schedule for non-management employees.

§ Remove requirement for Executive Director to submit job description and related information for new positions to the TAC. Information is proposed to be submitted directly to the Board.

§ Revise performance evaluation form to include employee self-assessment, work plan, and work improvement plan sections.

§ Extend probationary performance evaluations from three to six months. § Add provision for annual cost-of-living increases not to exceed six percent to be

reflected in the annual salary schedule. 106. Employment – The following changes are proposed:

§ Under Position Authorization, remove requirement to obtain TAC approval for newly created or substantially altered positions. Information is proposed to be submitted directly to the Board.

§ Under Recruitment and Selection: o Change the requirement to invite for an oral interview the top five

candidates to at least the top two candidates. o Simplify the required composition of the interview panel to the Executive

Director, at least one TAC member, and other interviewers as appropriate. o Add a new requirement for the supervisor of the position to be filled to

develop a standardized set of interview questions. o Add request from top candidate to provide information required by the

City of San Pablo to conduct a background check and submit to a physical exam.

o Add clarification that job offer to top candidate is contingent on passing background check and physical exam.

o Change provision allowing part-time positions to be filled through an interview with WCCTAC staff only, without the need to convene a panel; instead allow the provision for clerical positions.

§ Add new Probationary Period section, with requirement for new appointees to pass a six-month probationary period.

§ Under Employment: o Clarify that employment is subject to the City of San Pablo’s

administrative rules and requirements for payroll and most benefits, but that WCCTAC personnel policies prevail for all other areas.

o Add provision on notice of job appointment, and eliminate all references to employee agreements.

o Add provision on automatic renewal of appointment for incumbents if their most recent performance evaluation is satisfactory or better.

o Add requirement to provide appointment renewal letter no later than one month prior to termination date of existing appointment.

o Add requirement to provide revised personnel policies to all employees for inclusion in their Personnel Policies manual.

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107. Leave of Absence – Clarify that: a) all regular permanent (both full and part-time)

employees are eligible for bereavement leave and leave for jury duty; and b) the Executive Director may authorize unpaid leaves of absence of up to three months during any twelve month period. Note:

Also add policy on sick leave sharing for catastrophic injury or illness.

108. Grievance Procedure – Eliminate the distinction between a non-disciplinary and disciplinary grievance; and simplify the grievance procedure to be handled at the Executive Director level, rather than involving the Board.

109. Termination – The following changes are proposed:

§ Rename chapter to Termination/Separation. § Add severance pay provisions currently specified in the employment agreements. § Add provision for pay reduction in lieu of lay-off. § Add requirement for thirty days advance notice of resignation currently specified

in employment agreement. § Clarify procedures for disability retirement and separation to be consistent with

City of San Pablo’s procedures. 110. Outside Activities – Clarify that all regular permanent (both full and part-time)

employees are eligible to seek approval for concurrent outside employment and time off for local agency community service/volunteer work.

111. Discipline Policy – Clarify that the disciplinary action is an Agency option, and that

the Executive Director or Board Chair may dismiss any employee for just cause without first issuing a reprimand or a suspension. Also clarify at-will relationship between Agency and employees, which allows the Agency to dismiss employees without cause, notwithstanding the existence of a discipline policy.

112. Personnel Records – No substantive change proposed. 113. Safety – Clarify the minimum amount of required automobile liability insurance

coverage per incident currently specified in the employment agreements. 114. Dress Code – Move to chapter on Work Rules. 115. Part-Time Staff – Delete this chapter. Proposed policies involving part-time staff are

outlined in the Employment Status and Benefits policies.

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RE: Administrative Clerk Appointment and Salary Range Upgrade

Background

At the June 27, 2008 meeting, the Board approved as part of the FY 08/09 budget to upgrade the then part-time, outsourced Administrative Clerk position to a full-time, regular position. The job description for the position is attached.

Proposed Appointment

Depending upon the action taken by the Board on the 2009 Update of the WCCTAC Personnel Policies, the Board is requested to either enter into an employment contract with, or authorize the Executive Director to appoint, Ms. Valerie Lipscomb to the Administrative Clerk position. Ms. Lipscomb has been performing the functions of the position since July 2008 as a temporary employee of Ryals and Associates. The offer of employment would be contingent upon Ms. Lipscomb passing a background check and medical examination as required by the City of San Pablo Human Resources Department.

Proposed Salary Upgrade

The Board adopted a salary range for the position of $12 to $16 per hour. This salary range is low compared to the salary range for the City of San Pablo Administrative Clerk position, which requires the same duties and qualifications and offers similar benefits. The Board is requested to approve an upgrade of the salary range to a minimum of $17.65 to a maximum of $23.87 per hour, consistent with the salary range for San Pablo’s Administrative Clerk position. The fiscal impact of the salary range upgrade on the FY 08/09 budget would be negligible.

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01/13/2009 Administrative Clerk

WEST CONTRA COSTA TRANSPORTATION ADVISORY COMMITTEE

ADMINISTRATIVE CLERK – JOB DESCRIPTION

HOURLY PAY RATE: $17.65 TO $23.87 PER HOUR*

WCCTAC is one of four regional transportation-planning committees in Contra Costa County. WCCTAC has been in existence since 1988 and formally became a Joint Powers Agency in 1990. The WCCTAC office is located within in the City of San Pablo Civic Center at 13831 San Pablo Avenue. WCCTAC is governed by a Board of Directors. The WCCTAC Board is comprised of elected representatives from five member cities (El Cerrito, Hercules, Pinole, Richmond, San Pablo), and the agencies Contra Costa County, BART, AC Transit, and WestCAT. WCCTAC is charged with assessing the transportation needs of the West Contra Costa region, coordinating the actions of its members, and making policy decisions regarding transportation issues. THE POSITION: The Administrative Clerk will perform a wide variety of general clerical duties under the supervision and direction of the Administrative Analyst/Office Manager.

