East Hanney Parish Council · • a costed example play area as appendix 1 (images given at page5)....

East Hanney Parish Council Clerk: Guy Langton

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12 Brookside East Hanney, Wantage, Oxfordshire OX12 0JL Phone: 01235867403

E-Mail: [email protected]

E H P C

Item 1. To consider: Parish Action Table and accompanying facility layout plan

The remainder of this paper contains the action plan and facility layout in detail, with

• a costed example play area as appendix 1 (images given at page5).

• a costed example MUGA as appendix 2.

Note: The Council’s Financial Regulations, adopted in 2020 include the requirement to use the public contract tendering process at section 11.

Recommendation

The Clerk recommends that with due discussion, resolutions are made at the meeting for the following:

a) To approve a facility layout, enabling the installation of the recreation, environment and leisure facilities to be pursued.

b) To establish a subcommittee to progress the pavilion and hub projects and investigate the pop-up café concept.

c) To approve the planting of a community orchard.

d) To approve the playground project.

i. To delegate authority to the Clerk in conjunction with 2 identified Councillors to publish the contract for the works on Contract

Finder in line with Crown Commercial advice and Government regulations (extract of legal topic note copied below). Winning

contractor to be approved at a future Committee or Full Council meeting.

e) To approve the MUGA project

i. To delegate authority to the Clerk and 3 Councillors (to be determined) to choose the MUGA quote to be pursued, to be approved

at a future Committee or Full Council meeting.

f) To approve the work required to install football pitches on Kings Leases

g) To delegate authority to 1 Councillor to pursue the Public Art installations, to be considered at a future Committee or Full Council meeting.

These could be bollards or play equipment.

h) To approve the work required to install a gate and bollards (potentially using Public Art funds) to allow for overflow parking and to prevent

field incursion.

Extract from the National Association of Local Council’s Legal Topic Note 87 (May 2020):

https://www.easthanneyparishcouncil.org.uk/uploads/87-procurement-revised-january-2018.pdf


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EAST HANNEY PARISH COUNCIL ACTION PLAN 2020-21

INTRODUCTION

In order to help the parish council plan for the year ahead, it has put together an Action Plan which details the key objectives and actions that it hopes to achieve during 2020-21 in addition to its statutory duties,

responsibilities and day to day management of services.

This action plan will enable parishioners to be kept fully informed of what is being planned and what has been achieved in the parish. Where there is a specific budget allocated, this is indicated. The action plan

will be reviewed at each Full Council meeting and updated annually.

COUNCIL AIM

To provide improved facilities and plan for the future of the community.

Key issue: Recreation and Leisure Facilities

Objective Budget Target Actions Timescale Actioned by Update 01.07.2020 Update 23.09.2020

Update 16.12.2020

Update 10.03.2020

Renew Memorial Ground playground.

c£80k S106 = £4,912 Parish funds = £18,424 Additional funds required = c£57

- Investigate requirement - Approve works - Seek additional funding - Commission works - Seek contributions from West Hanney PC

03.2021 Parish Council

Meetings arranged with 2 providers. 1 further meeting sought.

Outdoor Gym None identified - In response to feedback from villagers and offer of sponsorship of a piece of equipment from a resident. - Identify budget for 2021-22

06.2021 Councillors Meetings held with resident

Establish football pitches on Kings Leases

c£10k to undertake the works c£10k for first year’s maintenance S106 = £21,027

- Investigate requirement - Approve works - Commission works - Greater flexibility for HYFC and Hanney 66 to use the pitches provided by the Council.

08.2021 Clerk Meetings arranged with 1 provider. 1 further meeting sought.

Establish Rugby pitch on Memorial Ground

Posts: c£4,500 Planning permission: £175 S106 = £5,116

- In response to parish survey for Neighbourhood Plan. - Improve and expand range of facilities in the village - U13 RFU compliant Pitch available for leisure and possible revenue-generating.

10:2020 Parish Council

Decision to install made in May 2019. Quotes received. S106 applied for May 2020.

Install a MUGA S106 = £65k

- Investigate requirement Location to be determined (see Fig. 1). Design to be determined (see Fig. 2). - Seek clarification re planning permission.


Initial quote for £103k for 35x18m and one requested for 33x16.5m. A second company to be approached on understanding feasibility when compared with available S106.

Guy Langton, Clerk to East Hanney Parish Council ([email protected])3

- Approve works - Seek additional funding - Commission works

Seek Public Art funding for play features – carved from logs. (see Fig. 3)

S106 available: £13,201 £12,309 Both for developments on the Steventon Road.

