EDUC 6145 Project Management in Education and Training

7/26/2019 EDUC 6145 Project Management in Education and Training

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OUR NATION AND SOCIETY K-2

LETS GO CAMPING

SCHOOLONLINEABCSTREET

APPLETOWN,GEORGIA 12345

MAY 8,2015


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Our National and Society

Lets go Camping SchoolONlinehttp://SchoolONline.com

OR NATIONAL AND SOCIETY

MISSION TO LETS GO CAMPING PROJECT

(The part that is missing is: the Budget to schedule the project.)

The SchoolOnline, an national initiative to develop online digital learning sources (i.e. learning objects (Ertner et al. 2014).

in specific curricular areas for primary and secondary has authorized Jackson Consulting Companys payroll group. The project plan

will be developed by the Project Steering committee. The purpose of this learning activity for k-12 learners is to identify and

understand the difference between their own needs and wants and to think abou the needs and wants of others. The project

includes Project objectives and scope, resources, project control which two teams: one proposing and researching the content for

design briefs and the other do the development work. Also, creating educational learning objects. The learning object will be

developing students understanding of values, sustainability, dimensions of well-being. And they will also have the understanding of

how people contribute to the needs and well-being of the community. Also, how we all contribute to the community in productive

and fair ways. Project Managers- Gordon Anderson, Review Panel, Writing, Design and Development Team. The Organization

Structure of the Our nation and Society Project: (Ertner et al. 2014).

Project Steering Committee:

Four people on this committee

Review Panel (Subject Matter Experts,

School Education experts)

Jeff Parker, Penny Johnston, Tracey Ward

and Scott

Project Manager:

Gordon

Writing Team:

Three People

Design Team

Four People

Development Team

Four People

Design Briefs Design Specifications Learning Objectives


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The purpose will provide resources that support student to: a) develop understanding about contemporary society as a

springboard for understanding self and others and for examining the contributions needed to bring about preferred futures. b)

Investigate interconnecting social, cultural, ecological and economic systems, political and ethical issues, and alternative worldviews.

c) Develop values, understandings, skills, dispositions and behavior associated with civic decision making and with the principles of

the democratic process, sustainable futures, and social justice. The scope of the project is to design and develop high-quality online

digital content organized around one or more of the following themes: a) geographical, economic, environmental, ethical,

etiological, and political systems, and/or issues. b) The way we are now. c) What we want for the future. It should be noted that all

above be covered in the total body of content developed in the project, but that not all elements need to be present in each

individual learning object. Requirements for technology purpose used simple animations, text and audio. All of the learning objects

will be needed to be develops in Flash for a particular set of end-user specifications. It is also critical to have the interface design

considerations which are clean interface, large drag and drop areas, large font texts, audio instructions and colorful, fun graphics

(Ertner et al. 2014).


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Initial Flowchart for Lets go Camping

Home exterior:

(audio & interpreterinstructions)

Bedroom

(selects items for bag)

Kitchen

(select items for bag)

Shed

(select items for bag)

Packing bag

(items added to bag)

Lets go camping

(Click button when choices are

made)

Set up camp

(Animation)

Play camp Scene

(Animation of implications of choices over

hours/nights/days.)

Change Items


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The Project Manager, Gordon is hereby authorized to interface with management as required, negotiate for resources,

delegate responsibilities within the framework of the project, and to communicate with all organizations and management, as

required, to ensure successful and timely completion of the project. All specs and specifications for the designs go through Gordon.

The Project Manager is responsible for developing the project plan, monitoring the schedule, cost, and scope of the project during

implementation, and maintaining control over the project by measuring performance and taking corrective action.(Ertner et al.

2014).

(FYI: this was another part that was missing from their project)

The project plan will be submitted and approved in accordance with the milestone schedule below. Upon approval of the

project plan resources will be assigned to the project and work will commence within 5 business days. Gordon, the Project Sponsor

must approve any schedule changes which may impact milestones. A detailed schedule will be included in the project plan. The high

level milestone schedule is:

July 1, 2015Project Plan Complete and Approved by Project Steering Committee and (SME) Review Panel

July 15, 215Payroll Design Completed based on the Writing/Design and Development Team all gets One month each to work ontheir assignments. Once a week all three teams will meet up attend the Workshop for the week, which will be held on Fridays.

Oct 21, 2015Revise and final closing of the project before trial

Oct 22-Oct 2, 2015Testing Completed by students from grade k-2

Oct 5Oct 9, 2015Beta Testing Completed

Oct 12- Oct 16, 2015Implementation Completed

Oct 23, 2015One, Payroll Cycle Complete and Project Completion

The budget for the Payroll project is $441,840. It is to be funded through the FY2015 SchoolONline Technology Budget.

