Effective Briefing TechniquesJanet Allen

janetsusanallen@gmail.com

Norms for Behavior

• Be present and focused. (Don’t let your team down!)

• Respect Airtime – don’t dominate (3 before me)

• Focus on what you/we can do.

• Everyone contributes.

Day Three Agenda

Morning Afternoon

1. Quiz

2. Presenting as a Team

3. Pro-Tips: Creating and Using Multimedia Visuals

4. Formal Presentation Assignment

1. Formal Presentations and Feedback begin at 1:30 p.m.

2. Summarize and Reflect

3. Call to Action

4. Surveys

3.1

Quiz

• Use your Smart Phone or Tablet to login at www.Kahoot.it

• If you don’t have a Smart Phone, please team up with someone who does.

• Link

3.2

A Quality Team Presentation

• Plan and Prepare– play to members’ strengths

• Presenting as a Cohesive Team

• Ending on a high note

Plan and Prepare

1. Define your goals. “The audience will be able to __.”

2. Plan your strategy.

▫ Outline

▫ Know your audience

▫ Presentation structure

▫ Visuals and materials

3. Delegate tasks and set deadlines

4. Rehearse and Revise

5. Make sure all team members contribute during the presentation.

Presenting as a Cohesive Team

Avoid Do

• Stealing someone else’s line

• Dictating and forcing your opinion on others

• Frequently interrupting to add comments

• Going in and out of the room during the presentation

• Repeat someone’s line for emphasis

• Express your opinion firmly AND listen openly to the other side.

• Take note of comments you’d like to add and share them when the speaker has finished.

• Leave for only an emergency

Presenting as a Cohesive Team

Avoid Do

• Talking too softly and having low energy

• Doing something other than watching the presenter

• Disagreeing with each other in front of the audience.

• Being inconsistent and/or studying notes in front of the audience.

• Enunciation warm-ups, relaxation techniques, and self-talk (try it as a team!).

• Take notes to help channel your attention.

• Make needed corrections politely—debrief later.

• Plan and rehearse with the team in advance—use slides as a tool for memory.

Presenting as a Cohesive Team

Introductions and Passing the Baton

• Even your audience knows you, introduce each team member and give some context for why each member is involved in this presentation.

• Transition between presenters by reintroducing that person and reminding the audience (or expanding on) the presenter’s area of expertise.

Presenting as a Cohesive Team

Sitting on the Bench

• During every moment of the presentation, non-speaking team members should support the speaker with their attention—even though they’ve heard it all before.

Call to Action

• Make sure there is an energetic call to action at the end of your presentation.

• Your audience should know your presentation is over – no doubt.

3.3

Presentation Options

Which one should you choose?

• PowerPoint – Linear and Traditional

• Prezi and iPresent – Non-linear and Innovative

Know Your Audience!

Slide Show Do’s and Don’t’s

Do Don’t

• Write out your presentation first and THEN decide which points should be slides.

• Keep it simple. Use consistent fonts that are easy to read.

• Use vibrant, consistent design.

• Use noises to emphasize a point or complement your message.

• Use meaningful graphs and charts

• Use slides as notes – the audience came to hear you, not an email you could’ve sent.

• Don’t use every font, picture, and special effect available

• Too plain or too much variety.

• Too many noise effects can distract from your message.

• Too many busy, meaningless graphs and charts (back up slides?)

Slide Show Do’s and Don’t’s

Do Don’t

• Augment simple slides or graphics with stories, spoken examples, and discussion.

• Distribute handouts/slides at the end.

• Revise ruthlessly with your audience in mind.

• Repeat what’s on screen and not add the human touch.

• Pass out papers before or during (visual trumps audio!)

• Leave in content just because or to fill time (i.e. Anchorman)

Guy Kawasaki’s 10-20-30 Rule for

PresentationsIf you remember nothing else, remember this:

10 slides

20 minutes (or less)

30 point font

3.4

You will demonstrate your understanding of

the lessons of this class by presenting on a

topic of your choice with a small team.

Goals Include:

1. Confidently prepare and present as a cohesive team.

2. Use A.W.A.R.E. to reduce nervousness.

3. Demonstrate knowledge of your audience to set the goals and strategies of your presentation.

4. Anticipate questions and problems.

5. Use the Science of Persuasion to get your audience to agree with you.

6. Manage your team and audience effectively.

7. Use Presentation Software effectively.

8. Rehearse/Video-Record

9. Incorporate a Call to Action at the end of your presentation.

Presentations will begin at 1:30p.m.