EDU627 Project #3 McKee
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7/28/2019 EDU627 Project #3 McKee
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Sponsored By: Merced County Office of Education & Merced County Probation, Juvenile Hall
SELECTING AND IMPLEMENTING A MOBILE DEVICE FOR LEARNING Project by:
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Selecting and Implementing a Mobile Device for Learning
Project Management Components
Scott A. McKee
Module 5, 2013
EDU 627 Managing Instruction and Technology
Kathy Milhauser
Post University, School of Education
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7/28/2019 EDU627 Project #3 McKee
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Sponsored By: Merced County Office of Education & Merced County Probation, Juvenile Hall
SELECTING AND IMPLEMENTING A MOBILE DEVICE FOR LEARNING Project by:
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Sponsored By: Merced County Office of Education & Merced County Probation, Juvenile Hall
SELECTING AND IMPLEMENTING A MOBILE DEVICE FOR LEARNING Project by:
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Project: Selecting and Implementing a Mobile Device for Learning
Name: Scott A. McKee / edudigitalteacher.com
Date: June 9, 2013
Project Schedule:
ID LEVEL 1 TASK LEVEL 2 TASK LEVEL 3 TASK RESOURCE Start End
1 Review Mobile Device Needs
and Requirements
8/26/13 10/18/13
1.1 Review and evaluate Windows
Tablets
Project Manager /
Educational Team / IT
Dept.
1.2 Review and evaluate Windows
Netbooks
Project Manager /
Educational Team / ITDept.
1.3 Review and evaluate Google Chrome
books
Project Manager /
Educational Team / IT
Dept.
2 Review Mobile Cart Needs
and Requirements
8/26/13 10/18/13
2.1 Review and evaluate Earthwalk Cart
Models
Project Manager /
Educational Team / IT
Dept.
2.2 Review and evaluate Anthro Cart
Models
Project Manager /
Educational Team / IT
Dept.
2.3 Review and evaluate ACT Cart Models Project Manager /
Educational Team / IT
Dept.
3 Write Grants and Conduct
Fundraising for Funding
8/26/13 11/9/13
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Sponsored By: Merced County Office of Education & Merced County Probation, Juvenile Hall
SELECTING AND IMPLEMENTING A MOBILE DEVICE FOR LEARNING Project by:
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3.1 Research and Write Grants Project Manager
3.2 Seek Sponsorships and Fundraising Project Manager /
Educational Team
3.2.1 Write Letters to
Potential Sponsors
Project Manager
3.2.2 Conduct Fundraising Educational Team
4 Select Products Based on
Evaluation
10/21/13 11/9/13
4.1 Select Mobile Device and Contact
Vendor for Purchase Contract
Project Manager /
Educational Team / IT
Dept.
4.1.1 Execute Purchase and
Delivery
Project Manager
4.1.2 Arrange for IT to Set-
up Mobile Cart
Project Manager / IT
Dept.4.2 Select Mobile Cart and Contact
Vendor for Purchase Contract
Project Manager
4.2.1 Execute Purchase and
Delivery
Project Manager
4.2.2 Arrange for IT to Set-
up Mobile Cart
Project Manager / IT
Dept.
