EAST GRAND RAPIDS PUBLIC SCHOOLS · EAST GRAND RAPIDS PUBLIC SCHOOLS Kent County, Michigan REGULAR...

EAST GRAND RAPIDS PUBLIC SCHOOLS

Kent County, Michigan

REGULAR Meeting of the East Grand Rapids Board of Education The Community Board Room at Woodcliff, 2915 Hall Street SE East Grand Rapids, MI 49506.

For Information: Phone 616-235-3535.

Monday, September 17, 2018, 6:00 p.m.

AGENDA

1. Meeting Called to Order

2. Public Comments

3. Board Secretary’s Report: Communications to and from the Board – Beth Milanowski

4. Student Council President’s Report – Will Marsh

ACTION ITEMS – CONSENT AGENDA Background: In order to save time during the meeting, we are using a Consent Agenda. Items in the Consent Agenda

include those that are considered routine or have been previously discussed by the Board of Education.

Any Board Member may request to have any item removed for a separate discussion and vote.

Recommendation: Motion to approve items in the Consent Agenda Numbers 5 through 8.

5. Approval of Minutes of REGULAR Meeting of 08/14/2018 (Enclosure #5)

6. Approval of Minutes of SPECIAL Meeting of 08/30/2018 (Enclosure #6)

7. Approval of Payment of Bills – August 2018 (Enclosure #7)

8. Second Reading and Approval of Revised Policy #8363 – Jenny Fee (Enclosure #8)

OTHER ACTION ITEMS

9. Approval of Design Development Drawings and Budget – 2019 Bond Construction Program – Kevin Philipps

(Enclosure #9) Background: Administration has been collaborating with our architects (GMB) and construction manager (OAK), to

complete the design development drawings and budget for improvements planned for the high school,

middle school, and Woodcliff in spring and summer of 2019. GMB will present the scope of work, and OAK

will present the budget for these projects. The Facilities Committee has reviewed the drawings and budget,

recommending approval.

Recommendation: Motion to approve the design development drawings and budget for the middle and high school

improvements from the 2019 construction program as recommended.

10. Approval of Revised Grounds Maintenance Agreement with the City of East Grand Rapids – Kevin Philipps

(Enclosure #10) Background: The City of East Grand Rapids and school district have a “grounds maintenance agreement,” which defines

how the City Parks and Recreation Department will maintain city and school grounds. This agreement has

been in place since 1995, but never updated. City and District administration worked together recently to

modernize the agreement to reflect current city and school grounds and facilities as well as current needs

within the school district. The Finance Committee has reviewed the agreement and recommends approval.

Recommendation: Motion to approve the revised Grounds Maintenance agreement with the City of East Grand Rapids as

recommended.

11. Appoint Delegate Representatives to MASB Fall Conference Delegate Assembly – President Bernecker Background: The Michigan Association of School Boards 2018 Delegate Assembly is meeting for the annual 2018 Fall

Conference at the Amway Grand Hotel on Thursday, November 1 at 7:30pm. Three delegates may be appointed to represent the East Grand Rapids Board of Education.

Recommendation: Motion to appoint Delegate Representatives to MASB Fall Conference Delegate Assembly.

12. Approval of Superintendent Goals for 2018-2019 – Dr. Kattula (Enclosure #12) Background: The Superintendent Goals for 2018-2019 are presented.

Recommendation: Motion to approve the finalized Superintendent’s Goals for 2018-2019 as presented.

13. Approval of New Teacher Contracts – Dr. Kattula (Enclosure #13) Background: Per Board Policy #5430, the Board is responsible for the formal approval of all teacher and administrative

contracts.

Recommendation: Motion to approve the teacher contracts as outlined in Enclosure #13.

ADMINISTRATIVE REPORTS

14. Superintendent

15. Assistant Supt. of Business

2018-2019 Enrollment Update

16. Assistant Supt. of Instruction

17. Board Member Reports Communications Committee - Milanowski Facilities Committee - Hessler Finance Committee – Coles Joint Facilities Committee - Bernecker Personnel Committee - Bernecker Policy Review Committee – Welch Legislative Liaison Committee - Welch

Liaisons EGR Schools Foundation – Wolford Community Action Council – Coles Leadership & Youth Development (LYD) – Hessler Parks & Recreation – Hessler PTO Council – Bernecker Parent Advocates for Special Education (PASE) – Laackman Superintendent’s Advisory Council (SAC) – Milanowski

18. Adjournment

* Minutes for this meeting will be available in the Superintendent’s Office at 2915 Hall Street SE, East Grand Rapids, MI 49506. ** If you plan to attend and have a special need and require accommodation to attend this meeting, please contact

Dr. Heidi S. Kattula, Superintendent, at 616-235-3535. Superintendent’s Office – 9/14/2018

Our Mission

Educating and inspiring each student

to navigate successfully

in a global community



REGULAR MEETING of the East Grand Rapids Board of Education The High School Learning Commons

2211 Lake Drive SE, East Grand Rapids, MI 49506

Tuesday, August 14, 2018

MINUTES

The REGULAR MEETING of the East Grand Rapids Public Schools Board of Education, Kent County, Michigan, was held on Tuesday,

August 14, 2018, in the High School Learning Commons, 2211 Lake Drive SE, East Grand Rapids, MI 49506.

BOARD OF EDUCATION Present: Natalie Bernecker, Elizabeth Welch, Beth Milanowski, Mark Hessler, Brian Coles, Robert Wolford

Absent: Brad Laackman

Administration: Dr. Heidi Kattula, Kevin Philipps, Jenny Fee

Meeting Called to Order

President Bernecker called the meeting to order at 7:30 a.m.

Public Comments

Board Secretary’s Report: Communications to and from the Board – None

BOARD OF EDUCATION First Read of Revised Policy #8363 – Jenny Fee (Enclosure #4)

ACTION ITEMS - CONSENT AGENDA Background: In order to save time during the meeting, we are using a Consent Agenda. Items in the Consent Agenda include those that

are routine or have been previously discussed by the Board of Education. Any board member may request to have any item removed for a separate discussion and vote.

Recommendation: Motion to approve the items in the Consent Agenda, Numbers 5-10.

Approval of Minutes of REGULAR Meeting of 6/11/2018 (Enclosure #5)

Approval of Minutes of SPECIAL Meeting of 6/13/2018 (Enclosure #6)




Approval of Payment of Bills – June and July 2018 (Enclosure #10)

Member Welch moved to approve Consent Agenda items 5-10. Member Coles seconded the motion. Motion passed 6-0. OTHER ACTION ITEMS

Approval of New Teacher Contracts (Enclosure #11)

Dr. Kattula announced that the district has hired six additional teachers as listed in Enclosure #11.

Member Hessler moved to approve the Teacher Contracts as presented. Member Milanowski seconded the motion. Motion passed 6-0.

Approval of a 2-Year Contract with the East Grand Rapids Association of Support Staff Employees (EGRASE)–Kevin Philipps (Enclosure #12)

Kevin Philipps, Assistant Superintendent of Business, presented an overview of the EGRASE contract including the salary and benefits

provisions as detailed in Enclosure #12.

Member Coles moved to approve the 2-Year Contract with the East Grand Rapids Association of Support Staff Employees (EGRASE). Member

Welch seconded the motion. A discussion was held among the board. Motion passed 6-0.

Approval of Confirming Resolution for Sale and Refunding of Bonds – Kevin Philipps (Enclosure #13)

Background: In June of 2018, the Board of Education granted administration the authority to sell the remaining $13.5 million in bonds

from the 2014 bond issue as well as refund $2.1 million in bonds from the 2007 and 2008 bond sales. The bonds were

priced on Tuesday, August 7, 2018. Overall $14,030,000 in bonds were sold at a premium of $1,554,091 to provide the

financing for the construction fund and refinance the $2.1 million in 2007 and 2008 bonds. The overall true interest cost

for the sale is 3.45%. Net present value savings on the $2.1 million refunding was $53,131, or 2.72%. Administration, in

partnership with its financial advisor, Public Financial Management, recommend accepting the interest rates offered and

supporting the resolution to complete the sale and refunding.

jmalec

Typewritten Text

BOARD ENCLOSURE September 17, 2018 Item No. 5

jmalec

Rectangle

BOARD OF EDUCATION

August 14, 2018

Page 2

Recommendation: Motion to approve the confirming resolution accepting the interest rates for the sale of 2018 Building and Site bonds and

refunding of 2007 and 2008 Athletic Facility bonds as recommended by the Superintendent.

Kevin Philipps provided background information on the projected sale and refunding of bonds as detailed in Enclosure #13. A discussion was

held among the board.

Member Milanowski moved to approve the confirming resolution accepting the interest rates for the sale of 2018 Building and Site bonds and

refunding of 2007 and 2008 Athletic Facility bonds as recommended by the Superintendent. Member Hessler seconded the motion.

Motion passed 6-0.


Superintendent

Dr. Kattula shared that her family recently moved into East Grand Rapids and her three children are enrolled in our schools. During her first

week as superintendent, she has been involved in administrative meetings, new teacher orientation, and county superintendent meetings. She

also reported that the new middle school student registration process went smoothly and was well organized.

Assistant Superintendent of Business

Kevin Philipps provided a budget update and shared that approximately $150,000 will be added to the fund balance which is an increase in

projections. He also provided an enrollment update with an increase in projected kindergarten students. Therefore, an additional section of

kindergarten has been added at Breton Downs.

Assistant Superintendent of Instruction

Jenny Fee reported that a successful New Teacher Orientation was held last week with the largest group of new staff involving 30 new teachers.

Board Member Reports

Communications Committee – No reports.

Facilities Committee – Member Hessler reported that roof replacements were discussed and a new roofing system was selected. A proposal will

be brought to the full board for approval at the September board meeting.

Finance Committee – No reports.

Joint Facilities Committee – No reports.

Personnel Committee – No reports.

Policy Review Committee – No reports.

Legislative Liaison Committee – Member Welch reported that the September 11 Town Hall preparations are underway.

Liaisons

EGR Schools Foundation – No reports.

Community Action Council – No reports.

Leadership & Youth Development (LYD) – No reports.

Parks & Recreation – Member Hessler reported that there are planned changes in the cancellation policy for activities/events.

PTO Council – No reports.

Parent Advocates for Special Education (PASE) – No reports.

Superintendent’s Advisory Council (SAC) – No reports.

ADJOURNMENT

President Bernecker adjourned the meeting at 7:59 a.m. Respectfully submitted,

Beth Milanowski, Secretary

East Grand Rapids Public Schools Board of Education

* Minutes for this meeting will be available in the Superintendent’s Office at 2915 Hall St. SE, East Grand Rapids, MI 49506. The phone number is 235-3535. ** If you plan to attend and have a special need and require accommodation to attend this meeting, please contact Dr. Heidi S. Kattula, Ed.D., Superintendent,

at 235-3535.

jmm 8/14/2018

Our Mission Educating and inspiring each student to navigate successfully


EAST GRAND RAPIDS PUBLIC SCHOOLS Kent County, Michigan

SPECIAL MEETING of the East Grand Rapids Board of Education The James E. Morse Administration Center at Woodcliff

2915 Hall Street SE, East Grand Rapids, MI 49506

Thursday, August 30, 2018

MINUTES

The SPECIAL MEETING of the East Grand Rapids Public Schools Board of Education, Kent County, Michigan, was held on Thursday,

August 30, 2018, in the Community Board Room at the James E. Morse Administration Center, 2915 Hall Street SE, East Grand Rapids, MI 49506.

BOARD OF EDUCATION

Present: Natalie Bernecker, Elizabeth Welch, Beth Milanowski, Robert Wolford, Brian Coles, Mark Hessler, Brad Laackman

Absent: None

Administration: Dr. Heidi S. Kattula, Superintendent

Others: David Centner, Attorney, Clark Hill PLC



Public Comments - None

Closed Session (Michigan Open Meetings Act, MCL 15.268, Sec. 8(h)

Member Wolford moved to go into Closed Session for the purpose of considering the written legal opinion of Clark Hill PLC as

permissible in MCL 15.268, Sec. 8(h). Member Coles supported the motion. By a roll call vote, the motion passed 7-0.

Closed Session adjourned at 8:00 a.m.

Open Session

Member Welch moved to return to Open Session. Member Hessler supported the motion. The board returned to Open Session at

8:00 a.m. and continued with the following Action Items.

ACTION ITEMS

Approval of Resolution Authorizing Reimbursement of Legal Fees

Member Wolford moved to approve the resolution authorizing reimbursement of legal fees as presented. Member Coles seconded

the motion. Motion passed 7-0.

Any other matters that come before the Board.

ADJOURNMENT

President Bernecker adjourned the meeting at 8:01 a.m.

Respectfully submitted,



* Minutes for this meeting will be available in the Superintendent’s Office at 2915 Hall St. SE, East Grand Rapids, MI 49506. The phone number is 235-3535. ** If you plan to attend and have a special need and require accommodation to attend this meeting, please contact Dr. Heidi S. Kattula, Superintendent, at 235-3535.

jmm 8/31/2018

DRAFT

jmalec

Typewritten Text


jmalec

Rectangle

BUSINESS OFFICE

MEMORANDUM

Date: September 17, 2018 To: Dr. Heidi S. Kattula, Ed.D., Superintendent The Board of Education From: Kevin D. Philipps, Assistant Superintendent of Business

Subject: August 2018 Payment of Bills

APPROVE August General Fund (11) – checks #127246 through check #127349, with the

exception of voided check #127330, in the total amount of $430,917.51.

APPROVE August Athletic Fund (21) – checks #15981 through check #21775 in the total

amount of $7,573.11.

APPROVE August Sinking Fund (41) – check #550 through check #553 in the total

amount of $30,788.99.

APPROVE August Capital Projects (43) – no checks this month.

APPROVE August Student Activity Fund (61) – checks #26219 through #26241 in the

total amount of $11,232.40.

APPROVE August Joint Facilities Fund – no checks this month.

APPROVE August Debt Retirement – no checks this month.

KP/jmm

jmalec

Typewritten Text


jmalec

Rectangle

8363 Crimes Committed by Students (Cf. 2600)

MCL 380.1308 requires law enforcement agencies, throughout the calendar year, to make a report to

school Districts of incidents reported to the law enforcement agency that allege the commission of a crime and

that, according to the incident report, either occurred on school property or within 1,000 feet of the school property

or involved a pupil or staff member of the school as a victim or alleged perpetrator. Similarly, school Districts

are required to provide law enforcement agencies with information regarding incidents that have occurred at

school that are required to be reported according to the statewide school safety information policy.

If the Superintendent receives information from a law enforcement agency that a student has committed a

crime anytime during the calendar year, reportable under MCL 380.1308, and he/she determines that the alleged

actions of the student could potentially pose a threat to the school community, the Superintendent:

a. Shall request a meeting with the student, parent(s)/guardian(s) of the student, law enforcement

officials, and school personnel to determine if the student poses a threat to the school community.

Under MCL 380.1308, the parent(s)/guardian(s) are required to provide the school with access to

information regarding the crime committed or allegedly committed.

b. Effective August 8, 2018, per MCL 380.1311, if a pupil pleads to, is convicted of, or is adjudicated

for criminal sexual conduct against another pupil enrolled in the same school district, the school board,

or the designee of the school board, shall expel the pupil from the school district permanently after

considering the predisciplinary factors outlined in (c) below. An individual expelled under section (b)

may be subject to reinstatement per MCL 380.1311(6).

bc. May recommend to the Board of Education a suspension, expulsion, or alternative placement of the

student in an appropriate educational setting of over 10 days after consideration of the information

gathered under paragraph “a” above. The district will be required to demonstrate that they have

considered the predisciplinary factors found in MCL 380.1310d (see Policy 8395) before expelling a

student permanently.

Disciplined students with disabilities under Individuals with Disabilities Educational Act (IDEA) or

Section 504 shall be subject to disciplinary action in accordance with Federal and State due process rights

appropriate to these students. Such students may have their educational placement temporarily or permanently

changed, in accordance with Special Education rules.

