Effective Time Management for Nss

8/8/2019 Effective Time Management for Nss

1/48

EFFECTIVE

TIME MANAGEMENT

BYK.S.ASHWATH BABU


2/48

The Present

Yesterday is History

Tomorrows a Mystery

But Today is a Gift

Thats Why They Call it

The Present


3/48

ASK ME FOR ANYTHING BUT

TIME- NEPOLEAN

I RECOMMEND YOU TO TAKECARE OF THE MINUTES, FORTHE HOURS WILL TAKE CARE

OF THEMSELVE-CHESTERFIELD


4/48

Eighty Six ThousandFour Hundred Picture this:

Each day your bankdeposits RS.86,400 inyour checking

account. Theres just one

catch. You have to spend it

all in one day. You cant carry over

any money to the nextday.


5/48

86,400


6/48

What would you do?

Youd spend it all,

Right?


7/48

24 hours per day

X60 minutes per hour

X

60 seconds per minute=

86,400 Seconds


8/48

WHERE IS MY TIME?WHERE IS MY TIME?

TEACHINGSTAFF

FRIENDS STUDIES

PARENTS

CHATTING

ENTERTAINMENT

MOBILE


9/48

What is that Ashwath, Bill Gates, Dr.Abdul

Kalam and Ambani have in common?

24HoursIn a day every day


10/48

To Realize the Value of: ONE YEAR, ask a student who failed a grade. ONE MONTH, ask a mother who gave birth to apremature baby. ONE WEEK, ask the editor of a weekly newspaper. ONE DAY, ask a daily wage laborer with kids to

feed. ONE HOUR, ask the lovers who are waiting to meet. ONE MINUTE, ask a person who missed the train. ONE SECOND, ask a person who just avoided an

accident. ONE MILLISECOND, ask the person who won a silver

medal in the Olympics.


11/48

Paretos Principle (80/20 Rule)

80% of Work gives 20% Results & 20% of

Work gives 80% Results

Smart work v/s Hard work

Work will expand for the

time available to it


12/48

TIME WASTERS

Lack of planning

Not Setting

deadlines

Telephone

Lack of priorities

TIME WASTERS (cont)

Poor Communications

Lazyness

Lack of interest

Inability to say 'No' Involved too much

Lack of self discipline

Interruption - visitors Leaving tasks unfinished

Fatigue \ poor health

Procrastination


13/48

1. Find out where you lose time?

2. How others waste your Valuable time?3. What worth is your time


14/48

. Crisis

. Pressing problems

. Deadline-drivenprojects,meetings,preparations

. Preparation

. Prevention

. Valuesclarification. Planning. Relationshipbuilding. True re-creation. Empowerment

. Interruptions,some

phone calls. Some mail, somereports. Some meetings. Many proximate,

pressing matters

. Trivia, busywork

. Some phone calls. Time wasters

. Escapeactivities. Irrelevant mail. Excessive TV

I III

IIIII IVV

UrgentUrgent Not UrgentNot Urgent

Impo

rtant

Important

NotI m

por

tant

NotImpor t

ant


15/48


16/48

Quadrant I

Represents things that are both urgent andimportant we need to spend time here

This is where we manage, we produce, where

we bring our experience and judgment to bearin responding to many needs and challenges. Many important activities become urgent

through procrastination, or because we dont

do enough prevention and planning


17/48

Q1 The Procrastinator

Project due tomorrow

Bills due date

Late for Work

Sudden Illness

Vehicle Breakdown


18/48

Results of too much time

Q1

Stress & Anxiety Burnout

Health Problems


19/48

Why Procrastinate?

Reason 1: The task is too complex.Solution: Break it into small executable

tasks.

Reason 2: You feel that the task is no more

relevant or your interest has faded and

you are not keen about doing it.

Solution : Drop it .


20/48

Quadrant II

Includes activities that are important, butnot urgent- Quadrant of Quality

Heres where we do our long-range planning,

anticipate and prevent problems, empowerothers, broaden our minds and increase ourskills

Ignoring this Quadrant feeds and enlarges

Quadrant I, creating stress, burnout, anddeeper crises for the person consumed by it Investing in this Quadrant shrinks Quadrant I


21/48

Q2 The Prioritizer

Caring for health & fitness Working towards wealth creation Nurturing relationships

Goal setting Upgrade Knowledge and Skills Periodic Renewal and Servicing


22/48

Results of living in Q2

Control of your life

Balanced approach

Fewer Crisis

High Performance


23/48

Quadrant III

Includes things that are urgent, but not

important - Quadrant of Deception.

The noise of urgency creates the illusion of

importance. Actual activities, if theyre important at all,

are important to someone else.

