Effectivenss of Performance Appraisal

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Performance appraisal

Performance appraisal is an objective assessment of anindividuals performance against well definedbenchmarks

Assessment should not be confined to past performancealone . Potentials of the employee for future performancemust also be assessed

Performance Appraisal is the process by which

organizations evaluate employee job performance

Performance Appraisals are yearly or monthlyevaluations given to employees


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objective

To effect promotion based on performance

To confirm the services of probationary employee upon their completing theprobationary period satisfactorily

To assess training and development needs of employees

To decide upon a pay rise

Performance appraisal can be used to determine whether HR programmessuch as selection, training and transfers have been effective or not


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Process of performance appraisal

Setting

performance

standardsTaking corrective

standards

Discussingresults

Comparing

standards

Measuringstandards

Communicating

standards


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COMPANY PROFILE

Symrise headquartered in holzminden, Germany. Symrise represented in 35 countries

Europe, Africa, the Middle East, Asia, North and South America.

Symrise is a global supplier of fragrances, flavoring, cosmetic active ingredients, and raw

materials as well as functional ingredients.

With a global market share of approximately 11%, they are the fourth largest supplier in the

fragrances and flavoring market.

The company is composed of two business division: scent & care and flavour and

Nutrition

The Scent and Care Division sells over 15000 products in around 135 countries

The Flavor & Nutrition Division offers a spectrum of over 15000 products, which are sold

in 140 countries


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RESEARCH METHODOLOGY


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RESEARCH METHODOLOGY

The purpose of the research methodology is to describe the research procedure

The main aim of researcher is to find out the truth which is hidden and which has notbeen discovered as yet

Methods of data collection1. Primary data

2. Secondary data

The sample size is 63

Statistical tool used:1.Percentage analysis

2.Chisquare test


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Primary objective:

To study the effectiveness of performance appraisal system at symrise pvt ltd

Secondary objective:

To know the level of awareness on the existing performance appraisal system in the

company.

To understand the opinion of employees toward performance appraisal system

To identify the impact of performance appraisal on individual and organization

To know the rating system followed at symrise pvt ltd

Suggestion toward improving the performance appraisal system in your

organization.

OBJECTIVE OF THE STUDY


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TABLE

Gender Category

Chart

Gender category

37

26

59

41

0

10

20

30

40

50

60

70

Male Female

No. of respondent

percentage %

INTEPRETATION:

It is inferred from the table that 59% of the respondents are male and

41% of the respondents are female.

S.NOGender No. of respondent percentage %

1

2

Male

Female

37

26

59

41

Total 63 100


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TABLE

Age category

Chart

Age category

6

17

23

139

27

43

21

0

510

15

20

25

30

35

40

45

50

20-25 26-30 31-35 >36

No. of respondent

percentage %

INTERPRETATION

It is inferred from the table that 43% of the respondents come under the age category 31-35, 27% o

the respondents comes under the age category of 26-30, 21% of the respondents come under the ag

Category of above 36 and 9% of the respondents come under the age category 20-25.

S.NOAge No. of respondent percentage %

1

2

3

4

20-25

26-30

31-35

>36

6

17

23

13

9

27

43

21

Total 63 100


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TABLE

Years of experience within the organization

Chart

years of experience

10

2321

9

16

37

33

14

0

5

10

15

20

25

30

35

40

1 3 years 3 5 years 5 10 years >10 years

No. of respondent

percentage %

S.NOExperience No. of

respondentpercentage %

1

2

3

4

13 years

35 years

510 years

>10 years

10

23

21

9

16

37

33

14

Total 63 100

INTERPRETATION:It is clear from the table that 37% of the respondents come under 3-5yrs of experience ,33% of the respondentscome under 5-10yrs, 16% of the respondents come within 1-3 years of experience and 14% of the respondents

above 10years


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TABLE

Are you aware that your organization following the performance appraisal system.

S.NOOpinion No. of

respondentPercentage %

1

2

Yes

No63

0100%

0%

TOTAL 63 100

Chart

Awareness on performance appraisal

63

00

10

20

30

40

50

60

70

Yes No

No. of respondent

INTERPRETATION:It is clear from the table that out of 63 respondents, 100% of the respondents say they were aware of performance appraisal

system in their organization.