The student and/or the parent(s)/guardian(s) may appeal the Board of Education’s decision to the Kent

County Circuit Court or the United States District Court for the Western District of Michigan.

http://legislature.mi.gov/doc.aspx?mcl-380-1310d

jmalec

Typewritten Text


jmalec

Rectangle

Approved: June 9, 2003

LEGAL REF: MCL 380.1308 (PA 102 of 1999); MCL 380.1311

jmalec

Typewritten Text


jmalec

Rectangle

SCHEMATIC DESIGN MECHANICAL SCOPE NARRATIVE

FIRE PROTECTION SCOPE:

1. IN SECOND FLOOR MAIN HUB ROOM PROVIDE NEW AUTOMATIC FIRE DETECTION AND CLEAN AGENT FIRE SUPPRESSION ENGINEERED SYSTEM IN ACCORDANCE WITH NFPA 2001.

2. IN KITCHEN HOOD, REPLACE EXISTING FIRE SUPPRESSION SYSTEM WITH NEW SYSTEM IN ACCORDANCE WITH NFPA 13 AND INTEGRATE INTO BUILDING FIRE ALARM TO SHUTDOWN SYSTEM.

PLUMBING SCOPE:

1.CONTRACTOR SHALL REMOVE EXISTING ROOF DRAIN ASSEMBLY AND MODIFY PIPE FOR CONNECTION TO NEW ROOF DRAIN ASSEMBLY AND ACCESSORIES. NEW ROOF DRAIN, RD-1, SHALL BE EQUAL TO JAY R. SMITH MFG. CO. SERIES 1015- C-CID, ASME A112.6.4, CAST IRON BODY WITH ADJUSTABLE EXTENSION SLEEVE, ADJUSTABLE EXTENSION, COMBINED FLASHING RING AND GRAVEL STOP, UNDER DECK CLAMP, AND CAST IRON DOME STRAINER. APPROVED MANUFACTURERS: JOSAM COMPANY, JAY R. SMITH MANUFACTURING COMPANY, MIFAB, INC., SIOUX CHIEF, TYLER PIPE - WADE DIVISION, WATTS DRAINAGE, AND ZURN PLUMBING PRODUCTS GROUP.

MECHANICAL SCOPE:

1. REPLACE BMS SYSTEM FIELD LEVEL APPLICATION AND PROGRAMMABLE CONTROLLERS WITH NEW BACKWARD COMPATIBLE CONTROLLERS. MOST EXISTING SENSORS, RELAYS, VFDS, AND END POINT DEVICES ARE TO REMAIN. OUTDATED METASTAT SENSORS AND N2 COMMUNICATION WIRING SHALL BE REMOVED AND UPGRADED TO BACNET.

2. REFER TO MECHANICAL ROOF PLANS FOR R22 DX SPLIT SYSTEM REPLACEMENTS.

3. TESTING, ADJUSTING AND BALANCING OF NEW AND MODIFIED SYSTEMS AND EQUIPMENT.

4. ALL ASSOCIATED BMS CONTROL UPDATES FOR INTEGRATION OF NEW SPLIT SYSTEM UNITS.

5. REPLACE (39) EXISTING UNIT VENTILATOR LOUVERS WITH NEW HINGED LOUVERS.

6. IN KITCHEN, REPLACE EXISTING FREEZER AND REFRIGERATOR AIR COOLED SPLIT SYSTEMS WITH NEW EVAPORATOR, CONDENSING UNIT, PIPING AND CONTROLS.

REPLACE EX. ACCU-5 AND DX COOLING COIL IN VUV WITH NEW 4 TON CONDENSING UNIT, PIPING AND DX COIL.

REPLACE EX. ACCU-7 AND DX COOLING COIL IN VUV WITH NEW 2.5 TON CONDENSING UNIT, PIPING AND DX COIL.




REPLACE EX. ACCU-1 AND DX COOLING COIL IN AHU-1 WITH NEW 15 TON CONDENSING UNIT, PIPING AND DX COIL



REPLACE EXISTING FREEZER AND REFRIGERATOR SPLIT SYSTEMS WITH NEW EVAPORATOR, CONDENSER, PIPING AND CONTROLS.

REPLACE EX. HUB ROOM DSC-1 SPLIT SYSTEMS AND DX COOLING COIL. NEW 3 TON CONDENSING UNIT, PIPING AND DX COIL.

NOTE:

APPROX. 44 EX. RD'S, SEE ARCHITECTURAL ROOF PLAN FOR QUANTITIES AND LOCATIONS(1) - 5" RD(26) - 4" RD(17) - 3" RD

PROJECT # BY:

SKETCH #:

DATE:

4/26/2018 10:27:28 AM

C:\Local Projects\_REVIT PROJECTS\REVIT 2017\5-3304M 2017_CENTRAL_RossU.rvt

04.26.2018

SCHEMATIC DESIGN


MIDDLE SCHOOL REMODELING

5-3304 NVH

PR.M1

ROOF MECHANICAL PLAN


BF

BFBFBFBF

BF

BF

BF

BF

BF

BF

BF

BF

BF

REMOVE EPOXY FLOORINGAND CONCRETE SUBFLOORAND REPLACE IN KIND.

REPLACE FLAPDOORS ON COOLERAND FREEZER

REPLACE CAFE LIGHTS WITH FINELITE HP4 ID ARRANGED IN VARIOUS SIZES OF SQUARES AND RECTANGLES. PROVIDE NEW LIGHTING CONTROLS THAT ALLOW MANUAL-ON AND AUTOMATIC OFF VIA MOTION SENSORS.

ADD CARD ACCESSTO ONE DOOR LEAF

INTERCEPT EXISTING CIRCUITS UNDER EXISTING HOOD AND RUN THROUGH NEW ELECTRICALLY HELD CONTACTOR. CONTACTOR SHALL BE INTERLOCKED WITH NEW HOOD FIRE SUPPRESSION SYSTEM AND SHALL SHUTDOWN POWER TO EQUIPMENT UNDER HOOD UPON RELEASE OF THE FIRE SUPPRESSION SYSTEM. PROVIDE KEYED RESET SWITCH.

ADD NEW 480Y/277V 100A 3P 4W PANELBOARD IN BOILER ROOM FED FROM GENERATOR DISTRIBUTION PANEL ON SECOND FLOOR. DISCONNECT FROM EXISTING BOILERS AND BOILER PUMPS AND RECONNECT TO NEW PANELBOARD.

REPLACE GYMNASIUM LIGHTS 1 FOR 1 WITH HOLOPHANE VANTAGE PHS 18,000 LUMEN FIXTURE. PROVIDE CONTROLS WITH MANUAL-ON LOW VOLTAGE SWITCHES WITH THE SWITCHING ARRANGED TO CONTROL HALF THE GYM PER SWITCH. SPACE SHALL BE EQUIPPED WITH MOTION SENSORS PROGRAMMED FOR AUTOMATIC OFF CONTROL.

REVISE TO DOUBLE DOORS,REWORK HANDRAIL AND RELOCATE LOCKERS

FIRE RATEI.T. ROOM

CONNECT LIGHTING IN I.T. ROOM TO GENERATOR STANDBY PANEL IN ROOM ACROSS CORRIDOR.

APPROXIMATE LOCATION OF EXISTING GENERATOR STANDBY PANEL

PROJECT # BY:

SKETCH #:

DATE:

4/2

5/2

01

8 4

:51:1

7 P

MC

:\L

ocal P

roje

cts

\5-3

30

4A

20

17_

CE

NT

RA

L_R

and

yW

.rvt

04.26.2018

SCHEMATIC DESIGN



5-3304 RLW

PR.A1

OVERALL FLOOR PLAN

1" = 50'-0"

FIRST FLOOR PLAN

1" = 50'-0"

GROUND FLOOR PLAN

1" = 50'-0"

SECOND FLOOR PLAN

NEW COATING SYSTEM OVER EXISTING EPDM ROOFS. COLOR TO BE WHITE

NEW COATING SYSTEM OVER EXISTING EPDM ROOFS. TINTED TO TAN?

ROOF AREA HAS BEEN RECENTLY REPLACEDCOAT TO MATCH NEW

PROJECT # BY:

SKETCH #:

DATE:

9/1

3/2

018 6

:12:3

8 P

MC

:\Local

Pro

jects

\5-3

304A

201

7_C

EN

TR

AL_D

ave

a.r

vt

04.26.2018

SCHEMATIC DESIGN



5-3304 RLW

PR.A3

OVERALL ROOF REPLACEMENT PLAN

1" = 50'-0"


EX. HX

EX. B-1

EX.B-4EX.B-3EX. B-2

6" HWS

6" HWS

6" HWR

EX. DWH TANK

42"x18"

EX. L-X

8"ø OA

EX. P-2AEX. P-1A

EX. AS

EX. P-1EX. P-2

14"ø 14"ø14"ø

18"x18" OA

POOL MECHANICAL

A108A



1. REFER TO FLOOR PLAN FOR CLEAN AGENT FIRE SUPPRESSION IN HUB ROOM.

PLUMBING SCOPE:


2.CONTRACTOR SHALL PROVIDE AND INSTALL OVERFLOW DRAINAGE SYSTEM AT LOCATIONS SHOWN. OVERFLOW DRAINS, OD-1, SHALL BE EQUAL TO JAY R. SMITH MFG. CO. SERIES 1045-E(4)-C-CID, ASME A112.6.4, CAST IRON BODY WITH FIXED 4” HIGH EXTENSION, ADJUSTABLE EXTENSION SLEEVE, ADJUSTABLE EXTENSION, COMBINED FLASHING RING WITH 2” HIGH SOLID EXTERNAL WATER DAM, UNDER DECK CLAMP, AND CAST IRON DOME STRAINER. APPROVED MANUFACTURERS: JOSAM COMPANY, JAY R. SMITH MANUFACTURING COMPANY, MIFAB, INC., SIOUX CHIEF, TYLER PIPE - WADE DIVISION, WATTS DRAINAGE, AND ZURN PLUMBING PRODUCTS GROUP.

3.CONTRACTOR SHALL PROVIDE AND INSTALL DOWNSPOUT NOZZLES (DSN-1): JAY R. SMITH MFG. CO. SERIES 1770-BS, ASME A112.6.4, CAST BRONZE DOWNSPOUT NOZZLE AND FLANGE TO SECURE NOZZLE TO WALL, BIRD SCREEN AND THREADEDOUTLET.

4.OVERFLOW PIPING SHALL BE CAST IRON PIPE: ASTM A 888, CISPI 301, NSF INTERNATIONAL, HUB-LESS CAST IRON SOIL PIPE. FITTINGS: ASTM A 888, CISPI 301, NSF INTERNATIONAL, HUB-LESS CAST IRON SOIL PIPE FITTINGS. COUPLINGS: ASTM C 1540, CISPI 310, SERVICE DUTY, COMPLETE ASSEMBLY OF ASTM C 564 RUBBER SLEEVE WITH CENTER PIPE STOP, CORRUGATED METAL SHIELD, AND STAINLESS STEEL CLAMP WITH CORROSION RESISTANT FASTENERS. APPROVED MANUFACTURERS: ANACO-HUSKY CHARLOTTE PIPE AND FOUNDRY COMPANY.

5.CONTRACTOR SHALL INSULATE THE ENTIRE OVERFLOW PIPING AND DRAIN SUMP SYSTEM.

THE PIPING SHALL BE INSULATED WITH INSULATION: ASTM C 547; RIGID MOLDED, NONCOMBUSTIBLE. 'K' VALUE: ASTM C 177, 0.23 AT 75 DEGREES F. MAXIMUM SERVICE TEMPERATURE: 850 DEGREES F. MAXIMUM MOISTURE ABSORPTION: <5% BY WEIGHT, WEATHER PROTECTION JACKET: WHITE KRAFT PAPER WITH GLASS FIBER YARN, BONDED TO ALUMINIZED FILM; MOISTURE VAPOR TRANSMISSION WHEN TESTED IN ACCORDANCE WITH ASTM E 96/E 96M OF 0.02 PERM-INCHES. GREEN BUILDING CERTIFIED: SCREEN FOR VOC’S AND MEET STRINGENT STANDARDS FOR LOW CHEMICAL EMISSIONS INSULATING CEMENT/MASTIC: ASTM C 195; HYDRAULIC SETTING ON MINERAL WOOL. APPROVED MANUFACTURERS SHALL BE JOHNS MANVILLE CORPORATION; MODEL MICRO-LOK, KNAUF INSULATION, OWENS CORNING CORP., OR CERTAINTEED CORPORATION.

OVERFLOW SUMP SHALL BE INSULATED WITH FLEXIBLE ELASTOMERIC CELLULAR INSULATION. INSULATION: PREFORMED FLEXIBLE ELASTOMERIC CELLULAR RUBBER INSULATION COMPLYING WITH ASTM C 534 GRADE 3; USE MOLDED TUBULAR MATERIAL WHEREVER POSSIBLE, MINIMUM SERVICE TEMPERATURE: -297 DEGREES F., MAXIMUM SERVICE TEMPERATURE: 220 DEGREES F., CONNECTION: WATERPROOF VAPOR BARRIER ADHESIVE, R VALUE: 4.2 PER INCH.INSULATION TYPE AND JOINTS: USE AP ARMAFLEX BLACK LAPSEAL WITH SELF SEALING LONGITUDINAL SEAMS. APPROVED MANUFACTURER: ARMACELL INTERNATIONAL; MODEL AP ARMAFLEX.

MECHANICAL SCOPE:

1. DEMOLISH (3) EXISTING BOILERS (EX. B-2,3,4), ASSOCIATED PIPING, CONTROLS, BOILER PUMPS AND VENTS. PROVIDE (2) NEW 3000 MBH INPUT BOILERS SIMILAR TO FULTON ENDURA EDR+3000. PROVIDE COMBUSTION AIR TO BOILER FROM WALL LOUVER WITH INDIVIDUAL EXHAUST VENT THRU ROOF. PROVIDE ALL PIPING, VALVES, CONTROL VALVES AND HYDRONIC SPECIALTIES FOR NEW BOILERS AND PIPING.

2. DEMOLISH EXISTING COMBUSTION AIR CPVC PIPING TO EXISTING B-1 AND PATCH WALL OPENING TO MATCH EXISTING. PROVIDE NEW COMBUSTION AIR CONNECTION TO WALL LOUVER.


4. PROVIDE AND INSTALL (2) NEW PRESSURE DIFFERENTIAL TRANSMITTERS TO CONTROL EXISTING HW PUMP VFD OUT NEAR FURTHEST POINT IN SYSTEM.



7. ALL ASSOCIATED BMS CONTROL UPDATES FOR NEW BOILERS,VARIABLE SPEED PUMP CONTROL AND INTEGRATION OF NEW SPLIT SYSTEM UNITS.


PROJECT # BY:

SKETCH #:

DATE:

4/26/2018 10:23:56 AM


04.26.2018

SCHEMATIC DESIGN


HIGH SCHOOL REMODELING

5-3303 NVH

PR.M5

BOILER ROOM MECHANICAL PLAN


REPLACE DOOR HARDWAREON POOL ROOM DOORS(IN GREEN BOXES)

VISITOR STANDS STRUCTURE-INSPECT THE STRUCTURE DUETO AGE.

ART ROOMFURNITURE

EPOXY COATING ONEXTERIOR CONCRETELANDING.

NEW 150 KVA NATURAL GAS GENERATOR. PROVIDE (1) NEW 150A 4P TRANSFER SWITCH AND (1) 40A 4P TRANSFER SWITCH. SEE PARTIAL ONE-LINE DIAGRAM THIS SHEET.

NFPA 110 LEVEL 1NATURAL GAS STANDBY GENERATOR150kW (SIZE TO BECONFIRMED BY MFR.;REFER TO SPEC.)