Duties may include, but are not limited to, the following: DUTIES:

• Perform a variety of clerical tasks such as filing, photocopying, and mailings. • Process GRH Program: requests, enrollments, vouchers, data entry, mailing and filing. • Type various documents, correspondence, labels, etc. • Prepare meeting materials and supplies for in-house and off-site events as needed. • Maintain office machines supply levels and functionality. • Maintain inventory records of supply cabinet, supply closet and off-site storage. • Answer phone calls and respond. • Make out-going phone calls to perform customer service related queries. • Maintain alphabetical, numeric and cross-reference files. • Perform related duties as assigned.

QUALIFICATIONS: Knowledge of: English usage, grammar, spelling, and punctuation; office methods and equipment; organizational procedures; MS Word, MS Excel, MS Access and MS Outlook preferred. Ability to: Type 40 wpm accurately; operate postage meter, copy machines and IBM-PC based computer; perform routine clerical work and interact in an out-going friendly professional manner with the public; become proficient in office methods and procedures; understand and carry out oral and written directions, lift up to 25 pounds (case of copy paper). Other: The nature of the tasks requires extreme accuracy and attention to detail, and strict confidentiality. Education/Experience: A high school diploma or equivalent, advanced clerical courses and two years experience performing the duties of an administrative clerk are preferred. Hours: 37.5 hours/week (schedule to be determined) *Proposed. Final to be provided after Board approval, expected 1/30/09.

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RE: Prioritization of West County Federal Earmark Requests

CCTA is compiling a list of three to five highest priority projects in Contra Costa County for requesting federal earmarks from the next federal transportation reauthorization bill. Staff requests the Board to nominate the top one or two transportation projects in West County for CCTA’s consideration in developing the countywide list or to provide other direction as appropriate. The deadline for nominating projects to CCTA is January 30, 2009.

The current federal transportation bill, SAFETEA-LU, expires on September 30, 2009. The next reauthorization provides an opportunity to request congressional representatives to allocate funding for specific projects directly, rather than through one of the programs under the new bill.

Background

1 In response to a request from Congresswoman Ellen Tauscher’s office to provide a prioritized short list of federal earmark requests from the County, CCTA requested cities, towns, the County, and transit operators to submit by January 5, 2009 a list of earmark requests for prioritization by the Authority.2 At its December 17, 2008 meeting, the Authority extended the deadline to January 30, 2009 in part to allow the Regional Transportation Planning Committees (RTPCs) to weigh in on the candidate projects from their regions. CCTA’s Administration and Projects Committee specifically instructed CCTA staff to compile a list of three to five projects that are consistent with already established priority lists, namely projects from Measure C, Measure J, or the adopted 25-year list of candidate projects for future State Transportation Improvement Program (STIP) funds, unless an exceptional case could be made for a project(s) proposal that falls outside of those lists. Candidate West County Projects In West County, excluding the Measure C projects all of which are near completion, the following 15 projects meet CCTA’s criteria. In bold are those projects that are also included in West County’s Subregional Transportation Mitigation Fee Program (STMP); and of those, underlined

1 The congressional earmarks are different from the federal stimulus package in that the latter has the specific purpose of stimulating the economy by generating new jobs through accelerated public works projects. 2 Prioritization by the Authority does not preclude individual agencies from submitting earmark requests directly to their congressional representatives. The impacts of submitting multiple lists on the likelihood of receiving an earmark is not known.

are projects that also have a shortfall in committed funding.

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Prioritization of West County Federal Earmark Requests January 23, 2009 Page 2

1. AC Transit: Line 74 Corridor Improvements 2. AC Transit: Maintenance, Rehabilitation, and Expansion Projects 3. BART: Parking, Access, & Other Improvements 4. County: 5. El Cerrito/Richmond: I-80/Central Avenue Interchange Improvements

North Richmond Truck Route

6. Hercules and/or Richmond: 7. Hercules:

Ferry Service

8. Hercules: John Muir Parkway Extension Rail Station

9. Hercules: Intermodal Station Phase 2 10. Pinole: Pinole Valley Road Ramp Widening 11. Richmond: Richmond Parkway Upgrade 12. Richmond: Waterfront Transit Access 13. San Pablo: 14. WestCAT: Motorcoaches for C3, Hercules Waterfront, & Transbay

I-80/San Pablo Dam Road Interchange Improvements

15. WestCAT: Facility Expansion The list was presented to WCCTAC’s Technical Advisory Committee (TAC), which agreed to advance the STMP projects for further consideration by the Board. BART staff noted that they would be seeking a District-wide earmark, and was satisfied with excluding their Parking, Access, & Other Improvements project from further consideration. In order to facilitate the Authority’s prioritization, CCTA staff requested that regions submit their top one to two projects.

