EC Compliance Kristin Haigler and Kris Earl November 2009.

EC ComplianceEC Compliance

Kristin Haigler and Kris EarlKristin Haigler and Kris Earl

November 2009November 2009

Invitation to Conference/Prior NoticeInvitation to Conference/Prior Notice

At least 7 days notice is required on the At least 7 days notice is required on the Invitation to Conference from the date sent to Invitation to Conference from the date sent to the date the meeting is scheduled.the date the meeting is scheduled. Making arrangements by phone does not count as Making arrangements by phone does not count as

Prior Notice. Prior Notice starts when the written Prior Notice. Prior Notice starts when the written Invitation to Conference is sent.Invitation to Conference is sent.

If team agrees to meet before the 7 days, that can If team agrees to meet before the 7 days, that can be handwritten on the form, but there should still be handwritten on the form, but there should still be 7 days between date sent and scheduled meeting be 7 days between date sent and scheduled meeting date on the Invitation to Conferencedate on the Invitation to Conference


If parent indicates they plan to attend and signs If parent indicates they plan to attend and signs Invitation to Conference, a second notice is not Invitation to Conference, a second notice is not requiredrequired If parent does not attend the meeting, team can If parent does not attend the meeting, team can

meet without the parent, only addressing purposes meet without the parent, only addressing purposes on Invitation to Conference.on Invitation to Conference.

If the team wants to discuss/meet for additional If the team wants to discuss/meet for additional purposes, a second meeting must be scheduled.purposes, a second meeting must be scheduled.


If an IEP meeting needs to be rescheduled:If an IEP meeting needs to be rescheduled: Document on the original invitation, a second Document on the original invitation, a second

invitation is not requiredinvitation is not required Do not let the IEP lapse due to reschedulingDo not let the IEP lapse due to rescheduling

With adequate notice and two documented contacts, the With adequate notice and two documented contacts, the team should meetteam should meet

Work with the parent to possibly attend by alternate Work with the parent to possibly attend by alternate means, such as by phone conferencemeans, such as by phone conference

Initial ReferralInitial Referral

The date of Referral, the 90 day timeline,The date of Referral, the 90 day timeline, begins when the EC Teacher receives the begins when the EC Teacher receives the referralreferral Through written parent requestThrough written parent request Through A-TeamThrough A-Team

The EC Teacher receiving the referral should The EC Teacher receiving the referral should ensure that all required components of A-Team ensure that all required components of A-Team are complete before accepting referralare complete before accepting referral


All out of state transfers are initial referrals.All out of state transfers are initial referrals. Information received should be used as part of Information received should be used as part of

the referralthe referral Interventions can be obtained from IEP receivedInterventions can be obtained from IEP received

Current testing can be usedCurrent testing can be used Even though it is an initial referral, a student Even though it is an initial referral, a student

may not need to be tested in every area if there may not need to be tested in every area if there is current testingis current testing


When completing Discussion of Student’s When completing Discussion of Student’s Strengths (pg. 1) and Review of Existing Data Strengths (pg. 1) and Review of Existing Data (pg. 3),(pg. 3), The information should provide a The information should provide a

comprehensive description of the studentcomprehensive description of the student Should be more than a single phrase or Should be more than a single phrase or

sentence.sentence.


IEP Team Determination (pg. 4)IEP Team Determination (pg. 4) If the IEP team determines to conduct an If the IEP team determines to conduct an

evaluation, the evaluations listed must evaluation, the evaluations listed must match evaluations checked on the DEC 2, match evaluations checked on the DEC 2, Permission to EvaluatePermission to Evaluate The names of the evaluations written on the The names of the evaluations written on the

DEC 1 should be written as stated on DEC 2DEC 1 should be written as stated on DEC 2

ReevaluationReevaluation

Any Reevaluation triggers the three year cycleAny Reevaluation triggers the three year cycle A DEC 7 is required for every ReevaluationA DEC 7 is required for every Reevaluation Review of Existing DataReview of Existing Data

Each section must be addressed and should Each section must be addressed and should provide a comprehensive description provide a comprehensive description

Should be more than a single phrase or sentenceShould be more than a single phrase or sentence