3P/150

A

3P/40A

NEC ARTICLE 702OPTIONAL STANDBY SYSTEMSAUTOMATIC TRANSFER SWITCH150A MIN., 4-POLE

100NG

(4) #1/0 AWG + #6 GND IN 1 1/2" CONDUIT

NEC ARTICLE 700EMERGENCY SYSTEMSAUTOMATIC TRANSFER SWITCH40A MIN., 4-POLE

100NG

(4) #8 AWG + #10 GND IN 3/4" CONDUIT

3P/100

A

PANELBOARD 'SB1'480Y/277V 3PH 4W

100G

TRANSFORMER 'T-SB3'30kVAPRI. 480V 3PH 3WSEC. 208Y/120V 3PH 4W

3P/100

A

PANEL 'EM1'480Y/277V 3PH 4W

100NG


130NG

PANEL 'SB2'480Y/277V 3PH 4W

130NG


TO EXISTING DISTRIBUTION SYSTEM

PROJECT # BY:

SKETCH #:

DATE:

4/25/2018 4:41:04 PM

C:\Local Projects\5-3303A 2017_CENTRAL_RandyW.rvt

04.26.2018

SCHEMATIC DESIGN



5-3303 RLW

PR.A1

OVERALL FLOOR PLAN

1" = 80'-0"

OVERALL FIRST FLOOR PLAN

PARTIAL ONE-LINE DIAGRAM

NORTHSOUTH

NORTHSOUTH

REMOVE EXISTING SHINGLES ANDREPLACE WITH NEW

NEW COATING OVER EXISTINGEPDM AND DURALAST ROOFMEMBRANE. COLOR TO BE WHITE

R 0' - 3

"

PROJECT # BY:

SKETCH #:

DATE:

9/1

3/2

018 6

:28:4

2 P

MC

:\Local

Pro

jects

\5-3

303A

201

7_C

EN

TR

AL_D

ave

a.r

vt

04.26.2018

SCHEMATIC DESIGN



5-3303 RLW

PR.A5

NORTH ROOF REPLACEMENT PLAN

1" = 50'-0"


NORTHSOUTH

NORTHSOUTH



PROJECT # BY:

SKETCH #:

DATE:

9/1

3/2

018 6

:28:4

3 P

MC

:\Local

Pro

jects

\5-3

303A

201

7_C

EN

TR

AL_D

ave

a.r

vt

04.26.2018

SCHEMATIC DESIGN



5-3303 RLW

PR.A6

SOUTH ROOF REPLACEMENT PLAN

1" = 50'-0"


NORTHSOUTH

NORTHSOUTH

REPLACE SKYLIGHTS

PROJECT # BY:

SKETCH #:

DATE:

4/2

4/2

01

8 1

:49:5

2 P

MC

:\L

ocal P

roje

cts

\5-3

30

3A

20

17_

CE

NT

RA

L_R

and

yW

.rvt

04.26.2018

SCHEMATIC DESIGN



5-3303 RLW

PR.A7

NORTH ROOF EQUIPMENT REPLACEMENT PLAN

1" = 50'-0"


NORTHSOUTH

NORTHSOUTH

REPAIR LARGE CRACK IN E.I.F.S. WALL BELOW LOUVER UP HIGH

CAP UNUSED CHIMNEY

REPLACE LADDER

PROJECT # BY:

SKETCH #:

DATE:

4/24/2018 1:49:57 PM


04.26.2018

SCHEMATIC DESIGN



5-3303 RLW

PR.A8

SOUTH ROOF EQUIPMENT REPLACEMENT PLAN

1" = 50'-0"


PR.M5

1

NORTH

SOUTH

NORTH

SOUTH

RELOCATE EXISTING POOL TOILET ROOM MIXING VALVES TO ACCESSIBLE LOCATION AND REPIPE AS NECESSARY.

PROJECT # BY:

SKETCH #:

DATE:

4/26/2018 10:23:31 AM


04.26.2018

SCHEMATIC DESIGN



5-3303 NVH

PR.M1

FIRST FLOOR MECHANICAL PLAN - NORTH


NORTH

SOUTH

NORTH

SOUTH

REPLACE EXISTING FREEZER AND REFERIGERATOR WATER COOLED SPLIT SYSTEMS WITH NEW EVAPORATOR, CONDENSER, PIPING AND CONTROLS.

IN MAIN HUB ROOM PROVIDE NEW AUTOMATIC FIRE DETECTION AND CLEAN AGENT FIRE SUPPRESSION ENGINEERED SYSTEM IN ACCORDANCE WITH NFPA 2001.

PROJECT # BY:

SKETCH #:

DATE:

4/2

6/2

01

8 1

0:2

3:4

0 A

MC

:\L

ocal P

roje

cts

\_R

EV

IT P

RO

JE

CT

S\R

EV

IT 2

017\5

-33

03

M 2

01

7_C

EN

TR

AL

_R

ossU

.rvt

04.26.2018

SCHEMATIC DESIGN



5-3303 NVH

PR.M2

FIRST FLOOR MECHANICAL PLAN - SOUTH


NORTHSOUTH

NORTHSOUTH

AHU-3AAHU-4A

REPLACE EX. ACCU-2A AND DX COOLING COIL IN CEILING UV-1A WITH NEW 2 TON CONDENSING UNIT, PIPING AND DX COIL.


REPLACE UNIT (2) 40 HP UNIT FAN MOTORS AND PROVIDE NEW VFDS FOR EACH MOTOR FOR AHU-3A (DESCHAMPS). RECHARGE REFRIGERANT HEAT PIPE HEAT EXCHANGER.

REPLACE EX. ACCU-1A AND DX COOLING COIL IN AHU-1A WITH NEW 50 TON CONDENSING UNIT, PIPING AND DX COIL (IF BUDGET ALLOWS).

NEW 4" OD

NEW 6" OD

NEW 6" OD

NEW 6" OD

NEW 6" OD

NEW 6" ST(O) ROUTED ABOVE CEILING

DROP TO 4" DOWNSPOUT 24" ABOVE GRADE (DSN-1)

NOTE:

APPROX. (44) EX. RD'S, SEE ARCHITECTURAL ROOF PLAN FOR QUANTITIES AND LOCATIONS(4) - 6" RD(22) - 4" RD(18) - 3" RD




NEW 4" OD

NEW 4" OD

NEW 4" OD

PROJECT # BY:

SKETCH #:

DATE:

4/26/2018 10:23:46 AM


04.26.2018

SCHEMATIC DESIGN



5-3303 NVH

PR.M3

ROOF MECHANICAL PLAN - NORTH


NORTHSOUTH

NORTHSOUTHDEMOLISH EXISTING CONDENSING UNIT AND PIPING AND PATCH ROOF.

EX. ACCU-8

EX. DSC-6

EX. ACCU-7

EX. DSC-5

REPLACE (4) SPLIT SYSTEMS AND DX COOLING COILS WITH APPROX. NEW 2 TON CONDENSING UNIT, PIPING AND DX COIL.

EX. ACCU-4

EX. ACCU-5

REPLACE (2) SPLIT SYSTEMS AND DX COOLING COILS WITH NEW 3.5 TON CONDENSING UNIT, PIPING AND DX COIL.

REPLACE EX. ACCU AND DX COOLING COIL WITH NEW APPROX. 3 TON CONDENSING UNIT, PIPING AND DX COIL (IF BUDGET ALLOWS).

NEW 6" OD

NEW 6" OD

NEW 6" OD

NEW 6" OD




NOTE:

APPROX. (35) EX. RD'S, SEE ARCHITECTURAL ROOF PLAN FOR QUANTITIES AND LOCATIONS

(12) - 4" RD(23) - 3" RD

PROJECT # BY:

SKETCH #:

DATE:

4/2

6/2

01

8 1

0:2

3:5

1 A

MC

:\L

ocal P

roje

cts

\_R

EV

IT P

RO

JE

CT

S\R

EV

IT 2

017\5

-33

03

M 2

01

7_C

EN

TR

AL

_R

ossU

.rvt

04.26.2018

SCHEMATIC DESIGN



5-3303 NVH

PR.M4

ROOF MECHANICAL PLAN - SOUTH


24"x48"

EX. L

EX. UH

EX. EXP TANK

EX. P-4

EX. P-5EX. B-2

EX. B-1

EX

. 18"

ø O

A

4" HWR

4" H

WS

4" HWS

EX. AS

MF-14

MF-15

10"ø

10"ø

4" HWR

EX. WH EX. ST


PLUMBING SCOPE:



3.CONTRACTOR SHALL PROVIDE AND INSTALL DOWNSPOUT NOZZLES (DSN-1): JAY R. SMITH MFG. CO. SERIES 1770-BS, ASME A112.6.4, CAST BRONZE DOWNSPOUT NOZZLE AND FLANGE TO SECURE NOZZLE TO WALL, BIRD SCREEN AND THREADED OUTLET.





MECHANICAL SCOPE:

1. DEMOLISH (2) EXISTING BOILERS (EX. B-1,2) ASSOCIATED PIPING, CONTROLS, BOILER PUMPS AND VENTS. PROVIDE (2) NEW 1000 MBH INPUT BOILERS SIMILAR TO FULTON ENDURA EDR1000. PROVIDE COMBUSTION AIR TO BOILER FROM WALL LOUVER WITH INDIVIDUAL EXHAUST VENT THRU ROOF. PROVIDE ALL PIPING, VALVES, CONTROL VALVES AND HYDRONIC SPECIALTIES FOR NEW BOILERS AND PIPING.

2. DEMOLISH EXISTING WATER HEATER AND ASSOCIATED PIPING, CONTROLS, AND VENTS. PROVIDE NEW 175 MBH HEAT EXCHANGER TO HEAT WATER USING NEW BOILERS AND HEATING HOT WATER SYSTEM. PROVIDE ALL REQUIRED PIPING, VALVES, CONTROL VALVES AND HYDRONIC SPECIALITIES FOR HEAT EXCHANGER OPERATION.

3. PROVIDE NEW 3 WAY MIXING VALVE FOR DOMESTIC HOT WATER SYSTEM TO PROVIDE ACCURATE SUPPLY WATER TEMPERATURE CONTROL.






PROJECT # BY:

SKETCH #:

DATE:

4/2

6/2

01

8 1

0:3

2:4

1 A

MC

:\L

ocal P

roje

cts

\_R

EV

IT P

RO

JE

CT

S\R

EV

IT 2

017\5

-33

05

M 2

01

7_C

EN

TR

AL

_R

ossU

.rvt

04.26.2018

SCHEMATIC DESIGN


WOODCLIFF PRESCHOOL REMODELING

5-3305 NVH

PR.M2



BF

BF

REPLACE LIGHTING IN GYMNASIUM 1 FOR 1 WITH OWNER PROVIDED LED FIXTURES. PROVIDE NEW LIGHTING CONTROLS WHICH INCLUDE MANUAL ON MULTILEVEL SWITCHING AND AUTOMATIC OFF VIA MOTION SENSORS.



3P/200

A

3P/40A


(4) #3/0 AWG + #6 GND IN 2" CONDUIT








PROJECT # BY:

SKETCH #:

DATE:

4/25/2018 4:57:33 PM


04.26.2018

SCHEMATIC DESIGN



5-3305 RLW

PR.A1

OVERALL FLOOR PLAN

OVERALL FLOOR PLAN


NEW COATING OVER EXISTING EPDM MEMBRANE ROOF - COLOR TO BE WHITE

NEW COATING OVER EXISTING EPDM MEMBRANE ROOF - TINTED TAN?

NEW GUTTER AND DOWNSPOUTS ON THIS SIDE

NEW WALKWAY PADS AT DRIPLINE

REMOVE MULTIPLE LAYERS OF ROOFING DOWN TO DECK REPLACEWITH TWO LAYERS 2.3" RIGID INSULATION, TAPERED INSULATIONAND EPDM ROOF MEMBRANE

PROJECT # BY:

SKETCH #:

DATE:

9/1

3/2

018 6

:49:2

5 P

MC

:\Local

Pro

jects

\5-3

305A

201

7_C

EN

TR

AL_D

ave

a.r

vt

04.26.2018

SCHEMATIC DESIGN



5-3305 RLW

PR.A4

ROOF REPLACEMENT PLAN

1" = 30'-0"


NEW 4" OD NEW 4" ODDROP TO DOWNSPOUT 24" ABOVE GRADE (DSN-1)

DROP TO DOWNSPOUT 24" ABOVE GRADE (DSN-1)

NEW 4" RD

NEW 8" ST U/G

CAPPED FOR FUTURE

NEW 4" ST ABOVE CEILING

NEW 4" ST (O) ABOVE CEILING


REPLACE EX. ACCU-1 AND DX COOLING COIL IN EX. AHU-1 WITH NEW 30 TON CONDENSING UNIT, PIPING AND DX COIL (IF BUDGET ALLOWS)

REPLACE EX. ACCU-3 AND DX COOLING COIL IN EX. AHU-3 WITH NEW 12.5 TON CONDENSING UNIT, PIPING AND DX COIL.

REPLACE EX. ACCU-2 AND DX COOLING COIL IN EX. AHU-2 WITH NEW 15 TON CONDENSING UNIT, PIPING AND DX COIL.

REPLACE EX. DUCTLESS SPLIT SYSTEM FOR HUB ROOM WITH NEW 2 TON INDOOR UNIT, OUTDOOR UNIT AND PIPING.




EX. ACCU-7 AND DX COOLING COIL IN VUV TO REMAIN

NOTE:


PROJECT # BY:

SKETCH #:

DATE:

4/26/2018 10:32:37 AM


04.26.2018

SCHEMATIC DESIGN



5-3305 NVH

PR.M1



DD Budget

Total

SD Budget

Total

2019 Work

Middle SchoolRoofing and Sheet Metal 770,390 763,140

Other Building items 92,735 92,735

- Replace epoxy flooring and concrete slab-on-grade in Robotics Lab

- Install double door at stair on Ground floor

- Fire Rate IT room walls

Mechanical & Electrical 528,180 521,180

- Replace roof top condensing units for AHU-2 & 3

- Replace 7 roof top condensing units and coils in UV's

- Replace existing unit ventilator wall louvers

- Replace freezer and refrigerator coiling coils

- New ansul system for Kitchen Hood

- Replace lighting in Cafeteria

- Add card reader at South Gym Entrance doors

- Add electrical panels connected to generator to power boiler/pumps

High SchoolRoofing and Sheet Metal - includes shingled areas 1,277,132 1,267,632


- Replace select door hardware at Pool

- Epoxy coating over existing concrete at Main Entry

- Remove and replace skylights

- New clean agent fire suppression system in IT room


- Replace 9 roof top condensing units serving Pool & Academic Areas

- Replace AHU-1 & 9 condensing unit (Bid Alternate)

- Demo abandoned exhaust fan, chiller and piping on roof

- Relocate pool toilet room mixing valves to mech. Room


- Add VFD's to 2 - pool AHU's

- Replace pool boilers

- Replace natural gas standby generator and add emg panels (Bid Alternate)

Woodcliff CenterRoofing and Sheet Metal 324,550 340,470


- Replace R22 DX Split systems

- Replace cooling coils on 3 of 4 UV's in Day Area

- Replace AHU-1 condensing unit (Bid Alternate)

- Replace boilers and pumps

- Add natural gas standby generator and panels (Bid Alternate)

- Replace lighting in Multi-Purpose Room

General Conditions 268,260 268,260

Construction Total 4,717,222 4,709,392

Contingency @ 10% 471,722 470,939 CM Fee 207,558 207,213

2019 Construction Work Total 5,396,502 5,387,544

East Grand Rapids Public Schools

Mechanical and Roof Replacements Summary

2019 Design Development Budget

September 17, 2018

DD Budget

Total

SD Budget

Total




September 17, 2018

Projected 2020 Work

Breton Downs ElementaryRoofing and Sheet Metal 605,909 605,909


Lakeside ElementaryRoofing and Sheet Metal 600,918 600,918

Sitework 138,560 138,560

Other (ext. door) 10,140 10,140


Wealthy ElementaryRoofing and Sheet Metal 462,450 462,450







Technology 4,010,762 4,010,762 GMB Fees 649,878 649,878

Grand Total 13,428,477 13,419,519

Bond Fund Available 13,474,579 13,474,579

Over/(under) (46,102) (55,060)

GROUNDS MAINTENANCE AGREEMENT THIS GROUNDS MAINTENANCE AGREEMENT (this "Agreement") is executed this

___ day of _____________, 2018 (the "Effective Date"), by and between THE CITY OF

EAST GRAND RAPIDS, a municipal corporation, with offices at 750 Lakeside Drive, SE, East

Grand Rapids, Michigan 49506 (the "City"), and THE EAST GRAND RAPIDS BOARD OF

EDUCATION, with offices at 2915 Hall Street, SE, East Grand Rapids, Michigan 49506 (the

"Board").