- Investigate requirement - Liaise with VWHDC Public Arts Officer to identify sites & artists - Approve works - Commission works


Pavilion renewal. In excess of £500k. Approx £3000/m2. S106 = £50,044 Funding and loan would be required

- Investigate requirement - Approve works - Seek additional funding - Commission works - Plan for revenue generation, through land rent or on business terms.


Plans received from commissioned architect.

Key issue: Community Facilities

Objective Budget Target Actions Timescale

Actioned by Update 01.07.2020 Update Update Update

Shop and community hub. In excess of £500k. Approx £300/m2. No funding currently identified.

- Investigate requirement - Approve works - Seek additional funding - Commission works - Plan for revenue generation, through land rent or on business terms.

03:2023 Parish Council in conjunction with the Community Shop

Plans received from commissioned architect.

Parish Office A ‘one-stop-shop’ for advice on relevant matters for community

No funding currently identified.

- Costs to operate from home to be identified. - Seek space to rent or location of office building to be agreed. - Could form part of new shop/hub or pavilion, or be part of a current building.


HWMH asked for approx. costs of Committee Room rental. Conversion of mezzanine explored.

‘Pop-up’ café c£8,000 to purchase.

- Investigate requirement 07:2021 Parish Council in

SM sought 1 quote.1

1 1 Mobile Café quote received:

One used* 20ft ModiBox Catering Unit. The price includes (as standard)-:

- Container dimensions 20ft x 8ft x 8ft6 (LxWxH)

- One Anti-Vandal Personnel Door

- 2 no. of Anti-Vandal Windows

- Lifting hatch (2000mm x 1000mm inc drop down ledge)

- Melamine Lined and Insulated

- Fitted with a Vinyl Flooring

- Installed with Electrics -:

Consumer Unit,

External Hook-up,

Two 5ft Strip Lights,

Two Double Sockets

One Wall Heater

- Exterior repainting in a Standard RAL colour (see link for further details)

- Delivery to site

Total cost £7925 plus VAT

Or upgrade to a new 'Once Used' 20ft, total cost £9020 plus VAT


No funding currently identified.

- Evaluate staffing by volunteers (to raise revenue for their club/society/group) or staffing by PC to raise funds to cover costs. - Rent/purchase a mobile café unit.

conjunction with the Community Groups

Plant Community Orchard £1,350 in budget - Source and plant c35 trees - Plant apple varieties historically grown in the village. - Improved village scenery. - Additional resource for village (‘Incredible Edible Hanney’?) Establish village ‘Apple Day’ as annual fair?


35 various apple trees at approx £32 each = £1,120 plus sundries. (semi-vigorous root stock, purchase of mixed 'local' varieties but not especially rare ones). IF along allotment fence, total distance 165m (approx). = 5m spacing (as advised by suppliers). Agreed at Nov2019 meeting.

Extension to Hall car park. HWMH have received quotes of approx. £45k. No funding has been identified by them.

- Consider location. Note location agreed by planning (P18/V0481/FUL). - Planning expires in May 2021. - Review location, seek extension of planning deadline if required or apply for new permission for new location.

04:2021 Parish Council in conjunction with HWMH

Contact made with fencing contractor to consider installation of second gate to allow for overflow parking. (gate donated by a resident, land would be secured by padlock and spaced posts, which could be public art, see below). An estimate of £550+VAT for the installation of the gate and £790+VAT for 6” diameter bollards (2’ deep and 2’ tall)

Key issue: Neighbourhood Development

Objective Budget Target Actions Timescale

Actioned by Update 01.07.2020 Update Update Update

Neighbourhood Plan £2,000 plus £1,000 towards referendum To be sent to earmarked reserves if required

- Review policies with VWHDC - Consultation on emerging policies - Pre-submission publicity and consultation - Produce submission version

06:2021 Parish Council in conjunction with VWHDC

Or we can offer a used 40ft option to a similar spec £10,625 plus VAT

Or a new 'Once Used' 40ft, 12,925 plus VAT


Figures and notes.

Figure 1: Location of facilities

Figure 2: MUGA design

Figure 3: Example of carved wood play equipment

Figure 4: Sizes of Tennis Courts


Example of the equipment that would make up a c£75k playground, for which a quote has been received.


Potential layout of the playing and leisure facilities in East Hanney.

Examples of public art bollards picking up on the orchard theme.


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Appendix 1: Playground Layout example & quote


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Appendix 2: MUGA quote

East Hanney Parish Council · • a costed example play area as appendix 1 (images given at page5)....

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Transcript of East Hanney Parish Council · • a costed example play area as appendix 1 (images given at page5)....