ECRI-AIMS™Effectively Managing

Technology-based Assets

What is ECRI Institute

The world’s most comprehensive source of information on

healthcare practices and technology

Not-for-profit , independent health services research agency

chartered in 1955

Not a software house - 40 years experience of evaluating

medical technology and its management

HECS4, ECRI-AIMS predecessor, launched in 1985 – used in

over 40 sites in the UK and Ireland (2006)

ECRI-AIMSTM

Manages all aspects of technology-based assets

Is configurable and modular You don’t pay for features that you don’t need

Is entirely web-browser based Access the system simply using Internet Explorer – no client software to install

Uses ECRI Institute’s 25 years of experience in providing

technology management systems

ECRI-AIMS (continued)

Uses standard Microsoft SQL Server database

Continually evolving to meet changing customer needs

Developed and maintained by ECRI Institute’s development

partner, Phoenix Data Systems

Supported by staff with extensive NHS experience

ECRI-AIMS Configurations

Single or multi-facility versions

Versions available supporting 5, 25, 40 or unlimited concurrent

users

Simple upgrade process

Additional modules can be added at any time

At least three upgrades per year – included in annual licence

fee

ECRI-AIMS Structure

ECRI-AIMS

Equipment Work OrdersData

ManagersAdministration

Customer Service

ReportsOptional Modules

Basic System Components

Equipment

Menu Bar

Toolbar (context-sensitive)

Tabs

Tabs

Lookup (with SmartFill)

Create & modify equipment records

Track ownership information

Manage planned maintenance (in-house & outsourced)

Track full history and reliability

Life-cycle information – replacement planning

Manage hazards and alerts

Integration with ECRI Institute’s Alerts Tracker TM

Equipment

Equipment (continued)

Extensive search, find/replace and global update functions

Easy export of information (e.g. to Excel)

Over 30 built-in reports

Test equipment traceability

Attach documents to equipment records

23 user-definable expansion fields

Work Orders

Work Orders

Full details of all work carried out – in-house, outsourced or

under contract – can be recorded against an asset

Comprehensive tracking of time, labour costs & parts

Preventive maintenance schedules can be created and

managed in a variety of ways

Testing and/or remedial work required by alerts or

manufacturers’ recalls can be scheduled and tracked

Work Orders can automatically be e-mailed to assignees

Work Orders (continued)

Fully configurable audit trail

Multiple service departments can be set up (e.g. Clinical

Engineering, Renal, Radiology)

Documents can be attached to Work Orders

Optional PDA module allows work orders and equipment

records to be accessed, created and updated on PDA’s

Optional EasyNet Plus module allows equipment users to raise

and track requests for service via the hospital intranet

Data Managers

Data Managers

Enable population and standardisation of lookup lists used

within ECRI-AIMS

Comprehensive change/merge utilities allow easy global

changes and cleaning and rationalisation of data

Extensive security control to protect data

Data Managers - Categories

Account

Vendor

Manufacturer (Models)

Equipment Type

Service Department

Employee

Procedure

Task

Job Type

Response

Location

Building

Inspection Templates

(optional module)

Administration

Administration

System Administration - Trust/Organisation details

System Defaults - Enable/disable system-wide options,

configure drop-down lists, etc.

System Access - Set up and manage user accounts, configure

up to 26 comprehensive security levels (view, add, change &

delete rights to most screens and many fields)

Multi-Facility Setup – (multi facility versions only)

Customer Service

Customer Service

Address Book – Name, e-mail address, department, etc.