WHEREAS, the City and the Board entered into that certain Grounds Maintenance

Agreement dated as of March 19, 1996 (the "Prior Agreement"), to consolidate grounds

maintenance operations for the City and the East Grand Rapids School District (the "School")

into one program administered by the City Parks and Recreation Department;

WHEREAS, the Prior Agreement was approved and became effective as of

April 1, 1996;

WHEREAS, the parties desire to enter into this Agreement to continue the consolidated

grounds maintenance operations by the City Parks and Recreation Department on the terms and

conditions set forth herein; and

WHEREAS, the City and the Board have approved this Agreement to be implemented as

of the Effective Date.

NOW, THEREFORE, THE PARTIES AGREE AS FOLLOWS:

1. The City Parks and Recreation Director shall have full responsibility for all City

and School grounds maintenance operations. The High School Director of Athletics and the

School Maintenance Supervisor shall directly communicate with the City Parks and Recreation

Director and the Grounds Maintenance Staff (as defined below) to ensure compliance with the

requirements and expectations of this Agreement.

2. The City shall hire a full-time Grounds Maintenance Supervisor, Assistant

Grounds Maintenance Supervisor, and Grounds Maintenance Employee (collectively, the

"Grounds Maintenance Staff"). If a full-time Grounds Maintenance Staff position is vacated,

both the City and School administrative staff are permitted to take part in the interview and

selection process for a replacement. The Grounds Maintenance Staff shall be responsible for

hiring part-time staff to assist during the spring, summer, and fall months.

3. A proposed budget shall be prepared by the City each year and shall be provided

to the School District for approval by April 1. This budget shall cover costs incurred for

employee services, operating supplies, contractual services, repairs and maintenance, automobile

expenses, membership dues, professional development, and capital expenditures. Contractual

services shall be allocated based upon actual contract costs or acreage covered for lawn

maintenance and mulch installation. All remaining costs shall be allocated between the City and

the Board pursuant to the annual budget and the terms of this Agreement.

jmalec

Typewritten Text


jmalec

Rectangle

4. The City shall bill the Board on a quarterly basis for its share of the actual costs

incurred pursuant to the terms of this Agreement.

5. The Grounds Maintenance Staff shall conduct grounds maintenance operations

and provide grounds maintenance services to all City and School properties. Such services shall

include, but shall not be limited to, the following:

(a) Oversight and supervision of lawn maintenance contract(s), including lawn and

turf mowing services, string trimming, edging, broadleaf weed control

applications, and leaf removal;

(b) Grounds and landscaping maintenance on City and School properties identified on

the attached Grounds Maintenance Standards Exhibit A;

(c) Natural turf maintenance on City and School properties identified on the attached

Turf Maintenance Program Exhibit B;

(d) Snow plowing, salting and de-icing, as reasonably required, for the following

locations: East Grand Rapids High School; East Grand Rapids Middle School;

Breton Downs Elementary School; Lakeside Elementary School; Wealthy

Elementary School; James E. Morse Administration Site; Croswell Public Parking

Lot; Waterfront Parking Lot; and Manhattan Park;

(e) Inspection, maintenance, and operation of all City and School programmable

irrigation systems to ensure an adequate watering schedule to maintain reasonably

healthy turf and flora;

(f) Maintenance and preparation of outdoor facilities for athletic events, special

events, and functions as assigned by the City and the School administration. A

grounds maintenance schedule for such events and functions is attached hereto as

Grounds Maintenance Schedule Exhibit C;

(g) Inspection, maintenance, and repair of all playground structures and equipment,

including the application of safety surfacing pursuant to current federal, state, and

local standards; and

(h) Tree maintenance and other routine trimming and pruning of flora. If

professional assistance is required because of the height, size, location or

condition of a tree or other flora the fees and costs associated with such special

maintenance services shall be billed directly to the School or the City, depending

upon where the tree is located.

6. This Agreement may be terminated by either party by written notice to the other

party by December 31 of each year. Any such termination shall be effective as of March 31 of

the following year. The parties shall remain fully responsible for all costs incurred under this

Agreement until the termination becomes effective.

7. If this Agreement is terminated, the City Parks and Recreation Director may elect

to terminate the employment of the Grounds Maintenance Staff and any part-time employees. In

event of such termination, both parties agree to pay one-half (1/2) of any unemployment

compensation that is awarded to any terminated employee. In addition, any capital assets

acquired pursuant to this Agreement will be divided equally between the parties.

8. This Agreement shall commence on the Effective Date, and continue on a year-to-

year basis until terminated as provided herein.

9. Any notices required under this Agreement shall be given (1) personally, or (2) by

first-class mail, postage prepaid, addressed to the other party at the addresses indicated in this

Agreement.

10. This Agreement may be amended by an agreement in writing signed by both

parties. This Agreement shall be binding upon and inure to the benefit of both parties.

[Signatures are located on the following page]

Signature Page to Grounds Maintenance Agreement

IN WITNESS WHEREOF, the parties have caused this Agreement to be signed as of the

date first written above.

CITY OF EAST GRAND RAPIDS

By:

Name:

Its:

EAST GRAND RAPIDS BOARD OF

EDUCATION

By:

Name:

Its:

12843623_

I:\Grounds Maint\Grounds Maintenance Standards Exhibit A (2).docx 4/23/2018

Grounds

Maintenance

Standards

Exhibit “A”


City of East Grand Rapids and East Grand Rapids Public Schools

Grounds Maintenance Standards

The City of East Grand Rapids is a small city on the east side of metropolitan Grand Rapids in

Kent County, Michigan. The primary geography is residential homes, although there is a

business district containing all the essential services, a selection of specialty stores and

boutiques, and a world-class hospital within the borders.

The premier asset of East Grand Rapids is Reeds Lake, a true centerpiece for the

community. From fishing on quiet mornings to an afternoon of waterskiing with family, Reeds

Lake and the surrounding parks, woods and trails draw people from miles around to enjoy the

outdoor landscape.

Several years ago the City of East Grand Rapids and East Grand Rapids Public Schools formed a

joint facilities agreement, in which the City and Schools work as a team to maintain the grounds

around the schools and various city properties. The Grounds Maintenance Department, which is

part of the Parks and Recreation Department, directly oversee and maintain all of these areas,

working with coaches, athletic directors, and city officials, to make East Grand Rapids “A Better

Place To Live”. As a department we outsource all of our mowing and weed control, this allows

us to concentrate on other areas and pay more attention to the details.

The Grounds Maintenance Standards for the City of East Grand Rapids and East Grand Rapids

Public Schools define the desired conditions of park features and were developed in an effort to

deliver more efficient results with our Grounds Maintenance Department. The standards provide

a framework for inspecting and evaluating the condition of our parks. This will be a tool that

will be used for new employees, to clearly explain what the expectations are for our grounds as a

whole. Daily and weekly checklists will be provided and expected to be completed. With this

being such an active community, our work is in the public eye at all times, these standards will

allow us to make sure that we maintain all of our areas to the highest level.

Mission Statement

We are dedicated to preserving, enhancing and protecting our parks, green spaces, indoor and

outdoor facilities throughout the Grounds Maintenance Department for present and future

generations.


East Grand Rapids School Property Standards

East Grand Rapids Public School properties include six sites; the High School, Middle School,

James E. Morse Administration Building, and three elementary properties: Breton Downs,

Lakeside, and Wealthy. All of these sites not only have turf areas surrounding the building itself,

but areas specific to the individual sites. Here is a list of the specific areas:

EGR High School is home to Memorial Field and has a running track with an athletic

field inside it.

EGR Middle School is home to Mehney Field and also has an athletic field located

behind the school used for soccer and lacrosse.

All three elementary sites have youth athletic fields used for soccer, lacrosse, t-ball,

football, and softball.

James E. Morse Administration Building is home to Canepa Tennis Center, which is used

by the community and High School tennis teams.

EGR Middle School and all three elementary sites have tennis courts for public use.

James E. Morse Administration Building and all three elementary school sites have

playgrounds.

Each school site is different and need to be maintained to a specific set of standards. Although

the grounds are mowed and sprayed by a contractor, we still have a list of maintenance tasks

needed to be performed.

Daily litter clean-up including temporary trash cans; during the school year school

custodial staff clears trash cans owned by the School District and during the summer

Grounds staff clears School District owned trash cans

Checking and repairing soccer, field hockey, and lacrosse goals & nets

Turf kept to Grounds Maintenance standards

Athletic field prep for practices and games

Trimming of any broken tree branches and landscape shrubbery

Checking and repairing fences

Set irrigation schedule and check for leaks

Playgrounds are inspected and kept to Grounds Maintenance standards

Check parking lots for weeds, apply non-selective herbicide weed application as

scheduled following school guidelines

Checking the tennis courts and nets to make sure they are playable

Maintain designated landscaped areas and school entry signs

The designated landscaped areas are defined as the front of each school building and

James E. Morse administration building, Memorial Field landscape beds, Mehney Field

landscape beds, and Canepa Tennis Center landscape beds. The standards for these

landscape areas are defined in the Landscaping Standards section below.

The Grounds Maintenance Department needs to follow these standards in order to maintain sites

to the highest level.

Please remember that when kids are present we can NOT operate any machinery or

equipment that could harm or injure an individual.


Landscaping Standards

There are many areas within the City of East Grand Rapids and School District that have been

landscaped as an accent to compliment the green areas of City and School properties. These

properties are located near or around buildings, signs, parks, streets and other green spaces. We

take pride in our colorful and vibrant spaces separating us from other communities. The

standards for these areas need to be completed on a regular basis in order to keep the landscaped

areas maintained at a high level. We have set forth these standards as a guide to give clear

direction regarding expectations. The landscaped areas are as follows:

Sherman Cul-de-sac

City of East Grand Rapids Welcome Signs

John Collins Park

Manhattan Park

Cambridge Boulevards

Community Center

Plymouth Boulevards (end caps)

Front of Public Works Complex

Assorted Signage

Athletic Facilities

High School

Middle School

Breton Downs Elementary

Lakeside Elementary

Wealthy Elementary

James E. Morse Administration Building

We will work hard to meet the following:

Weed free

Mulch where specified

Trash Free

Plant material cut back to seasonal standards

Aesthetically appealing

Properly irrigated where systems are installed

Add or split plant material as needed to keep areas looking well maintained

The Grounds Maintenance staff has created checklists to be completed on specific days. We

understand there are times when these checklist items cannot be completed on a specific day

because other obligations Grounds Maintenance puts forth. We expect the areas will not be

neglected, but the checklist completed as soon as possible as the work schedule allows. Some of

the areas may only take five minutes to complete, others take hours, but if done correctly the first

time, it will make it much easier the next week.


Synthetic Turf Athletic Fields

The City and School District share two synthetic athletic fields, Mehney and Memorial Fields.

Mehney Field is located in front of the Middle School and was installed in 1997; this site

consists of not only the field itself, but a bathroom/concession stand building, one set of

bleachers, and an announcer building. Memorial Field is located on the northeast side of the

High School. Artificial turf was installed in 2000; this site consists of two separate buildings for

concession and bathrooms, a beautiful plaza area, and three sets of bleachers. Both fields are

top-dressed with Crum rubber, and are used several hours each day, sometimes with two

different sports being played in the same day. Here is a list of events that are held at both sites:

Lacrosse

Soccer

Field Hockey

Football

Graduation Ceremony

Band Practice

Gym Class

Public Use and Rentals

With as many events as these facilities host, one can see why the synthetic surfaces were

installed. This doesn’t indicate they are maintenance free; several duties need to be performed

on a regular basis. Duties include:

Sweeping the field to clear debris

Cleaning the bleachers and benches

Checking for seams that are tearing or coming unglued

Athletic field painting for special events and sports

Set up and checking goals and nets

Inspect for fence and safety netting damage

Respond and investigate any safety hazards and/or insect issues (bees & wasps)

Maintain surrounding landscaping and planting beds

Inspect and test scoreboard system each sport season (Call is repairs if necessary)

Completing daily duties will allow us to achieve a common goal, to provide the best possible

facilities for our community.


Playground Standards

Playground safety is no accident. We know today that a child’s playground is the environment

for learning and development. Each child develops at his or her own pace, and because of this

diversity it is important we provide diversity in the play environment that can meet the

developmental needs of all children (taken from playground safety is no accident). It is our job

as Grounds Maintenance to identify those hazards and avoid any potential for injury.

Within the city limits, there are nine playgrounds that Grounds Maintenance is responsible for,

on both City and School District properties. The sites are as follows:

Breton Downs Elementary: two playgrounds with age appropriateness for both as 5-12

years old.

Lakeside Elementary: two playgrounds with age appropriateness for both as 5-12 years

old.

Wealthy Elementary: two playgrounds with age appropriateness for both as 5-12 years

old.

James E. Morse Administration Building: two playgrounds with age appropriateness for

the one in front of the building as 5-12 years old and the age appropriateness for the one

in the back of the building as 2-5 years old.

Manhattan Park: one play ground with an age appropriateness of 2-12 years old.

All playgrounds have a specific set of rules and regulations in order to comply with ASTM1487.

At least one Grounds Maintenance staff member will be a National Certified Playground Safety

Inspector, but there are many things that can be done to alleviate safety concerns. Some items

include, but are not limited to:

All playground areas are free of trash, weeds and insect populations

All playground areas have a depth of safety surfacing (virgin woodchips) that coincide

with the manufactures suggestions as marked on playground equipment

All playground areas are free of potential hazards

All playground equipment is working properly with no damaged or missing parts

All playgrounds provide a safe learning environment for each child as an individual and

continue to challenge with age

All standards set forth by the Grounds Maintenance Department will be clearly explained so you

know exactly what you are looking for when inspecting the playgrounds. The Grounds

Maintenance Supervisor will be notified immediately if any problem arises so the proper

measures can be followed and the proper paper work can be documented. The Grounds

Maintenance Supervisor performs high frequency inspections that occur about monthly

.

Grounds Maintenance has prepared checklists to help document what you see on the playgrounds

as a potential hazard and what Grounds Maintenance is expecting you to look for when on site.


East Grand Rapids Trail System Standards

Throughout the City of East Grand Rapids there is an extensive trail system. The various trail

options provide each user the unique opportunity of trekking natural wooded areas and

residential neighborhoods within the city limits. East Grand Rapids is a very active community

and it is not rare to see hundreds of people out enjoying the trail system on any given day. Our

most popular trail is a 4.3-mile trek around Reeds Lake. On this trail you will meander through

natural wooded areas, wetlands, and residential areas. Connected to the Reeds Lake Trail is

Waterfront Park, Remington Park and Hodenpyl Woods trail system.

Waterfront Park and the Gilmore property were secured through grants and donations. The

property provides ample opportunity for bird watching, fishing and walking. This trail connects

to overlook decks and a floating boardwalk. At Manhattan Park, there is a rustic trail network

that is used for cross-country running and hiking.

The areas are maintained by Grounds Maintenance. Although the trails are rustic, the following

are our responsibility:

Trails are free from fallen logs, tree branches and overgrown vegetation

Tree and brush canopies are cut back on both sides and overhead for pedestrian

clearance; leaving natural materials in the woods out of harm’s way

Check and fill trail map holder as needed

Assist volunteer groups with wood chips and other materials as needed on project days

Work with volunteer group to remove Garlic Mustard, Buckthorn and other invasive

species as time allows

We expect the trails to be visually inspected monthly to keep them looking neat and in operable

condition.


John Collins Park Standards

John Collins Park (JCP) is located between the GR Yacht Club and Rose’s Restaurant on Reeds

Lake. JCP is the ‘premier’ park within the EGR city limits and is the busiest throughout all

seasons. When the warm weather breaks the cold doldrums, picnickers enjoy the picnic tables

and warm air. During the summer they enjoy the flowers and the serenity of the lake. In the fall,

they try to get in one last afternoon of nice weather. In the winter, the ice fishers are out in the

cold trying to get a catch for the love of the game. The park is host to concerts in the summer,

and is the main stage for the Reeds Lake Run and Reeds Lake Triathlon. The park itself is 2.70

acres and was renovated in 2001 with landscape beds, accessible boat ramp, boat house for the

EGR public school crew team, bathrooms, tables, benches, ADA walkways, etc.