20 Staff: Paid 28.00 per hour/work 8 hours a day for 83 days = $371,840

Technology materials: 70,000


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SCHOOLONLINE ACCEPTANCE

Approved by the Project Sponsor:

__________________________________________ Date: ___________________

Johnny Appleseed

SchoolOnline Project Manager


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Resources:

Portny, S. E., Mantel, S. J., Meredith, J. R., Shafer, S. M., Sutton, M. M., & Kramer, B. E. (2008). Project management: Planning,

scheduling, and controlling projects. Hoboken, NJ: John Wiley & Sons, Inc.

Statement of project scope, including a summary of what will and will not be included in the scope of this project:

The particular approach they will be taken is pedagogical approach to maintain on the project mission. The preferred

pedagogies are provide multiple representations of reality and the complexity of the real world. Present authentic tasks that encourage

conceptualization. It was determine that the learning objectives should be pretty flexible where it allows the student or small group

could use it without direct instruction from the teacher. The main key, for keeping learning object small which would give them the

limited of choices. Due to the timeline where SchoolONline will establish the design work which will take three months to maintain

everyone on the same page. Workshop sessions will bring the writers and the development every two weeks to clarify expectations

between the team members. This will be run by Gordon who is the PM as well, since everything must go through Gordon anyways.

The scope of the project is to design and develop high -quality online digital content organized around on or more of the following

themes: a) geographical, economic environmental, ethical, etiological, and political systems, and/or issues. b) The way we are now. c)

What we want for the future. It should be note that all above be covered in the total body of content developed in the project but that

not all elements need to be present in each individuals learning object. Requirements for technology purpose used simple animations,

text and audio. All of the learning objects will be need to be develops in Flash for a particular set of end-user specifications. (Ertner

et al. 2014).

Project Purpose (revised from SOW)

Theres been a few slight changes from the SOW, which is the title is to be changes from Mission to Mars to Lets Go Camping. Due

to the fact it has the impact of identifying the needs for survival and the things we want that occur within a reality situation. The

budget had to change due to an oversight, allowing the writers to write the program in three month period, plus adding

Project Objectives (revised from SOW)


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The purpose will provide resources that support student to: a) develop understanding about contemporary society as a springboard for understanding self

and others and for examining the contributions needed to bring about preferred futures. b) Investigate interconnecting social, cultural,

ecological and economic systems, political and ethical issues, and alternative worldviews. c) Develop values, understandings, skills, dispositions and behaviorassociated with civic decision making and with principles of the democratic process, sustainable futures, and social justice.(Ertner et al. 2014).

Assumptions (revised from SOW)

Stakeholder list and descriptions (For each key stakeholder or stakeholder group, briefly explain their role in the project, and whyand when they should be included or consulted during the project.) (Ertner et al. 2014).

Project Steering committee/review PanelScott Allen, Penny Johnson, Jeff Parker, Tracey Ward

Setting policies and procedures for addressing resources priorities and conflicts

Creating and maintaining labor and financial information systems Providing facilities and equipment to support the performance of project work. Defining the limits of managers decision-making authority. Writing team completes 32 drafts, narrow down to the top two per person

Project manager: Gordon

Describe objectives, schedule and resource budgets. Ensuring a clear, feasible project plan for how everyone will reach performance target. Review all sign off coming and going according to plan. If any drastic changes Creating and sustaining a focused and committed team. Selecting or creating a teams operating practices and procedures.

Managing the accomplishment of objectives, within the tiem and budget targets. Monitoring performance against plans and dealing any problems that arise Controlling project changes. Report on project activities Keeping clients informed and committed Contributing to team members performance appraisals

Writing Team: SchoolONline(Time frame-One Month)Prepare (Design briefs)

32 draft briefs to determine with the ideas the Review Panel to determine the develop further. After revision and determine which draft will beused continue to prepare with the contents.


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Design Team: SchoolONline(Time frame-One Month)Designs specifications- learning objectives used simple animation, text and audio.FYI: SchoolsONline: Avoid using full-color graphics and video due to increase of file size

All learning objectives will be needed to be developed in Flash for particular set of end=user specifications

Development Team: SchoolONline(Time frame-One Month)Learning Objectives: initial flowchart for Lets Go Camping

Home exterior

(audio instructions)

Kitchen(Select items for bag)

Bedroom(Select items for bag)

Shed(Select items for bag)

Packing bag

(items added to bag)

Lets go Camping

(click button when choices are made)

Set up Camp

(animation)

Play camp scene

(Animation of implications of choices over hours/nights and days)

Change items


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Additionally, include a brief rationale statement in which you identify the case study on which your project is based, and a summaryof any assumptions you made or information you filled in for the case study to complete this document.