Many phone calls, meetings and drop-invisitors fall into this category


24/48

Q3 The YES Man

Unimportant phone calls/ mails

Drop in visitors

Peer pressure

Some meetings

Some magazines

Many popular activities


25/48

Results of too much timein Q3 Reputation of being a pleaser

Lack of discipline

Doormat for others


26/48

Quadrant IV

Reserved for activities that are not

urgent, not important- Quadrant of Waste

We often escape to Quadrant IV for

survival Reading addictive novels, watching

mindless television shows, or gossiping

at office would qualify as Quadrant IVtime-wasters


27/48

Q4 The Slacker

Too much TV

Endless phone calls

Excessive surfing/ Computer games

Gossip

Excessive sleep


28/48

Results of living in Q4

Lack of responsibility

Guilt

Sense of emptiness


29/48

Is it bad to be in Quadrant I?

Are you in Quadrant I because of the urgency or

the importance?

If urgency dominates, when importance fades,

youll slip into Quadrant III. But if youre in Quadrant I because of

importance, when urgency fades youll move to

Quadrant II.


30/48

Become time consciousTalk clear & Brief

Learn to set priorities

Use phone effectively

Fight procrastination

Use prime time effectively

Communicate clearly

Quick Decision

Time Savers


31/48

KNOWYOUR PRIME TIME


32/48


33/48

TIME TO BE ALLOTTED FOR BASICNEEDS.

TO EAT , TO SLEEP AND TO EXERCISE

YOUR BODY IS NOT A MACHINE

IT IS A BIOLOGICAL CLOCK.

IMPACT ON LIFE

TO IMPROVE YOUR SKILLS

TO SILENTLY CONTEMPLATE


34/48

ALLOT REASONABLE TIMEDaily Routines 1 Hr

Breakfast 15 min.

Lunch 45 min.

Dinner 60 min.

Sleep 8.00 hrs.

EXERCISE 30 min.Pray 30 min.

------------

12.00 hrs.

To Improve SkillsYou get 12 hrs.

SNM Sustain ,Nurture And Maintain.


35/48

ACTION PLAN

Allocate time according to Priorities "TO DO LIST (Top 3 Priorities today)

Visualization and Auto-Suggestion

Plan for a system Communicate Clearly

Dont over schedule

Sub divide large, tough tasks into

smaller easily


36/48

Renew yourself regularlyRenew yourself regularly


37/48

Define your mission and goals in life.Define your mission and goals in life.


38/48

Prioritize, and do the most important things first.Prioritize, and do the most important things first.


39/48

Is The Jar Full?

Stephen Covey in his book, FirstThings First, shares thefollowing story experienced byone of his associates:

I attended a seminar once where

the instructor was lecturing ontime. At one point, he said,"Okay, time for a quiz." Hereached under the table andpulled out a wide-mouthedgallon jar. He set it on the table

next to a platter with some fist-sized rocks on it. "How many ofthese rocks do you think we canget in the jar?" he asked.


40/48

After we made ourguess, he said, "Okay.Let's find out." He setone rock in the jar . . .

then another . . . thenanother. I don'tremember how many hegot in, but he got the jarfull. Then he asked, "Isthis jar full?" Everyonelooked at the rocks andsaid, "Yes."


41/48

Then he said, "Ahhh"

He reached under the

table and pulled out a

bucket of gravel. Then

he dumped some gravel

in and shook the jar and

the gravel went in all the

little spaces left by the

big rocks. Then he

grinned and said once

more, "Is the jar full?"


42/48

By this time the class was

on to him. "Probably not,"we said. "Good!" hereplied. He reached underthe table and brought out abucket of sand. He starteddumping the sand in and itwent into all of the littlespaces left by the rocksand the gravel. Once morehe looked and said, "Is thisjar full?" "No!" we roared.


43/48

He said, "Good!" and hegrabbed a pitcher of waterand began to pour it in. Hegot something like a quartof water in that jar. Then

he said, " Well, what's thepoint?" Somebody said,"Well, there are gaps, andif you work really hard youcan always fit some morethings into your life."


44/48

"No," he said, "that's not really

the point.

The point is this:

Put theBig Rocks

in First


45/48

DO THE MOST DIFFICULT TASKSFIRST


46/48

4 STAGES TO CONTROL OF TIME

STAGE1: UNDERSTAND WHEREYOUR TIME GOES AT PRESENT?

STAGE 2: PLAN WHERE IT SHOULD

GO? STAGE 3: IDENTIFYING YOUR GOALS

& PURSUING ACTIVITIES TOWARDSREALISING YOUR GOALS

STAGE 4: SATISFYING YOURSELFMENTALLY BY REACHING YOURPRINCIPLES IN LIFE.


47/48

ENJOYWHAT

YOUDO


48/48

Effective Time Management for Nss

Documents

Transcript of Effective Time Management for Nss