EBS R12 New Features compared to 11i

EBS R12 New Features & Enhancements compare to 11i

General Ledger (GL)

Feature Business Benefit

6 major initiatives

• Ledger and Ledger Sets

• Multi-Org Access Control

• Subledger Accounting

• Tax Engine

• Intercompany

• Bank Model

• Ledgers – each one is separate. SOBs are gone in R12,

Ledgers replace SOBs. Data is in the Ledger, and the

management is in the Ledger Set.

• Accounting Setup Manager is a new feature that allows you to

set up your common financial setup components from a

central location.

• In R12, we enhanced the Multiple Reporting Currencies (MRC)

feature with a feature call Reporting Currencies. We now

support multiple currency representations of data from any

source, including external systems, Oracle or non-Oracle

subledgers, and Oracle General Ledger journals and

balances.

• Have you ever wanted to report and view balances that were

entered in your ledger currency separate from those balances

that were entered and converted to the ledger currency? In

R12, balances entered in the ledger currency are maintained

separately from balances converted to the ledger currency for

use in Reporting and Analysis.

• In R12, we’ve made many improvements to intercompany

accounting. R11i’s Global Intercompany System (GIS) has

been replaced with an exciting new product called Advanced

Global Intercompany System (AGIS). We also extended

intercompany balancing support to include encumbrance

journals.

• Maintain a common system for global compliance. Internal

Controls Manager provides a single system to standardize,

document and audit internal controls and monitor ongoing

compliance.

• Operate more efficiently with single global access across

multiple lines of business. The new Ledgers and Ledger Sets

allow for processing and reporting across different

accounting entities. With multi-organization access control

(MOAC) transactions can be managed across multiple

operating units.

• Pre-built, adaptable vertical flows accelerate industry-specific

business processes

• SLA – Centralized repository and engine for all transaction

processing. Subledger Accounting enables you to create

multiple accounting entries. Writes a full accounting entry for

every subledger transaction (full debit and credit). Controls

all aspects of journal entries. Because of the information

captured, reconciliation is considerably easier.

• A major benefit that SLA brings in R12 is the ability to retain

the full link between transaction and accounting data for all

modules, and thus allow auditability. The accounting SLA

creates is strongly tied to the underlying transactions.

• Introduces a common data model and UI across subledgers,

replaces various disparate 11i setups, providing single

source of truth for financial and management analysis

• SLA tracks how the journal entry is built from a transaction.

• You no longer have to constantly switch responsibilities in

order to access the data in a different ledger. You can access

multiple ledgers from a single responsibility as long as all

ledgers share the same chart of accounts and calendar.

• You no longer have to open and close periods for each ledger

separately. You can now open and close periods across

multiple ledgers simultaneously by submitting Open and

Close Periods programs from the Submit Request form.

• The Translation program has been enhanced to allow you to

translate balances across multiple ledgers in a single

submission.

• You can also run Financial Statement Generator (FSG) reports

for multiple ledgers simultaneously as well as run a single

report across ledgers.

• MassAllocations has been enhances to allow you to allocate

financial data from one or more ledgers to a different target

ledger—even if the target ledger is in a different currency.

• You can now share AutoPost Criteria sets across multiple

ledgers that share the same chart of accounts and calendar

and use the AutoPost Criteria sets to post journals across

multiple ledgers simultaneously.

• AutoReversal Criteria Sets can also be shared across ledgers

to reverse journals across multiple ledgers.

Accounts Payable (AP)


• Hierarchical Invoice model

� Headers

� Lines

� Distributions

R11i Oracle Payables invoice hierarchy

Invoice header

Invoice distribution

R12 Oracle Payables invoice hierarchy

Invoice header

Invoice line

Invoice distribution

� Invoice Approval

� Document and Line level approval

• Reduce Training Costs – prevent

human errors

• Richer Invoice information at various

levels

• Reduce Auditing Costs

• Better support for Accounting and Tax

- Automated multi period accounting

• Better controlled invoice approval

• Better support for Invoice Corrections

• Backwards Compatibility

• In R12 invoices can be created and

processed with or without being

matched to a Purchase Order. You

can see the actions available at each

level of invoice.

Payment process enhancements

Toolset for Payment manager

� Capability to Allow fewer payment runs

� Powerful search tools improve online inquiry

� Selected Invoices page to view invoices

selected for a pay run

� UnResolved Invoices could also be looked

� Reusable Payment run criteria requests

� Payment dashboard empowers to manage all

current pay run procesing

� Support for electronic transmission

technologies

� Enhances the management and visibility of

payment process

� Increases efficiency of the payment process

through lesser but effective payment runs

� An effective exception visibility process

AP/AR netting In R12 it allows netting of trading partners acting as

customers and suppliers as well

Accounts Receivables (AR)


Revenue Management

� Partial Period Revenue recognition

New configurable accounting rules to determine

treatment of revenue allocation for partial periods

� Revenue deferral reasons

� COGS and Revenue Matching

� The matching principle of accounting states

that each expense item related to revenue earned

must be recorded in the same accounting period

as the revenue it helped to earn.