§ Amount of the Funding Shortfall. A project with a small enough funding gap as to be fully funded with an earmark may be viewed more favorably than those for which significant funding gaps may remain despite an earmark. The funding shortfalls for all five projects is probably greater than previously estimated due to lower STMP receipts, as well as lower Measure J receipts to the extent that bonding capacity may be affected.

Potential Additional Considerations for Prioritization While historically, there have been no hard and fast rules for earmarks, the Board may wish to consider the following factors:

§ Project Readiness. Projects that are farther along in the environmental process may be viewed more favorably than those that are just starting or are in the planning stages.

§ Additional Benefits. All of the five projects identified above are expected to reduce congestion along I-80, either by increasing capacity, improving traffic flow, or promoting alternatives to auto use. Some projects may also provide additional benefits in terms of the environment, goods movements, emergency response, etc.

§ Imminent Earmark Reform. The House and Senate Appropriations Committees recently announced reforms in earmark policy including posting requests online, early public disclosure, and significant cuts. In light of the planned cuts, smaller earmark requests may have greater likelihood of getting funding.

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Prioritization of West County Federal Earmark Requests January 23, 2009 Page 3 The five projects are described in detail in the Attachment. Following is a discussion of each project in terms of the additional factors noted above: North Richmond Truck Route. The projected shortfall is $15.5 million, all of which is requested as an earmark. The project is in the planning stage. The project has added benefits of enhancing goods movement and environmental benefits from reducing toxic emissions from trucks. I-80/Central Avenue Interchange Improvements. The original concept for this project was estimated to cost $40 million, but the project has since been redefined. El Cerrito staff submitted a request for Phase 2 of the redefined project, which involves construction of a new roadway connection and traffic signal installation. The project is technically fully funded with Measure J and STMP funds; however, it is not slated to receive $17 million in Measure J funds until after FY 2015, so that amount is requested as an earmark. Phase 2 is in the planning stage. Ferry Service. The shortfall is difficult to determine. The total cost of the project was at one time estimated to be $91 million, but the Water Emergency Transportation Authority (WETA) has since indicated that there may be significant dredging needs for the Hercules station, the cost of which has not been identified but could be up to $18 million. In addition, of the estimated funding of $45 million from Measure J, a portion has been swapped and will not become available until after FY 2015, and the remaining funds have not been specifically designated for use on capital improvements. The amount of the requested earmark had not been determined by Hercules and Richmond at the time of this writing. Both projects are in the environmental clearance phase. The project has added benefits of enhancing the region’s emergency response capacity, which may enable it to compete well for other types of earmarks, and promoting an alternative to auto use. Hercules Rail Station Improvements. The projected shortfall is $12.5 million. The amount of the requested earmark had not been determined by Hercules at the time of this writing. The project is in the design stage, and is perhaps the most advanced of the five in terms of project readiness. The Environmental Impact Report/Environmental Assessment (EIR/EA) for the project is underway. This project has the added benefit of promoting multiple alternatives to auto use, and also has a Transit Oriented Development (TOD) component. I-80/San Pablo Dam Road Interchange Improvements. This project has been divided into stages. The shortfall for stage 1, the relocation of the westbound I-80/El Portal Drive on-ramp, is $15 million. The shortfall for stages 2 and 3 is $76 million. Earmarks are requested for the entire amount of the shortfall for each stage. The project is in the environmental clearance phase, and is not expected to have significant environmental impacts. The attachment also shows additional detailed information as required by CCTA for all project nominations. The data were supplied by the project sponsors.

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Prioritization of West County Federal Earmark Requests January 23, 2009 Page 4

Attachment Detailed Project Description of Top Five Projects

No. Agency Project Title Project DescriptionCurrent

Status of Project

Current Funding

Committed X 1,000

Requested Earmark X 1,000

Total Project Cost

X 1,000

PSR/ Scoping

Document Approval

Date

Env Doc Type

Est/Actual Env Doc Approval

Date

Estimated Construction

Start Date

List of Fund Sources/Amounts

Committed to Project x 1,000

Is Project included in

Measure C or J Strategic Plans or 25-year STIP

List?

1 Hercules Hercules Rail Station Improvements

Ferry, bus, Capitol Corridor Intermodal Transit Center, public improvements, and TOD

Design $32,500 TBD $45,000 EIR/EA Nov-09 Jun-10 Redev Funds $5,300 RIP/State $8,000

RIP/TE $1,097 Prior Fed Earmark $1,100

Measure J $7,500 WCCTAC STMP $6,500

Yes

2a City of San Pablo

Reconstruct I-80/San Pablo Dam Road Interchange (stage 1)

Relocate WB I-80/El Portal Dr on-ramp Env. Clearance

$10,000 $15,000 $25,000 6/7/2004 ND/FONSI Sep-09 Sep-10 Measure J $7,000 Local $3,000

Yes

2b City of San Pablo

Reconstruct I-80/San Pablo Dam Road Interchange (stages 2 and 3)

Close WB I-80/McBryde WB Off-ramp, construct new Frontage Road, relocate the pedestrian overcrossing, and reconstruct I-80/San Pablo Dam Road I/C

Env. Clearance

$17,000 $76,000 $93,000 6/7/2004 ND/FONSI Sep-09 Mar-11 Measure J $5,000 WCCTAC STMP $7,000

Future STIP $5,000

Yes

3 El Cerrito, CCTA, and Richmond

I-80/Central Avenue Interchange Improvements

Phase 2 - Establish a new roadway connector to Pierce from San Mateo with minor widening to accommodate a left turn pocket on Central WB at San Mateo. Remove traffic signal at Pierce/Central and restrict to right-in/right-out only.

