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ECSEL Call 2015 Work Plan and submission tools

Yves Gigase

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Check out the ECSEL website and the participant portal for H2020

Documents:• Work Plan: schedule, budget, topics, evaluation procedure

including criteria, national rules, TRLs• Guide for applicants: further details on Part A, B and C; regional

funding; further explanation on evaluation criteria• Grant Agreement templateOther:• Consortium Agreement• The H2020 guides

Where to find?

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• 2 Calls– Research Innovation Action (RIA)– Innovation Action (IA)

Calls

Call Type Type equivalence TRL focusECSEL 2015-1

Research and Innovation Action (RIA)

Industrial/Applied Research projects

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ECSEL 2015-2

Innovation Action (IA) Experimental development projects

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• TRLs? Look for them in the Work Plan

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TRL’s : RIA

Name Hardware Software Results

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Schedule: Same for both calls

Date Activity12 May at 17:00:00 Deadline Project Outline (PO)

15 June (tentative) Feedback on PO

8 September at 17:00:00 Deadline Full Project Proposal (FPP)

27 October (tentative) Feedback on Evaluation and Selection

November Change requests

Mid December Funding Decision

January - April Grant Preparation phase

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Reimbursement rates

Type RIA IA

For profit (non SME) 25% 15%

SME 30% 25%University/Other 40% 40%

EU Contribution as % of the eligible cost according to H2020 (beneficiaries may ask for a lower contribution)National contributions: see Annex G of the Work Plan

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Budgets: EU estimated expenditure

RIA IA

50 MEuro 95MEuro

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Budgets: National

Pre commitment (€) Call 2015-1 Call 2015-2 All CallsAustria AT 10,000,000Belgium BE 12,000,000Belgium BE Brussels 1,000,000Bulgaria, BG 500,000Czech Republic CZ 2,500,000Denmark 1,300,000Finland FI 4,000,000 1,000,000France FRGermany DE 20,000,000 20,000,000Greece ELHungary HU 1,000,000Ireland IE 8,000,000Israel IL 5,000,000Italy IT 2,500,000Latvia 420,000 0 420,000MaltaNetherlands NL 10,000,000 10,000,000Norway NO 2,500,000Poland PL 1,500,000Portugal PT 1,500,000Romania ROSlovak Republic SK 800,000Spain ES 10,000,000Sweden SE 5,500,000United Kingdom UK 1,250,000Total National Funding 36,920,000 31,000,000 64,770,000GRAND TOTAL 132,690,000JU 45,000,000 100,000,000 145,000,000

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Topics: ExampleChapter Sub Chapter / Topic6.5 Smart Production

5.1.5-1 Instant access to a Virtual dynamic factory. 5.1.5-2 Increased Information transparency between field devices

and ERP. 5.1.5-3 Real-time sensing & networking in challenging

Environments. 5.1.5-4 Process Industry as an agile part of the Energy system. 5.1.5-5 Management of critical Knowledge to support

maintenance decision making.5.1.5-6 Automation service and function development process. 5.1.5-7 Open simulator platform. 5.1.5-8 Automation system for distributed manufacturing. 5.1.5-9 Balancing of system security and production flexibility.

5.2 Semiconductor manufacturing

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• Maximum three topics, most important one at level of call page

• Note that National priorities may be applicable to specific topics (refer to Annex G).

• Objectives of each topic can be found in the MASP.

• Proposals that cut across disciplines, support platform building, interoperability, establishment of open standards are particularly encouraged.

Topics

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Project Outline• some information is not yet required

(work packages for example)• Participants, budgets: as complete and

precise as possible• Changes are possible! But limit them!• Evaluated by two experts• Blocking but with low threshold: only

proposals that do not fit in the ECSEL programme will be blocked

• Expect feedback from national authorities on eligibility of partners, eventually funding availability, synergy with national policy, etc

PO versus FPPFull Project Proposal• ALL information is required • Participants and budgets: definitive• Evaluated by four experts• Selection is a PAB decision based on

a ranked list of proposals established by the PAB

• Evaluation report will be made available after the PAB decision.

