EDI BROCHURE - suppcomm.ford.com · Originator: GSEC File name: GSEC-A-D-002 ELECTRONIC DATA...

Originator: GSEC

File name: GSEC-A-D-002

ELECTRONIC DATA INTERCHANGE WITH FORD

created by GSEC, Global Supplier Electronic Communications

Date Issued: 16.09.2004

Date Revised: 20.11.2012

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EDI BROCHURE

Originator: GSEC


Brochure map

Who is GSEC?

What is EDI?

Advantages of EDI

What is OFTP?

Overview: Connecting to Ford

OFTP over PIVPN

OFTP over ENX

OFTP2

VAN

Existing Connection

Glossary Who supports what?

Technical Support

Business Support

Overview Connecting to Ford Further Information Support

EDI Brochure



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Who is GSEC?

Global Supplier Electronic Communications

Mission Statement

GSEC is a single point of contact for trading partners of any kind that delivers

reliable, efficient and secure network connections.

Background The Global Supplier Electronic Communications (GSEC) organization was

established to be the primary interface between Ford and its suppliers in matters

relating to the transfer of electronic data and external access to Ford applications and

servers.

We support more than 5,000 trading partners in over 20 countries.

GSEC provides communication support for Electronic Data Interchange (EDI) and

network connectivity to Ford Network.

Strategic Direction Ford's strategic direction is to use OFTPv1 and OFTPv2 as the EDI Transmission

Protocols in EU and PI-VPN or ENX/ANX as the network connection with their

Trading Partners.

GSEC offices Locations in Europe and USA



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What is EDI?

EDI consists of standardized electronic message formats (called transaction sets) replacing or enhancing

common business documents and communications. These electronic transaction sets enables the computer

in a company or organization to communicate with a computer in another organization without human

intervention and paper consumption.

EDI is more than a computer-to-computer communication and more than simple freeform electronic mail

messages. EDI communications go from one application (business system) to another in a way that

information does not have to be retyped. For example, using EDI, orders go directly from one company's

purchasing system to another company's order entry system.

EDI

connection

Supplier



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Advantages of EDI

Accuracy, visibility of information and reduction of lead times, administration, stocks and costs.

Quick response to avoid disruption in supply chain.

Reduces costs related to business transactions handling. EDI eliminates manual sorting, matching, filing, reconciling, and

mailing tasks. EDI dramatically reduces the number of errors.

Reduced cycle/pay period. By eliminating use of regular mail and by decreasing the time needed to process an order

transaction, products can be shipped and invoiced sooner.



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What is OFTP?

•Direct Connection:

•Indirect Connection (through VAN):

Supplier using EDI

CMMS3 OFTP

system OFTP

system Inhouse

system

OFTP connection

Supplier

CMMS3 OFTP

system

Supplier

Inhouse

system

OFTP

connection

Agreed between

VAN and

Supplier

VAN

OFTP

system

Odette File Transfer Protocol (OFTP) it is a protocol used for automated EDI transmission between two Trading Partners.

It is a high level protocol applied to the way in which files and messages are sent. It is not involved in defining the physical

communications channel the data travels through.

Value Added Network (VAN) it is a hosted service that acts as an intermediary between business partners sharing EDI data.



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Overview: Connecting to Ford

Connection options:

In order to establish an EDI connection to Ford, you have the choice of the following connection types:

OFTP over

PIVPN

ENX

The security of the OFTP connection relies on the network connection. Therefore it can not work over Public Internet.

A PIVPN or ENX connection must implemented.

OFTP2 (over Public Internet).

OFTP2 is an extension of the OFTP (Odette File Transfer Protocol). It provides strong authentication and encryption

and can therefore be used directly over Public Internet.

ENX or PIVPN network connections are not required with this option.

VAN

It is a hosted service that acts as an intermediary between business partners sharing EDI data. The connection

between the VAN and Ford will be through OFTP(or OFTP2). The connection between VAN and the Trading Partner

must be agreed between them.

Existing connection

If one of your company sites has already a connection with Ford, it can be used to transfer EDI files to Ford.



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Direct

Connection

to Ford

Indirect

Connection

to Ford

Originator: GSEC


OFTP over a PIVPN Connection

Description

• Ford OFTP software connects to supplier OFTP

software and sends EDI files

• Supplier connects to Ford OFTP server to submit EDI

files.