The IEP team will Determine the Need for The IEP team will Determine the Need for Additional DataAdditional Data

If the team determines the need for testing, If the team determines the need for testing, specific evaluations should be written inspecific evaluations should be written in

DEC 2 Permission to Evaluate must be signed DEC 2 Permission to Evaluate must be signed by parentby parent Tests written in on the DEC 7 must match the Tests written in on the DEC 7 must match the

evaluations checked on the DEC 2, using the same evaluations checked on the DEC 2, using the same terms on both formsterms on both forms


For any Reevaluation where no testing is For any Reevaluation where no testing is required, the team must completerequired, the team must complete DEC 3 Eligibility DeterminationDEC 3 Eligibility Determination

Even if just adding/deleting transportation or any other Even if just adding/deleting transportation or any other related servicesrelated services

DEC 5 Prior Written NoticeDEC 5 Prior Written Notice


The purpose indicated needs to match the The purpose indicated needs to match the section(s) completedsection(s) completed

Explanations of Actions needs to provide a Explanations of Actions needs to provide a clear picture of the decision making processclear picture of the decision making process Each section should state the decision and a Each section should state the decision and a

description of why the decision was madedescription of why the decision was made Document date of implementation and copy of Document date of implementation and copy of

DEC 5 given to parentDEC 5 given to parent


Prior Written Notice should be completed Prior Written Notice should be completed whenever there is disagreement between the whenever there is disagreement between the LEA and the ParentLEA and the Parent

There must be documentation that the parent There must be documentation that the parent was given a copy of the DEC 5was given a copy of the DEC 5

A copy of the Parents’ Rights Handbook A copy of the Parents’ Rights Handbook should be given with the DEC 5should be given with the DEC 5

Initial IEP/Annual ReviewInitial IEP/Annual Review

The beginning date on the IEP is the date of The beginning date on the IEP is the date of the meeting, with IEP dated for one yearthe meeting, with IEP dated for one year With the exception of PreK, meeting prior to the With the exception of PreK, meeting prior to the

third birthdaythird birthday If there is a delay in getting the DEC 6 signed, If there is a delay in getting the DEC 6 signed,

the IEP team should reconvene to start the IEP the IEP team should reconvene to start the IEP with the date of the DEC 6with the date of the DEC 6

IEP Compliance IssuesIEP Compliance Issues

Summarize Assessment Information should Summarize Assessment Information should review review currentcurrent assessment data and assessment data and currentcurrent IEP progressIEP progress Assessment data could include formal evaluations Assessment data could include formal evaluations

if just completed, but should include if just completed, but should include currentcurrent classroom assessment data as well as state and classroom assessment data as well as state and district assessment datadistrict assessment data

Functional PerformanceFunctional Performance Must be addressed for every studentMust be addressed for every student

IEP Compliance IssuesIEP Compliance Issues Extend 1 & Extend 2Extend 1 & Extend 2

Extend 1 – Extended Content StandardsExtend 1 – Extended Content Standards Extend 2 – Competency GoalsExtend 2 – Competency Goals

Test ModificationsTest Modifications Must be documented to be used in classMust be documented to be used in class

Test Modifications for students in separate settingsTest Modifications for students in separate settings Other: list classes and accommodations, with statement Other: list classes and accommodations, with statement

student will participate in classes with disabled peersstudent will participate in classes with disabled peers

Least Restrictive Environment Justification StatementLeast Restrictive Environment Justification Statement Must explain why services cannot be delivered with Must explain why services cannot be delivered with

nondisabled peers nondisabled peers

Meeting ComplianceMeeting Compliance

Parents should receive a copy of all forms Parents should receive a copy of all forms completedcompleted If attending the meeting, they should receive a If attending the meeting, they should receive a

copy before they leavecopy before they leave If not attending, a copy should be forwarded, with If not attending, a copy should be forwarded, with

documentation to the method useddocumentation to the method used

EC ComplianceEC Compliance

Questions???Questions???

Plus/Delta/Issue BinPlus/Delta/Issue Bin

EC Compliance Kristin Haigler and Kris Earl November 2009.

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Transcript of EC Compliance Kristin Haigler and Kris Earl November 2009.