5 Assemble and Test Mobile
Computer Lab
1/6/14 2/3/14
5.1 Assemble Mobile Lab and Software IT Dept.
5.2 Test Mobile Lab and Software IT Dept.
6 Plan and Design Professional
Development
2/3/14 2/10/14
6.1 Design Training for Educator's
Websites
Instructional Designer 2/10/14 3/3/14
6.2 Design Training for Technology
Integration
Instructional Designer 2/10/14 3/3/14
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7/28/2019 EDU627 Project #3 McKee
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Sponsored By: Merced County Office of Education & Merced County Probation, Juvenile Hall
SELECTING AND IMPLEMENTING A MOBILE DEVICE FOR LEARNING Project by:
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7 Schedule and Conduct
Training
3/3/14 5/6/14
7.1 Conduct Educator Website Training Instructional Designer /
Educators
7.2 Conduct Technology Integration
Training
Instructional Designer /
Educators
8 Implement Use of Mobile
Computer Cart for Learning
8/18/14 On-Going
8.1 Use and Integrate Technology for
Instruction
Pilot Educator
8.1.1 Use Teacher Website
as Platform
Pilot Educator
8.1.2 Integrate Technology
into Lessons
Pilot Educator
8.1.3 Facilitate and
Supervise Learning
Pilot Educator
8.2 Create and Use Technology for
Learning and Assessment
Students
8.3 Continued Discovery of New Ways to
Integrate Technology
Pilot Educator /
Students
Rationale for Project Schedule:
Edudigitalteacher.com felt it was necessary to include a project schedule because;
It is essential that all members of the project team and stakeholders need to be aware of the tasks, priorities, and start and finish dates to be aware ofthe details of the project and have understanding of what will occur during the execution phase of the project.
The project schedule provided an opportunity to reprioritize, revise, and edit the WBS document. The project schedule makes it clear to all team members and stake holders who is responsible for each task.
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Sponsored By: Merced County Office of Education & Merced County Probation, Juvenile Hall
SELECTING AND IMPLEMENTING A MOBILE DEVICE FOR LEARNING Project by:
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Project Budget:
Activity Code Project Task Labor Hours Material Cost $ Travel Cost $ Other Cost $ Projected Project
Budget Total Hr./$
Task 1 Review Mobile Device Needs
and Requirements60 hours (Paid by MCOE) 0 0 0 0
Task 2 Review Mobile Cart Needs andRequirements
60 hours (Paid by MCOE) 0 0 0 0
Task 3 Write Grants and ConductFundraising for Funding
120 hours (Paid by MCOE) 0 0 0 0
Task 4 Select and Purchase ProductsBased on Evaluations
60 hours (Paid by MCOE) Devices $9,000
Cart $1,000
0 Wi-Fi, Charging System,
Software $4,000
$14,000
Task 5 Assemble and Test MobileComputer Lab
60 hours (Paid by MCOE) 0 0 0 0
Task 6 Plan and Design ProfessionalDevelopment
120 hours (Paid by MCOE) 0 0 0 0
Task 7 Schedule and Conduct Training 160 hours 0 0 2 Trainers $500 each $1000
Task 8Implement Use of Mobile
Computer Cart for Learning Educator 225 days,7.7/day = 1,732.5 hours
(Salary Paid by MCOE)
0 0 0 0
Total Resource
Budget Hr./$
2,373 Hours $10,000 0 $5,000 Hours = 2,373
Cost = $15,000
Rationale for Project Budget:
Edudigitalteacher.com felt it was necessary to include a project budget because;
The project budget allows the stakeholders to be aware of the cost of each component of the project and the total cost. Creating the project budget provided an opportunity to revise the original projected budget that was too low to be achieved with the based on the
needs and requirement analysis information.
The project budget can also be shared with the vendor(s) so they have an idea of what they can provide within the goods and services to be competitivein the bidding process.
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Sponsored By: Merced County Office of Education & Merced County Probation, Juvenile Hall
SELECTING AND IMPLEMENTING A MOBILE DEVICE FOR LEARNING Project by:
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Procurement Plan:
Project Name: Selecting and Implementing a Mobile Device for Learning
Prepared by: Scott A. McKee, Project Manager
Date: June 9, 2013
Procurement Statement:
Edudigitalteacher.com intends to create a digital learning environment at Juvenile Hall Court School in Merced, CA. After a thorough review and analysis of
mobile devices and mobile charging carts with WIFI, purchases will be made to construct a mobile computer lab. The mobile computer lab will provide
opportunity for the integration of technology and technology tools for learning.
Estimated Cost:
The estimated cost for this project is projected to be $15,000 +/- $2,000, itemization;
15-20 mobile devices = $9,000 +/- $1,000 1 mobile cart = $1,000 +/- $200 WIFI and Charging System = $2,000 +/- $200 Additional Software = $2,000 +/- $200 professional development = $1,000 +/- $400
All labor expenses, except for two outside contracted trainers, will be provided by Merced County Office of Education (MCOE). Work by the Project Manager,
Educational Team, and Information Technology team members will be conducted during normal contracted time. The estimated number of labor hour
associated with this project is projected to be 2,373 hours.