• All this traffic is done over a secure VPN tunnel.

Requirements for supplier

Application:

• OFTP software.

Network:

• Public Internet connection

• Static Public IP address(es) for IPSEC Gateway

• IPSec device (router, firewall...)

Recurring costs

• IPSec device maintenance costs (if applicable).

• OFTP software license (if applicable).

Timing

• PIVPN connection in Ford is set up in 2 weeks after

Trading Partner (TP) has sent his configuration details.

• EDI configuration at Ford takes 1 week after the

PIVPN connection is established and the TP has sent

the OFTP license.

Further info:

https://www.suppcomm.ford.com/europe/connection/pivpn.asp

Ford

VPN Router

(Dearborn)

Supplier

VPN Router

Supplier

OFTP System

+ -

- Low cost connection

- Worldwide connection

through Public Internet.

- Trading Partner must

have the necessary

expertise to configure the

connection.

- There is no SLA (Service

Level Agreement)

covering performance,

availability or access.

ISP Supplier

OFTP System

Firewall

ISP Ford

VPN tunnel



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https://www.suppcomm.ford.com/europe/connection/pivpn.asp

Originator: GSEC


OFTP over an ENX Connection

Function

• Ford OFTP software connects to supplier OFTP software and

sends EDI files.

• Supplier connects to Ford OFTP server to submit EDI files

• All this traffic is done over a secure ENX connection.


Application:

• OFTP software.

Network:

• ENX connection.

Recurring costs

• Depending on connection type, bandwidth and country.

• OFTP software license (if applicable).

Timing

• Setup for ENX connection takes 6-8 weeks

• EDI implementation at Ford takes 1 week after supplier

completed his setups and GSEC received completed and

signed OFTP license.

Further info:

https://www.suppcomm.ford.com/europe/connection/enx.asp

+ -

- Available in most

European countries

- Variable bandwidth

- Reliable technology

- One ENX connection can

be used to connect to

several OEMs

- Expensive compared to

PIVPN connection.

- Lead time for connection,

if ENX connection is not

yet implemented

Ford

ENX Router

Supplier

ENX Router

Supplier

OFTP System

CSP Supplier

(any)

OFTP System

Safezone

Router

CSP Ford

(T-Systems) ENX tunnel



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Originator: GSEC


OFTP2



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Function

• Ford OFTP2 software connects to supplier OFTP2

software and sends EDI files

• Supplier connects to Ford OFTP2 server to submit

EDI files.

• The OFTP2 software uses the digital certificate to

encrypt the connection.


Application

• OFTP2 software.

• Digital Certificate.

Network

• Public Internet connection.

• It can also work over PIVPN or ENX

Recurring costs

• OFTP2 software license (if applicable).

• Digital Certificate (if applicable).

Timing

• OFTP2 configuration at Ford takes 1 week after the

Trading Partner has sent the OFTP license.

Further info:

https://www.suppcomm.ford.com/europe/connection/oftp2.a

sp

Supplier

OFTP2 System

+ -

- Low cost connection

- Easy to implement.

- Worldwide connection

through Public Internet .

- Ford recommended EDI

connection method.

- Additional security

options: It can encrypt

and sign the EDI files

- In some cases OFTP2

software is slightly more

expensive than OFTP1.

OFTP2 System

Public

Internet

https://www.suppcomm.ford.com/europe/connection/oftp2.asp


Originator: GSEC


Connection using a VAN Service Provider

Supplier

Function

• Ford OFTP software connects to VAN OFTP software and sends

EDI files. The VAN forwards the EDI files to the Supplier.

• Supplier submits files to the VAN and the VAN forwards ASNs to

Ford.


• Supplier needs to find a VAN and establish data link with them

that meets Ford Business requirements (e.g. send ASNs to Ford

within 15 minutes).

Recurring costs

• Depending on the VAN cost.

Timing

• 1 week after the supplier and the VAN completed their setup and

GSEC receives the completed OFTP license.

Important notes

• FORD will not be liable for any problems caused by the VAN

provider chosen by the TP.

• It is the TPs responsibility to assure the correct transmission of

the EDI data through the systems of the VAN provider.

• FORD reserves the right to disconnect a VAN from FORD in

case of problems regarding security or quality of service.

