Eastern District 101

Nuts and Bolts of the Eastern District of

SHAPE America

ED 101: Nuts and Bolts of the ED Organization

• Mission Statement: The mission of the Eastern District of the Society of Health and Physical Educators is to enhance the professional growth and development of its members; promote program standards and serve as a liaison between SHAPE America and its members through leadership development and the dissemination of information and educational services.

ED 101: Nuts and Bolts of the ED Organization Structure

• SHAPE America – 6 Districts:–Eastern District–Southern District–Midwest District–Central District–Northwest District–Southwest District

Eastern District (ED)

Governing BodiesExecutive Committee

District Leadership CouncilCouncils

Council for ServicesCouncil for Conventions

Standing Committees

Eastern District

• Executive Committee

PresidentPresident-ElectPast PresidentExecutive Director (NON-VOTING)

Parliamentarian(NON-VOTING)

District Leadership Council• Executive Committee• Members at Large• Student Representatives– Presidential Appointment– State Rotation Appointment

• Student Section Advisor• Board of Directors Liaison

» (NON-VOTING)

• Guests – non-voting

Council for Services

Composed of:

• President – Elect• Members at Large• Representatives

from each State on a rotation basis

Ex-officio Members

• Executive Director

• Eastern Express Editor

Council for Conventions

• Composed of :– Past President– Members at Large– Two Student Officers and Advisor– Representative from each State on a rotation

basis– Convention Manager/Exhibits Manager– Program Book Manager– Executive Director - Ex-officio Member

Standing Committees• Archive• Aging and Adult

Development• Adapted Physical Act &

Health• Bylaws and Operating

Codes• Convention Site• Credentials/Elections• Finance• Margaret Paulding Lecture• Necrology

• Awards• Public Legislation• Nominating• Research• Manual Editor• Web-editor• Eastern Express Editor• *Sub-Committees under

Awards for evaluation of each

Nominations and Awards

ED Nominations

• The election of the ED Leadership council members is held annually via electronic voting.

Nominations

• Members at large are chosen annually: to serve a two-year term.

• President-elect is chosen annually to serve a three year term – President-elect, President and Past President

Nominations

• For President-elect - a preferred criteria for the nominee is that they should have served on the ED Board in the past

• Send nominations for candidacy to:Mary Ellen Alger:

Maryellen.alger@comcast.net

MEMBERSHIP INCENTIVESWhat are they?

* When someone signs up for a SHAPE America membership at your state conference, they are then entered into a drawing for a free registration to the next ED Conference.

MEMBERSHIP INCENTIVES

• How do I set it up?Option 1: Have a paper application for

SHAPE America membership that is collected by your State Council for Services (C4S) Representative. Your Rep then “draws” the winner for the Free ED Conference Registration.

MEMBERSHIP INCENTIVES

Option 2: Setup a computer with Internet access. Have new members sign up for SHAPE America online and fill out a ticket for the drawing and have your State Council for Services Representative “draw” a name from for the Free ED Conference Registration.

MEMBERSHIP INCENTIVES• How is the drawing conducted?

*However your heart desires… NJAHPERD has an end-of-conference prize drawing and pulls the name then

The winner is then presented with an ED Certificate for the Free Conference Registration and name forwarded to ED for the record.

PROFESSIONAL DEVELOPMENT GRANT• What is it?

* The purpose of the Professional Development Grant is to encourage increased participation in the Eastern District by having professionals in the disciplines of HPERD attend the ED Conference. The Professional Development Grant program will provide financial support of $150.00 for qualified individuals to attend the ED Conference. Up to 4 grants can be allocated per year

PROFESSIONAL DEVELOPMENT GRANTS

• Where to find the application•Go to the SHAPE America website >

District Associations > Eastern District >Programs > Professional Development Grants•Complete the forms and submit•Recipients will be notified by ED

Council for Services and Council for Conventions

• Both Councils meet in the Spring for one day to do their work

• Both Councils have representation from elected leaders in ED as well as State Representatives serving as liaisons to ED

• Both Councils members share information between ED and their State affiliate – programs, products and services

Council for Conventions State Representatives

• Serve on the Council in the discipline which is designated on the “ED Rotation Chart” showing which disciplines each State represents.

• Help in all aspects to plan and run the ED Conference

• Serve as a liaison to their own State bringing in presenters and ideas for a successful conference

Council for ConventionsRepresentatives (cont’d)

• During the ED Conference, be on-hand to monitor, problem solve and insure a smooth running conference

• Promote your State members to join SHAPE America and attend the ED Conference

• Help to identify possible ED Conference sites in your State

• If ED Conference is held in your State encourage full participation by your State affiliate

Council for ServicesState Representative

• Act as the Liaison between ED and Respective State• At the ED Council for Services meeting, share

information from respective State.• At the ED Conference, staff the Council for Services

booth showing ED programs and projects• At the ED Conference, provide a State table to share

information.• Set up a display area for ED at your State Conference

using the ED plaque and information• Promote SHAPE America membership initiative• Promote nominations for ED and SHAPE America

awards.

Council for ServicesState Representative (cont’d)

• Secure a seat on the State Board• Promote SHAPE America membership initiative• Promote nominations for ED and SHAPE America

awards.• Encourage participation SHAPE America Advocacy

Day.• Promote special grant projects for both ED and

SHAPE America.• Promote the ED Student Leadership Conference.

SHAPE America Awards • SHAPE America Honor Award• R. Tait McKenzie Award• Alliance Scholar Award• Ruth Abernathy Student Scholarship

(undergraduate and graduate)• Mabel Lee Award• Luther Halsey Gulick Medal • Charles D. Henry Award

ED Awards • ED Honor Award• ED Outstanding Professional Award (up to two

individuals in each discipline)• ED Robert M. Pate Scholarship• ED Tilia J. Fantasia Service Award• ED Margaret Paulding Lecturer Award• ED Student Investigator Awards (U/G)• ED Scholar Award (Memorial Lecture)• ED Outstanding Future Professional Award