Ebizframe Through the Technology Mirror

Next Generation ERP

Product Feature Details

Contact Details:

Eastern Software SystemsB-65, Sector 63,Noida, UP - 201 307 IndiaTel: ++91-120-4212931-39e-mail: [email protected]

URL: http://www.essindia.com

Eastern Software Systems _____________________________________________________________ of 14

http://www.essindia.com/

Ebizframe Through the Technology Mirror

Solution: ebizframe is a multi-company, multi-location ERP software solution

Industries: ebizframe is successfullyimplemented at over 1600+ locations in 20+countries across various industries inManufacturing, Trading and Service sector.

Modules: Integrated modules cover completebusiness functions. The existing modules are Sales(including Exports & SFA), Purchase (includingImports and Sub-contracting), Inventory, Finance,Production Planning, Production (Batch as well asProcess Manufacturing), Costing, HR & Payroll,Equipment Maintenance, Customer Care, Shares,Executive Information System

Functional Flexibility: ebizframe is highlyflexible and can be easily customized tocompletely cater to the needs of any organization.New features can be easily added to the standardsoftware.

Reports: Customized reports can be added to thelist of in-built reports. User defined reports, charts,graphs can be made with Oracle Discoverer 2000and Oracle iDS. Reports can be emailed directlyand also exported to text, pdf, excel and otherformats

Development: Software developed on Oracle 9i(now available on Oracle 10g) iDS, & JavaTechnologies. Platform independent solutiondeveloped on 3-tier technology enabling thinclients.

Site Integration: Single software manages allneeds of the organization and integrates allgeographically separate locations through variouscost-effective options/models.

Implementation Methodology: The entireimplementation is carried out within the client’slocation through out the period of implementation.This gives the advantage of better control on theimplementation time frame.

Interfacing: Easy interfacing with existingsoftware, Electronic Machines (Attendance

Recording Systems, Weighing Machines, BarCoding etc). XML interfacing capabilitiesavailable.

Workflow Management and paperlessorganization: Apart from the back-end ERPbusiness transactions, it has got the integrationwith the day to day office work flow management,like leave applications, tour & travel expensepostings, notice board etc. This makes yourorganization truly paperless.

Web & WAP: ebizframe is Web enabled andWAP enabled solution. It has portal developmentfeatures along with features like web-based chat,email, website builder, PIM utilities, Self-serviceapplications etc.

Value Chain: ebizframe enables SCM, CRM, Knowledge Management and Global Value Chain

Quality: This ISO 9000 company is also certifiedwith CMM Level 5, the highest quality standardfor any software company. Only appx. 100+companies worldwide have been awarded withthis elite certification.

Eastern Software Systems _____________________________________________________________Page 2 of 14

SALIENT FEATURES OF THE MODULES

SALES

4 Integration with Inventory, ProductionPlanning, Finance

4

4 Marketing surveys for estimating demandfor various products to prepare an effectivemarketing strategy

4 Detailed customer database including bankdetails, TDS details, contact details andcredit limit

4 Customer specific prices for products andreference to customer part no.

4 Multiple dispatch location forcustomers/dealers

4 Product category, group and subgroup forclassification of products.

4 Quotations and amendments to quotationswith complete history

4 Analyzing lost jobs 4 Order entry for direct, scheduled, open, D3

and sample orders with details for ME/BP,incentive % and competition.

4 Order calculation based or price offered,discounts (line and total), excise, taxes andother charges like freight etc.

4 Letter of credit details for association withsales orders

4 Authorization of orders and invoices 4 Order scheduling over a period of time and

tracking delivery schedule 4 Generation of production advice to plan

for production based on sales orders 4 Order processing based on MRP 4 Preparation of dispatch advice 4 Multiple dispatches against single Sales

Order 4 Invoice generation with advance

adjustments – sales voucher automaticallygenerated in Finance

4 Tracking sales returns 4 Stock transfer between warehouses 4 Service invoice for services given to

customers 4 CRM integration through Internet –

posting enquiries and sales orders on webby customers. Importing the same intoERP after validations

Reports :

4 Customer wise/product wise sales analysis4 Open quotations 4 Quotation amendment history 4 Lost job analysis 4 Order status (consolidated and detailed)

for open orders, back orders, closed ordersand cancelled orders,)