� Enhanced Payment based Revenue recognition

� Revenue recognition on payment by the

customer/acceptance by the customer, evergreen

lease payments, impaired loans

� Adheres to IAS (International accounting

standards)

� Improves Transparency in Revenue

recognition

Line level Cash application

� Allows application of receipts to specific

transaction items (Individual lines, Group of lines,

Tax or freight buckets)

� Support for Line level Cash application (for

lockbox payments)

� Line level balances for transactions with and

without receipt application

In R12 it allows flexibility to apply receipts at a

detail level

Funds Capture Enhancements Uptake (from Oracle

payments)

Support of new bank account model, automatic electronic

funds capture

Allows efficient processing of Funds capture

and flexibility in payment methods

Balance Forward Billing

� Allows cycle based/event billing at

account/account site level

� Leverages Billing formats

Allows a regular and cyclical based billing

functionality at account/account site level

New user interface for customer management

Cash Management (CM)


� Bank account balances and Interest

calculations

� Support for different bank account balance

types-Value dated, Ledger, 1 day float, 2 day

float

� Capability to verify interest amounts

credited/charged by banks based on balance

history and use defined interest rates

schedule

• Control over bank balances and cash positions

• Bank accounts for internal use in Cash

Management, Payables, Receivables, Treasury

and Payroll are consolidated in Release 12. If you

were using internal bank accounts in prior

releases, all bank accounts will be migrated into

the centralized bank account model

automatically during the upgrade.

Cash Pooling

Available in cash management also (only available in

Treasury earlier)

Effective utilization of funds

Bank Statement accounting

� Allows to define mapping rules

� Automatically create and recoincile

transactions based on prior day bank

statement lines

Reduces Reconciliation issues

Oracle Payments (New module)

Features

• Centralized engine for making and receiving payments

• Enhanced disbursement process supports new flows and configurations

• Enhanced straight through processing (STP) for electronic payments

• Dashboard approach for monitoring and managing the payment process

• Support for wide library of payment formats and validations

• Common repository for payment data

• Oracle Payments provides a standardized way for applications to submit electronic payments to financial

institutions. This includes validation at multiple levels, aggregation of payments across invoice selection

batches, formatting, and transmission.

