Effective use of emailICT PD Staff Session #1

Goals for today• Ensure everyone can access « mymail »• Attach files for emailing • Download attached files • Add contacts to your address book• Create groups for emailing• Create folders and organise messages• Discuss expectations of email use

mymail• Your school email account can be

found at the internet address:– http://mangakino.schoolzone.net.nz

/mymail• Is it your homepage or saved as a

bookmark?

Attachments• Email can be used to quickly send files of any kind – word

documents, excel spreadsheets, powerpoint presentations, photographs, movie clips

• You can either simply view the file(s) that someone sends you or download and save them from the email

• You can also upload files from your own computer to send to people– Let’s try it!

Contacts• Do you use your address book to store your

contacts? It saves you having to remember, locate and type in email addresses.– Let’s try it!

Groups• Instead of typing a list of addresses in, or adding each

recipient individually, you can set up a group that includes people who you might regularly email together and their addresses are all automatically included!

• eg. All members of your syndicate could be one group, all staff could be another, ASTOS another!– Let’s try it!

Folders• It doesn’t take long before your inbox can become

cluttered with messages that you need to retain. Sifting through months or years of messages to find the one you need can be very time consuming!

• You can create separate folders to store these messages in – forever!– Let’s try it!

Discussion

Barriers? Response? Frequency?

Content?Who?