1. Effective Presentation Techniques to create better presentations.

2. Contents Fonts Text Colour Sound Animation Slide Background Slide Master Charts Images Design/ layoutPowerPoint Design 3. Font Use large fonts. Small fonts are hard to read. This is 18 point size font, too small font to readThis is 18 point size font, too small font to readUser 32 point size for optimal reading Serif fonts are difficult to read on screen Serif fonts are difficult to read on screen Serif fonts are difficult to read on screen Sanserif fonts are clearer A Sanserif fonts are clearerPowerPoint Design A TOC 4. Font Italics are difficult to read on screen Satyam is a leading global Satyam is a leading global business and information business and information technology company.technology company. Normal or bold fonts are clearer Satyam is aSatyam is a leading leading global global business andinformation technology business andcompany. information technologyPowerPoint DesignTOC 5. Font Emphasize important words Underlines may signify hyperlinks. Use colours to emphasise Use Upper and lower case for better readability THIS IS ALL IN CAPITALS. SOME SAY IT IS MORE DIFFICULT TO READ This is not all capitals. Lower case letters are easier toread.Tip: Select text and clicking Shift+F3 toggles the text case between ALLCAPS, lower case, and Initial Capital styles. PowerPoint Design TOC 6. Font Dont user too many fonts. Limit it to2 or 3 in a presentationEmpowering AssociatesEmpowering Associates Nurturing Learning Nurturing Learning Fostering Leadership Fostering Leadership Improving Retention through Improving Retention Delightthrough Delight Too Many ColorPowerPoint Design TOC 7. Text Too much text distracts your audience and can be difficult to read OriginalAs of December 31 2000, we managed total $18 billion in corporatebonds for both John Does General account and third-party institutionalinvestors. As ager for third party accounts, we have 12 portfolios, servingmore than 40 investors, which totalled approximately $2.6 Billion RevisedTotal assets under management: $ 18 billion in corporate bonds.Third Party Accounts:$ 2.6 billion(12 portfolios, 43 investors) PowerPoint DesignTOC 8. Text Too many words per slide? How many word are you willing About 20 words per slide to read on one page? My thinking About 8 lines or less (6 bullets) is that the more words you have, Keep wording brief the less chance that your Chick your spelling audience will actually read them. There are a total of sixty-eight words on this page and thats too many. If you have read all this please raise your right hand and wave it in the air. Thank you for reading this. PowerPoint Design TOC 9. Color Color evokes feelings. Color is emotional. Colors can be divided into two general categories: cool (such as blue and green) and warm (such as orange and red) Cool Colors Warm Colors We can use these color to bring We can use these color to bringattention or to some impotent attention or to some impotentcontent. They tend to come out contentfrom design. Using on large are innot recommendablePowerPoint Design TOC 10. Color With the help of colour wheel we can choose colour scheme PowerPoint Design TOC 11. ColorSecondary colors combining any two adjacent primaryPrimary Colors colors. These will be our secondary colorsSecondary colors combining any two adjacent primarySecondary Colors colors. These will be our secondary colors those colors across from eachComplimentaryother on a color wheelColors A complementary palette gives maximum contrast.PowerPoint Design 12. Color Analogous colors are anycolors directly beside a Analogous Colors given color.on the color wheel. Analogous colors are any Double colors directly beside a Complimentarygiven color. Colors on the color wheel.PowerPoint Design 13. Color Colors have specific cultural connection Same color will have different meanings in different culturesWestern Europe China Japan Middle East& USA Danger, Anger,Joy, FestiveDanger, AngerDanger, EvilStop Occasions Sexual Arousal, Youth, Growth Future, Youth, Fertility, Safe, Sour, GoEnergyStrengthCaution, Honor, RoyaltyGrace, Nobility, Happiness, PCowardice Childish, GaietyrosperityPurity, Virtue Mourning, Mourning, Purity, Humility DeathMourning Masculinity, Strength, PowerVillainyCalm, Authority Death, Evil Evil EvilMystery, Evil PowerPoint Design TOC 14. Color Choose Colours Carefully Use contrasting colourLight on dark colorsDark on light colorsLight