The case study the project is based on is Designing Learning Objects for Primary Learners. There was a lot of revision that had to be done

due to the project is for primary learners. At the same time we had to keep the file small based on the objectives and SchoolsONline did notwant to use full color graphic video due to it will increase the file size. So there were some limitations of what the team wanted to use. Also

since the Writing, and Development Team had the project for three months we want to keep the remainder of the team involved so we could

all maintain on the same page. So throughout this time there will be workshop sessions, to prevent any issues that may arise and preventing

from starting back to square one. This allows the communication among the team where everyone could be involved and revise as we go

establishing the program.

Resources:

Portny, S. E., Mantel, S. J., Meredith, J. R., Shafer, S. M., Sutton, M. M., & Kramer, B. E. (2008). Project management: Planning,

scheduling, and controlling projects. Hoboken, NJ: John Wiley & Sons, Inc.


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Effort/Duration

Table:

Phase, Activity,

Or Task:

Resource: 4

people

Project Steering

Committee

Effort

Resource:

4 people

Review

Panel Team

Effort:

Resources:

1 people

Project

Manager

Effort:

Resource: 3 people

Proposing/Research

/Writing Team-

Design Briefs

Effort

Resource:

4 people

Design Team-

Design

SpecificationsEffort:

Resources:

4 people

Development

Team- (Scarlet

Media)Learning

Objectives

Effort:

Resource:

Client

Reviewer:

Student

Trail

Duration:

Determine

specific

Objectives for

software

4 hours =16

hours

4 hours=16

hours

2 hours 4 hours=16

hours

50 hours

Create Briefs 4 hours=16

hours

4 hours 64 hours (8 days/ 8

hours)=192 hours

212

hours

Discusscontent for

briefs

32 hours (8hours/ 4

days)=128 hours

4 hours=16hours

2 hours 146hours

Determine

Specs for

technology

16 hours(8

hours/2

days)=64 hours

4 hours (2

hours/2

days)

16 hours(8

hours/2

days)=64

hours

132

hours

Develop full

design

48 hours ( 8

hours/6

days)

480 hours (8

hours/60

days)=1920

hours

1968

hours

Workshop with

the

Development

Team

120 hours (2

hours/60

days)=480

hours

60 hours(1

hour/60

days)

120 hours (2

hours/60 days)=360

hours

900

hours

Final Trial of

the

Software/DVD

1 hour (with

ten

students)

1 hour

Total: 208 hours 528 hours 120 hours 552 hours 64 hours 1936 hours 1 hour 3409

hours


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Project Schedule: September October November December

Determine Specific

Objectives for

Software

Create Briefs

Discuss content

for Briefs

Determine Specs

for Technology

Develop full

Design

Workshop with

the DevelopmentTeam

Final Trail for

DVD/Software


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Cost Estimation WorksheetActivity Duration Project (4)

people

SteeringCommittee

57.00/hour

Review

Panel

(4 People)44.00/hour

Project

Manager

(1 person)45.00/hour

Writing

Team

(3 people)50.00/hour

Design

Team

(4 people)100.00/hour

Development

Team:

(4 people)Scarlet

media:

60.00/hour

Client

Reviewer:

(5students)

Free DVD

Misc.

Cost

Total

Cost

Determine

specific

objectives for

software

50 hours 16 hour=

612.00

16 hour=

704.00

2 hours =

90.00

16 hours=

960.00

194,308

Create Briefs 212

hours

16 hours=

704.00

4 hours =

180.00

64 hours=

3200.00

4084.00

DiscussContent for

briefs

146hours

128 hours=7296.00

16 hours=704.00

2 hours=90.00

8090.00

Determine

specs for

technology

132

hours

64.00

hours=

3648.00

4 hours=

180.00

64 hours

6400.00

10228.00

Develop full

design

768

hours

48 hours=

2160.00

1620 hours=

97,200.00

99,360.00

Workshop

with the

developmentteam

1350

hours

480 hours=

27,360.00

480 hours=

21,120.00

60 hours=

2700

360 hours=

18,000.00

69,180.00

Final Trial of

the

software/DVD

1 hour 0 0

Technology

Licenses

1 item 1000.00 1000.00

Total: 2659

hours

38,916.00 23,232.00 5400.00 21,200.00 6400.00 98,160.00 0.00 1000.00 194,308


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Responsibility/AccountabilityPhase Person Jeff Penny Tracey Gordon SchoolsONline Scarlet Media