Planning $17,000 (not

available until after

FY15)

$17,000 $17,000 2009 ND/FONSI 2011 2013 Measure J $17,000 WCCTAC STMP $7,100

(Note: Original project cost was $40M)

Yes

4 Hercules and Richmond

Hercules and Richmond Ferry Service

High-speed ferry service from Hercules and Richmond; funds are for capital improvements; operations; transit feeder service, etc. in cooperation with WETA

Env., Prelim. Design

$62,150 TBD Need info from WETA

Hercules EIR/EA,

Richmond EIR/EIS

Hercules Nov-09,

Richmond Dec-09

2013 Meas J $45,000 WCCTAC STMP $12,650 Hercules Redev. Agency

$1,500 WETA $3,000

Yes

5 County North Richmond Truck Route

2-phase project to include signage and construction of a truck route over an existing private road (Soto St.) to divert truck traffic away from residential North Richmond. The route would extend from the intersection of Soto St and Market St. north bound to Parr Blvd. adjacent to the Union Pacific Rail Road line.

Planning, Env. Review

$6,500 $15,500 $22,000 2008 EIR / EIS 2010 TBD Redevelopment funds $6,500

Yes

Notes:Current Status of Project: Planning, Environmental Clearance, Design, Right-of-Way, or ConstructionPSR = Project Study ReportEnvironmental Document Type: Categorical Exclusion (CE), Negative Declaration/Finding of No Significant Impacts (ND/FONSI), Environmental Impact Assessment/Statement/Report (EIA/EIS/EIR)

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RE: Hercules Request for Additional/Updated Casino Traffic Study

Attached is a letter from the City of Hercules requesting WCCTAC to: (1) pursue an updated traffic study for the Point Molate Casino, and (2) seek reimbursement from the developer of the property for the costs of the initial West County Casino Traffic Study. Staff seeks direction from the Board. Background The Phased Transportation Study for Proposed Urban Casinos in West Contra Costa County was completed in December 2007. The traffic study evaluated the impacts of three proposed Class III casino projects: 1) expansion of the existing Casino San Pablo in San Pablo; 2) the proposed Sugar Bowl Rancheria in unincorporated North Richmond; and 3) the proposed Point Molate Casino/Resort in Richmond at the former naval fuel depot along Western Drive. The scope of the study was to evaluate the casino trip generation, casino trip distribution, and to document the levels of service of major intersections, arterials, freeways, and ramps. Three development scenarios were evaluated, but only one included Point Molate: Scenario C with 2,500 slot machines at Casino San Pablo plus full build-out of the Sugar Bowl and Point Molate projects. Impacts were evaluated for near-term 2011 and long-term 2030 timing scenarios. The assumed land use for Point Molate was obtained from the Notice of Intent to Prepare an EIS/EIR for the Guidiville Band of Pomo Indians, published in the Federal Register dated March 11, 2005. The Bureau of Indian Affairs (BIA) has since issued the Scoping Report and Administrative Draft EIS (ADEIS) for Point Molate. The ADEIS is a confidential document and not available to the public. However, it is WCCTAC’s understanding that the County has made extensive comments on the document. City of Richmond staff have informed WCCTAC staff that the Draft EIS, the next step in the environmental process, is expected to be released in February 2009. The total cost of the West County Casino Traffic Study was about $140,000. Funds for the study were provided by several entities: County $80,000; Hercules $25,000; Pinole $15,000; Marin County $10,000; Doctors Medical Center $5,000; East Bay Bicycle Coalition $3,000; Albany $2,800; Novato $750; and the California Native Plant Society $50. WCCTAC staff spent considerable time and effort in both raising the funds for the study and jointly working with the consultant to complete it.

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RE: Mid-Year Budget and Work Plan Amendments

Staff requests the Board’s approval to amend WCCTAC’s adopted FY 09 operating budget and work plan as outlined in this memo.

Financial Report and FY 09 Budget Amendment

Attachment A is the financial report for WCCTAC operations for the period ending December 31, 2008. The detail sections of the report are broken down into General Fund and TDM Program categories, consistent with the City of San Pablo’s accounting system. Staff requests the Board to approve the following amendments to the adopted budget:

1. Reduce the expense item for the School Bus Program and corresponding revenue for the project from a Lifeline Transportation Program grant by $13,025. The Board adopted the addition of $60,000 for these line items at the last Board meeting; however, staff has since determined that the correct amount should be $46,975.

2. Add a $15,779 expense item for the 60% Bike Rack Program and corresponding

grant revenue. The amount is what remains of a grant that was received three years ago, and is expected to be closed out this fiscal year.

3. Add the fund balance from FY 08 in the amount of $175,964 and an

unprogrammed expense line item of $136,404. The difference of $39,560 was programmed in the last budget amendment as follows: $25,000 to the GreenPrint project and $14,560 to offset a reimbursement to WestCAT for the portion of their dues that are contributed to the East Bay SMART Corridors Program. The revenue was not included in the last budget amendment because the Board wanted additional information on the historical accumulation of fund balances.