Vendor Selection:
Based on the needs and requirements analysis for the mobile device and mobile cart, vendors will be selected based on which one(s) can provide the best
product and price to meet the project budget. The vendor will also be required to provide a three year extended service agreement for all parts and labor
including; free pick-up and return.
Procurement Definition:
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7/28/2019 EDU627 Project #3 McKee
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Sponsored By: Merced County Office of Education & Merced County Probation, Juvenile Hall
SELECTING AND IMPLEMENTING A MOBILE DEVICE FOR LEARNING Project by:
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The project items that will undergo procurement are; 15-20 mobile devices, 1 mobile charging cart with WIFI, additional software, and professional
development. The items will be expected fall within budget and meet schedule deadlines in order to make the pilot implementation for the 2014-2015 school
year. The project manager will oversee and supervise responsible team members and vendor(s) to ensure the project stays on track.
Procurement Team:
Name Contact Information Procurement Role
Scott A. McKee (209) 381-1456 /[email protected] Project Manager
Lori Gatusso (209) 381-4522 /[email protected] Information Technology Program Manager
Robin Harrell (209) 381-4522 /[email protected] Information Technology Team Representative
Brett VanBebber (209) 381-1452 /[email protected] Educational Team Representative
Contract Type:
The contract type being sought is a fixed price contract where the vendor(s) will provide a specific product at a specific price. The contracted trainers for
professional development will also agree to a fixed price contract agreed upon by both parties with a specific training obj ective identified for each trainer and
training session to be delivered.
Contract Standards:
The standards of the fixed price contracts from the vendor(s) regarding products purchased will also include an extended service agreement of three years on all
parts and labor and will include free pick-up and return. Trainers will be expected to deliver a training session based on a contracted training objective specified
in the contract at a scheduled time of delivery.
Vendor Management:
mailto:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected] -
7/28/2019 EDU627 Project #3 McKee
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Sponsored By: Merced County Office of Education & Merced County Probation, Juvenile Hall
SELECTING AND IMPLEMENTING A MOBILE DEVICE FOR LEARNING Project by:
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The project manager will delegate and supervise vendor(s) responsibilities regarding goods and services in the following manner;
Mobile device, cart, charging and WIFI system, and additional software will be delegated to the Information Technology Group. Professional development, training objectives, and trainers will be delegated to the Instructional Designer.
The program manager will receive periodic updates from the IT group representative and the instructional designer as specified to ensure that the project stays
on budget and on schedule. In the event issues and/or changes occur, all issues and/or changes need to be documented, communicated, and approved by the
program manager and stakeholders before proceeding with the task.
Project Procurement Plan Signatures:
I have reviewed the information contained in the project procurement plan and agree.
Name Role Signature Date
Scott A. McKee Project Manager
Derek Dean Principal
Lori Gatusso IT Program Manager
Scott Ball Chief of Probation
Rationale for Procurement Plan:
Edudigitalteacher.com felt it was necessary to include a procurement plan because;
The procurement plan provides an excellent overview of the entire project and integrates several key components such as scope, vendor selection,budget, vendor contracts, and vendor management responsibilities.
The procurement plan creates a documentation of how the project components will unfold as the project is executed and provides up front informationthat has to be approved by administrators in each group of stakeholders. If approval is not met the procurement team must make revisions to meet the
needs and expectations of the stakeholders.
The procurement plan can also be useful in writing grants and seeking sponsors as well as shared with potential vendors for the bidding process.
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Sponsored By: Merced County Office of Education & Merced County Probation, Juvenile Hall
SELECTING AND IMPLEMENTING A MOBILE DEVICE FOR LEARNING Project by:
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Reference:
Cox, D.M.T. (2009). Project management skills for instructional designers: A practical guide. Bloomington, IN: iUniverse.