Because this park is so prominent in the social aspect of EGR, the maintenance standards for JCP

are set very high and no exceptions are made.

Trash and litter, including leaves and branches are cleaned on a regular basis

Landscape beds are free of weeds and litter

Landscape beds are free of dead/dying plants and replaced as needed

Turf is kept to Grounds Maintenance standards

Bathrooms are stocked and clean (cleaning contractor)

Flowers in pots are at their peak all season long

Boat ramp is safe and accessible with skid piers in good working order

Walkways are free of weeds

Irrigation system is running properly and timer set accordingly

Shoreline area is clean and retaining wall is intact

High school crew team boathouse is inspected externally and in safe operating condition

The trash cans and the bathrooms are cleaned by the Public Works Department, but everything

else falls under Grounds Maintenance.


Manhattan Park Standards

Manhattan Park is located in the NE corner of East Grand Rapids and encompasses 40 acres of

multi-use park land. Manhattan Park is a combination of athletic facilities and nature trails

where many people come to recreate and enjoy being with family and friends. Here is a facilities

list relating to Manhattan Park:

Sledding in winter

Four Sand volleyball courts

Three softball diamonds

Two tennis courts

Soccer fields

Nature trails/x-country skiing and running

Pavilion with picnic tables and grills

Public restroom and drinking fountains

Playground

Manhattan Park is constantly busy with various activities. Grounds Maintenance expects the

park to be in clean and orderly condition at all times. Because of the large amount of property

within this park, there are many duties that need to be completed to maintain our standards. The

following are included:

Trash and litter, including leaves and branches are cleaned and disposed on a regular

basis

Special events, sport leagues, field rentals and pavilion rentals are common and must be

prepared properly for each type of use

Turf is held to Grounds Maintenance standards


Landscape beds are free of weeds, dead and dying plants and are replaced as needed

Volleyball courts are free from toys, weeds, and other playing hazards and will be raked

periodically

Tennis courts are always in playable condition with center strap in place and correct net

height

Scoreboard inspections seasonally

The trash cans and the bathrooms are cleaned by the City Services Coordinator, but everything



Streetscape Standards

(Wealthy Street and Lakeside Drive)

In the summer of 2005, the business district in East Grand Rapids on Wealthy Street underwent a

multi-million dollar renovation. The area now boasts a one of-a-kind shopping district and

future living experience for the community of EGR and Kent County. This area includes

extensive brick-work, heated sidewalks, hanging flower baskets on light poles, flower pots and

trees with wonderful canopies and color. Our goal as Grounds Maintenance is to keep this area

aesthetically pleasing. Our standards are as follows:

The area will be free of trash, litter and debris at all times

Flowers in pots and baskets are at their peak all season long

Sidewalks will be clean with no weeds, litter, etc.

Trees will be healthy and growing to their potential with no weeds in grates

Landscape areas will be free of weeds and debris

Irrigation system running properly and timer set accordingly

Drinking fountains will be tested and cleaned as necessary

City parking lot (Big Bob’s) will be maintained and free of trash, leaves and other debris

The trash receptacles may be picked up by the city services coordinator, but will also be picked

up by Grounds Maintenance staff.

Turf Maintenance Program

Turf Care for Polyon Sites

Track Field

Manhattan Field 5

April/May:

Aerate

Fertilize 24-0-19 slow release Polyon (1.5 pounds per 1000 square feet)

Over-seed as needed

Top-dress with sand

May- July:

Spot seed (lower application rate) weekly

Starter fertilizer if needed

August:

Apply post-emergent weed control as needed

Fertilize 46-0-0 if needed (1 pounds per 1000 square feet)

Continue spot seeding (lower application rate)

September:

Fertilize 24-0-19 Polyon (1.5 pounds per 1000 square feet)

Heavily aerate

Over-seed as needed (before September 15)

Top-dress with sand

EXHIBIT “B”

Turf Care for Non-Polyon Sites

Manhattan Fields 1 through 4

Middle School Back

Wealthy Field

John Collins Park

April/May:

Apply fertilizer to all sites 25-0-10

Aerate as needed

Over-seed as needed

June-August:

Repair field damage and over-seed as needed

Apply starter fertilizer as needed

Late August:


Aerate as needed

September-October:

Repair field damage and over-seed as need


Turf Care Remington Field

April/May:

Apply Polyon fertilizer to infield 24-0-19

Apply Fertilizer to outfield 25-0-10

Apply calcium to infield if needed

June-July:

Aerate entire field

Apply fertilizer to in-field as needed


September:

Apply fertilizer to outfield 25-0-10


Aerate entire field

Ground Maintenance Schedule

Spring

Early March

o Set-up high school sports fields at Mehney and Memorial (including bleachers & trash cans)

Lacrosse goals

Install lacrosse backstop net at Memorial

Ready portable soccer goals at Mehney and ensure the in-ground goals are off of the field

Install backstop net at Remington Field with the help of Public Safety

Install batting cage nets at Remington Field

Install windscreens and tennis nets at Canepa

o Rake and level all skinned ball fields and sand volleyball courts when conditions are dry enough

o Put out trash cans where needed

Late March – Early April and Spring Break

o Ready spring sports on natural grass fields as outlined in Field Painting Rough Schedule: Spring

document

Check with supervisors and athletic director to ensure the schedule is accurate


o Unlock picnic tables to Manhattan

o Volleyball nets to Manhattan

o Install tennis nets on all other sites

Late April

o Prepare fields for practices & games

o Open Manhattan, Remington and John Collins Park restrooms (New batteries and set clocks)

o Fix snowplow damage

o Aerate, grade and seed all boulevards and parks

o Work with ground maintenance contractor on getting started and spring clean-ups

o Mulch all City sites and School sites as needed per bid results

o Start turf maintenance regimen as detailed in Turf Maintenance Program document

o First fertilizer application

May

o Summer help starts, training

o Set up recreational fields

o Baseball/Softball- Drag and prep fields. Paint foul lines

o First application of fertilizer for parks

o Start irrigation systems

Track field

Community Center

Manhattan

John Collins

Remington

Cambridge

Streetscape and Lakeside

Canepa Tennis Center

o Start irrigation maintenance

o Plant annuals & perennials end of May

EXHIBIT “C”

o Continue with athletic field preparations for games

o Work with Volunteer Groups to mulch trails

o Graduation Prep

o Brush hog areas as needed

o Apply pre-emergent to all planting beds

o Bi-weekly backpack blowing off all properties

o Weekly weeding of all landscaped areas per Ground Maintenance Standards document

o Weekly debris clean-up at Waterfront Park per Ground Maintenance Standards document

o Continue turf maintenance regimen as detailed in Turf Maintenance Program document

Summer

June

o Set up water wheel at M. S. Back and Rusty Swaney Baseball Field if needed

o Change trash can locations based on need

o Aerate, seed, and water all athletic fields after spring season

o Prepare fields for adult softball

o Prepare fields for T-ball:

Lakeside East & West

Breton North & South

o Weekly weeding of all planting beds per Grounds Maintenance Standards document

o Continue to inspect, repair, replace, and install irrigation

o Prepare for Reeds Lake Run & 4th of July Celebration

o Prepare for Movies and Concerts in the Park

Set ups to be detailed by Leisure Supervisors

o Major playground repairs


o Tree risk assessment

July

o Ready summer sports on all fields as outlined in Field Painting Rough Schedule: Summer

document

Check with supervisors to ensure the schedule is accurate

o Continue turf field maintenance & repairs

o Install new drainage & irrigation-if needed

o Trim fence lines at schools


o July 4th Celebration


August

o Ready fall sports on all fields as outlined in Field Painting Rough Schedule: Fall document


o Inspect and perform preventive maintenance on blocking sleds

o Check scoreboards

o Second fertilizer application

o Pruning of City and School shrubs

o Continue any irrigation work


o Edge all skinned ball fields:

Wealthy

Remington

Breton

Manhattan

Lakeside


Fall

September

o Clean up after school sporting events

o Paint fields as needed

o Reeds Lake Triathlon


October

o Continue with school sporting events

o Continue landscape projects

o Start fall cut backs

o End of season parks maintenance

o Aerate and seed athletic fields, parks and boulevards as needed

o Blow out irrigation systems, restrooms and concession stands per Bathroom Closing Procedure

document

o Inspect sledding hill for trees and to ensure the pads are properly installed on the posts

o Perform any ball field maintenance or improvement projects

o Level and grade all ball fields and sand volleyball courts

o Take down back stop net and batting cage nets at Remington

November

o Close down athletic facilities

Lock up tennis court benches at Canepa

Take down windscreens at Canepa

Remove pads from blocking sleds at Track

o Bring in all parks equipment

Fall sports equipment

Chain up picnic tables when it is cold enough

o Final fall clean up

o Walk and cut back trails

o Cut back all perennial plants at all sites to include City and School properties

o Organize and submit bids for annual flower contract (every three years)

Winter

December – March

o Repair and paint picnic table every other winter

o Repair and paint all athletic goals as needed


o Inventory, inspect, repair, perform preventative maintenance on and order equipment as needed

o Inventory and order supplies as needed

Fertilizer

Turface, chalk and mound clay

Trash bags

Supplies for summer help

Field and aerosol paint

o Organize and submit bids for upcoming work such as:

Landscaping mulch

Porta-Jon bid (every three years)

o Inspect and repair portable bleachers at various sites

o Organize all storage facilities

o Trim trees

o Invasive species management

o Snow plow as required

o Prepare budget documents

o REGIS projects

o Set up for weekend basketball games at Wealthy

o Miscellaneous winter projects

o Begin hiring process

o Cut tall grass at Waterfront Park (as late as possible but while the ground is still frozen)

o Inspect all scoreboards

o Check electrical outlets at all sites

o Inspect City and School properties for downed trees and limbs

o Inspect all fence lines and schedule any needed repairs

o Inspect and repair all tennis court benches

Notes

Playground inspections should be done about every four weeks as the schedule allows. Make sure to do

inspections before the start of a new semester.

1

SUPERINTENDENT GOALS

Heidi S. Kattula, Ed.D. 2018-2019 Superintendent

As I start my first year as superintendent I continue to reflect and admire the strong community collaboration,

high academic performance and Tradition of Excellence that resides in East Grand Rapids Public Schools. This

is one of the best districts in the state and country because of our ongoing collective support. Our dedicated

teaching staff, administration, Board of Education, parents, and community are all committed to providing an

excellent educational program for our students. Our vision, mission, and goals share a singular and sustained

focus -- the development of the whole child. Learning is the core of our education system which we promote

and provide through supporting: uniqueness of each student, collaboration, achievement and accountability.

As I set goals for the 2018-2019 school year, I reflected on the 2017-2018 goals and accomplishments in order

to celebrate, honor, and inform the 2018-2019 goals. As you will see in the goals I have outlined, we need to

continue to build on the work that has been done, strive for future growth while developing partnerships to

support student success and maintain high expectations. This year we hired a record number of new staff (n=31,

18%). With these new additions, we need to have intentional supports to ensure their success while also

maintaining our strong commitment of high expectations and high quality supports and services.

As we reflect on the academic, music, arts, and athletic successes of our students, we need to keep in mind that

these accomplishments were achieved through collaboration of teachers, students, parents, and administrators,

which supports our Tradition of Excellence. Our staff take pride in preparing our students for academic success

by establishing a solid academic foundation early in their educational journey. We are committed to ensuring

that all students achieve at the high levels needed to prepare them to lead fulfilling and productive lives, to

succeed in academic and employment settings, and to be a contributing member of society. To accomplish the

goal of providing a high-quality education to every student, we must ensure that policies, programs, and

systems of support are directed toward the common purpose of improving academic achievement for all

students. We must also strive to ensure alignment and coherence of these systems and supports.

One of my priorities for the upcoming school year is to sustain and enhance our work around student

achievement through the alignment of curriculum, instruction, and assessment, and the development of

interventions to address learner needs. The following goals align with the priorities and goals established in the

East Grand Rapids Public Schools’ District School Improvement Plan and Strategic Plan. Updates for each goal

will be shared with the Board of Education throughout the school year, with detailed updates provided mid-year

and during my end of year evaluation.

The following goals are intended to establish a focus for the upcoming school year and serve as a guide as I

reflect upon and improve on my effectiveness as the district leader; however, they are not intended to serve as a

comprehensive listing of all the responsibilities that need to be accomplished by the superintendent in order to

lead and maintain a highly effective and efficient school district from both an instructional and operational

perspective. I look forward to my first year as superintendent of EGRPS and continuing to learn and grow in

order to continue moving us forward and maintaining a strong, viable public school district.

jmalec

Typewritten Text


jmalec

Rectangle

2

FINANCE & OPERATIONS

Superintendent Goal 1 (MASB Section D – Business & Finance)

Provide leadership for the development of a multi-year budget, including a budget process with a long-term

vision that maintains a targeted fund balance and works toward long-term fiscal stability.

a. Establish a timeline and communication plan for the 2019-2020 budget development

b. Refresh the multi-year budget plan, incorporating desired educational programming to align with

strategic goals

c. Update and revise the Community Budget Guide for 2018-2019

d. Research opportunities to collaborate and reduce operational costs within our organization, current

vendors, other local districts, ISD, and the City of East Grand Rapids

e. Review alignment and seek opportunities to offer a comprehensive co-curricular program that is fiscally

responsible

f. Continue to advocate on behalf of East Grand Rapids Public Schools and monitor new legislation that

could have significant impact on our district’s budget

g. Complete the improvements scheduled for the first portion of the Phase Two (2019) bond projects,

complete the design process for the second portion, and monitor the financial status of the bond projects

LEARNING, TEACHING, AND LEADING

Superintendent Goal 2 (MASB Section E – Instructional Leadership)

Provide leadership in the continued enhancement of our curriculum, instruction, and assessment to ensure we

provide all students with a challenging learning environment that nurtures the whole child in social, emotional,

cognitive, and physical growth and development.

a. Increase the integration and use of best practices of technology to enhance teaching and learning and

district operations

b. Expand the staff’s capacity to assess, monitor, and report student growth in order to inform and promote

academic success for every student

c. Analyze student achievement data and work with staff to develop systems and interventions focused on

providing quality assessment feedback, improving student achievement and closing achievement gaps

(MTSS)

d. Solicit and collect student input in the areas of teaching and learning to improve the educational

opportunities we provide

e. Support Implementation Teams as they continue developing: (a) systems for monitoring and studying

data from multiple assessments, and (b) standard alignment of student-centered, current, flexible, fluid

curriculum in the core content areas

f. Support the implementation of practices related to the 3rd Grade reading legislation. (HB 4822)

3

STUDENT ACHIEVEMENT AND STUDENT GROWTH

Superintendent Goal 3 (MASB Student Growth section and Progress Toward District-Wide Goals)

Increase student achievement and student growth at all levels including subgroups. This goal is represented in

core content areas in our district and building school improvement plans and teacher evaluations.

a. Ensure multiple measures of academic progress are considered when measuring student achievement

and student growth. We are mindful of the development of the whole child and support this philosophy

through implementing fiscally responsible systems and organizational structures that support

student learning.

b. Utilize relevant and current student growth measurements around the following four data points:

i. NWEA (MAP) scores in reading for students in grades 2-7

ii. SAT (including PSAT 8/9, PSAT 10)

iii. MSTEP

iv. MME

c. Publish Annual Education Reports. The district and each of our buildings are required by federal and

state regulations to publish an Annual Education Report (AER). These include an achievement report

along with a cover letter providing additional details about individual building’s school improvement

processes and goals.