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TABLE

FREQUENCY OF PERFORMANCE APPRAISAL

S.NOOpinion No. of


1

23

4

Quarterly

Half yearOnce in year

No specific time

0

756

0

0

1184

0

TOTAL 63 100

CHART

Frequency of appraisal

07

56

0011

84

00

102030405060708090

Quarte

rly

Halfy

ear

Onc

ein

year

Nospecific

time

No. of respondent

percentage %

INTEPRETATION:It is clear from the table that out of 63 respondents, 84% of the respondents say that appraisal program

is conducted once a year and 11% says appraisal is conducted once in half year.

TABLE


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TABLE

Importance of performance Appraisal in the organization

S.NO

Opinion No. ofrespondent

Percentage %

1

2

3

4

Highly important

Less important

Not important

No idea

47

7

5

4

75

11

8

6

TOTAL 63 100

CHART

Importance of performance appraisal in the

organization

47

7 5 4

0

10

20

30

40

50

Highlyim

porta

nt

Less

impo

rtant

Notim

porta

nt

Noidea

No. of respondent

INTERPRETATION:It is clear from the table that out of 63 respondents, 75% of the respondents say appraisal is highly important, 11% of the

respondents say appraisal is less important, 8% of the respondents say appraisal is not important, 6% of the respondents sayno idea.

TABLE


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TABLE

Proper execution of performance appraisal

S.NOOpinion No. of


1

2

Yes

No

51

12

81

19

TOTAL 63 100

CHART

Proper execution of Performance appraisal

81%

19%

Yes

No

INTERPRETATION:It is clear from the table that out of 63 respondents, 81% of the respondents say that their organization execute their performan

appraisal program properly and19% of the respondents says that they do not execute performance appraisal program properly.


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TABLE

Is Reason for conducting performance appraisal is conveyed properly

S.NOOpinion No. of


12

3

AlwaysSome extent

Never

4018

5

6329

8

TOTAL 63 100

CHART

Is Reason for Appraisal is Conveyed Properly

63%

29%

8%

Always

Some extent

Never

INTEPRETATION:It is clear from the table that out of 63 respondents, 63% respondents says that their organization have conveyed properly the

reason for conducting performance appraisal, 29% respondents says that their organization informed the reason to some extent

and 8% of the respondents says that their organization never informed the reason for conducting performance appraisal.

TABLE


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TABLE

Appraiser awareness toward employees job responsibility and duties

S.NOOpinion No. of


1

2

3

Completely

Aware to some extent

Not aware

47

12

4

75

19

6

TOTAL 63 100

CHART

47

75

1219

4 6

0

10

20

30

40

50

60

70

80

Completely Aware to

some extent

Not aware

Appraiser awareness toward employees job

responsibility and duties

No. of respondent

percentage %

INTERPRETATION:It is clear from the table that out of 63 respondents,75% of the respondents says that appraiser are completely aware of job

responsibility and duties, 19% of the respondents feels that appraiser are aware to some extent and 6% of the respondents

says that appraiser are not aware of appraise responsibility and duties.


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TABLE

Appraisal feedback

S.NOOpinion No. of


1

2

3

4

Frequently

Occasionally

Rarely

Never

43

16

5

0

68

25

6

0

TOTAL 63 100

CHART

43

68

16

25

4 6

0 00

10

20

30

40

50

60

70

Frequently Rarely

Appraisal feedback

No. of respondent

percentage %

INTEPRETATION:It is clear from the table that out of 63 respondents, 68% of the respondent says that they receive appraisal feedback frequently,

25% of the respondent says that they receive feedback occasionally, 6% of the respondents receive feedback occasionally andnone has said that they never receive feedback.


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TABLE

Does Performance Appraisal system helps each employee to discover his/her potential?

S.NOOpinion No. of


1

2

Yes

No47

1675

25

TOTAL 63 100

CHART

47

75

16

25

0

1020

30

40

50

60

70

80

Yes No

Identifying employee potential through

appraisal

No. of respondent

percentage %

INTERPRETATION:

It is clear from the table that out of 63 respondents, 75% of the respondents accept that appraisal help them in

discovering his/her potential and 25% of the respondents feels that appraisal does not help them in discovering the potentials.

