EERP Enterprise Education Resource PlanningOur educational ERP Software is used by several convent...
Transcript of EERP Enterprise Education Resource PlanningOur educational ERP Software is used by several convent...
School, College, Institute Campus management software EERP – Enterprise Education Resource Planning
Lets start with some quick facts
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• Started in 1998 the ‘Campus’ and a hospital management software were launched
• The ‘Campus’ was a institute ERP. The concept of ERP was not as prevalent at that time in India as we find it today, let alone the institute ERP
• The very fact makes us call ourselves one of the pioneers in institute Management System in India
• The ‘campus’ witnessed a good growth back then, but due to some reasons the venture stopped by the end of 2002
• With a fresh start in 2007 the Qualsoft Technologies was born and started offering ‘e-institute’ (institute ERP) and various other solutions in the gamut of software and other technologies
• Within the couple of years it was serving client’s from India and abroad and also bagged an award from Oman for a web project
• The company moved to next level and became Pvt. Ltd. in 2009.
• Its credibility further increased by ISO 9001:2008 certification
• In 2011 The ‘e-institute’ was recognized as a ‘maverick software’ for institutes by Lokmat Group
• By 2014 the ‘e-institute’ had emerged as the star product and had bagged several clients from India and overseas
• In 2015 the office was moved to Colaba and ‘e-institute’ became one of the focused products
Currently our educational ERP is used by 360+ educational
setups (India & Overseas) serving around half a million+ students, principals, faculty
and other staff members
Lets look at it from some one else’s
point of view
Dr. Benny is very respectable authority from Bishop’s House.
Our educational ERP Software is used by several convent institutes administered under him like St. Joseph’s, St. Francis, St.
Augustine, Little Flower, St. George
Rev. Dr. Benny Kallikatt (M.A. B. Ed., Ph. D.), Catholic Diocese Of Aurangabad - VICAR - GENERAL & CHANCELLOR, - FINANCIAL ADMINISTRATOR & ESTATE
MANAGER - CONSULTOR - MEMBER OF DIOCESAN FINANCE COMMITTEE - DIOCESAN PRIEST - VICE PRESIDENT & SECRETARY OF THE
instituteS RUN BY THE DIOCESAN TRUST - DIOCESAN DIRECTORS OF SOCIAL
COMMUNICATION
Letter of appreciation from the Advanced Generations institutes Saudi
Arabia
http://ags.edu.sa
… and many others from our 360+ clients
Including • MET group of institutes, Mumbai • MGM group, Aurangabad • Sainath Education Society, Mumbai • BBSPM, Mumbai • HKE Society, Gulbarga • Maulana Azad Trust, Aurangabad • Bugshan Group, Saudi Arabia • Dammam University, Saudi Arabia
Lets get into detail
Considering the potential of our ERP solution for the Education industry we have merged the solutions for institutes and colleges under one identity the
‘QualCampus’
What is QualCampus and what potential are we talking about?
Entire University
Co
lleg
e
institute
Chain of institutes
Chain of colleges Multi institute campus
Integrate data across your Campus & Departments
It Has got….
Caliber …to automate tasks and save your time and efforts
Accountability ..of the activities as it brings transparency in the system
Measurability …of metrics in different departments for your analysis
Portability …being on cloud it can run on any operating system or any device
Utility …as it connects all the departments and ease the management
Scalability …it can work with institutes with any number of student capacity
NGOs
Competition/
Scholar ships
Bodies
Corporate CSRs
Education Board
Higher Education
Institutes
Student Exchange Programs
Ministry of HRD
Municipal Authorities
Govt. Policy
Makers
Alumni
NAAC, AICTE,
NBA and others
Guests/ Experts
Vendors
Students
Your Institute
Parents Teachers
Visitors
Principal Trustees/
Board
Non Teaching
Staff
Primary Stakeholders
Secondary Stakeholders
Tertiary Stakeholders
Secondary Stakeholders
Tertiary Stakeholders
The Ecosystem
Inter-link all the departments
Equip key stake holders with right
tools
Automate tasks & utilize data to
make decisions
QualCampus Portfolio
User Roles
Teacher
Parent Student
Non teaching
staff
Alumni Management Principal
Let’s see who gets what…
Centralized information of all the institutes –
running under one society/ Trust
Quick SMS and Email facility Can send chat messages to online users Timely
This will ease decision making process
Remove the need of collecting data from
different departments and
institutes campuses
Timely Summary Information about the Fee, Attendance,
Exams, etc.
The Management
Ce
ntr
ali
ze
d D
ata
Practice the data driven approach, Make informed
decisions
Access data anytime from our
cloud servers. 24x7
Useful statistics related Academic Year wise
Admissions Fees collection
• Save cost on inventory (Stationary, Sports Goods etc.)