PERSONNEL MANAGEMENT

Superintendent Goal 4 (MASB Sections C & E)

Provide leadership in the continued enhancement of our evaluation systems and mentorship for administrators

new to their roles to ensure continued professional growth.

a. Ensure that the evaluation systems for teachers/administrators are aligned with state requirements and

comply with Section 1249 and Section 1248 (Layoff/Recall)

b. Provide teachers and administrators with an overview on how to use the evaluation rubrics to determine

the state ranking categories of Highly Effective, Effective, Minimally Effective, and Ineffective

c. Work with administrators to provide teachers who are on improvement plans with the appropriate

support needed in order to show growth in areas needing improvement

d. Ensure that evaluations are completed on all teachers and administrators and that all evaluations comply

with the standards set forth in Section 1249

e. Provide support and professional development for administrators to continue their professional growth

COMMUNITY RELATIONS & ADVOCACY

Superintendent Goal 5 (MASB Section B – Community Relations)

Provide leadership in the community relations and advocacy for the students, staff, and community of East

Grand Rapids Public Schools.

a. Effectively communicate and lead district decisions and communication

b. Engage and collaborate with the school community

c. Advocate for public education at the local, county, state and national levels to ensure we are maximizing

resources for student learning

d. Monitor and promote positive school and community relations

2915 Hall Street SE Grand Rapids, Michigan 49506 Telephone 616.235.3535 Fax 616.235.3256 www.egrps.org


2018-2019 NEW TEACHER CONTRACTS

for Board of Education Approval – September 17, 2018

Certificated Staff

Shelly Gullett

8363 Crimes Committed by Students (Cf. 2600)

MCL 380.1308 requires law enforcement agencies, throughout the calendar year, to make a report to

school Districts of incidents reported to the law enforcement agency that allege the commission of a crime and

that, according to the incident report, either occurred on school property or within 1,000 feet of the school property

or involved a pupil or staff member of the school as a victim or alleged perpetrator. Similarly, school Districts

are required to provide law enforcement agencies with information regarding incidents that have occurred at

school that are required to be reported according to the statewide school safety information policy.

If the Superintendent receives information from a law enforcement agency that a student has committed a

crime anytime during the calendar year, reportable under MCL 380.1308, and he/she determines that the alleged

actions of the student could potentially pose a threat to the school community, the Superintendent:

a. Shall request a meeting with the student, parent(s)/guardian(s) of the student, law enforcement

officials, and school personnel to determine if the student poses a threat to the school community.

Under MCL 380.1308, the parent(s)/guardian(s) are required to provide the school with access to

information regarding the crime committed or allegedly committed.

b. Effective August 8, 2018, per MCL 380.1311, if a pupil pleads to, is convicted of, or is adjudicated

for criminal sexual conduct against another pupil enrolled in the same school district, the school board,

or the designee of the school board, shall expel the pupil from the school district permanently after

considering the predisciplinary factors outlined in (c) below. An individual expelled under section (b)

may be subject to reinstatement per MCL 380.1311(6).

bc. May recommend to the Board of Education a suspension, expulsion, or alternative placement of the

student in an appropriate educational setting of over 10 days after consideration of the information

gathered under paragraph “a” above. The district will be required to demonstrate that they have

considered the predisciplinary factors found in MCL 380.1310d (see Policy 8395) before expelling a

student permanently.

Disciplined students with disabilities under Individuals with Disabilities Educational Act (IDEA) or

Section 504 shall be subject to disciplinary action in accordance with Federal and State due process rights

appropriate to these students. Such students may have their educational placement temporarily or permanently

changed, in accordance with Special Education rules.

The student and/or the parent(s)/guardian(s) may appeal the Board of Education’s decision to the Kent

County Circuit Court or the United States District Court for the Western District of Michigan.

http://legislature.mi.gov/doc.aspx?mcl-380-1310d

jmalec

Typewritten Text


jmalec

Rectangle

Approved: June 9, 2003

LEGAL REF: MCL 380.1308 (PA 102 of 1999); MCL 380.1311

2915 Hall Street SE Grand Rapids, Michigan 49506 Telephone 616.235.3535 Fax 616.235.3256 www.egrps.org


2018-2019 NEW TEACHER CONTRACTS

for Board of Education Approval – September 17, 2018

Certificated Staff

Shelly Gullett

Our Mission Educating and inspiring each student to navigate successfully


EAST GRAND RAPIDS PUBLIC SCHOOLS Kent County, Michigan

SPECIAL MEETING of the East Grand Rapids Board of Education The James E. Morse Administration Center at Woodcliff

2915 Hall Street SE, East Grand Rapids, MI 49506

Thursday, August 30, 2018

MINUTES

The SPECIAL MEETING of the East Grand Rapids Public Schools Board of Education, Kent County, Michigan, was held on Thursday,

August 30, 2018, in the Community Board Room at the James E. Morse Administration Center, 2915 Hall Street SE, East Grand Rapids, MI 49506.

BOARD OF EDUCATION

Present: Natalie Bernecker, Elizabeth Welch, Beth Milanowski, Robert Wolford, Brian Coles, Mark Hessler, Brad Laackman

Absent: None

Administration: Dr. Heidi S. Kattula, Superintendent

Others: David Centner, Attorney, Clark Hill PLC



Public Comments - None

Closed Session (Michigan Open Meetings Act, MCL 15.268, Sec. 8(h)

Member Wolford moved to go into Closed Session for the purpose of considering the written legal opinion of Clark Hill PLC as

permissible in MCL 15.268, Sec. 8(h). Member Coles supported the motion. By a roll call vote, the motion passed 7-0.

Closed Session adjourned at 8:00 a.m.

Open Session

Member Welch moved to return to Open Session. Member Hessler supported the motion. The board returned to Open Session at

8:00 a.m. and continued with the following Action Items.

ACTION ITEMS

Approval of Resolution Authorizing Reimbursement of Legal Fees

Member Wolford moved to approve the resolution authorizing reimbursement of legal fees as presented. Member Coles seconded

the motion. Motion passed 7-0.

Any other matters that come before the Board.

ADJOURNMENT

President Bernecker adjourned the meeting at 8:01 a.m.

Respectfully submitted,



* Minutes for this meeting will be available in the Superintendent’s Office at 2915 Hall St. SE, East Grand Rapids, MI 49506. The phone number is 235-3535. ** If you plan to attend and have a special need and require accommodation to attend this meeting, please contact Dr. Heidi S. Kattula, Superintendent, at 235-3535.

jmm 8/31/2018

DRAFT

jmalec

Typewritten Text


jmalec

Rectangle

BUSINESS OFFICE

MEMORANDUM

Date: September 17, 2018 To: Dr. Heidi S. Kattula, Ed.D., Superintendent The Board of Education From: Kevin D. Philipps, Assistant Superintendent of Business

Subject: August 2018 Payment of Bills

APPROVE August General Fund (11) – checks #127246 through check #127349, with the

exception of voided check #127330, in the total amount of $430,917.51.

APPROVE August Athletic Fund (21) – checks #15981 through check #21775 in the total

amount of $7,573.11.

APPROVE August Sinking Fund (41) – check #550 through check #553 in the total

amount of $30,788.99.

APPROVE August Capital Projects (43) – no checks this month.

APPROVE August Student Activity Fund (61) – checks #26219 through #26241 in the

total amount of $11,232.40.

APPROVE August Joint Facilities Fund – no checks this month.

APPROVE August Debt Retirement – no checks this month.

KP/jmm

jmalec

Typewritten Text


jmalec

Rectangle

Our Mission

Educating and inspiring each student

to navigate successfully




REGULAR MEETING of the East Grand Rapids Board of Education The High School Learning Commons

2211 Lake Drive SE, East Grand Rapids, MI 49506

Tuesday, August 14, 2018

MINUTES

The REGULAR MEETING of the East Grand Rapids Public Schools Board of Education, Kent County, Michigan, was held on Tuesday,

August 14, 2018, in the High School Learning Commons, 2211 Lake Drive SE, East Grand Rapids, MI 49506.

BOARD OF EDUCATION Present: Natalie Bernecker, Elizabeth Welch, Beth Milanowski, Mark Hessler, Brian Coles, Robert Wolford

Absent: Brad Laackman

Administration: Dr. Heidi Kattula, Kevin Philipps, Jenny Fee



Public Comments

Board Secretary’s Report: Communications to and from the Board – None

BOARD OF EDUCATION First Read of Revised Policy #8363 – Jenny Fee (Enclosure #4)

ACTION ITEMS - CONSENT AGENDA Background: In order to save time during the meeting, we are using a Consent Agenda. Items in the Consent Agenda include those that

are routine or have been previously discussed by the Board of Education. Any board member may request to have any item removed for a separate discussion and vote.

Recommendation: Motion to approve the items in the Consent Agenda, Numbers 5-10.

Approval of Minutes of REGULAR Meeting of 6/11/2018 (Enclosure #5)





Approval of Payment of Bills – June and July 2018 (Enclosure #10)

Member Welch moved to approve Consent Agenda items 5-10. Member Coles seconded the motion. Motion passed 6-0. OTHER ACTION ITEMS

Approval of New Teacher Contracts (Enclosure #11)

Dr. Kattula announced that the district has hired six additional teachers as listed in Enclosure #11.

Member Hessler moved to approve the Teacher Contracts as presented. Member Milanowski seconded the motion. Motion passed 6-0.

Approval of a 2-Year Contract with the East Grand Rapids Association of Support Staff Employees (EGRASE)–Kevin Philipps (Enclosure #12)

Kevin Philipps, Assistant Superintendent of Business, presented an overview of the EGRASE contract including the salary and benefits

provisions as detailed in Enclosure #12.

Member Coles moved to approve the 2-Year Contract with the East Grand Rapids Association of Support Staff Employees (EGRASE). Member

Welch seconded the motion. A discussion was held among the board. Motion passed 6-0.

Approval of Confirming Resolution for Sale and Refunding of Bonds – Kevin Philipps (Enclosure #13)

Background: In June of 2018, the Board of Education granted administration the authority to sell the remaining $13.5 million in bonds

from the 2014 bond issue as well as refund $2.1 million in bonds from the 2007 and 2008 bond sales. The bonds were

priced on Tuesday, August 7, 2018. Overall $14,030,000 in bonds were sold at a premium of $1,554,091 to provide the

financing for the construction fund and refinance the $2.1 million in 2007 and 2008 bonds. The overall true interest cost

for the sale is 3.45%. Net present value savings on the $2.1 million refunding was $53,131, or 2.72%. Administration, in

partnership with its financial advisor, Public Financial Management, recommend accepting the interest rates offered and

supporting the resolution to complete the sale and refunding.

jmalec

Typewritten Text


jmalec

Rectangle

BOARD OF EDUCATION

August 14, 2018

Page 2

Recommendation: Motion to approve the confirming resolution accepting the interest rates for the sale of 2018 Building and Site bonds and

refunding of 2007 and 2008 Athletic Facility bonds as recommended by the Superintendent.

Kevin Philipps provided background information on the projected sale and refunding of bonds as detailed in Enclosure #13. A discussion was

held among the board.

Member Milanowski moved to approve the confirming resolution accepting the interest rates for the sale of 2018 Building and Site bonds and

refunding of 2007 and 2008 Athletic Facility bonds as recommended by the Superintendent. Member Hessler seconded the motion.

Motion passed 6-0.


Superintendent

Dr. Kattula shared that her family recently moved into East Grand Rapids and her three children are enrolled in our schools. During her first

week as superintendent, she has been involved in administrative meetings, new teacher orientation, and county superintendent meetings. She

also reported that the new middle school student registration process went smoothly and was well organized.

Assistant Superintendent of Business

Kevin Philipps provided a budget update and shared that approximately $150,000 will be added to the fund balance which is an increase in

projections. He also provided an enrollment update with an increase in projected kindergarten students. Therefore, an additional section of

kindergarten has been added at Breton Downs.

Assistant Superintendent of Instruction

Jenny Fee reported that a successful New Teacher Orientation was held last week with the largest group of new staff involving 30 new teachers.

Board Member Reports

Communications Committee – No reports.

Facilities Committee – Member Hessler reported that roof replacements were discussed and a new roofing system was selected. A proposal will

be brought to the full board for approval at the September board meeting.

Finance Committee – No reports.

Joint Facilities Committee – No reports.

Personnel Committee – No reports.

Policy Review Committee – No reports.

Legislative Liaison Committee – Member Welch reported that the September 11 Town Hall preparations are underway.

Liaisons

EGR Schools Foundation – No reports.

Community Action Council – No reports.

Leadership & Youth Development (LYD) – No reports.

Parks & Recreation – Member Hessler reported that there are planned changes in the cancellation policy for activities/events.

PTO Council – No reports.

Parent Advocates for Special Education (PASE) – No reports.

Superintendent’s Advisory Council (SAC) – No reports.

ADJOURNMENT

President Bernecker adjourned the meeting at 7:59 a.m. Respectfully submitted,



* Minutes for this meeting will be available in the Superintendent’s Office at 2915 Hall St. SE, East Grand Rapids, MI 49506. The phone number is 235-3535. ** If you plan to attend and have a special need and require accommodation to attend this meeting, please contact Dr. Heidi S. Kattula, Ed.D., Superintendent,

at 235-3535.

jmm 8/14/2018

1

SUPERINTENDENT GOALS

Heidi S. Kattula, Ed.D. 2018-2019 Superintendent

As I start my first year as superintendent I continue to reflect and admire the strong community collaboration,

high academic performance and Tradition of Excellence that resides in East Grand Rapids Public Schools. This

is one of the best districts in the state and country because of our ongoing collective support. Our dedicated

teaching staff, administration, Board of Education, parents, and community are all committed to providing an

excellent educational program for our students. Our vision, mission, and goals share a singular and sustained

focus -- the development of the whole child. Learning is the core of our education system which we promote

and provide through supporting: uniqueness of each student, collaboration, achievement and accountability.

As I set goals for the 2018-2019 school year, I reflected on the 2017-2018 goals and accomplishments in order

to celebrate, honor, and inform the 2018-2019 goals. As you will see in the goals I have outlined, we need to

continue to build on the work that has been done, strive for future growth while developing partnerships to

support student success and maintain high expectations. This year we hired a record number of new staff (n=31,

18%). With these new additions, we need to have intentional supports to ensure their success while also

maintaining our strong commitment of high expectations and high quality supports and services.

As we reflect on the academic, music, arts, and athletic successes of our students, we need to keep in mind that

these accomplishments were achieved through collaboration of teachers, students, parents, and administrators,

which supports our Tradition of Excellence. Our staff take pride in preparing our students for academic success

by establishing a solid academic foundation early in their educational journey. We are committed to ensuring

that all students achieve at the high levels needed to prepare them to lead fulfilling and productive lives, to

succeed in academic and employment settings, and to be a contributing member of society. To accomplish the

goal of providing a high-quality education to every student, we must ensure that policies, programs, and

systems of support are directed toward the common purpose of improving academic achievement for all

students. We must also strive to ensure alignment and coherence of these systems and supports.

One of my priorities for the upcoming school year is to sustain and enhance our work around student

achievement through the alignment of curriculum, instruction, and assessment, and the development of

interventions to address learner needs. The following goals align with the priorities and goals established in the

East Grand Rapids Public Schools’ District School Improvement Plan and Strategic Plan. Updates for each goal

will be shared with the Board of Education throughout the school year, with detailed updates provided mid-year

and during my end of year evaluation.