As requested, Attachment B provides a five-year historical budget and fund balance review. There is no significant discernible pattern to the surpluses and deficiencies associated with any revenue or expense item. Overall, however, the fund balance has been increasing steadily since FY 05. The balances have been rolled forward into the next fiscal year, effectively serving as a reserve fund. The Board may wish to consider adopting a more rigorous reserve policy as part of the development of the FY 10 budget.

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Mid-Year Budget and Work Plan Amendments January 23, 2009 Page 2 Also shown in Attachment B for the Board’s information is the amount of the fund balance with the PERS side-fund adjustment. In FY 2005, when the City of San Pablo and WCCTAC switched from the 2% at 55 plan to the 2.5% at 55 plan, the City of San Pablo paid WCCTAC’s unfunded liability of $207,265 as the result of the upgrade, and agreed to be repaid annually over 14 years. The PERS side-fund adjustment reflects those payments. Mr. Bradley Ward, WCCTAC’s Treasurer and San Pablo’s Finance Director, will be at the meeting to provide more information about this adjustment.

1. Development and implementation of the Student Internship Program – The program is labor intensive, and will be difficult to fit in with all of the programming efforts for Measure J.

Work Plan Amendment At the September 2008 meeting, the Board approved a preliminary work program through the end of the fiscal year. Resolution 08-01, which adopted the agency budget for FY 08-09, also approved the interim continuation of WCCTAC’s Scope of Work for FY 07-08, until such time as the new Executive Director could develop the FY 08-09 work plan. The preliminary work plan essentially continues the current initiatives, with additional emphasis on planning for Measure J coming on-line in April 2009 and strategizing for the fluctuating nature of the STMP revenue stream. Two new initiatives were also added: a Board retreat to define WCCTAC’s priorities for the coming fiscal year, and a financial review. Based on a more refined assessment of staff’s current assignments and workload and the impacts of having two staff members on reduced work schedules due to illness during the first part of the fiscal year, staff requests the Board’s approval to defer the following tasks:

2. Development of an expenditure plan for the Taxi Safety and Accessibility funds – The expenditure of the programmed funds is contingent upon the development of a model taxi ordinance and adoption by all of the West County jurisdictions, which has not yet happened.

3. Investigation of the benefits and feasibility of obtaining non-profit status – This initiative was approved by the Board in January 2007 in order to be able to avail of grants to non-profit organizations.

4. Rodeo and Hercules Community-Based Transportation Plan – WCCTAC received a grant from MTC to conduct this study to identify candidate projects for the Lifeline Transportation Program. The next Lifeline call for projects is not anticipated until at least two years from now. The County has indicated some preliminary interest in possibly assuming the lead role for this study.

The proposed amended work plan is shown in Attachment C.

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ATTACHMENT AWCCTAC OPERATING BUDGET FOR FY 2008-2009

OPERATING EXPENDITURES AND REVENUESPeriod Ending December 31, 2008

Summary

Expenditures FY 2008-09 Amended Budget

FY 2008-09 Adopted Budget

Actual YTD

Encum-brance

Variance Fav.(Unfav.)

% of Budget

% of Budget

Year Expired

Salaries & Benefits 626,410$ 626,410$ 300,980$ -$ 325,430$ 48% 50%

Transportation/Travel 15,020$ 15,020$ 1,269$ 2,054$ 11,697$ 22% 50%

General Operations 70,100$ 70,100$ 11,441$ 982$ 57,677$ 18% 50%

Professional Fees 115,723$ 115,723$ 25,197$ 3,414$ 87,113$ 25% 50%

Special Departmental Expense 231,850$ 169,096$ 53,554$ 940$ 177,356$ 24% 50%

Contributions to Other Agencies 39,000$ 14,000$ 10,259$ 25,000$ 3,741$ 90% 50%

Contingency 10,000$ 10,000$ -$ -$ 10,000$ 0% 50%

Unprogrammed 136,404$ -$ -$ -$ 136,404$ 0% 0%

Total Operating Expenditures 1,244,507$ 1,020,349$ 402,700$ 32,390$ 809,418$ 35% 50%

Revenues FY 2008-09 Amended Budget


Actual YTD


% of Budget

% of Budget

Year Expired

WCCTAC Dues 455,460$ 470,020$ 412,688$ (42,772)$ 91% 50%

STMP Administration 10,000$ 10,000$ -$ (10,000)$ 0% 50%

Grants 62,754$ -$ -$ (62,754)$ 0% 50%

TDM 540,329$ 540,329$ -$ (540,329)$ 0% 50%

Fund Balance from FY 07-08 175,964$ -$ 175,964$ -$ 100% 50%

Interest -$ -$ 2,297$ 2,297$ - 50%

Total Operating Revenues 1,244,507$ 1,020,349$ 590,949$ (653,558)$ 47% 50%

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WCCTAC OPERATING BUDGET FOR FY 2008-2009GENERAL FUND EXPENDITURESPeriod Ending December 31, 2008

Detail

Page 1 of 2



Actual YTD

Encum-brance


% of Budget

% of Budget

Year Expired

Salaries & BenefitsSalary -$ -$ 141,233$ -$ -$

Benefits -$ -$ 58,810$ -$ -$

Subtotal 296,200$ 296,200$ 200,043$ -$ 96,157$ 68% 50%

Post Employee Benefits

Retiree Medical Benefits 1,200$ 1,200$ 586$ -$ 614$ 49% 50%

OPEB 9,000$ 9,000$ -$ -$ 9,000$ 0% 50%

Subtotal 10,200$ 10,200$ 586$ -$ 9,614$ 6% 50%

Total Salaries & Benefits 306,400$ 306,400$ 200,629$ -$ 105,771$ 65% 50%

Transportation/TravelProfessional Development (staff) 5,000$ 5,000$ 1,129$ -$ 3,871$ 23% 50%