Sourcing


� EMD Support

Capability to support EMD

Supports EMD Payment methods

Cash, Cheque, DD,Corporate EMD, Bank

Guarantee

EMD Administrator-Can exempt a supplier from

paying EMD/Refund/Forfeit

� Supports End to End sourcing solution

� Eliminates Manual checks and co-

ordination

� Quantity based Price Tiers

Offer different unit prices for different quantity

ranges

� Drive lower bid prices through flexible price tier

structures provided by different suppliers

� Generate extra savings by allowing buyers to

award to lowest tiered price

Allow buyers to suggest tier structure

Provide flexibility to suppliers to either respond to tier

structure defined by buyers, or define their own

structure

Can be included in negotiations with any outcome

� Supplier Incentives

Award based on supplier incentives

Capture extra savings from new and incumbent

suppliers

Allow buyers to include incentives to compare actual

award amount and make better award decision

2 Stage RFQ

Requirement Lists can be created explicitly for

Two-Stage RFQs

Templates can also be marked as Two-Stage and

used while creating a Two-Stage RFQ

Classification of Requirement Sections visible in

print view of negotiation in both buyer and

supplier views

� Aids in evaluation of supplier responses in two

distinct stages

� Checks and balances are built in to ensure that no

commercial terms are visible during technical

evaluation

� Data Security - commercial sections of quotes not

short listed during technical evaluation can never

be unsealed/unlocked

� Transparency of process across user groups by

way of RFQ statuses and notifications

� 2 Stage RFQ is often mandatory in the Public

Sector industry and certain Government

organizations

� Negotiation styles- Tailor user interface based

on sourcing events

Reduce unnecessary complexity and improve

usability

Streamline the negotiation creation process with

reusable negotiation styles

Minimize effort devoted to supplier training

� Negotiation requirements

Objective scoring of requirements

Buyer specified acceptable values and response

scores

Automatic scoring by Oracle sourcing

Easier and accurate communication with suppliers

Formatting provides clear requirement explanation

List of acceptable values normalize supplier

responses

Faster and transparent evaluation of requirements

with objective scoring

Scoring model is defined upfront

Oracle Sourcing scores responses as they are

submitted

Better scoring with objective and subjective scoring

Mix objective and subjective scored requirements in a

single negotiation for optimal supplier evaluation

� Enhanced Team scoring support

Buyers define scoring teams

Teams score and score computation

Score Locking

New collaboration team role-Scorer

Reduce analysis time with online team scoring

Scorers work in parallel on their scoring sheets

Buyers do not need to compile the figures from

different team members

Minimize buyer’s administrative role in the scoring

process

Oracle Sourcing coordinates team scoring effort

At any time, buyers can query scorers status

Increase bid evaluation transparency

Share commercial terms with scorers on as-needed

basis

Archived audit trail of team member scores

� Knockout Suppliers

Buyers specify minimum requirements that

suppliers must attain to remain negotiation

list

Remove non-compliant responses automatically

Define minimum knockout criteria and let Oracle

Sourcing enforce it

Focus on the quotes that meet the minimum criteria

Analyze in detail only quotes that are worthwhile

Streamline sourcing process

Shorter analysis cycle results in faster award

decisions

PO (Core Purchasing)


� Buyer Workcentre A ‘Command Centre’ for Buyers

� View and Act upon Requisition

Demand

� Create and Manage Orders and

Agreements

� Manage Contract Deliverables

� Run Negotiation Events including

Auctions and RFxs

� Manage Supplier Information

Increases Productivity

Optimized for Shared Service Centers

Streamlined Interface Increases Efficiency

Pre-Seeded or Custom Views for quicker access to

information and prioritize tasks

Document Management and communication

� Document Styles allow buying organizations to

control the look and feel of the application to

match the needs of different purchasing

documents.

Document Publishing

� Ability to attach files/drawings as

attachments to suppliers

• Name documents to match business

and naming conventions

• Enable or disable features on the

document

• Reduce application complexity

Streamlines document management and eliminates

manual processing

� Contractor support in Purchasing

� Allow Contingent Workers to Participate in

Purchasing Activities

� Leverage External Expertise

Outsource Procurement Functions to Third Parties

� Provide Operational Support to On-Site

� Raise and Approve Requisitions

� Create, Maintain, and Approve Purchase

Orders

� Receive Goods and Services

Contractors

� Maintain Compliance

Contingent Workers Not Defined as Employees

� Compliance of Packaging constraints

Apply supplier-specific order modifiers such as Minimum

Order Quantity and Lot Multiple

Ensure requisition UOM is compliant with Purchasing

UOM or Unit of Issue

Round up/down fractional quantities

� New User Interface for Purchasing setups � Increased User Productivity

Intuitive Self Service User Interface

� Shared Services Centers

Perform Setups for Multiple Operating Units without

the need to switch application responsibilities

Mass Update and Mass close of Purchasing documents

Mass Update of Purchase Documents -Extended to Deliver

to Person & Approvers, Extended to ‘Closed’ Purchase

Orders, Added New Parameters

Mass Update of Requisition

New concurrent program for mass update of Requisitions

Mass Close of Purchase Orders

New concurrent program for mass close of Purchase

Orders

� Forwarding of active Purchasing Documents

and pending notifications which get stuck in

the process due to termination of an

employee

� Identification of all the Purchase Documents

for a particular person

� Option to filter the documents based on

parameters

� Simplified manual closing of Purchase

Documents

iProcurement


� Enhanced Catalog Management

� Buyers can delegate catalog management to

suppliers and catalog administrators

• Create/update content online

• Bulkload content with improved error

review capability

� Summary of all changes prior to submission

� Disposition at the line level provides control over

price changes and item availability

� Approval, archive and version control

• Reduce the buying organization

overhead in catalog management

• Streamline catalog creation and

management

• Real-time availability for requesters

after approval

� Content Security Enhancements

Control What Catalog Content To Show

Inclusion and exclusion rules

Replaces Catalogs and Realms in 11.5.10

Increase Security

Inclusion and Exclusion rules provide more control over

content.

Responsibility and Operating Unit assignments enable

specific user sets to access specific catalog content.

Improve Usability

Single feature-set replaces and enhances

functionalities previously provided by Realms, System

Profiles, Catalogs, and Extractor.

Fixed Assests (FA)

Features Business Benefit

In Release 12, the following features have been

introduced:

• Sub Ledger Accounting Architecture and

Inquiries

• Flexible Reporting using XML publisher

• Enhanced functionality for Energy

industry

• Oracle Assets is fully integrated with SLA,

which is a common accounting platform for

Sub Ledgers.

• Customers can use the seeded Account

Derivation definitions that work our of the box

or modify them as required.