• Create a Tech Savvy Image of your institute
• Increase the speed of operations
• Make data driven decisions (….Not by your gut feelings)
• Follow International Standards and practices
• Utilize resources to the optimum
• Inter-link all the departments
• Enforce discipline & transparency
Key Takeaway for the Management
Admin Dashboard Manage Access Rights and Users
SMS and Email
Useful statistics related Academic Year wise Admissions Fees collection Student and Employee’s
attendance chart Daily fees collection etc.
Can check activity reports of different users. Can allow and restrict a user from any action
Quick SMS and Email facility can send chat messages to online users Timely
Easy decisions, quicker turn around, Save time Control over activities
Timely Summary Information about the Fee, Attendance, Exams, etc.
Customization
Can add new fields on forms
No dependency on Tech or IT team
The Admin/
Principal
• Save time.. lots of time (Let the software do the work)
• Reports are generated by the click of a mouse (Save efforts)
• Keep a track of stuff happening around
• Boost productivity & efficiency
• Eliminate errors
• Maintain Academic & Financial records centrally
Key Takeaway for the Admin
Lesson Planner Class Wise Attendance (integrate biometrics)
Notices
Plan for the upcoming lessons in different classes and for different subjects
check student’s attendance
Receive institute notices online
save time and efforts
No manual attendance system needed anymore
No Paper Notice circulation
Student Performance
Create student’s mark sheet
Save Time
Android App
Feedback from Parents/
Teachers
Interaction made easy
Teachers
• Save time (Let the software do the work)
• Grow on the learning curve of technology usage in education
• Reports are generated by the click of a mouse (Save efforts)
• Keep a track of student activities
• Stay in touch with parents and the management
• Eliminate errors
• Send notifications via SMS and emails
Key Takeaway for the Teachers
Fees Collection
Student Bank
Account
Library
Save time and efforts
Transparency in transaction with parents and students
Bring discipline, encourage students to read, keep
track of books and manage inventory, identify sincere students & regular visitors
Accountant
Data export facility to Tally
Non Teaching Staff
User Friendly with fees collection
forms and settings
Can manage student in institute bank account – Deposit and Withdrawal
Lets you perform library management Tasks
Financial Accounting
Package
• Get rid of the paper and pen method of getting the stuff done
• Accountants can integrate with Tally (They know how easy this can get)
• Librarian can forget their entry register, computer does all the work (quickly)
• Help students develop a healthy reading habit
• Maintain transparency across the different functions
• Help management in optimum utilization of resources
Key Takeaway for the Non Teaching Staff
Notifications
Knowledge Base Access
Will receive various Notifications
Help in studies. Learning beyond the books
Upcoming Events - Exams - New Assignments - Performance - Fees Balance etc.
Digital Library will help in studies by providing various syllabus related presentation, videos and important material for students
Students
• View Home works, reports, assignments, activities etc.
• Stay up to date by receiving notifications from Teachers, admins etc.
• Grow on the learning curve of tech supported education system
Key Takeaway for the Students
Child’s Performance
Child’s Fees status
Pocket Money Account Status
Check student’s performance on his log
Check the fees balance and paid amount for his child/children respectively
Transaction Details
Convenient as it saves time and efforts
No dependency on Accountant and Cashier
Track student’s different withdrawals with date, amount and reason of withdrawal
Child Health Prescription Letters
Check for Medical Check up details organized by institute, and what Doctor have suggested to the child
Notifications
GPS
Android App
Alerts and notifications from institute
Upcoming Events - Exams - New Assignments - Performance - Fees Balance etc.
Track the institute bus Location and speed of the bus can be checked online.
Fee & Attendance Interactive app
Parents
• Monitor progress of their child effortlessly
• Keep a track of fees and other expenses
• Stay up to date with notifications and alerts
• Be the active stakeholder in their child’s education system
• Help in building institute reputation
Key Takeaway for the Parents
You get increased automation.
You get reduced number
of steps
You get transparency in your system
How QualCampus can help at every stage?
Strategic (Long Term)
Tactical (Annual)
Operational (Quarterly)
• Daily Tasks • Invoices and
Receipts • Accounts • Exams etc.
• Class Management • Time Table • Syllabus • Homework • Activities etc.
• Fees • Transport • Attendance • Visitors • Events etc.
• Exams • Fees • Annual Plan • Budget
• New Admissions • Results • Student Promotions • Employee Appraisals
• Picnic Plans • Contract
Renewals • Audit • Teaching Plan
• Vision • Mission • Reputation • Values
• Brand Equity • Status • Positioning • Profit Center
• Growth • Strategic
Planning • Awards • Recognitions
Modules’ features
Module Features
• Basic Settings • Language • User Access Controls • Managing Users • Managing Academic
and Financial year • Employee’s Data • Customization • Various Reports
• Manage institute’s hierarchy - Society – institutes – Sections – Departments –
• institute Directory • Send SMS and Email
to directory’s contact list
• institute related reports
• Online/offline enquiry data - media wise
• Reports of enquiry received
• Send SMS and Emails for Admission reminder to VALID enquiries
• Set enquiry priorities – VALID, INVALID and VALID FOR NEXT YEAR
Admin Institute Info Admission Enquiry
Module Features
• Student Admission • Parents’ Data • NRI Student’s Data • Admission Cancellation • Report – ID Cards, Cast
Category wise student details, contact and birthdays
• Applications – Admission Slip, No Dues Applications
• Certificates –Bonafide, Character, Nirgam Utara (Before and After), Leaving Certificate, etc.