Conferences (Board members) 6,000$ 6,000$ -$ 2,054$ 3,946$ 34% 50%

Subscriptions/Dues 1,000$ 1,000$ -$ -$ 1,000$ 0% 50%

Total Transportation/Travel 12,000$ 12,000$ 1,129$ 2,054$ 8,817$ 27% 50%

General OperationsOffice Supplies & Printing 5,000$ 5,000$ 477$ 926$ 3,597$ 28% 50%

Rent 10,800$ 10,800$ 797$ -$ 10,003$ 7% 50%

Postage, Copies, Machine Lease 15,300$ 15,300$ 700$ -$ 14,600$ 5% 50%

Total General Operations 31,100$ 31,100$ 1,974$ 926$ 28,200$ 9% 50%

Professional FeesRegional Studies/Projects 9,900$ 9,900$ -$ -$ 9,900$ 0% 50%

Computer Services 3,500$ 3,500$ -$ 3,414$ 86$ 98% 50%

Finance Services 9,120$ 9,120$ 600$ -$ 8,520$ 7% 50%

Audit 7,000$ 7,000$ 2,185$ -$ 4,815$ 31% 50%

Transcription 2,500$ 2,500$ 550$ -$ 1,950$ 22% 50%

Liability & D/O Insurance 6,000$ 6,000$ 127$ -$ 5,873$ 2% 50%

Internship Program 3,500$ 3,500$ -$ -$ 3,500$ 0% 50%

Attorney Services 35,000$ 35,000$ 6,566$ -$ 28,434$ 19% 50%

Other Consulting Services

Michael Bernick 1,400$ -$

Bob Murray 9,741$ -$

Brendan Nee 183$ -$

Summer Brenner 2,631$ -$

Concentra Med Services 106$ -$

Subtotal 30,000$ 30,000$ 14,060$ -$ 15,940$ 47% 50%

Total Professional Fees 106,520$ 106,520$ 24,088$ 3,414$ 79,018$ 26% 50%

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WCCTAC OPERATING BUDGET FOR FY 2008-2009GENERAL FUND EXPENDITURESPeriod Ending December 31, 2008

Detail

Page 2 of 2



Actual YTD

Encum-brance


% of Budget

% of Budget

Year Expired

Special Departmental ExpenseStudent Bus Pass Program 46,975$ -$ 19,597$ -$ 27,378$ 42% 50%

60% Grant Bike Rack Program 15,779$ -$ 5,000$ 10,779$ -$ 100% 50%

Total Special Dept. Expense 62,754$ -$ 19,597$ -$ 43,157$ 31% 50%

Contributions to Other AgenciesSafe Communities/Street Smarts 14,000$ 14,000$ 10,259$ -$ 3,741$ 73% 50%

GreenPrint 25,000$ -$ -$ 25,000$ -$ 100% 50%

Reimbursement to WestCAT 14,560$ -$ 14,560$ -$ -$ 100% 50%

Total Contrib. to Other Agencies 39,000$ 14,000$ 10,259$ 25,000$ 3,741$ 90% 50%

ContingencyTotal Contingency 10,000$ 10,000$ -$ -$ 10,000$ 0% 50%

UnprogrammedTotal Unprogrammed 136,404$ -$ -$ -$ 136,404$ 0% 50%

Total General Fund Expenditures 704,178$ 480,020$ 257,675$ 31,394$ 415,109$ 41% 50%

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WCCTAC OPERATING BUDGET FOR FY 2008-2009GENERAL FUND REVENUES

Period Ending December 31, 2008Detail



Actual YTD

Variance Fav. (Unfav.)

% of Budget

% of Budget

Year Expired

WCCTAC DuesAC Transit 42,772$ 42,772$ -$ (42,772)$ 0% 50%

BART 42,772$ 42,772$ 42,772$ -$ 100% 50%

Contra Costa County 42,772$ 42,772$ 42,772$ -$ 100% 50%

El Cerrito 42,772$ 42,772$ 42,772$ -$ 100% 50%

Hercules 42,772$ 42,772$ 42,772$ -$ 100% 50%

Pinole 42,772$ 42,772$ 42,772$ -$ 100% 50%

Richmond 127,844$ 127,844$ 127,844$ -$ 100% 50%

San Pablo 42,772$ 42,772$ 42,772$ -$ 100% 50%

WestCAT 28,212$ 42,772$ 28,212$ -$ 100% 50%

Total WCCTAC Dues 455,460$ 470,020$ 412,688$ (42,772)$ 91% 50%

STMP AdministrationTotal STMP Administration 10,000$ 10,000$ -$ (10,000)$ 0% 50%

GrantsLifeline Grant 46,975$ -$ (46,975)$ 0% 50%

60% Bike Rack Program 15,779$ -$ (15,779)$ 0% 50%

Total Grants 62,754$ -$ -$ (62,754)$ 0% 50%

InterestTotal Interest -$ -$ 2,297$ 2,297$ - 50%

Fund Balance from FY 07-08Total Fund Balance from FY 07-08 175,964$ -$ 175,964$ -$ 100% 50%