Creation and management of e-mail forms for Work Order

progress management

Creation and management of web-based customer service

surveys

Extracting Data from ECRI-AIMS

Extracting Data

Pre-formatted reports

Export to multiple file formats, e.g.Excel

Optional Custom Report Writer Module

ODBC

Reports

Over 130 pre-formatted reports are available

Reports can be viewed, printed, e-mailed or saved

Report settings (filters, sorts, format options, etc.) can be saved

as macros, enabling frequently required reports to be run easily

Using the optional Morning News module, selected reports can

be run automatically at pre-set times and e-mailed to selected

individuals

Export Data

Available in all main areas of ECRI-AIMS

Comprehensive selection of fields to export with filtering, if

required

One-button export to Excel, CSV, XML, HTML or list view

Selections can be saved as macros for future use

Optional Modules

Contracts

Management

Morning

News

AIMS.PDA

EasyNet Plus

Performance

& Quality

Resource

Manager

Inspections

Template

Purchasing

Report

Writer

Equipment

Library

END

Parts

Inventory

Please click the required button

Contracts Management

Manage scheduled visits and field service requests

Manage contract costs, monthly accruals, payment schedules

Manage contract renewals, preserving contract history

Attach documents to contracts

Assign multiple contracts to an item of equipment

Comprehensive reports including Contractor Performance,

Value for Money, Alternative Provider Comparison

END Module Menu

Parts Inventory

Create a facility-specific or global parts inventory

Set up suppliers, reorder levels, reorder quantities, and mark-up

values

Fully integrated with Work Orders - parts use on Work Orders

automatically adjusts stock levels

Track parts received, parts issued and audit adjustments

Run multiple parts stores

Parts can be model-specific

END Module Menu

Equipment Library

Entirely web-browser-based, no client software to install

Links with main ECRI-AIMS database

Easy recording of new loans – including loan type, date & time

out, loan period

Easy recording of returns – including date & time of return,

accessories returned, decontamination status

Comprehensive reports and export to Excel

END Module Menu

AIMS.PDA

Allows users to upload and download data between the ECRI-

AIMS system and PDA’s

Download, edit and create Work Orders on the PDA

Download, edit and create Equipment records on the PDA

Physical Inventory mode for walk-through inspections

Synchronise between ECRI-AIMS an PDA’s either via cable or

wireless connection

END Module Menu

EasyNet Plus – Work Requests

Allows equipment users to submit requests for service via a

web-browser

Users can follow up requests for service to ascertain job status

and progress

Unlimited users with configurable security (separate user base

from ECRI-AIMS)

Highly configurable user interface – visible fields, colours, Trust

logo, etc.

EasyNet Plus – Equipment Lookup

Users can select and view equipment information

Users can view detailed history and life-cycle information

User access can be restricted to particular records – e.g.

equipment in a particular building

All access to records is read-only, ensuring data integrity

Results can be exported as .pdf or to Excel

END Module Menu

Morning News

Morning News report scheduler automatically runs selected

report macros at pre-set times and intervals

The resulting reports are automatically sent to the screen, sent

to a printer, exported to Excel or e-mailed to selected individuals

with a message

A Delivery Schedule report is available

END Module Menu

Resource Manager

Automatically assign work to staff based on responsible centre,

equipment type or a combination of both

Automatically assign work to service departments based on

responsible centre, equipment type or a combination of both

Track staff qualifications and training

Attach documents, etc., to staff records

END Module Menu

Report Writer

Produce unlimited customised reports

Intuitive, step-by-step process

Simplified table structure

Meaningful field names

Fully integrated with ECRI-AIMS reports

Self-contained – no additional software required

Available 4th quarter 2009

SQL automatically created

END Module Menu

Inspections Template

Create model-specific or equipment type-specific templates

Create an unlimited number of questions for each template

requiring ranked, value, text responses - or no response

Pass/fail tick boxes with the ability not to allow Work Orders to

be closed with a “Fail” response

Results can be exported (e.g. to Excel)

Compatible with AIMS.PDA

END Module Menu

Performance & Quality

Suite of 14 sophisticated reports

PM programme tracking

PM programme analysis

Service performance

Service activity

Failure analysis

END Module Menu

Purchasing

Create Purchase Requests for stock, non-stock parts and labour

Add multiple line items

Convert Purchase Requests to Purchase Orders

Track full and partial deliveries, back orders and payments

Integrates fully with ECRI-AIMS Work Orders and Parts

Inventory

END Module Menu

ECRI-AIMS

ECRI-AIMS is scalable

Single- or multi-facility versions available

Available supporting 5, 25, 40 or unlimited concurrent users

On-site installation included

Implementation consultancy and user training available

Data can be converted from existing systems

ECRI-AIMS Support

Full support by phone, fax or e-mail provided by experienced,

NHS-trained clinical engineers – included in annual licence fee

Remote support option available – all upgrades, etc. installed

remotely by ECRI Institute, plus remote assistance with the

diagnosis and solution of problems

Active ECRI-AIMS user group, annual Users Meeting

ECRI-AIMS

ECRI-AIMS costs:

Startup fee

Annual licence fee (includes technical support)

ECRI-AIMS uses standard Microsoft software

ECRI-AIMS is continually evolving

Upgrades – average 3 per year, included in licence fee

New modules always in development

Thank you

for your

attention

aims@ecri.org.uk

www.ecri.org.uk