• Class and Divisions • Class and Subject
Teachers Allocation • Division and Roll No.
assignments to Students
• Class De-Allocation • Promotion to next
class • Lesson Planner • Question Paper
Generator • Reports
• Student Group settings • Class and Group Wise
Structure • Quick receipt and SMS
after each receipt to parent of balance amount
• Outstanding and other reports
Student Info Class Info Fees
Module Features
• Online homework assignments
• Cancellation or rescheduling submissions
• Reassignment of homework to set of students
• Reports
• Auto generation of time table with basic constraints
• institute time-table report
• Class and teacher wise time table reports
• Online Notices for General Announcement, Loss and Found, Events, and Meetings
• SMS notifications for
Meetings
Homework Time Table Notices
Module Features
• Biometric Attendance integration
• Attendance register maintenance
• Reports
• Send SMS facility to group of students and employees for Holidays
• Can create template messages and send as and when required
• Quick SMS facility on each individual form
• Total fees collection SMS for a specific date to management concern
• Bus Transportation management
• Bus, Driver and Service Provider Data
• Stop and Route wise fees collection
• Fuel log book • Driver ID Card • Reports
Attendance SMS Transport
Module Features
• Hostel Building, Room type wise rooms & billing
• Room for guests • Student Allocation and
Fees Collection • Student Behaviour • Warden and their ID
Cards • Reports
• Academic Events • Programs and
Competitions • Invitation Cards • Reminder to Guests • Results, SMS and
Email integration • Event Budgeting
• Customer Relationship Management
• External Agencies’ data who drive admissions
• Agency wise admission record
• Company or agent’s contact data
• Agent’s fees
Hostel Events CRM
Module Features
• Maintain institute’s security and visitors
• Visitor ID cards • Permissions for visitors • Visitor and Vehicle logs • Reports
• Manages institute’s inwards and outwards
• Couriers • SMS and email
integration
• Student bank System • Deposit and Withdrawal
(with slips) • Maintains Withdrawal
reasons • Passbook and various
other reports
Visitors Front Office Pocket Money
Module Features
• Manages activity other than curriculum
• Student’s allocation in activity and its fees
• Student’s attendance and performance in the selected activity
• Reports
• Students Medical check-up details
• Prescription letters and updates to parent
• Expenditure details • Reports
• institute Inventory • Financial Year wise auto
inventory update • Purchase • Follows standards of
purchase • Issue and return • Sales • Reports
Activities eMedico Stores
Module Features
• Mess management • Manages mess inventory,
attendance • Government approved
reports for MidDay Meal integration as well
• Digital Repository (PPT, PDF, Videos, Audio, Books, etc.)
• Upload study material for students/teachers
• Online studies
• Issue and Return • Barcode generator • Magazine and newspaper
subscription and daily entry
• Reports
Mess Knowledge Base Library
Module Features
• Salary structure of employees and pay slips
• Recruitment rounds and results
• Insurance and loans • Reports
• Qualification, Organization and Designation wise Alumni data
• Report
• Send Notification to Parent and Staff for attendance and Fees related data on Android App
• Other notifications • Feedback
HRM & Payroll Alumni Android App
Module Features
• Examination patterns as per the norms of different educational boards across different countries
• Student’s marks entry • Reports
• Online Quiz • Mock tests • Results
• Task and Work assignment to employees
• Notifications • Reports
Examinations Quiz Task Management
Module Features
• Financial Accounting package with provision for export to Tally
• Separate module for all the reports at one place. Specially designed for Super Admin and Admin role to check reports from different modules at ONE place
• Tracking the institute bus activity for various routes
Accounting Reports GPS
Salient Features
RFID
Bar Code
Bio Metric
Data Export
Mobile App
Integration with
Stages in implementation
Individual Institute Meeting & Requirement Gathering
Story Boards
Corrections/ Approvals
Development
Testing
Go Live
Customize
institute Logo Theme
Currency Font
Report Format And much more as per your taste
Apart from QualCampus we are happy to provide some customized
solutions for the following areas
Audio Visual Library
Publication DMS LMS Learning Management System Document Management System
• Support – Technical and business
• Auto Data backup and recovery
• Reminders for version updates and licensing
• Regular updates in the current application
• Customer feedback and suggestions are always in the discussion with panel meeting of Business Analyst
• Meeting with various Education Officers and dignitaries working in Education sector, for improvement in the Application and to help the institute progress.
Customer Satisfaction
Are you ready? Icons: flaticon.com/authors/prosymbols