4 Order acknowledgment 4 Order amendment history 4 Invoice printing 4 LC register 4 Stock transfer status 4 Variance analysis to compare sales of

current and previous year. 4 Sales trends showing actuals sales for past

months and forecasted sales for comingmonths

4 Non moving/fast moving products 4 Target Vs achieved sales analysis 4 Direct/Channel sales funnel 4 Invoice printing 4 Consolidation of orders and analysis of the

same at any level of the company tree


POINT OF SALE (POS)

4 Integrated Front Office & Back Office Automation 4 Allocation of Tills and Float management 4 Price Methods and Multiple Currencies automation. 4 Payment Collection by Cash, Credit Card, Gift Vouchers, Cheque etc. 4 Integration with Barcode, POS Peripheries such as Cash Register, Till

Pole, Power Keyboards etc. 4 KRA Fiscal Device (ESD) Compliant.

EXPORT

4 Application for quota to export promotion councils and details of quotacertificate issued.

4 Information about export agents – insurance agent, inspection agent,marketing agent, line agent, custom house agent and trade control agent

4 Performa Invoice against customers purchase orders with freight andinsurance details

4 Preparation of LC specifying cost types (FOB, C&F, CEI) 4 Commercial invoice with packing list, insurance list, insurance and

inspection information, shipment advice and shipment details

Export documentation :4 Performa invoice 4 Commercial invoice 4 Packing list 4 Intimation for inspection 4 Intimation for insurance 4 Shipment details 4 Shipment advice 4 Certificate of origin 4 Letter to bank

SALES FORCE AUTOMATION

4 Sales Force Automation – Prospect tracking through various stages,detailed competitor products information location wise, schedulingexecutives visits, tracking expenses

4 Integration with Sales module and Customer Care Modules. 4 Prospects tracking through various stages 4 Detailed Competitor analysis – Product, Location, Prospect and

Price-wise. 4 Schedule of Business Executives and Follow up details Prospect-wise. 4 Executive and Dealer / Business Partner- wise weekly and monthly

Target analysis. 4 Sales Forecasting & Survey

Reports :

4 Competitor Analysis Reports 4 Dealer / Business Partner Target vs Actual Reports 4 Executive wise movement analysis

4 Weekly, Monthly, YTD expense analysis 4 Competitor Product wise Pricing analysis 4 Monthly Sales Forecasting Reports. 4 Survey Analysis


INVENTORY

4 Integrated with Sales, Purchase, finance, Customer Care, EquipmentMaintenance, Production Planning and Production

4 Multiple Levels of Classification of items 4 Multiple units of measurement 4 Alternate items for Production Planning 4 Lot-wise tracking of inventory at shop floor and main stores. 4 Tracking of item quantity on various parameters like on-hand,

available, reserved, ordered, to order, rejected, reworkable, defective. 4 Stock Valuation – LIFO/FIFO/weighted average 4 Purchasing and subcontracting 4 Receiving material against sales order processing, material requirement,

subcontracting, gate pass and production requisition 4 Landed Rate of Items 4 Quality Control based on QC parameters 4 Handling Material Rejections 4 Linking of GRN to PO and Invoice 4 Gate pass – returnable/non returnable 4 Physical verification of stock 4 Reallocation of re-workable stock 4 Multiple warehouses/branches/regional offices 4 Stock transfer – receipts from other warehouse 4 Consolidation of all warehouses

Reports :

4 Stock ledger 4 ABC Analysis 4 Movement Analysis 4 Finished Goods Aging Analysis 4 Consumption Analysis and integration with GL 4 Requirement Analysis 4 Daily Stock Account 4 Statutory reports – Repair Register – Account of duty paid goods

received for reprocessing and repair 4 Processing Register – Stock register for goods sent processing job work4 Form D3 – Sales return 4 Rejection Reports 4 Period wise and item wise transaction detail 4 Fast/slow/non moving analysis 4 MRIR status report 4 All registers of stock ledger for any period-various perspectives

1.Receipt register – item/supplier wise 2.Issue Register – item/requirementarea wise3.Dispatch Register – item/Subcontractor/customer wise

PURCHASE

4 Integration with Inventory, Finance, Production Planning

4 Detailed Supplier/Subcontractor/Service Provider database 4 Highly parameterized – to reduce data entry 4 Capturing materials requirement 4 Automatic firing of purchase requisitions based on MRS 4 Quotations from various suppliers 4 Subcontracting – generation of process orders 4 Multiple indents for Multiple items in a single PO