Determine specific Objectives forThe software

AP IP IP ISP p p

Create Briefs I I I ISP A

Discuss content for Briefs IP IP IP IS A

Determine specs for

Technology materials

IA I I ISP I I

Develop full Design ISP AP

Workshop with the Development

Team

ARP RP RP SPR RP RP

Final Trail of the DVD/Software R AR AR SPR R R

P= Participate A= Accountable R = Review I=Input Required S=Sign-Off Required


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Project Communication PlannerWho

(Receiver)

What Information When

(How Often)

How

(form/Medium)

Who Creates & Publishes

Project Steering Committee

Review Panel Team

Project Manager

Development Team

Determine specific

Objectives for

The software

4 hours /2 days Form Project Steering

committee

Review Panel Team

Project Manager

Proposing/Research/Writing

Team

Create Briefs 8 hours/8 days Form/Medium Review Panel Team

Project Steering Committee

Review Panel Team

Project Manager

Discuss content for Briefs 8 hours/4 days Form/Medium Review Panel Team

Project Steering TeamProject Manager

Design Team

Determine specs forTechnology materials

8 hours/2 days Form Design Team

Project Manager

Development Team

Develop full Design 8 hours/ 6 days Form/Medium Development Team

Review Panel Team

Project Manager

Proposing/Research/Writing

Team

Workshop with the

Development

Team

2 hours/ 60 days Medium Review Panel Team

Project Steering TeamReview Panel Team

Client Reviewer Students

Trail

Final Trail of theDVD/Software

One day- 1 hour Form/Medium Review Panel Team


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Worksheet: Sign-Off Form (Project Phase)

I have reviewed the following deliverables as of the date identify below. The objectives and briefs specific for the software and age appropriate students Based on the spec for the full design was successful The workshop was a success.

I have found these deliverables to meet with my approval, with the following exceptions:

In order to determine the specs for the technology, so revision in order to meet the objectives and briefs. The workshop was a success except a few minors that needs to be address, with the team participating during this session

needs to mandated to prevent future delay within the process.

I hereby give my approval to proceed with the evolution of these deliverables to the next state of development in order to meet the

project objectives in a timely fashion.

I understand that any changes (additions, deletions, or modifications) to the fundamental structure, underlying design, or the specificfeatures of these deliverables might result in

Of the completion date for these deliverables Additional resource requirements Addititioanl costs

______Gordon Anderson_________________________________ (Signature) Date:___May 20, 2015_______________Gordon Anderson, PM


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Worksheet: Project Sign-Off (Entire Project)

Project Name: Lets Go Camping Upgrade

I have reviewed the following finished deliverables as of the date identify below: Specific objectives align with the briefs Tehcnology Specs with full design development

I have found these finished deliverables to meet with my approval, with the following exceptions: During the final Trial the project steering committee and review committee are to give their input based on their observations.

For each of the divlerables that are named above as exceptions, we will proceed as follows with the following remedies within

the time frames specified:

During the final trial allow the two committees at least one hour to determine their inputs.

__Gordon Anderson_____________ (Signature) Date: ___June 20, 2015_______Gordon Anderson, PM


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Resources:Greer, M. (2010). The Project management Minimalist: Just Enough PM to Rock Your Projects![E-book]. Retrieved from:https://class.waldenu.edu/webapps/blackboard/content/listContent.jsp?course_id=_8624934_1&content_id=_25624458_1

Portny, S. E., Mantel, S. J., Meredith, J. R., Shafer, S. M., Sutton, M. M., & Kramer, B. E. (2008).Project management: Planning,scheduling, and controlling projects. Hoboken, NJ: John Wiley & Sons, Inc.

Time,F (n/a). Chron-How much does a Project Manager make Hourly. Retrieved from http://work.chron.com/much-project-manager-make-hourly-7628.html
https://class.waldenu.edu/webapps/blackboard/content/listContent.jsp?course_id=_8624934_1&content_id=_25624458_1https://class.waldenu.edu/webapps/blackboard/content/listContent.jsp?course_id=_8624934_1&content_id=_25624458_1https://class.waldenu.edu/webapps/blackboard/content/listContent.jsp?course_id=_8624934_1&content_id=_25624458_1


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EDUC 6145 Project Management in Education and Training

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Transcript of EDUC 6145 Project Management in Education and Training