EDITING A DOCUMENT

Lesson 9

Translate

◦ Feature that allows users to translate their document into other languages

◦Must be connected to the Internet

◦ Some translations may be inaccurate

◦ Review Ribbon > Language Group > Translate

Spelling & Grammar

◦Word 2010 feature that reviews spelling and grammatical errors as you type and compares them against the Microsoft Word Dictionary

◦ Turned on by default

◦ Red wavy underline: Misspelled words

◦Green Wavy Underline: Grammatical error

◦ Blue Wavy Line: Word usage error (their, there, they’re)

Spelling & Grammar

◦ Review Ribbon > Proofing Group

◦ Keyboard Shortcut: F7

◦Words such as names, can be added to the dictionary

Spelling & Grammar

Spelling & Grammar Options

◦ To change settings:◦ Backstage View (File Tab) > Options > Proofing◦ Review Ribbon > Proofing Group > Spelling & Grammar > Options >

Proofing

◦ Proofing Button located on the Status Bar

◦ Add words to the dictionary

◦ Change the writing style◦ Default Writing Style Setting is Grammar and Styles

Learn the meanings of words

◦ The dictionary must be installed on your computer before you can use it

◦ You must sign in using a Microsoft email address in order to use the feature

◦ Review > Define

Thesaurus

◦ Allows the user to search for synonyms and antonyms◦ Synonyms: Words that have similar meanings

◦ Excited and Happy

◦ Mad and Angry

◦ Antonyms: Words have opposite meanings◦ Excited and Upset

◦ Float and sink

Word Count

◦Used to find the number of words, characters, paragraphs, or lines in a Word 2010 document

◦ Located on the Status bar OR

◦ Review Ribbon > Proofing Group

AutoCorrect

◦ AutoCorrect: feature that replaces commonly mistyped words with the correct word◦ Example: Teh is replaced with The automatically

◦ Change settings by going to the Backstage View > Options > Proofing

Comments

◦Note that can be inserted into a Word 2013 document by a reviewer to communicate suggestions, alerts, or tips to the author

◦ Comments appear in balloons by default in the margin (This is called Simple Markup)◦ Person Card: Identifies the person who made the comment (will

display their picture if they have one with their Microsoft account) (John Wiley & Sons, Inc., 2014)

Comments

◦ Comments can appear in the Reviewing Pane◦ Displays a summary of all comments and changes to the document

◦ Comments can appear inline ◦ User’s initials appear in brackets [] (comment does not display)◦ ScreenTips appear (the comment appears when you move your

mouse of the inline comment)

Comments

◦Markup: keeps up with the original document as well as changes made to the original document

◦ Review Ribbon > Comments Group

◦ Can view comments from all users or users of your choice:◦ Review Ribbon > Tracking Group > Show Markup > Specific People

Track Changes

◦ highlights insertions, deletions, or formatting modifications in a document

◦Must be turned on

◦ Lock Tracking: Keeps other users from turning the Track Changes feature off

Source

John Wiley & Sons, Inc. (2014). Microsoft Official Academic Course Microsoft Word 2013, Exam 77-418.