4 Purchase orderprocessingfor 1.Raw Materials 2.Sub-contracted items3.Bought out items4.Non-inventory items5.Fixed Assets 4 Purchase order entry with item details and other details like taxes,

discounts, extra charges like freight, P&F, etc. 4 Purchase order in domestic and foreign currency 4 LPO authorization 4 LPO amendments with complete amendment history 4 Multiple delivery schedules 4 Quality inspection of goods 4 Advance adjustments 4 Purchase bill with updation of GL and purchase book 4 Service Bills against service contracts 4 Value based approval of indents 4 Bill of Entry 4 Purchase Bill for import 4 SCM integration through Internet – posting quotation on web by

suppliers. Importing quotations into ERP after validations

Reports :

4 Supplier evaluation (on basis of price, quality, delivery.) 4 Outstanding RFQs 4 LPO tracking reports 4 Expected Deliveries 4 Materials stocked with subcontractor 4 Pending work status 4 Inspection reports 4 Indent Printing 4 Purchase Order Printing 4 Process Order Printing 4 Bill of Entry


FINANCE

4 Integration with sales, purchase, inventory, costing, customer care andEQM

4 7 levels of groups with 999 groups at each level 4 28 system defined groups 4 Entering pending voucher details at time of accounts creation 4 Definition of subsidiary ledgers 4 User defined number formats, currency and date formats 4 User definable precision for amounts (no. of digits after decimal) 4 Indian/American number system 4 Printing of amount in words in any language 4 Multi-branch accounting 4 Allocation of income and expenses to cost centers 4 Department wise budget allocation for all accounts 4 Online and batch posting of vouchers by authorized users 4 Flexible voucher numbering – daily, weekly, monthly, yearly and carry

forward 4 Transaction limit for vouchers 4 999 entries per voucher 4 Transactions in multiple currencies 4 Conversion rates on selling buying price 4 Adjustments of exchange fluctuations 4 Fiscal year definition 4 Recurrent JV entries 4 Replication of JV 4 JV reversal 4 Receipt/Payment voucher - against invoice/bill

- on account - new reference – against orders - advance adjustments

4 TDS monitoring through integrated inputs from purchase andpayments

4 Debit notes/credit notes - on account- new reference – against order - against invoices/bills

4 Book closing 4 Period closing

4 Financial year

closingAllaccountsclosingBankandcashclosing

Transfer without closing – ability to work in 2 financial yearssimultaneously

Reports :

4 Chart of accounts and chart of groups 4 Day books – Journal Bank, bank book, cash book, sales book, purchase

book, debit note book, credit note book 4 Debtors ledger 4 Customer outstanding 4 Customer ageing analysis (user defined aging buckets) 4 Creditors ledger 4 Supplier outstanding 4 Supplier ageing analysis (user defined aging buckets) 4 Trial balance – for general and subledger (periodwise, MTD, YTD) 4 Profit and Loss statement 4 Balance sheet 4 General Ledger 4 Cash flow statement – details of inflow and outflow of cash for current

and previous financial year 4 Unposted voucher listing 4 Schedule 6 – P&L and B/S 4 Drill down reports for any financial year group to vouchers level – T/B,

P&L, GL 4 Variance Analysis

- Balance sheet (current and previous year0 - Cash flow (current and previous year - Current assets/current liabilities (budgets vs actual current

and previous financial year.) - Trading account (current and previous year) - P & L account (current and financial year)

4 Consolidation at branch/HO (both financial and fiscal year) – GL, T/B,P&L

4 Budget reports – planned vs actual 4 Bank reconciliation 4 Bank statement – details of transactions for a period 4 Expense comparison reports 4 Cheque printing 4 Reporting on fiscal year – GL, T/B, P&L, B/S

HUMAN RESOURCES & PAYROLL

4 Integrated with Finance, Sales and Customer Care

4 Highly parameterized, suitable for any organization. Reduction in dataentry

4 Manpower planning and recruitment (pre and post interview action planfor scheduling, selection and evaluation)

4 Training details – training program and analysis 4 Drill down organization chart with complete reporting structures 4 Maintaining record of employee details including job related details,

qualification, work experience etc. 4 User definable salary components for earnings, deductions, allowances

and reimbursements (no limitation on no. of salary components peremployee)

