“Words are often seen hunting for an idea, but ideas are never seen hunting for words”

Rotaract District Organization, RID 3140

Aid for Training Editors

Editorial Functions• Awareness about the club

• Platform for members to write

• Fund raiser by sale of ad space

• Support to projects by releasing issue / project specific publications

• Joint bulletins with clubs outside district initiate International Service Projects

• Content Developer

Points to remember

• SAVE PAPER

– Try going online with publications

• Work on Content

– Innovative

– Original

– Interesting

– As per readers

• Look

– Catchy

– Matching the theme of the publication

Points to remember

• Reach

– Maximum people including sponsors, well wishers, parents, Rotary, Inner Wheel, Rotaractors, DCMs etc

– Time of release (during projects or joint projects, before district events)

– Online Publications can assure wider reach

• Participation

– Involve club members in content and design

– Get outsiders like parents, Rotarians to write

– Give credits to people who contribute content

• Fundraising

– Sell ad space in the publication

Occasion for releasing the publication

• Annual – Half Yearly – Quarterly – Monthly

• Event Specific– Installation

– Charter Day

– Flagship Projects

– Seminars and Sessions

– Parents or PIS Meet

• Themes– Seasons

– Festivals

– Interests of club members

• Days– Special days celebrated by clubs

– Special days recognized by UN

• Theme

• Name

• Number of pages – in colour and b/w

• Options in size, paper, printer and costs/Online

• Possible fund raising.

• Content

• Layout

• Design

• Backup

Basic Steps to Follow

• Focus of Bulletins should be more towards Intellectual Content & not Messages for people and Club.

• Like various theme: Current Affairs, Knowledge Sharing, etc

Proof – Reading

Clear labeling of edited versions in order to prevent extra effort and avoiding the wrong copy being sent to print!

Credits and acknowledgements.

Dummy copies

Corrections

Printing

Release

Distribution

Feedback

Reporting

Basic Steps to Follow

Reporting• See to it that the bulletin reaches the district editor for his/her

feedback

• Mention the reach of the bulletin in the report

• Groundwork can include the research behind the content and theme

• Mention the follow up in terms letters sent to sponsors, publications sent to people, articles of the bulletin read in club meeting

• Feedback should come from individuals and preferably not from your club members

• Mail your bulletins at editor@rotaract3140.org for feedback

To do. . . • Study the previous publications of the club

• Be very clear of the aim of each publication

• Add value to existing publications

• Try raising funds for the club through the publications

• Encourage members, Rotarians and parents to write

• Select appropriate time for release

• Reach of any publication is important

• Give full support to projects that need content development for leaflets, posters, articles etc

• In case of Institution based club – try getting a space in college magazine for your club write up

• Be in constant touch with Editors of other clubs and District Editor

• Don’t miss a single opportunity of writing about the club

Punch line

INTERESTING CONTENT

and

CONSISTENCY

For Further DetailsContact Editorial Team

• Rtr.Om Chawla+91 9920276581

• Rtr.Nilofer Rehman+91 9664154767

• editor@rotaract3140.org

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BEST OF LUCK !!!