E_div-2-Bid Submission Condition

7/23/2019 E_div-2-Bid Submission Condition

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DIVISION 2 BID SUBMISSION CONDITION 13

2.1 Introduction 13

2.2 Language of Bid 13

2.3 Competition Documents 13

2.4 Contract Rates 14

2.5 Preliminary Guarantee 14

2.6 Final Guarantee 14

2.7 Bid Submission Manner 15

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General Specifications of Urban Roads Construction Division 2- Bid submission conditions

Ministry of Municipal & Rural Affairs – Kingdom of Saudi Arabia 13

DIVISION 2

BID SUBMISSION CONDITION

2.1 Introduction:

Invitation for tenders and submission of proposals shall be conducted incompliance with regulations and laws implemented in KSA, specifically the latest issue

of the form of the general works contract, & regulations for provision of government

purchases and execution of its projects and works.

Whatever is not stipulated in this division or contradicts with what is indicated

in the general works contract form and regulations for the provision of government

purchases and execution of its works and projects, is subject to the general works

contracts regulations and regulations for the provision of government purchases and

execution of its projects and works.

2.2 Language of bid:Arabic Language is the approved language for the interpretation of the bid and

all correspondence between the ministry and contractors, and all documents proposals

shall be submitted in Arabic language.

2.3 Competition documents:

Before he submits his proposal, contractor shall review drawings and documents

which are the subject of the bid he intends to submit. He shall examine and audit these

and enquire about all the details. Also, he shall provide his comments and opposition

against them within the period specified in the invitation.

Contractor is considered, immediately at submitting his proposals, that he has

studied, understood, conceived, and accepted all the articles of the tender.

He has no right to oppose or claim any additional costs arising from undue

assumption of non-clarity or misunderstanding or not reviewing competition documents

or contract or work drawings, specifications, details, and sites. All participants in the

competition shall enclose all the documents indicated in the announcement with their

proposals. And the ministry has the right of rejecting any bid that has not completed

those documents.

Competition documents include:1- An introduction letter showing that contractor has studied competition documents,

terms and conditions and his commitment to all the instructions and conditions

indicated in them. The letter shall be signed and stamped from the contractor.

2- A copy of the invitation announcement.

3- A copy of a valid Commercial Registration certificate.

4- A copy of a valid Chamber of Commerce membership certificate.

5- A valid Zakat & Income tax certificate.

6- A copy of valid Classification certificate.

7- A description of contractor's previous works.

8- Any other documents indicated in the announcement.

9- A valid bank guarantee for 1% of the tender value for a period not less than 3months.

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2.4 Contract rates:

Contractor shall submit his rates in Saudi Riyals and no other currency is

acceptable. Prices shall be written by ink can not be canceled in words and figures

showing unit prices for each work item according to the measuring units indicated in the

BOQ. Total amounts shall be shown for each work item after multiplying the unit price

by the estimated quantity, also total proposal price resulting from all total prices of allwork items.

When there is a difference in the bid between unit price and total price, the unit

price is the one to be applied, but if there is a difference between figures and wordings,

the latter is applied.

It is not permissible to cancel or amend on the BOQ, and when it is necessary

contractor may (cancel) then write the correct rate in red color providing that he signs

and stamps besides cancellation.

Prices shall be based on a study made by the contractor for work items, hisreview for contract documents and work site, materials sources and prices for all the

works. The information indicated in the invitation or special specifications, general

specifications, drawings, materials availability, soil and site condition are considered as

inferential and shall not be taken as a basis for price estimations. Contractor shall base

his prices on his own studies, and no objection concerning this will be accepted after

proposal submission.

Contractor shall submit together with BOQ another table showing constituents

of each price for each work item.

Prices specified in the tender are considered as a basis for contract prices in case

tender has been awarded according to them. They shall include submission of labor,

materials, mixes, machines, equipments, conducting measurements and testing, report

submissions, all third party charges, expenses, and payments, and all other requirements

for the completion of the works in accordance with contract, drawings, special and

general specifications.

2.5 Preliminary guarantee:

Contractor, together with his proposal, shall submit an unconditional preliminary

letter of guarantee issued from one of the banks approved by SAMA (Saudi Arabian

Monitory Agency) valid for the period indicated in the invitation announcement, providing that it is not less than 3 months, with the value of 1% of the contract total

value or for the value indicated in the announcement. The Ministry shall not consider

any proposal that does not include the L/G (Letters of Guarantee).

2.6 Final Guarantee:

Contractor who has been awarded the contract, on the basis of the award letter,

and within 10 days from receiving award letter, shall submit to the ministry an

irrevocable bank guarantee issued in its benefit from an approved bank at SAMA for

this purpose, it shall be in the value of 5% of the contract total value, or the value

specified in the contract.

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2.7 Bid submission manner:

Contractor shall submit his bids according to the form which is specified for

that, to the ministry enclosing all the documents and information indicated in the

announcement. All the required documents shall be original or an approved and

authenticated copy.

Bid submission shall in accordance with the announcement in two separate

envelopes placed inside a third wax sealed one. On the envelope contractor shall write

contractor's name, competition name, competition subject, invitation number and date,

and envelopes opening date.

The two envelopes include the following:

1- The first one includes the financial proposal according to the approved tender form,

which include total price of contract, unit prices of work items according to the BOQ

attached with the invitation, and a table that includes analysis of price details.

2- The second envelope is submitted when the invitation stipulates that, and it includes

a technical report from the contractor in which he describes his plan for completion

of the works, a list of the engineers, technicians, equipments and machines as

required in the invitation announcement.

Contractor shall meet all the conditions indicated in the announcement and other

documents approved in the kingdom, & the Ministry of Municipal & Rural affairs,

which are indicated in the invitation.

Contractor shall be committed to his proposal for a period not less than 3 months

or the period indicated in the announcement, whichever is longer. Also, he shall be

committed to that tender after opening envelops, contract award, and before contract

signing, till the end of the period stipulated in the conditions, specifications or

announcement, or public works for and government purchases regulations, and manuals

& instructions applied in the kingdom and by MOMRA (Ministry of Municipal & Rural

affairs).

All documents and sheets submitted in the tender shall be signed and approved

by the contractor, and it is not permissible to incorporate any amendments in these.

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Kingdom Of Saudi Arabia

Ministry Of Municipal & Rural Affairs

Secretariat/Municipality/ Assembly

Tender Submission Form

H. E. …………………………………….. God Blesses Him

Reference to competition No. ……. Dated …………. Announced by ………………

Concerning the works of ………………………………………………….……….. ,

We are pleased to submit our bid for executing the required works in accordance

with the approved conditions & specifications, within the contract period stipulated in

the competition documents, for an amount of (SR …………...), only …..………….. SR.

We hereby enclose work items unit and total price table, and another table for the

details of prices of each work item.

We, acknowledge that we have reviewed the competition documents, drawings,

and the approved specifications for the works, the project site, and materials type and

source. We accept awarding the contract to us according to the prices and period

indicated in our proposal and the competition conditions, without any objection or claim

or price increase, and that we shall commence work immediately after being handed

over the site.

Official Address:

Mail Address:

Telephone No.:

FAX No:

Email:

Best Regards:

Bidder:

Name: ………………..….. Title: …………………

Signature: ……..…….… Stamp………………...

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E_div-2-Bid Submission Condition

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