4 Formula based gradewise/designation wise/locationwise/employeewisesalary structure

4 Defining statutory parameters for NSSF, NHIF, PAYE and Pension etc. 4 Payroll calendar – working days/payment days 4 Leave entitlement details for each employee 4 Shift roaster to generate employees’ working calendar 4 Full attendance transfer to mark ‘present’ for entire month and update

leaves later to reduce data entry 4 OT tracking and approval and processing 4 Uploading attendance from swipe machine. 4 Recording advance compensatory off for department/employeewise 4 Arrears calculation 4 Loan structure, application and sanction of loan and updation in finance

based on installation plan 4 Bonus processing 4 Category/employeewise salary processing taking into account

attendance, salary components, NSSF, NHIF, arrears, PAYE andreimbursements

4 NSSF/NHIF details of employees 4 Leave encashment 4 Posting of salary details in finance 4 Performance rating against various user defined performance factors at

time of confirmation, appraisal and promotion 4 Employee history – promotions, transfers, salary increments 4 Complete separation procedure – settlement and exit interview, gratuity

and superannuation 4 Full and final salary processing in event of employees separation 4 Income Tax (PAYE) functionality – Tax slabs/surcharge

Investment detailsStatutory reports

Reports :

4 Salary slip 4 Salary register 4 Full and final statement 4 Monthly NSSF/NHIF reports 4 Employee Pension reports

4 Manpower Planning register 4 Loan statements and PAYE Reports 4 Training and Separation History


FIXED ASSETS

4 Integration with inventory

4 Definition of fixed assets with details like quantity, cost, supplier infoetc.

4 User definable groups for assets 4 User definable depreciation percentage as per company law and income

tax law based on utilization of assets. 4 Tracking assets and determining the current value of assets. 4 Calculation of depreciation using straight line method on written down

value method 4 Accumulated depreciation reflecting depreciation of an asset over a

period of time 4 Selling and scraping of assets

Reports :

4 Fixed asset register 4 Depreciation chart for both income tax act and company law. 4 Year wise depreciation calculation reports 4 List of Fixed Assets 4 Details of Performing and Non-performing assets. 4 Scarp sales reports

SHARES

4 Details of shareholders like personal details, bank and certificate detailsand folio numbers

4 Scanned signatures is stored in database for each member and theirjoint holders and this is verified for each transaction

4 Classification of members as promoters, employees, mutual funds etc. 4 Public issues (equity and preferential) with lot size, total shares issued,

starting certificate no. and distinctive nos. 4 Maintaining all correspondence with members 4 Generation of response letter for transfer, duplicate share issue,

consolidation and splitting of share certificates 4 Market price of shares in all stock exchange where company is listed on

daily basis 4 Share transfer with verification 4 Consolidation and split of share certificates 4 Handling of transmission, forfeit and issue of duplicate certificate 4 Bonus share and rights issue declaration and issue 4 Recording of AGM attendance 4 Dividend declaration(interim and annual) and calculation 4 Recording changes in personal details of shareholders.

Reports :

4 Printing of share certificates, endorsement slips, mailing labels anddividend warrants

4 Correspondence Letters

4 Share transfer details 4 Duplicate issue details 4 Generation of member ledger containing summary of shareholding and

account of share transaction 4 Statutory reports ( Shares held at AGM, Transfers after AGM and

Equity share capital breakup )


PRODUCTION PLANNING

4 Integrated with sales, inventory, purchase, production

4 Process definition with inputs, outputs, by products and overheads 4 BOM for all products upto any number of levels 4 Based on customer wise production advice and sales forecast 4 MRP based as machine capacity and availability, machine efficiency,

raw material availability, lead time giving feasible quantity forproduction

4 Production plan for machines with optimum utilization of all availableresources like raw materials, machines

4 Option to revoke production plan to change input parameters or changeproduction priority on quantity using fresh production advice.

4 Generation of production schedule detailing inputs and outputs 4 Automatic generation of MRS and purchase requisitions on finalization

of plan 4 Generation of process requisition for processes that have to be

subcontracted 4 Reserving quantity for production 4 Automatic generation of job orders for production 4 Option to make daily plans for production

Reports :

4 Raw material consumption analysis 4 Daily Plans 4 Periodic Plans 4 Machine efficiency and Utilization analysis 4 Raw Material requirement against sales forecast/ production advice 4 Material Requirement Planning reports 4 Planning amendment history 4 Product-wise Bill of Material report 4 Raw Material Requirement List against Sales Forecast Report 4 Issued Details Analysis