on dark colorsDark on light colors Dark on dark colors Dark on dark colorsLight on light colorsLight on light colorsPowerPoint DesignTOC 15. Color Use contrasting colour Lots of people can't read this and even if they could, it makes eyes hurtLots of people can't read this and even if they could, it makes eyes hurt people can't read this without any stress toeyesPowerPoint DesignTOC 16. Sound Be consistent and sparing in your use of transitions and animations. Use short clips (less than 10 sec) Repeating sound transition can be annoying Sound can be annoying PowerPoint DesignTOC 17. Animation Be consistent and sparing in your use of transitions and animations. Use animation to show steps in methodologyStep 1Step 4 Step 2Step 3PowerPoint DesignTOC 18. Slide Background Dont use bright colour as slide backgrounds PowerPoint DesignTOC 19. Slide Background Dont use noise background which makes difficult to read Your text goes here Your text goes here Your text goes here It is really difficult to It is really difficult to It is really difficultreadread to readPowerPoint Design 20. Slide Master Use slide master to format a background (if any), choose fonts, specify text placement, and add images or design elements that will appear on all slides. This step can make or break your presentations look.PowerPoint DesignTOC 21. Charts Use appropriate charts Pie charts. Used to show percentages. Limit the slices to 4-6 and contrast the most important slice either with color or by exploding the slice. Sales 4th Qtr3rd Qtr 9% 10% 2nd Qtr 23%1st Qtr 58%PowerPoint DesignTOC 22. Charts Vertical bar charts. Used to show changes in quantity over time. Best if you limit the bars to 4-86 5 4 Series 13 Series 22Series 31 02002 20042006 2006 PowerPoint DesignTOC 23. Charts Horizontal bar charts. Used to compare quantities. For example, comparing sales figures among the four regions of the company. West East Series 3 South Series 2 Series 1 North0 2 4 6PowerPoint DesignTOC 24. Charts Line charts. Used to demonstrate trends. For example, here is a simple line chart showing that our sales have gone up every year. 654Series 1 3Series 2 2Series 31020022004 20062006 PowerPoint Design TOC 25. Images and clipart should support your communication objective. DO NOT use an image as a space filler or decorative Images are increasing file size. Most of common clipart will be seen many a times by your audience. Use .jpg and .gif format images for lesser file size PowerPoint Design TOC 26. Images Crop unnecessary part of the image Compress images in document to reduce file sizePowerPoint Design TOC 27. Images Enlarging bit map cannot increasing image resolution You can enlarge clip arts to any size without losing details PowerPoint Design TOC 28. Layout/Design Too many elements on one slide will simply distract your audience. Use gridlines to align elements with a slide Use Left alignment text and headings. Use company logo continuously at same place in presentation Establish visual hierarchy. Size implies importance.PowerPoint Design TOC 29. Layout/Design Use gridlines to align elements within a slidePowerPoint Design 30. Layout/Design Repeat design elements on each slide: layout, color scheme, and bullet style Too many elements on one slide will simply distractyour audiencePowerPoint Design 31. Too many elements on one slide will simply distract your audienceToo detailedSimplified DelhiMumbai GoaDelhi Mumbai Goa January11,532,234 14,123,654 3,034,564January1114 3 February1,078,456 12,345,56716,128,234February11216 March17,234,778 6,567,123 16,034,786March17 616 April16,098,897 10,870,954 7,940,096April1610 7 May 8,036,897 10,345,39414,856,456May 81014 June 16,184,345678,095 4,123,656June 16 0 4 July8,890,345 15,347,93418,885,786July81518 August8,674,234 18,107,11017,230,095August81817 September 4,032,045 18,923,239 9,950,498September 418 9 October 2,608,096 9,945,8905,596,096October 2 9 5 November5,864,034478,023 6,678,125November5 0 6 December 12,234,123 9,532,1113,045,654December 12 9 3 PowerPoint Design TOC 32. Keyboard Shortcuts PowerPoint Design 33. References www.ellenfinkelstein.com http://office.microsoft.com http://www.dummies.com/ http://www.presentersresource.com http://www.powerfinish.com Keyboard shortcuts for PowerPoint 2007 PowerPoint Design 34. The End Lets you know when to stop Lets the audience know its over Picture The EndTHE ENDTHE END THE END PowerPoint DesignTOC 35. THE ENDPowerPoint Design