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• COMPASS: Worklflow• EPS: Electronic Proposal System• SyGMa: System for Grant Management

• Use of electronic signature• Paperless

Electronic tools

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H2020 Participant Portal: http://ec.europa.eu/research/participants/portal/desktop/en/home.htmlOnline manual for H2020: http://ec.europa.eu/research/participants/docs/h2020-funding-guide/index_en.htmUser guide for the submission tool: http://ec.europa.eu/research/participants/data/support/sep_usermanual.pdf

Information

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For questions on any aspect of grant applications and the EU Research Framework Programmes, including beneficiary registration and data updates, please refer to the : http://ec.europa.eu/research/index.cfm?pg=enquiries

For any IT-related problems that you might experience with the Submission system, please contact the : http://ec.europa.eu/research/participants/api/contact/index.html

Questions specific to ECSEL:calls@ecsel.europa.eu

Helpdesks

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• Register your company (PIC number)• Use the portal to register your proposal

(coordinator)Proposal consists of:• Part A: consortium information including

financial information (cost, funding)• Part B: Pdf with technical description• Part C: Country specific information required

(specific for ECSEL)

Proposal submission

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In Part A tick boxes (FPP and PO)– Set of boxes to allow (or not) industry associations

to access the full proposal– Main area of the proposal (3 boxes, one or more

or none)• design technologies, process and integration, equipment, materials and manufacturing for

micro- and nanoelectronics while targeting miniaturisation, diversification and differentiation, heterogeneous integration

• processes, methods, tools and platforms, reference designs and architectures, for software and/or control-intensive embedded/cyber-physical systems, addressing seamless connectivity and interoperability, functional safety, high availability, and security for professional and consumer type applications, and connected services;

• multi-disciplinary approaches for smart systems, supported by developments in holistic design and advanced manufacturing to realise self-reliant and adaptable smart systems having sophisticated interfaces and offering complex functionalities based on e.g. the seamless integration of sensing, actuating, processing, energy provision and networking.

Tick boxes

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Two Budgets !!

25% of DC

Direct cost:Personnel

Direct cost: Subcontracting

Other direct costEquipment, TravelMaterials, etc

Indirect cost

JU Funding

x% of DC

Budget according to H2020 rules

Budget according to national rules

National FundingGuide fo

r applica

nts

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Provided that the Commission Decision authorizing the use of unit costs is adopted, beneficiaries, other than those who comply with conditions listed in ECSEL Model Grant Agreement and can declare capitalized and operating costs for large research infrastructure, may declare the eligible costs related to operating clean room on the basis of unit costs established in line with a methodology set up in a Commission Decision

Clean room costs

Presentation Context (name) - DATE ! 20

The ECSEL programme welcomes proposals of any size that will be evaluated on their merits against the defined criteria. However, the PAB will expect compelling motivation for any proposal with a total Requested EU contribution (Column K of the Part A 3-Budget proposal) approaching or exceeding respectively 1/4 of the EU budget of the RIA call or 1/3 of the IA call. The compelling motivation will be described in Part B of the proposal under chapter 2.1 Expected impacts.

Compelling motivation

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• The SMEs will have to do a self-assessment, please refer to the SME chapter in this document for further information

SME

Presentation Context (name) - DATE ! 22

• Participants are encouraged to check/update their legal data, in particular the “Research and Innovation legal statuses” as funding percentages depend on it.

Legal Status

Presentation Context (name) - DATE ! 23

• Use the template !!!• For the FPP fill in all sections, including the

public summary

Part B

Presentation Context (name) - DATE ! 24

• Check out in the Work Plan under the section on national rules what you are expected to provide to national authorities. Not all require a Part C.

• Upload this in the Part C section

Part C

Presentation Context (name) - DATE ! 25

• None!• Provide a right balance between general and

detail.

Page limits

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Differences with the H2020 grant agreement:• 1. The funding percentages for the EU contribution are

different than under H2020. The applicable values for these Calls are given in the WP2015.

• 2. For partners from entrusting states (see WP2015) the national contribution is added to the EU contribution; the sum of the two contributions represents the JU Grant.

• 3. Amendments are required when changing the budgets of the partners

Look up the annotated JU GA: http://ec.europa.eu/research/participants/data/ref/h2020/grants_manual/amga/h2020-amga_en.pdf

Grant Agreement

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Evaluation

Submission of Full Project Proposal

Evaluation by experts

Score of proposals (under/above threshold)

Selection in PAB, funding, synergy with EU and national policies

Admissibility and JU eligibility check

Final ranking

Communication to coordinator

Handling of change requests)

PAB decision on change requests

Start of JU GA preparation

Some last points

• In case of equal score, the proposal with higher impact score is ranked higher – for both RIA and IA

• Large size does not equate to large impact• Buzzwords (e.g. “huge opportunity”)

counterproductive if not quantified• The economic impact needs context and specificity• The arguments must be compelling for both experts

and public authorities…