Effective Oral Presentations - Massachusetts Institute of...
Transcript of Effective Oral Presentations - Massachusetts Institute of...
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Effective OralPresentations
Les Perelman
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AgendaPreparing and Presenting a Technical TalkVisual AidsThe Perils of PowerPoint
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StepsPreparing a Talk
Presenting your Talk
Supporting your Talk with Visuals
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Preparing a TalkAudience AnalysisTime & FocusOrganizationPractice
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Audience Analysis
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AudienceWhat is your purpose?
What change in the audience do you want to effect?
What do they know?What some of them do not know?What do they want?What will interest them?
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What will keep you audience awake?
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Time and FocusOrganize your talk to fit allotted timeTalk as Verbal Abstract or SummaryCover only 3 or 4 important points
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Three-Part OrganizationTell them what you are going to say
Introduction
Tell themBody
Tell them what you said
Conclusion
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Introduction is Funnel
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Introduction Gives backgroundPrompts InterestPresents headlinesGives roadmap of talk
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Directions1: Start out going Northwest on MA-2A/ MASSACHUSETTS AVE toward VASSAR ST.
0.70 miles 2: Turn LEFT onto PLEASANT ST. 0.12 miles 3: Turn SLIGHT RIGHT onto WESTERN AVE. 0.48 miles4: WESTERN AVE becomes WESTERN AVE BRIDGE. 0.06 miles5: WESTERN AVE BRIDGE becomes WESTERN AVE. 0.02 miles6: Turn RIGHT onto ramp. 0.10 miles 7: Merge onto SOLDIERS FIELD RD. 0.86 miles 8: Turn SLIGHT RIGHT onto ELLIOT BRIDGE. 0.30 miles 9: Take the RT-2/ US-3 ramp toward ARLINGTON/ FRESH POND PKWY.. 0.04 miles 10: Turn SLIGHT RIGHT onto GREENOUGH BLVD. 0.11 miles 11: Turn SLIGHT LEFT onto MA-2 W/ US-3 N/ FRESH POND PKWY. 0.36 miles 12: Turn LEFT onto BRATTLE ST. 0.06 miles Total Estimated Time:Total
Distance: 3.21 miles 6 minutes
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MAP
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Place Important Information at Beginning and End
Audience Recall By Time
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Percentile of Time of Speech
Item
s R
emem
bere
d
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Body
Follow roadmapProvide clear “road signs” marking transitionsRepeat important points before moving on to next topicUse visuals for emphasis and to increase comprehension
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ConclusionTwo or Three Major Points
“Take away” message
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PracticeBy yourselfIn front of friendsIn actual space
Know thy space
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Prepare backupsOverheadsBackup computers
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Delivering the Presentation
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Physical PresenceDon’t fidgetLook at your audienceAvoid clicking and clanging objectsDon’t read your talk
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Become ComfortableIt’s about the content, not about youDecide how much you want to moveFigure out hand placementFind friendly faces in audience
Have conversation
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Vocal PresenceSlow downEmphasize key word –avoid monotonePractice to avoid um’s, “ah’s, & like’sAvoid dropping at end of sentence
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Take Breaths
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HANDLE QUESTIONS AND ANSWERS
Listen PatientlyRepeat the QuestionAnswer the Question, No More, No LessMake Transition Back to PresentationDon't Be Defensive or Bluff: If You Don't Know, Say SoOffer to Fill in Blanks LaterHandle "Problem" Questioners
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WORK WITH VISUAL AIDSEstablish Verbal TransitionReveal the VisualPoint to SpecificsDevelop "So What"Remove VisualTurn Off Projector When Not Needed
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Effective Visual Aids
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Design effective graphics
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Keep it simple
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Don’t be fancy
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Focus on information
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Not Cuteness
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Typography
≥ 20 ptUse bold sans serif typefaceDo not use serif fonts such a Times New Roman
Microsoft’s default fontAVOID USING ALL CAPITAL LETTERS
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ColorUse
dark type on light background or light type on dark background
Avoid red – green combinations
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11/22/2006 34
Avoid Using Red and Green Combinations
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What is wrong
With this slide?
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What is wrong with this background?
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LayoutLandscape (Horizontal) FormatTry to use a picture with every slideBe generous with white space
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TextBegin with Headline
Short for most presentationsWhole sentences for scientific presentations
Limit bullets to 2-4 items not more than two levels
Keep text block to no more than two lines
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The Perils of Power PointDo Not Use Design WizardDoNotUse FancyAnnimation
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Do Not Use MS™ AutoContent or Design Wizards
Microsoft™ is always wrongSome fun with AutoContent Wizard