Total General Fund Revenues 704,178$ 480,020$ 590,949$ (113,229)$ 84% 50%

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WCCTAC OPERATING BUDGET FOR FY 2008-2009TDM PROGRAM EXPENDITURES AND REVENUES

Period Ending December 31, 2008Detail



Actual YTD

Encum-brance


% of Budget

% of Budget

Year Expired

Employer-Based Trip ReductionSalaries & Benefits 80,010$ 80,010$ 29,740$ -$ 50,270$ 37% 50%

Incentives 4,000$ 4,000$ -$ 635$ 3,365$ 16% 50%

Printing & Postage 10,000$ 10,000$ 2,770$ -$ 7,230$ 28% 50%

Marketing 5,000$ 5,000$ -$ -$ 5,000$ 0% 50%

Total EBTR 99,010$ 99,010$ 32,510$ 635$ 65,865$ 33% 50%

Guaranteed Ride HomeSalaries & Benefits 85,000$ 85,000$ 12,984$ -$ 72,016$ 15% 50%

Incentives 35,000$ 35,000$ 30,236$ 89$ 4,675$ 87% 50%


Marketing 3,000$ 3,000$ -$ -$ 3,000$ 0% 50%

Total GRH 133,000$ 133,000$ 44,859$ 89$ 88,052$ 34% 50%

I-80 Plus Commute Incentive ProgramSalaries & Benefits 100,000$ 100,000$ 12,876$ -$ 87,124$ 13% 50%

Incentives 80,000$ 80,000$ 3,721$ 215$ 76,063$ 5% 50%


Marketing & Transit Survey 22,096$ 22,096$ -$ -$ 22,096$ 0% 50%

Total EBTR 208,096$ 208,096$ 19,310$ 215$ 188,570$ 9% 50%

Measure C/J Carpool, Vanpool, Park & RideSalaries & Benefits 55,000$ 55,000$ 44,751$ -$ 10,249$ 81% 50%

LAIF Interest 7,000$ 7,000$ 1,109$ -$ 5,891$ 16% 50%

Rent 9,000$ 9,000$ 703$ -$ 8,297$ 8% 50%

Office Supplies/Printing 2,000$ 2,000$ -$ 56$ 1,944$ 3% 50%

Postage/Machine Lease 2,000$ 2,000$ 1,643$ -$ 357$ 82% 50%

Professional Development (Staff) 1,500$ 1,500$ 140$ -$ 1,360$ 9% 50%

Incentives/Public Info 20,000$ 20,000$ -$ -$ 20,000$ 0% 50%

Subscription/Dues 1,520$ 1,520$ -$ -$ 1,520$ 0% 50%

CMAQ Matching Funds 2,203$ 2,203$ -$ -$ 2,203$ 0% 50%

Total Measure C/J 100,223$ 100,223$ 48,345$ 56$ 51,822$ 48% 50%

Incurred but Unassigned ExpensesTotal Unassigned 20,584$

Total TDM Expenditures 540,329$ 540,329$ 145,024$ 21,579$ 373,726$ 31% 50%



Variance Fav. (Unfav.)

% of Budget

% of Budget

Year Expired

TFCA 353,096$ 353,096$ (353,096)$ 0% 50%

Measure C/J 170,223$ 170,223$ (170,223)$ 0% 50%

CMAQ 17,010$ 17,010$ (17,010)$ 0% 50%

Total TDM Revenues 540,329$ 540,329$ (540,329)$ 0% 50%

Actual YTD

-$

-$

-$

-$

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ATTACHMENT BWCCTAC OPERATING REVENUES AND EXPENSES

HISTORICAL BUDGET AND FUND BALANCE REVIEW

Budget Actual Variance Budget Actual Variance Budget Actual Variance Budget Actual Variance Budget Actual Variance

REVENUESMember contributions 199,273$ 199,275$ 2$ 175,075$ 175,075$ -$ 249,123$ 249,121$ (2)$ 249,123$ 249,123$ -$ 470,020$ 455,460$ (14,560)$ Other grants 24,200$ 19,450$ (4,750)$ 14,200$ 10,568$ (3,632)$ 10,000$ 61,839$ 51,839$ 5,000$ 75,522$ 70,522$ 10,000$ 5,033$ (4,967)$ Transfers In -$ 21,281$ 21,281$ 4,800$ Interest -$ 2,526$ 2,526$ -$ 1,844$ 1,844$ -$ 5,555$ 5,555$ -$ 8,806$ 8,806$ -$ 14,524$ 14,524$

Total Revenues 223,473$ 242,532$ 19,059$ 189,275$ 192,287$ (1,788)$ 259,123$ 316,515$ 57,392$ 254,123$ 333,451$ 79,328$ 480,020$ 475,017$ (5,003)$

EXPENDITURESSalary and benefits 123,647$ 126,123$ (2,476)$ 67,639$ 62,643$ 4,996$ 89,123$ 60,836$ 28,287$ 65,097$ 77,233$ (12,136)$ 293,600$ 157,315$ 136,285$ Transportation/Travel 17,361$ 19,030$ (1,669)$ 10,861$ 11,197$ (336)$ 16,600$ 16,479$ 121$ 23,600$ 20,896$ 2,704$ 13,000$ 16,833$ (3,833)$ General Operations