The following goals are intended to establish a focus for the upcoming school year and serve as a guide as I

reflect upon and improve on my effectiveness as the district leader; however, they are not intended to serve as a

comprehensive listing of all the responsibilities that need to be accomplished by the superintendent in order to

lead and maintain a highly effective and efficient school district from both an instructional and operational

perspective. I look forward to my first year as superintendent of EGRPS and continuing to learn and grow in

order to continue moving us forward and maintaining a strong, viable public school district.

jmalec

Typewritten Text


jmalec

Rectangle

2

FINANCE & OPERATIONS

Superintendent Goal 1 (MASB Section D – Business & Finance)

Provide leadership for the development of a multi-year budget, including a budget process with a long-term

vision that maintains a targeted fund balance and works toward long-term fiscal stability.

a. Establish a timeline and communication plan for the 2019-2020 budget development

b. Refresh the multi-year budget plan, incorporating desired educational programming to align with

strategic goals

c. Update and revise the Community Budget Guide for 2018-2019

d. Research opportunities to collaborate and reduce operational costs within our organization, current

vendors, other local districts, ISD, and the City of East Grand Rapids

e. Review alignment and seek opportunities to offer a comprehensive co-curricular program that is fiscally

responsible

f. Continue to advocate on behalf of East Grand Rapids Public Schools and monitor new legislation that

could have significant impact on our district’s budget

g. Complete the improvements scheduled for the first portion of the Phase Two (2019) bond projects,

complete the design process for the second portion, and monitor the financial status of the bond projects

LEARNING, TEACHING, AND LEADING

Superintendent Goal 2 (MASB Section E – Instructional Leadership)

Provide leadership in the continued enhancement of our curriculum, instruction, and assessment to ensure we

provide all students with a challenging learning environment that nurtures the whole child in social, emotional,

cognitive, and physical growth and development.

a. Increase the integration and use of best practices of technology to enhance teaching and learning and

district operations

b. Expand the staff’s capacity to assess, monitor, and report student growth in order to inform and promote

academic success for every student

c. Analyze student achievement data and work with staff to develop systems and interventions focused on

providing quality assessment feedback, improving student achievement and closing achievement gaps

(MTSS)

d. Solicit and collect student input in the areas of teaching and learning to improve the educational

opportunities we provide

e. Support Implementation Teams as they continue developing: (a) systems for monitoring and studying

data from multiple assessments, and (b) standard alignment of student-centered, current, flexible, fluid

curriculum in the core content areas

f. Support the implementation of practices related to the 3rd Grade reading legislation. (HB 4822)

3

STUDENT ACHIEVEMENT AND STUDENT GROWTH

Superintendent Goal 3 (MASB Student Growth section and Progress Toward District-Wide Goals)

Increase student achievement and student growth at all levels including subgroups. This goal is represented in

core content areas in our district and building school improvement plans and teacher evaluations.

a. Ensure multiple measures of academic progress are considered when measuring student achievement

and student growth. We are mindful of the development of the whole child and support this philosophy

through implementing fiscally responsible systems and organizational structures that support

student learning.

b. Utilize relevant and current student growth measurements around the following four data points:

i. NWEA (MAP) scores in reading for students in grades 2-7

ii. SAT (including PSAT 8/9, PSAT 10)

iii. MSTEP

iv. MME

c. Publish Annual Education Reports. The district and each of our buildings are required by federal and

state regulations to publish an Annual Education Report (AER). These include an achievement report

along with a cover letter providing additional details about individual building’s school improvement

processes and goals.

PERSONNEL MANAGEMENT

Superintendent Goal 4 (MASB Sections C & E)

Provide leadership in the continued enhancement of our evaluation systems and mentorship for administrators

new to their roles to ensure continued professional growth.

a. Ensure that the evaluation systems for teachers/administrators are aligned with state requirements and

comply with Section 1249 and Section 1248 (Layoff/Recall)

b. Provide teachers and administrators with an overview on how to use the evaluation rubrics to determine

the state ranking categories of Highly Effective, Effective, Minimally Effective, and Ineffective

c. Work with administrators to provide teachers who are on improvement plans with the appropriate

support needed in order to show growth in areas needing improvement

d. Ensure that evaluations are completed on all teachers and administrators and that all evaluations comply

with the standards set forth in Section 1249

e. Provide support and professional development for administrators to continue their professional growth

COMMUNITY RELATIONS & ADVOCACY

Superintendent Goal 5 (MASB Section B – Community Relations)

Provide leadership in the community relations and advocacy for the students, staff, and community of East

Grand Rapids Public Schools.

a. Effectively communicate and lead district decisions and communication

b. Engage and collaborate with the school community

c. Advocate for public education at the local, county, state and national levels to ensure we are maximizing

resources for student learning

d. Monitor and promote positive school and community relations

jmalec

Typewritten Text


jmalec

Rectangle



1. IN SECOND FLOOR MAIN HUB ROOM PROVIDE NEW AUTOMATIC FIRE DETECTION AND CLEAN AGENT FIRE SUPPRESSION ENGINEERED SYSTEM IN ACCORDANCE WITH NFPA 2001.

2. IN KITCHEN HOOD, REPLACE EXISTING FIRE SUPPRESSION SYSTEM WITH NEW SYSTEM IN ACCORDANCE WITH NFPA 13 AND INTEGRATE INTO BUILDING FIRE ALARM TO SHUTDOWN SYSTEM.

PLUMBING SCOPE:


MECHANICAL SCOPE:




4. ALL ASSOCIATED BMS CONTROL UPDATES FOR INTEGRATION OF NEW SPLIT SYSTEM UNITS.


6. IN KITCHEN, REPLACE EXISTING FREEZER AND REFRIGERATOR AIR COOLED SPLIT SYSTEMS WITH NEW EVAPORATOR, CONDENSING UNIT, PIPING AND CONTROLS.









REPLACE EXISTING FREEZER AND REFRIGERATOR SPLIT SYSTEMS WITH NEW EVAPORATOR, CONDENSER, PIPING AND CONTROLS.

REPLACE EX. HUB ROOM DSC-1 SPLIT SYSTEMS AND DX COOLING COIL. NEW 3 TON CONDENSING UNIT, PIPING AND DX COIL.

NOTE:

APPROX. 44 EX. RD'S, SEE ARCHITECTURAL ROOF PLAN FOR QUANTITIES AND LOCATIONS(1) - 5" RD(26) - 4" RD(17) - 3" RD

PROJECT # BY:

SKETCH #:

DATE:

4/26/2018 10:27:28 AM


04.26.2018

SCHEMATIC DESIGN



5-3304 NVH

PR.M1



BF

BFBFBFBF

BF

BF

BF

BF

BF

BF

BF

BF

BF

REMOVE EPOXY FLOORINGAND CONCRETE SUBFLOORAND REPLACE IN KIND.

REPLACE FLAPDOORS ON COOLERAND FREEZER

REPLACE CAFE LIGHTS WITH FINELITE HP4 ID ARRANGED IN VARIOUS SIZES OF SQUARES AND RECTANGLES. PROVIDE NEW LIGHTING CONTROLS THAT ALLOW MANUAL-ON AND AUTOMATIC OFF VIA MOTION SENSORS.

ADD CARD ACCESSTO ONE DOOR LEAF

INTERCEPT EXISTING CIRCUITS UNDER EXISTING HOOD AND RUN THROUGH NEW ELECTRICALLY HELD CONTACTOR. CONTACTOR SHALL BE INTERLOCKED WITH NEW HOOD FIRE SUPPRESSION SYSTEM AND SHALL SHUTDOWN POWER TO EQUIPMENT UNDER HOOD UPON RELEASE OF THE FIRE SUPPRESSION SYSTEM. PROVIDE KEYED RESET SWITCH.

ADD NEW 480Y/277V 100A 3P 4W PANELBOARD IN BOILER ROOM FED FROM GENERATOR DISTRIBUTION PANEL ON SECOND FLOOR. DISCONNECT FROM EXISTING BOILERS AND BOILER PUMPS AND RECONNECT TO NEW PANELBOARD.

REPLACE GYMNASIUM LIGHTS 1 FOR 1 WITH HOLOPHANE VANTAGE PHS 18,000 LUMEN FIXTURE. PROVIDE CONTROLS WITH MANUAL-ON LOW VOLTAGE SWITCHES WITH THE SWITCHING ARRANGED TO CONTROL HALF THE GYM PER SWITCH. SPACE SHALL BE EQUIPPED WITH MOTION SENSORS PROGRAMMED FOR AUTOMATIC OFF CONTROL.

REVISE TO DOUBLE DOORS,REWORK HANDRAIL AND RELOCATE LOCKERS

FIRE RATEI.T. ROOM

CONNECT LIGHTING IN I.T. ROOM TO GENERATOR STANDBY PANEL IN ROOM ACROSS CORRIDOR.

APPROXIMATE LOCATION OF EXISTING GENERATOR STANDBY PANEL

PROJECT # BY:

SKETCH #:

DATE:

4/2

5/2

01

8 4

:51:1

7 P

MC

:\L

ocal P

roje

cts

\5-3

30

4A

20

17_

CE

NT

RA

L_R

and

yW

.rvt

04.26.2018

SCHEMATIC DESIGN



5-3304 RLW

PR.A1

OVERALL FLOOR PLAN

1" = 50'-0"

FIRST FLOOR PLAN

1" = 50'-0"

GROUND FLOOR PLAN

1" = 50'-0"

SECOND FLOOR PLAN

NEW COATING SYSTEM OVER EXISTING EPDM ROOFS. COLOR TO BE WHITE

NEW COATING SYSTEM OVER EXISTING EPDM ROOFS. TINTED TO TAN?

ROOF AREA HAS BEEN RECENTLY REPLACEDCOAT TO MATCH NEW

PROJECT # BY:

SKETCH #:DATE:

9/13

/201

8 6:

12:3

8 PM

C:\L

ocal

Proj

ects

\5-3

304A

201

7_C

ENTR

AL_D

avea

.rvt

04.26.2018

SCHEMATIC DESIGN

EAST GRAND RAPIDS PUBLIC SCHOOLSMIDDLE SCHOOL REMODELING

5-3304 RLW

PR.A3


1" = 50'-0"


EX. HX

EX. B-1

EX.B-4EX.B-3EX. B-2

6" HWS

6" HWS

6" HWR

EX. DWH TANK

42"x18"

EX. L-X

8"ø OA

EX. P-2AEX. P-1A

EX. AS

EX. P-1EX. P-2

14"ø 14"ø14"ø

18"x18" OA

POOL MECHANICAL

A108A



1. REFER TO FLOOR PLAN FOR CLEAN AGENT FIRE SUPPRESSION IN HUB ROOM.

PLUMBING SCOPE:



3.CONTRACTOR SHALL PROVIDE AND INSTALL DOWNSPOUT NOZZLES (DSN-1): JAY R. SMITH MFG. CO. SERIES 1770-BS, ASME A112.6.4, CAST BRONZE DOWNSPOUT NOZZLE AND FLANGE TO SECURE NOZZLE TO WALL, BIRD SCREEN AND THREADEDOUTLET.





MECHANICAL SCOPE:

1. DEMOLISH (3) EXISTING BOILERS (EX. B-2,3,4), ASSOCIATED PIPING, CONTROLS, BOILER PUMPS AND VENTS. PROVIDE (2) NEW 3000 MBH INPUT BOILERS SIMILAR TO FULTON ENDURA EDR+3000. PROVIDE COMBUSTION AIR TO BOILER FROM WALL LOUVER WITH INDIVIDUAL EXHAUST VENT THRU ROOF. PROVIDE ALL PIPING, VALVES, CONTROL VALVES AND HYDRONIC SPECIALTIES FOR NEW BOILERS AND PIPING.

2. DEMOLISH EXISTING COMBUSTION AIR CPVC PIPING TO EXISTING B-1 AND PATCH WALL OPENING TO MATCH EXISTING. PROVIDE NEW COMBUSTION AIR CONNECTION TO WALL LOUVER.







PROJECT # BY:

SKETCH #:

DATE:

4/26/2018 10:23:56 AM


04.26.2018

SCHEMATIC DESIGN



5-3303 NVH

PR.M5



REPLACE DOOR HARDWAREON POOL ROOM DOORS(IN GREEN BOXES)

VISITOR STANDS STRUCTURE-INSPECT THE STRUCTURE DUETO AGE.

ART ROOMFURNITURE

EPOXY COATING ONEXTERIOR CONCRETELANDING.



3P/150

A

3P/40A


100NG

(4) #1/0 AWG + #6 GND IN 1 1/2" CONDUIT


100NG


3P/100

A

PANELBOARD 'SB1'480Y/277V 3PH 4W

100G

TRANSFORMER 'T-SB3'30kVAPRI. 480V 3PH 3WSEC. 208Y/120V 3PH 4W

3P/100

A


100NG


130NG


130NG



PROJECT # BY:

SKETCH #:

DATE:

4/25/2018 4:41:04 PM


04.26.2018

SCHEMATIC DESIGN



5-3303 RLW

PR.A1

OVERALL FLOOR PLAN

1" = 80'-0"

OVERALL FIRST FLOOR PLAN


NORTHSOUTH

NORTHSOUTH



R 0' - 3"

PROJECT # BY:

SKETCH #:DATE:

9/13

/201

8 6:

28:4

2 PM

C:\L

ocal

Proj

ects

\5-3

303A

201

7_C

ENTR

AL_D

avea

.rvt

04.26.2018

SCHEMATIC DESIGN

EAST GRAND RAPIDS PUBLIC SCHOOLSHIGH SCHOOL REMODELING

5-3303 RLW

PR.A5


1" = 50'-0"


NORTHSOUTH

NORTHSOUTH



PROJECT # BY:

SKETCH #:DATE:

9/13

/201

8 6:

28:4

3 PM

C:\L

ocal

Proj

ects

\5-3

303A

201

7_C

ENTR

AL_D

avea

.rvt

04.26.2018

SCHEMATIC DESIGN

EAST GRAND RAPIDS PUBLIC SCHOOLSHIGH SCHOOL REMODELING

5-3303 RLW

PR.A6


1" = 50'-0"


NORTHSOUTH

NORTHSOUTH

REPLACE SKYLIGHTS

PROJECT # BY:

SKETCH #:

DATE:

4/2

4/2

01

8 1

:49:5

2 P

MC

:\L

ocal P

roje

cts

\5-3

30

3A

20

17_

CE

NT

RA

L_R

and

yW

.rvt

04.26.2018

SCHEMATIC DESIGN



5-3303 RLW

PR.A7


1" = 50'-0"


NORTHSOUTH

NORTHSOUTH

REPAIR LARGE CRACK IN E.I.F.S. WALL BELOW LOUVER UP HIGH

CAP UNUSED CHIMNEY

REPLACE LADDER

PROJECT # BY:

SKETCH #:

DATE:

4/24/2018 1:49:57 PM


04.26.2018

SCHEMATIC DESIGN



5-3303 RLW

PR.A8


1" = 50'-0"


PR.M5

1

NORTH

SOUTH

NORTH

SOUTH

RELOCATE EXISTING POOL TOILET ROOM MIXING VALVES TO ACCESSIBLE LOCATION AND REPIPE AS NECESSARY.

PROJECT # BY:

SKETCH #:

DATE:

4/26/2018 10:23:31 AM


04.26.2018

SCHEMATIC DESIGN



5-3303 NVH

PR.M1



NORTH

SOUTH

NORTH

SOUTH

REPLACE EXISTING FREEZER AND REFERIGERATOR WATER COOLED SPLIT SYSTEMS WITH NEW EVAPORATOR, CONDENSER, PIPING AND CONTROLS.

IN MAIN HUB ROOM PROVIDE NEW AUTOMATIC FIRE DETECTION AND CLEAN AGENT FIRE SUPPRESSION ENGINEERED SYSTEM IN ACCORDANCE WITH NFPA 2001.

PROJECT # BY:

SKETCH #:

DATE:

4/2

6/2

01

8 1

0:2

3:4

0 A

MC

:\L

ocal P

roje

cts

\_R

EV

IT P

RO

JE

CT

S\R

EV

IT 2

017\5

-33

03

M 2

01

7_C

EN

TR

AL

_R

ossU

.rvt

04.26.2018

SCHEMATIC DESIGN



5-3303 NVH

PR.M2



NORTHSOUTH

NORTHSOUTH

AHU-3AAHU-4A



REPLACE UNIT (2) 40 HP UNIT FAN MOTORS AND PROVIDE NEW VFDS FOR EACH MOTOR FOR AHU-3A (DESCHAMPS). RECHARGE REFRIGERANT HEAT PIPE HEAT EXCHANGER.

REPLACE EX. ACCU-1A AND DX COOLING COIL IN AHU-1A WITH NEW 50 TON CONDENSING UNIT, PIPING AND DX COIL (IF BUDGET ALLOWS).

NEW 4" OD

NEW 6" OD

NEW 6" OD

NEW 6" OD

NEW 6" OD



NOTE:





NEW 4" OD

NEW 4" OD

NEW 4" OD

PROJECT # BY:

SKETCH #:

DATE:

4/26/2018 10:23:46 AM


04.26.2018

SCHEMATIC DESIGN



5-3303 NVH

PR.M3



NORTHSOUTH

NORTHSOUTHDEMOLISH EXISTING CONDENSING UNIT AND PIPING AND PATCH ROOF.