TABLE


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TABLE

Do you feel that Performance Appraisal encourage you to put in more effort in reaching your goals?

S.NOOpinion No. of


12

3

4

5

Strongly AgreeAgree

Neutral

Disagree

Strongly disagree

2516

8

8

6

4024

13

13

10

TOTAL 63 100

CHART

0

5

10

15

20

25

30

35

40

Strongly

Agree

Agree Neutral Disagree Strongly

disagree

Appraisal encourage you to put more effort

No. of respondent

percentage %

INTEPRETATION:It is clear from the table that out of 63 respondents, 40% of the respondents strongly agree that appraisal encourage employee

to put more effort in reaching your goals, 24% of the respondents agrees that performance appraisal encourages to put moreeffort in reaching your goals, 13% says it is neutral, 13% of the respondents says they disagree with performance appraisal

TABLE


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TABLE

What changes have been taken in the organization as a result of Performance Appraisal?

S.NOOpinion No. of


1

2

3

4

Change in

motivating strategy

Re-structuring of

org. or Emp

relationship

Make change in

dissatisfied area

No decision taken

25

21

10

7

40

33

16

11

TOTAL 63 100

CHARTchanges taken in organization after performance

appraisal

2521

107

40

33

1611

05

1015202530354045

Changein

mo

tivating

st

rategy

Re-

stru

cturing

of

org.or

Emp

M

ake

cha

ngein

diss

atisfied

a

rea

Nod

ecision

ta

ken

No. of respondent

percentage %


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INTERPRETATION:It is clear from the table that out of 63 respondents, 40% of the respondents feel there is change inmotivation strategy, 33% says restructuring of organization of individual objective, 16% of therespondents say organization make change in dissatisfied area and 11% of the respondents feel there

is no decision taken on appraisal result

TABLE


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What kind of remedial measures are taken?

S.NOOpinion No. of


1

23

4

Job rotation

Sent to trainingprogram

Counseled

Any other

4

4113

5

6

6521

8

TOTAL 63 100

CHART

Remedial Measure

Job rotation

6%

Sent to

training

program

65%

Counseled

21%

Any other

8%

INTERPRETATION:It is clear from the table that out of 63 respondents, 65% of the respondents say employee are sent to training program, 21% of

the respondent says that they were counseled, 6% says of the respondent says organization will put them in job rotation as a

remedial measure and 8% has said others.


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Who rate the Performance Appraisal of the individual?

S.NOOpinion No. of


1

2

3

4

Immediate

supervisor

Peers

Rating committee

Self appraisal

9

0

54

0

14

0

86

0

TOTAL 63 100

CHART

Rater of individual performance

90

54

014

0

86

00

102030405060708090

100

Immediate

supervisor Pe

ers

Ratin

gcommittee

Selfap

praisal

No. of respondent

percentage %

INTERPRETATION:It is clear from the table that out of 63 respondents, 86% of the respondents say that individual are rated by rating committee,

14% of the respondents say that they are rated by immediate supervisor.

TABLE


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TABLE

Rating Criteria

S.NOOpinion No. of


12

3

4

5

Quality of outputQuantity of output

Timeliness of output

Cost effectiveness

All the above

56

2

3

47

810

3

5

74

TOTAL 63 100

CHART

Rating criteria

8%

10%

3%

5%

74%

Quality of output

Quantity of output

Timeliness of output

Cost effectiveness

All the above

INTERPRETATION:It is clear from the table that out of 63 respondents, 74% of the respondent says that their organization rate the employee on

basis of quality, quantity, cost effectiveness, Timeliness of output, 10% of the respondent says that their organization rate theemployee on basis of quantity of output, 5% of the respondent says that their organization rate the employee on basis of Cost


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TABLE

Satisfaction over rating system

S.NOOpinion No. of


1

2

Yes

No51

1281

19

TOTAL 63 100

CHART

Satisfaction over Rating system

0%

81%

19%

Opinion

Yes

No

INTERPRETATION:It is clear from the table that out of 63 respondents, 81% of the respondents accept that the rating system in the organization is


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THANK YOU

TABLE


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TABLE

Suggestion toward improving the performance appraisal system in your organization?

S.NOOpinion No. of


12

3

4

Effectivenss of Performance Appraisal

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