Office Supplies & Printing 5,200$ 4,748$ 452$ 2,750$ 2,372$ 378$ 2,750$ 3,863$ (1,113)$ 5,000$ 5,003$ (3)$ 5,000$ 9,618$ (4,618)$ Rent 6,400$ 17,400$ (11,000)$ 6,400$ 10,600$ (4,200)$ 6,400$ 5,855$ 545$ 6,900$ 5,670$ 1,230$ 9,000$ 5,844$ 3,156$ Postage, Copies, Machine Lease 17,315$ 6,452$ 10,863$ 13,750$ (2,353)$ 16,103$ 16,050$ 254$ 15,796$ 17,340$ 4,100$ 13,240$ 15,300$ 2,856$ 12,444$ Telephone 1,400$ 1,645$ (245)$ 2,000$ 2,164$ (164)$ 2,000$ 1,638$ 362$ 2,000$ 1,718$ 282$ -$ 720$ (720)$

Professional Services 94,150$ 176,227$ (82,077)$ 81,500$ 83,245$ (1,745)$ 118,200$ 160,592$ (42,392)$ 117,186$ 177,744$ (60,558)$ 125,120$ 108,365$ 16,755$ PERS Side Fund / OPEB -$ 400$ (400)$ -$ 19,713$ (19,713)$ -$ (7,612)$ 7,612$ 38,218$ 106,772$ (68,554)$ Special Departmental Expense 3,000$ 6,986$ (3,986)$ 4,375$ 2,899$ 1,476$ 8,000$ 3,924$ 4,076$ 17,000$ 6,257$ 10,743$ 10,000$ 5,535$ 4,465$

Total Expenditures 268,473$ 358,610$ (90,137)$ 189,275$ 173,167$ 16,108$ 259,123$ 273,153$ (14,030)$ 254,123$ 291,009$ (36,886)$ 509,238$ 413,858$ 95,380$

EXCESS (DEFICIENCY) OFREVENUES OVEREXPENDITURES (45,000)$ (116,078)$ (71,078)$ -$ 19,121$ 14,321$ -$ 43,362$ 43,362$ -$ 42,442$ 42,442$ (29,218)$ 61,159$ 90,377$

FUND BALANCE (DEFICIT)At beginning of year 125,958$ 9,880$ 29,001$ 72,363$ 114,805$ At end of year

Without PERS side fund adj. 9,880$ 29,001$ 72,363$ 114,805$ 175,964$ With PERS side fund adj. - (207,265)$ (187,552)$ (195,164)$ (177,853)$

Budget ItemsFY 2006-07 FY 2007-08 FY 2003-04 FY 2004-05 FY 2005-06

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Attachment C Revised FY 2008/09 Work Program

1. Measure J – Strategic planning for overall West County program: develop policies for programs and implementation plan for projects, and coordinate with STMP as necessary. Complete West County Action Plan. Begin implementing WCCTAC-sponsored projects and programs.

WCCTAC-Led Projects and Programs

2. Subregional Traffic Mitigation Fee Program (STMP) – Strategic planning: resolve financing issue, develop strategies for fluctuations and less-than-expected revenues, develop timing and phasing of projects.

3. Transportation Demand Management Programs – Continue to implement Guaranteed Ride Home Program, Transit Incentive Program, and Employer Outreach Program. Develop framework for annual performance monitoring and reporting.

4. Measure C – Close out projects and report on program performance. 5. Pilot School Bus Program – Continue and close out 2009 program. Prepare lessons

learned to inform implementation of full program under Measure J. 6. Richmond Intermodal Station – Continue to work with Richmond Redevelopment

Agency for east side improvements and potential relocation of AC Transit site.

Continue to represent West County subregional interests, priorities, and concerns for the following initiatives that are led by others, and report items of note to the Board:

WCCTAC-Supported Projects and Programs

1. I-80 Integrated Corridor Management 2. East Bay SMART Corridors 3. San Pablo Avenue Specific Plan 4. Countywide Bike and Ped Plan Update 5. Marina Bay Grade-Separated Rail Crossing 6. Richmond Parkway Transit Center 7. AC Transit Bus Shelter 8. Casino Traffic Impacts 9. Priority Development Area Application 10. CCTA’s Fund Management System Upgrade 11. Safe Communities/Street Smarts Program 12. AC Transit and County Connection Mobility Management Studies

Ongoing Technical FunctionsContinue to conduct the following tasks on an as-needed basis and report items of note to the Board and TAC:

1. Review environmental documents. 2. Review General Plan updates of member cities. 3. Participate in regional and subregional planning efforts, including monitoring and

reporting of issues that may affect West County.

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Attachment C Revised FY 2008/09 Work Plan Page 2

4. Seek grant opportunities and prepare and/or provide assistance for grant applications.

1. Support WCCTAC Board and TAC meetings. Governance

2. Monitor all CCTA meetings and make presentations as necessary. 3. Prepare mid-year FY 08-09 budget update. 4. Host a Board retreat to determine priorities for FY 08-09. 5. Conduct a financial review. 6. Prepare FY 09-10 budget.

1. Update Personnel Policies and Procedures Manual. Administration

2. Renegotiate and renew employee contracts as appropriate. 3. Hire full-time administrative assistant. 4. Update web site. 5. Perform necessary tasks to ensure efficient office operations, including technology

assessment. 6. Support staff’s professional development.

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El Cerrito

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Transcript of El Cerrito