• We will continue to support Account Generator

functionality for existing Asset Books even

after upgrading to R12.

• We will support the New standardized SLA

Accounting report and online account inquiry.

• Enhanced Mass Additions for Legacy

conversions

• In R12 Additional attributes have been added

to the FA MASSADDITIONS interface table to

enhance the mass additions functionality.

• The new attributes that have been added are

follows:

- Asset life, Depreciation

method, Prorate convention,

Bonus rule Ceiling name,

Depreciation limit etc.

• This new feature consists of default rules and

Public APIs that can be used by customers to

complete the preparation of mass addition

lines automatically.

• Automatic Preparation of Mass

Additions

• In R12 The Major benefits of this feature is that

customers can:

- Avoid manual intervention

during the Mass Additions

prepare process and

- Avoid customization and use

public APIs to effect custom

business logic.

• Major Asset Transaction reports have been

modified to support XML publisher. Customers

can modify or use new templates to view

report output.

• List of thirteen reports Assets for which XML

reporting is available:

- Asset Transfers Report

- Transaction History Report

- Asset Reclassification Report

- Mass Additions Create Report

- Cost Adjustment Report

- Cost Summary Report

- CIP Summary Report

- Reserve Summary

- Journal Entry Reserve Ledger

- Asset Additions Report

- CIP Capitalization Report

- Mass Additions Posting

- Asset Retirements

• Automatic depreciation rollback • In 11i, users have been able to run depreciation

for an asset book without closing the period. If

additional adjustments are required in the

current period, then the user submits a process

to roll back depreciation for the entire book,

performs the necessary adjustment(s) and then

resubmits the depreciation program.

• In Release 12 the intermediate manual step of

rolling back depreciation for the entire book in

order to process further adjustments on

selected assets is no longer necessary. As

before users may submit depreciation for the

entire book prior to closing the period. If it

becomes necessary to process financial

adjustments on one or more assets, the user

may proceed with the transaction normally via

the asset workbench or mass transactions.

Oracle Assets automatically rolls back the

depreciation on just the selected assets

(instead of the whole book) and allows the

transaction(s) to be processed normally. The

asset(s) for which depreciation was rolled back

is automatically picked up during the next

depreciation run or at the time that the

depreciation period is finally closed.

• It is no longer required to run depreciation

rollback program manually. Depreciation

rollback is executed only on select assets as

required and not on the entire Asset Book;

thereby enhancing performance of the

program.

iExpenses


� Enhanced Per Diem Setup

� First Period, Last Period, and Same Day

Rates

� Multiple Destination Rules

� Enhanced Free Items Rules

� Enhanced Per Diem Entry

� New Allowances Setup and Entry

� Meals and Accommodation Allowances

� Enforce Statutory Regulations

� Improve User Experience

� Eliminate Erroneous Expenses

Mileage Setup

Additional Unit of Measure - Swedish Miles

Multiple Passenger Rates

User-Definable Add-On Rates

Enhanced Mileage Entry

Accumulated Mileage Upload

• Support Global Requirements

• Facilitate Smooth ‘Mid-Year’

Transition

� Expense Allocation is an enhanced process

where:

� Expense report preparers can:

� Split expense lines

� Update accounting on a multi-row page

� Create shortcuts to simplify expenses

entry

� Managers can:

� Analyze expense allocations on one

• Increase accuracy in expense report

• Streamline expense processing

• Expedite reimbursement

• Increase employee satisfaction

page

� Be informed of relevant expense lines

and total amounts

� Payables Personnel can:

� View all allocations on one page

� Ascertain expense lines that have been

split

Expense Report Export Web Pages allow:

Administrators to:

Run the Expense report export from the Audit Module

Review the status of the Expense Report Export

Analyze the output of the Expense Report Export

• Easier to use

• Better and more accessible

information

• Stronger controls

R12 Reporting

Features Business Benefit

• About 80% Standard Reports replaced by

Extracts and XML Templates

• Designed, comprehensive “fat” extracts

• Not the old standard reports recycled

• Templates provided for all reports

• Other 20% Reports supported as before

• Your users easily modify reports to their

specification

• Using desktop tools like Microsoft Word

• Publish in any format; publish to the web;

distribute electronically

• Centralize Reporting – management

consistency, source of truth

• XML Publisher enables customers to utilize a

set of familiar desktop tools to create and

maintain their own report formats based on

XML data extracts from their existing Oracle

Applications concurrent request programs. At

runtime, XML Publisher merges the custom

templates with the concurrent request data

extracts to generate output in PDF, HTML, RTF,

EXCEL (HTML), or even text for use with EFT

and EDI transmissions.

EBS R12 New Features compared to 11i

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