Further info:

https://www.suppcomm.ford.com/europe/connection/van.asp

VAN

+ -

- Supplier can arrange any

technical connection with

the VAN

- Supplier can arrange any

data format with the VAN

- Additional cost for the

VAN service

- Highly dependent on the

VAN

any

connection

OFTP

connection



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Using Existing Connection to Ford

Scenarios

1. A new site needs to receive its own EDI files. In that case

the existing site will work as a “VAN”. How can the existing

site discriminate the new-site EDI files from their owns?

• Checking the supplier code (GSDB) in the EDI file

• Using a different SFID code for the new site

• Checking the Virtual File Name (VFN) that Ford

will use for the new location

2. A new site does not require to receive EDI files. The

existing site will receive and integrate the files into the

company ERP system.

Function

• Ford sends EDI files to the existing site.

The existing site processes data according to selected

scenario. New site receives data from existing site.

• The new site submits EDI files (e.g. ASN) to the existing

site. The existing site forwards ASNs to Ford.

Requirements

• Supplier’s EDI systems need to support one of the above

scenarios.

Recurring costs

• Depending on supplier’s EDI system.

Timing

• 1 week after supplier completed the setups and GSEC

received completed and signed OFTP license.

+ -

- Short implementation

time

- Low implementation cost

- Supplier’s EDI system is

already adjusted to

Ford’s requirements

- If the single connection is

down, all sites are

disconnected and will not

receive data

Supplier

(new site) Supplier

(existing site)

OFTP

connection

internal

network



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Glossary - Part 1 of 2

EDI Electronic Data Interchange, the computer-to-computer exchange of structured information, by agreed message

standards, from one computer application to another by electronic means and with a minimum of human intervention.

ENX European Network eXchange is both the name for the company and the name for the product. Representatives of the

European Automotive Industry have agreed on a joint initiative to create a network better than the Internet.

ERP Enterprise Resource Planning. Completely integrated software solution for manufacturing, finance, logistics, staff

management and marketing. ERP systems usually cover all areas of a company and are designed modular.

GSEC Global Supplier Electronic Communications, a single point of contact for trading partners that delivers reliable, efficient

and secure network connections.

ISP Internet Service Provider, a provider of Internet services. Most telecommunications operators are ISPs. They provide

services like internet transit, domain name registration and hosting, dial-up access and leased line access.

ODETTE The Organisation for Data Exchange by Tele-Transmission in Europe is a standards-making body which has

developed standards in the areas of EDI communications (notably the OFTP), as well as message standards. For

further information visit http://www.odette.org

OEM Original Equipment Manufacturer, a company that builds components that are used in systems sold by another

company called a value-added reseller.

OFTP ODETTE File Transfer Protocol is the most common protocol used for EDI file transfer throughout Europe.

SSID Also known and Odette ID code. This is the ID of the OFTP (or OFTP2) software.

SFID This is the OFTP ID of the file final destination. In the most simple case the SFID code will be the same as the SSID

code, but if a company has multiple entities, they may have a different SFID for each entity within the company



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Glossary - Part 2 of 2

SPOC Single Point of Contact is the Ford Motor Company corporate support center for resolving all IT issues.

TCP/IP Transmission Control Protocol/Internet Protocol, the suite of communications protocols used to connect hosts on the

Internet. TCP/IP uses several protocols, the two main ones being TCP and IP.

VDA The German Association of the Automotive Industry (VDA) consists partly of automobile manufacturers and their

development partners, the suppliers, and partly of the manufacturers of trailers, body superstructures and containers.

VDA is also a data format used by Ford in Europe for EDI messages.

For further information visit http://www.vda.de/

VPN Virtual Private Network, is a common method of interconnecting private networks (LANs) over a Public Internet

connection. It applies the open standard IPSEC protocol to authenticate the communication partner and encrypt the

transmitted network data.

Strong authentication and encryption ensures privacy and integrity of the communication while using an untrusted

network (Public Internet).



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Who supports what?

Problem Contact

Data content Ford Application Owner

Data transmission GSEC (Global Supplier Electronic Communications)

New EDI connection GSEC (Global Supplier Electronic Communications)

Local EDI software problem EDI software provider



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EDI BROCHURE - suppcomm.ford.com · Originator: GSEC File name: GSEC-A-D-002 ELECTRONIC DATA...

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