Effective Computing in Today’s Effective Computing in Today’s World.World.

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Scott ReimersScott ReimersBachelor of Science in IT:Bachelor of Science in IT:University Of Texas at ArlingtonUniversity Of Texas at ArlingtonProgrammer for American AirlinesProgrammer for American AirlinesMainframe support for IBMMainframe support for IBMApplication Operations for HPApplication Operations for HP5yrs IT manager and Director5yrs IT manager and Director2yrs Director of ASP Design and operations2yrs Director of ASP Design and operations5yrs Owner of TechNecessities5yrs Owner of TechNecessities

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Why Use a Computer? Why Use a Computer?

Before InternetBefore Interneto Word ProcessingWord Processingo Data ProcessingData Processingo SpreadsheetsSpreadsheetso Limited EntertainmentLimited Entertainment

After InternetAfter Interneto CommunicationCommunicationo InformationInformationo EducationEducationo EntertainmentEntertainment

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Basic Computer UsesBasic Computer Uses

•Internet BrowsingInternet Browsing

•Email CommunicationEmail Communication

•Online BankingOnline Banking

•Music and Entertainment Music and Entertainment

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Small Business Computer UsesSmall Business Computer Uses

• CommunicationCommunicationo EmailEmailo Web Web o FaxingFaxing

• AccountingAccountingo QuickBooksQuickBookso PeachtreePeachtreeo ExcelExcel

• Customer ManagementCustomer Managemento SchedulingSchedulingo RemindersReminderso ContactContacto DocumentationDocumentation

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CommunicationCommunication

• EmailEmailo Professional Domain Name @MyCompany.comProfessional Domain Name @MyCompany.como AutomationAutomation

• Out of Office Replies, Forwarding, Generic Address.Out of Office Replies, Forwarding, Generic Address.o Professional SignatureProfessional Signatureo Email PDF Invoices and Estimates. Email PDF Invoices and Estimates.

• WebWebo Customer Access to Online Documents. Customer Access to Online Documents.

• Username/Password Protected. Username/Password Protected. o Web Applications into Accounting, Customer Service. Web Applications into Accounting, Customer Service.

• Fax Fax o Direct from Accounting application. Direct from Accounting application. o Save incoming faxes as Files. Save incoming faxes as Files.

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AccountingAccounting

• ProductivityProductivityo Pre-defined Invoices and EstimatesPre-defined Invoices and Estimateso Cost trackingCost trackingo Fast retrieval of customer information and history.Fast retrieval of customer information and history.o Payment and Check automation. Payment and Check automation. o Automated Time Tracking and invoicingAutomated Time Tracking and invoicing

• Record KeepingRecord Keepingo Paperless OfficePaperless Office

• SecuritySecurityo Different access levels for staffDifferent access levels for staffo Backup and StorageBackup and Storageo Unauthorized access. Unauthorized access.

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Customer and Time ManagementCustomer and Time Management

• OutlookOutlook and PIMs and PIMs (Personal Information managers)(Personal Information managers)

o Full calendar management.Full calendar management.o Pop-up remindersPop-up reminderso Follow-up reminders of contacts and email. Follow-up reminders of contacts and email. o Notes on each contact. Notes on each contact. o Exports easily to Word/Excel for mail merge. Exports easily to Word/Excel for mail merge.

• PDA and Smartphones. PDA and Smartphones. o Seemless integration into OutlookSeemless integration into Outlooko Mobile access to information, including making Mobile access to information, including making

changes. changes. o Time and Materials tracking at the job site. Time and Materials tracking at the job site.

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Multi-User SystemsMulti-User Systems

• Centralized server. Centralized server. o Central location for all documents. Central location for all documents. o Multi-user concurrent access to programs. Multi-user concurrent access to programs.

• QuickBooks. QuickBooks. • Database Programs: ACT, Access, Filemaker. Database Programs: ACT, Access, Filemaker.

o Central Backup, and RedundancyCentral Backup, and Redundancyo Access everything from any PC. Access everything from any PC.

• Organization and SchedulingOrganization and Schedulingo Exchange ServerExchange Server

• Shared Calendars, Free/Busy notification. Shared Calendars, Free/Busy notification. • Shared workspace/email inboxes. Shared workspace/email inboxes.

o Intranet Website Intranet Website

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TechNecessitiesTechNecessities

““Computing is not about computers any more. It is about living.”Computing is not about computers any more. It is about living.”Nicholas NegroponteNicholas Negroponte

““Information technology and business are becoming inextricably interwoven. I don't think Information technology and business are becoming inextricably interwoven. I don't think anybody can talk meaningfully about one without the talking about the other.”anybody can talk meaningfully about one without the talking about the other.”

Bill GatesBill Gates

””They've finally come up with the perfect office computer. If it makes a mistake, it blames They've finally come up with the perfect office computer. If it makes a mistake, it blames another computer.”another computer.”

Milton BerleMilton Berle

Questions?Questions?