EBEIS ROLLOUT PLAN

BASES FOR ROLLOUT

Recommendation to implement EBEIS Rollout Plan was signed by Secretary Luistro on May 4, 2011

DepEd Order No. 39, dated May 19, 2011, Constituting the EBEIS Implementation Management Team (EIMT)

DepEd Memo No. 115 dated May 24, 2011, Conduct of 3-Level Training on EBEIS

Rollout Plan

OBJECTIVES OF ROLL-OUT OBJECTIVE To improve the collection and reporting on school

statistics to support the budgeting, planning and

programming for SY 2011-2012.

Engage as many schools as possible in

encoding

school statistics in the EBEIS

Strengthen the validation of data submitted to

improve its accuracy

Generate reports to support budget and plan

formulation

Identify necessary adjustments and institutional

support requirements to enhance efficiency,

effectiveness, relevance and sustainability

Rollout Plan

SCOPE OF ROLL-OUT

Rollout Plan

SCOPE All public elementary and secondary schools

OUTPUT Central database of government elementary and

secondary school profile by June 2011

100% validated school statistics for SY 2011-2010

by Oct. 2011

Performance indicators End of SY 2010-2011 &

Beginning of SY 2011-2012 by November 2011

DURATION June 2011 to March 2012

SCOPE OF IMPLEMENTATION Functions &

Processes

Outputs By Level of Implementation

School Division Region Central Office

1. Maintain

School

Profile

Updated school profile

in the EBEIS

Complete and

validated profile of all

government schools

in the division

Complete and

validated profile of

all government

schools in the

region

Updated database

of all government

school profile in the

country as of July

31, 2011 (cutoff

date)

2. Data-entry

of school

statistics

Encoded and

submitted end of SY

2010-2011 statistics

data

Complete and

validated end of SY

2010-2011 statistics

data for all schools in

the division

SY 2010-2011

School Statistics

data (regional)

SY 2010-2011

School Statistics

data (national)

Encoded and

submitted beginning

of SY 2011-2012

statistical data

Complete and

validated beginning

of SY 2011-2012

statistics data for all

schools in the

division

Rollout Plan

SCOPE OF IMPLEMENTATION Functions &

Processes

Outputs By Level of Implementation

School Division Region Central Office

Data-entry of

school

statistics

Encoded and

submitted end of SY

2011-2012 statistical

data

Complete and

validated end of SY

2011-2012 statistics

data for all schools

in the division

3. Reports

Generation

School level

performance

indicators SY

2011-2012

Division reports

to support

budget and

planning

Division

education

performance

indicators SY

2011-2012

Regional

reports to

support

budget &

planning

Regional

education

performance

indicators

SY 2011-

2012

National

reports to

support

budget &

planning

National

education

performance

indicators SY

2011-2012

Rollout Plan

APPROACH & STRATEGIES

Parallel implementation (DepEd Order # 47 s. 2011)

Nation-wide training vis-à-vis data build-up of EBEIS using cluster approach at the region & division levels

– Collection of SY 2011-2012 data shall be done in August (after the July 31 cutoff date) alongside the training and coaching of school heads in the use of the EBEIS for report submission and report generation

– Models of school level training strategies developed based on experience of Regions 6, 7 and 8 will serve as guide to the implementation in the other 14 regions

Rollout Plan

APPROACH & STRATEGIES

5 training teams with at least 5 members were formed to conduct training for Level 2 and support and monitor activities for Level 3

Training will be conducted in three batches from the 1st to 4th week of July 2011

Level 3 training and coaching will be held from August to September

Rollout Plan

TRAINING SCHEDULE BATCH SCHEDULE REGIONS

Batch 1 July 4-8, 2011 II & CAR, III, IX & ARMM

Batch 2

July 11-15, 2011 NRC, IV-A & IV-B, X & CARAGA, XI & XII

Batch 3

July 18-22, 2011 I, V, VI, VII,

Batch 4

July 25-28, 2011 VIII

Office of Planning Service (OPS) through Research & Statistics Division to lead and manage the technical aspect of the rollout