PRODUCTION

4 Integration with sales, inventory, production planning 4 Machine specifications like process, capacity, efficiency and

maintenance schedule 4 Multiple processes against a machine 4 Defining production shifts 4 Production calendar for each machine giving production days and shifts4 Capturing actual production and consumption against planned for each

job card. 4 Recording downtime for machines with reasons 4 Recording operator details 4 Quality control for each produced item is done by specifying rejected,

reworkable and accepted quantities 4 Generation of line rejection note 4 Generation of material return note for returning excess raw materials to

main stocks 4 Separate tracking of item quantities at shop floor for issued and

produced items

Reports :

4 Downtime analysis 4 Period wise production analysis 4 Period wise consumption analysis 4 Printing of job orders 4 Operator wise production/rejection 4 Rejection reports 4 Periodic Material Return

EQUIPMENT MAINTENANCE

4 Integrated with inventory and finance

4 Details of service providers and contracts with them 4 Maintenance requisitions recording 4 Generation of job orders based on quotations sent by service providers 4 Maintenance schedule for monthly and annual maintenance 4 Generation of maintenance bill with updation in finance 4 Tracking of warranty activities, claims, equipment utilization and break

down maintenance 4 Categorization of maintenance activities and assigning priority 4 Unplanned maintenance work and besides schedule maintenance

Reports :

4 Service provider analysis 4 Requisition reports 4 Job order status reports 4 Printing of Job Orders

COSTING

4 Integrated with finance, Inventory, Production Planning and ProductionModules.

4 Defining cost centers as well as Job Cards (in case of ProductionCosting)

4 Project information like start date, cost and status 4 Indirect allocation of expenses to projects under a cost centre as against

direct allocation in finance 4 Recording and analyzing expenses to ascertain the cost of a project

associated with a cost centre 4 Economising of costs and maximizing profits 4 Definition of formulae for man-hour rates 4 Tracking of material overhead, management and marketing overheads,

administration rates etc.

Reports :

4 Comparison of budgeted, forecast and actual cost for a project onmonthly and annual basis.

4 Cost Center /Project wise analysis. 4 WHAT-IF Analysis 4 Price Change Effects and Effective Dates for Costing 4 Global Change in Prices in stead of Master Level Changes.

CUSTOMER CARE

4 Integrated with sales, inventory, finance and HR 4 Post sale services and maintenance 4 Installation and commissioning based on sales order 4 Recording of customer complaints, against IWOs(internal work order)

with complaint symptoms 4 Defining cause-end-effect relationships between possible defects, their

symptoms and its reasons 4 Customer complaint acknowledgment 4 Tracking of complaints to closure 4 Assigning of service engineers to complaints based on their area of

expertise 4 Tracking field visits and spares replaced by engineers for a complaint 4 Billing based on whether complaint is under warranty/AMC, no. of spares

replaced, no. of field visits 4 AMCs for products after end of warranty

Reports :

4 Analysis of average resolution time 4 Complaint status reports 4 Warranty/AMC status reports 4 Invoice printing 4 Printing of correspondence letters with customers

EXECUTIVE INFORMATION SYSTEM

4 Flexibility of Maneuvering Date Range for the reports. 4 Drilldown Features to the most of the critical Management Reports. 4 Graphical reports for Key Management Information. 4 Dash Board for Board of Directors. 4 Auto Synchronization of reports with the Pre-configured timeframe. 4 Earning/Expense Ratio planning. 4 Critical management level information for Board of Director Reports4 Sales – region wise orders, top n customers with their order value, top n

fast moving products 4 Purchase – consolidated orders with order value, top n suppliers 4 Inventory – stock details, top n fast moving items, top n slow moving

items 4 Finance – actual and projected cash inflow and outflow, revenue and

expenses, outstandings against customers and suppliers 4 HR and Payroll – total no. Of employees, new recruits, actual and

budget salary amount, list of birthdays and anniversaries in currentmonth

4 Production Planning & Production – Status of the Job Cards andCosting related to the Bill of Material.

SYSTEM ADMINISTRATION

4 Concept of one Super User 4 Defining roles with user-defined access privileges to different modules

and menu options 4 Creating users and assigning roles to users 4 Creation of branches, regional offices, warehouses 4 Defining company hierarchy 4 Different roles for some user in different company 4 Defining users who have authorization powers for different transactions4 Form level security (restrict access to various menu options in different

modules) 4 Modification of roles 4 Active/inactive users


Ebizframe Through the Technology Mirror

Technology

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