EDPITAF to provide project management support, monitor and evaluate results of the rollout

Technical assistance to the EBEIS rollout is provided

by AusAid

ORGANIZATIONAL SUPPORT STRATEGIES

Rollout Plan

Establish a counterpart EBEIS Implementation Team at the Regional and Division level composed of selected personnel from the Regional and Division Offices

– Engage EBEIS implementers Regions 6, 7, 8 capitalizing on skills acquired from their own regional implementation

– Region and Division Planning Officers to spearhead field level implementation

– Terms of reference are spelled out in DepEd Order no. 39

ORGANIZATIONAL SUPPORT STRATEGIES

Rollout Plan

TECHNOLOGY INFRASTRUCTURE SUPPORT

Establish a Mirrored System in the Central Office ICTU and in DepEd Region 7 to ensure fail-safe and highly available system

MINIMUM

REDUNDANCY

Rollout Plan

Backup

(DSL Line)

Modem w/

E1Leased

Line Connection

www

Regions, Divisions,

Schools,

Other Clients/Users (other

government agencies)

EBEIS at DepEd CO

Modem w/

E1 Leased

Line Connection

Switch

Test & Production

(Application/

Web/DB/Server)Production - Application/

Web/DB/Server

Router/Modem

Switch

DNS Other Services

DepED CEBU RO

Switch

Production

(Application/

Web/DB/Server)Production - Application/

Web/DB/Server

DepEd CO (ICTU)

Local loop

Backup

(DSL Line)

COST AND FUND SOURCING STRATEGIES

PARTICULARS FUND

SOURCE

1. Activities (training, monitoring and planning)

1.1 Planning, workshops and field monitoring activities EPIP

1.2 Level 1 training (Training of trainers) EPIP

1.3 Level 2 training (Region and Division) EPIP

1.4 Level 3 coaching of school and actual data collection EPIP / DepEd

2. Infrastructure & Equipment

2.1 Server, software subscription, installation of support infrastructure (Manila with Cebu as backup)

AusAID

2.2 Communications (internet, local loop) STRIVE / EPIP 2.3 Enabling technologies/equipment (laptops for Planning

Officers and EBEIS Implementation Team) AusAID

3. Utilities (for continuing operation) EPIP

Rollout Plan

Thank You.

PARALLEL IMPLEMENTATION

Time BEIS EBEIS

June – July 31,

2011

1. Schools prepare data and accomplish the GESP/GSSP

August 2011 2a. Division Planning Officers encode

beginning of SY 2011-2012 and end of

SY 2010-2011 in the BEIS

2b. Schools encode and submit beginning of

SY 2011-2012 and end of SY 2010-2011

school statistics in the EBEIS

(Note: All regions except Regions 6, 7 and 8 will

encode end of SY 2010-2011. End of SY

data for the Visayan regions is expected to

be in the EBEIS in April 2011 as part of the

region-wide implementation)

September

2011

3b. Division Planning Officers validate data

submitted by the schools

October 2011 2a. Division Planning Officers validate quick

count and SSM data

4b. Download SSM data from the EBEIS

November 2011 3a. OPS consolidates and processes school

statistics from data submitted by divisions

5b. Generate BegSY performance indicators

(school, division, region, central office)

December 2011 4a. Compare BEIS SSM data with the

downloaded EBEIS SSM data and

reports

6b. Compare downloaded EBEIS data (in SSM

format) with BEIS SSM data and reports

PARALLEL IMPLEMENTATION

Time BEIS EBEIS

January 2012 7b. Generate reports for budget and planning

purposes

March 2012 8b. Schools encode and submit end of SY data

in the EBEIS

April 2012 9b. Division Planning Officers validate EndSY

data submitted by the schools

10b. Generate EndSY 2011-2012 performance

indicators and reports (all levels)

back

FIELD LEVEL IMPLEMENTATION APPROACHES

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Division By Size

Description Implementation Strategy

a (direct) b or c (clustered) d (combination a

and b)

Small Less than 200 schools

Medium 200 to 500 schools

Large More than 500 schools