EX. ACCU-8

EX. DSC-6

EX. ACCU-7

EX. DSC-5

REPLACE (4) SPLIT SYSTEMS AND DX COOLING COILS WITH APPROX. NEW 2 TON CONDENSING UNIT, PIPING AND DX COIL.

EX. ACCU-4

EX. ACCU-5

REPLACE (2) SPLIT SYSTEMS AND DX COOLING COILS WITH NEW 3.5 TON CONDENSING UNIT, PIPING AND DX COIL.

REPLACE EX. ACCU AND DX COOLING COIL WITH NEW APPROX. 3 TON CONDENSING UNIT, PIPING AND DX COIL (IF BUDGET ALLOWS).

NEW 6" OD

NEW 6" OD

NEW 6" OD

NEW 6" OD




NOTE:

APPROX. (35) EX. RD'S, SEE ARCHITECTURAL ROOF PLAN FOR QUANTITIES AND LOCATIONS

(12) - 4" RD(23) - 3" RD

PROJECT # BY:

SKETCH #:

DATE:

4/2

6/2

01

8 1

0:2

3:5

1 A

MC

:\L

ocal P

roje

cts

\_R

EV

IT P

RO

JE

CT

S\R

EV

IT 2

017\5

-33

03

M 2

01

7_C

EN

TR

AL

_R

ossU

.rvt

04.26.2018

SCHEMATIC DESIGN



5-3303 NVH

PR.M4



24"x48"

EX. L

EX. UH

EX. EXP TANK

EX. P-4

EX. P-5EX. B-2

EX. B-1

EX

. 18"

ø O

A

4" HWR

4" H

WS

4" HWS

EX. AS

MF-14

MF-15

10"ø

10"ø

4" HWR

EX. WH EX. ST


PLUMBING SCOPE:



3.CONTRACTOR SHALL PROVIDE AND INSTALL DOWNSPOUT NOZZLES (DSN-1): JAY R. SMITH MFG. CO. SERIES 1770-BS, ASME A112.6.4, CAST BRONZE DOWNSPOUT NOZZLE AND FLANGE TO SECURE NOZZLE TO WALL, BIRD SCREEN AND THREADED OUTLET.





MECHANICAL SCOPE:

1. DEMOLISH (2) EXISTING BOILERS (EX. B-1,2) ASSOCIATED PIPING, CONTROLS, BOILER PUMPS AND VENTS. PROVIDE (2) NEW 1000 MBH INPUT BOILERS SIMILAR TO FULTON ENDURA EDR1000. PROVIDE COMBUSTION AIR TO BOILER FROM WALL LOUVER WITH INDIVIDUAL EXHAUST VENT THRU ROOF. PROVIDE ALL PIPING, VALVES, CONTROL VALVES AND HYDRONIC SPECIALTIES FOR NEW BOILERS AND PIPING.

2. DEMOLISH EXISTING WATER HEATER AND ASSOCIATED PIPING, CONTROLS, AND VENTS. PROVIDE NEW 175 MBH HEAT EXCHANGER TO HEAT WATER USING NEW BOILERS AND HEATING HOT WATER SYSTEM. PROVIDE ALL REQUIRED PIPING, VALVES, CONTROL VALVES AND HYDRONIC SPECIALITIES FOR HEAT EXCHANGER OPERATION.

3. PROVIDE NEW 3 WAY MIXING VALVE FOR DOMESTIC HOT WATER SYSTEM TO PROVIDE ACCURATE SUPPLY WATER TEMPERATURE CONTROL.






PROJECT # BY:

SKETCH #:

DATE:

4/2

6/2

01

8 1

0:3

2:4

1 A

MC

:\L

ocal P

roje

cts

\_R

EV

IT P

RO

JE

CT

S\R

EV

IT 2

017\5

-33

05

M 2

01

7_C

EN

TR

AL

_R

ossU

.rvt

04.26.2018

SCHEMATIC DESIGN



5-3305 NVH

PR.M2



BF

BF

REPLACE LIGHTING IN GYMNASIUM 1 FOR 1 WITH OWNER PROVIDED LED FIXTURES. PROVIDE NEW LIGHTING CONTROLS WHICH INCLUDE MANUAL ON MULTILEVEL SWITCHING AND AUTOMATIC OFF VIA MOTION SENSORS.



3P/200

A

3P/40A










PROJECT # BY:

SKETCH #:

DATE:

4/25/2018 4:57:33 PM


04.26.2018

SCHEMATIC DESIGN



5-3305 RLW

PR.A1

OVERALL FLOOR PLAN

OVERALL FLOOR PLAN


NEW COATING OVER EXISTING EPDM MEMBRANE ROOF - COLOR TO BE WHITE

NEW COATING OVER EXISTING EPDM MEMBRANE ROOF - TINTED TAN?

NEW GUTTER AND DOWNSPOUTS ON THIS SIDE

NEW WALKWAY PADS AT DRIPLINE

REMOVE MULTIPLE LAYERS OF ROOFING DOWN TO DECK REPLACEWITH TWO LAYERS 2.3" RIGID INSULATION, TAPERED INSULATIONAND EPDM ROOF MEMBRANE

PROJECT # BY:

SKETCH #:DATE:

9/13

/201

8 6:

49:2

5 PM

C:\L

ocal

Proj

ects

\5-3

305A

201

7_C

ENTR

AL_D

avea

.rvt

04.26.2018

SCHEMATIC DESIGN

EAST GRAND RAPIDS PUBLIC SCHOOLSWOODCLIFF PRESCHOOL REMODELING

5-3305 RLW

PR.A4


1" = 30'-0"


NEW 4" OD NEW 4" ODDROP TO DOWNSPOUT 24" ABOVE GRADE (DSN-1)

DROP TO DOWNSPOUT 24" ABOVE GRADE (DSN-1)

NEW 4" RD

NEW 8" ST U/G

CAPPED FOR FUTURE

NEW 4" ST ABOVE CEILING



REPLACE EX. ACCU-1 AND DX COOLING COIL IN EX. AHU-1 WITH NEW 30 TON CONDENSING UNIT, PIPING AND DX COIL (IF BUDGET ALLOWS)

REPLACE EX. ACCU-3 AND DX COOLING COIL IN EX. AHU-3 WITH NEW 12.5 TON CONDENSING UNIT, PIPING AND DX COIL.

REPLACE EX. ACCU-2 AND DX COOLING COIL IN EX. AHU-2 WITH NEW 15 TON CONDENSING UNIT, PIPING AND DX COIL.

REPLACE EX. DUCTLESS SPLIT SYSTEM FOR HUB ROOM WITH NEW 2 TON INDOOR UNIT, OUTDOOR UNIT AND PIPING.




EX. ACCU-7 AND DX COOLING COIL IN VUV TO REMAIN

NOTE:


PROJECT # BY:

SKETCH #:

DATE:

4/26/2018 10:32:37 AM


04.26.2018

SCHEMATIC DESIGN



5-3305 NVH

PR.M1



DD Budget

Total

SD Budget

Total

2019 Work

Middle SchoolRoofing and Sheet Metal 770,390 763,140


- Replace epoxy flooring and concrete slab-on-grade in Robotics Lab

- Install double door at stair on Ground floor

- Fire Rate IT room walls


- Replace roof top condensing units for AHU-2 & 3

- Replace 7 roof top condensing units and coils in UV's


- Replace freezer and refrigerator coiling coils

- New ansul system for Kitchen Hood

- Replace lighting in Cafeteria

- Add card reader at South Gym Entrance doors

- Add electrical panels connected to generator to power boiler/pumps

High SchoolRoofing and Sheet Metal - includes shingled areas 1,277,132 1,267,632


- Replace select door hardware at Pool

- Epoxy coating over existing concrete at Main Entry

- Remove and replace skylights

- New clean agent fire suppression system in IT room


- Replace 9 roof top condensing units serving Pool & Academic Areas

- Replace AHU-1 & 9 condensing unit (Bid Alternate)

- Demo abandoned exhaust fan, chiller and piping on roof

- Relocate pool toilet room mixing valves to mech. Room


- Add VFD's to 2 - pool AHU's

- Replace pool boilers

- Replace natural gas standby generator and add emg panels (Bid Alternate)

Woodcliff CenterRoofing and Sheet Metal 324,550 340,470


- Replace R22 DX Split systems

- Replace cooling coils on 3 of 4 UV's in Day Area

- Replace AHU-1 condensing unit (Bid Alternate)

- Replace boilers and pumps

- Add natural gas standby generator and panels (Bid Alternate)

- Replace lighting in Multi-Purpose Room








September 17, 2018

DD Budget

Total

SD Budget

Total




September 17, 2018

Projected 2020 Work

Breton Downs ElementaryRoofing and Sheet Metal 605,909 605,909


Lakeside ElementaryRoofing and Sheet Metal 600,918 600,918

Sitework 138,560 138,560

Other (ext. door) 10,140 10,140


Wealthy ElementaryRoofing and Sheet Metal 462,450 462,450







Technology 4,010,762 4,010,762 GMB Fees 649,878 649,878

Grand Total 13,428,477 13,419,519

Bond Fund Available 13,474,579 13,474,579

Over/(under) (46,102) (55,060)

GROUNDS MAINTENANCE AGREEMENT THIS GROUNDS MAINTENANCE AGREEMENT (this "Agreement") is executed this

___ day of _____________, 2018 (the "Effective Date"), by and between THE CITY OF

EAST GRAND RAPIDS, a municipal corporation, with offices at 750 Lakeside Drive, SE, East

Grand Rapids, Michigan 49506 (the "City"), and THE EAST GRAND RAPIDS BOARD OF

EDUCATION, with offices at 2915 Hall Street, SE, East Grand Rapids, Michigan 49506 (the

"Board").

WHEREAS, the City and the Board entered into that certain Grounds Maintenance

Agreement dated as of March 19, 1996 (the "Prior Agreement"), to consolidate grounds

maintenance operations for the City and the East Grand Rapids School District (the "School")

into one program administered by the City Parks and Recreation Department;

WHEREAS, the Prior Agreement was approved and became effective as of

April 1, 1996;

WHEREAS, the parties desire to enter into this Agreement to continue the consolidated

grounds maintenance operations by the City Parks and Recreation Department on the terms and

conditions set forth herein; and

WHEREAS, the City and the Board have approved this Agreement to be implemented as

of the Effective Date.

NOW, THEREFORE, THE PARTIES AGREE AS FOLLOWS:

1. The City Parks and Recreation Director shall have full responsibility for all City

and School grounds maintenance operations. The High School Director of Athletics and the

School Maintenance Supervisor shall directly communicate with the City Parks and Recreation

Director and the Grounds Maintenance Staff (as defined below) to ensure compliance with the

requirements and expectations of this Agreement.

2. The City shall hire a full-time Grounds Maintenance Supervisor, Assistant

Grounds Maintenance Supervisor, and Grounds Maintenance Employee (collectively, the

"Grounds Maintenance Staff"). If a full-time Grounds Maintenance Staff position is vacated,

both the City and School administrative staff are permitted to take part in the interview and

selection process for a replacement. The Grounds Maintenance Staff shall be responsible for

hiring part-time staff to assist during the spring, summer, and fall months.

3. A proposed budget shall be prepared by the City each year and shall be provided

to the School District for approval by April 1. This budget shall cover costs incurred for

employee services, operating supplies, contractual services, repairs and maintenance, automobile

expenses, membership dues, professional development, and capital expenditures. Contractual

services shall be allocated based upon actual contract costs or acreage covered for lawn

maintenance and mulch installation. All remaining costs shall be allocated between the City and

the Board pursuant to the annual budget and the terms of this Agreement.

jmalec

Typewritten Text


jmalec

Rectangle

4. The City shall bill the Board on a quarterly basis for its share of the actual costs

incurred pursuant to the terms of this Agreement.

5. The Grounds Maintenance Staff shall conduct grounds maintenance operations

and provide grounds maintenance services to all City and School properties. Such services shall

include, but shall not be limited to, the following:

(a) Oversight and supervision of lawn maintenance contract(s), including lawn and

turf mowing services, string trimming, edging, broadleaf weed control

applications, and leaf removal;

(b) Grounds and landscaping maintenance on City and School properties identified on

the attached Grounds Maintenance Standards Exhibit A;

(c) Natural turf maintenance on City and School properties identified on the attached

Turf Maintenance Program Exhibit B;

(d) Snow plowing, salting and de-icing, as reasonably required, for the following

locations: East Grand Rapids High School; East Grand Rapids Middle School;

Breton Downs Elementary School; Lakeside Elementary School; Wealthy

Elementary School; James E. Morse Administration Site; Croswell Public Parking

Lot; Waterfront Parking Lot; and Manhattan Park;

(e) Inspection, maintenance, and operation of all City and School programmable

irrigation systems to ensure an adequate watering schedule to maintain reasonably

healthy turf and flora;

(f) Maintenance and preparation of outdoor facilities for athletic events, special

events, and functions as assigned by the City and the School administration. A

grounds maintenance schedule for such events and functions is attached hereto as

Grounds Maintenance Schedule Exhibit C;

(g) Inspection, maintenance, and repair of all playground structures and equipment,

including the application of safety surfacing pursuant to current federal, state, and

local standards; and

(h) Tree maintenance and other routine trimming and pruning of flora. If

professional assistance is required because of the height, size, location or

condition of a tree or other flora the fees and costs associated with such special

maintenance services shall be billed directly to the School or the City, depending

upon where the tree is located.

6. This Agreement may be terminated by either party by written notice to the other

party by December 31 of each year. Any such termination shall be effective as of March 31 of

the following year. The parties shall remain fully responsible for all costs incurred under this

Agreement until the termination becomes effective.

7. If this Agreement is terminated, the City Parks and Recreation Director may elect

to terminate the employment of the Grounds Maintenance Staff and any part-time employees. In

event of such termination, both parties agree to pay one-half (1/2) of any unemployment

compensation that is awarded to any terminated employee. In addition, any capital assets

acquired pursuant to this Agreement will be divided equally between the parties.

8. This Agreement shall commence on the Effective Date, and continue on a year-to-

year basis until terminated as provided herein.

9. Any notices required under this Agreement shall be given (1) personally, or (2) by

first-class mail, postage prepaid, addressed to the other party at the addresses indicated in this

Agreement.

10. This Agreement may be amended by an agreement in writing signed by both

parties. This Agreement shall be binding upon and inure to the benefit of both parties.

[Signatures are located on the following page]

Signature Page to Grounds Maintenance Agreement

IN WITNESS WHEREOF, the parties have caused this Agreement to be signed as of the

date first written above.

CITY OF EAST GRAND RAPIDS

By:

Name:

Its:

EAST GRAND RAPIDS BOARD OF

EDUCATION

By:

Name:

Its:

12843623_


Grounds

Maintenance

Standards

Exhibit “A”


City of East Grand Rapids and East Grand Rapids Public Schools

Grounds Maintenance Standards

The City of East Grand Rapids is a small city on the east side of metropolitan Grand Rapids in

Kent County, Michigan. The primary geography is residential homes, although there is a

business district containing all the essential services, a selection of specialty stores and

boutiques, and a world-class hospital within the borders.

The premier asset of East Grand Rapids is Reeds Lake, a true centerpiece for the

community. From fishing on quiet mornings to an afternoon of waterskiing with family, Reeds

Lake and the surrounding parks, woods and trails draw people from miles around to enjoy the

outdoor landscape.

Several years ago the City of East Grand Rapids and East Grand Rapids Public Schools formed a

joint facilities agreement, in which the City and Schools work as a team to maintain the grounds

around the schools and various city properties. The Grounds Maintenance Department, which is

part of the Parks and Recreation Department, directly oversee and maintain all of these areas,

working with coaches, athletic directors, and city officials, to make East Grand Rapids “A Better

Place To Live”. As a department we outsource all of our mowing and weed control, this allows

us to concentrate on other areas and pay more attention to the details.

The Grounds Maintenance Standards for the City of East Grand Rapids and East Grand Rapids

Public Schools define the desired conditions of park features and were developed in an effort to

deliver more efficient results with our Grounds Maintenance Department. The standards provide

a framework for inspecting and evaluating the condition of our parks. This will be a tool that

will be used for new employees, to clearly explain what the expectations are for our grounds as a

whole. Daily and weekly checklists will be provided and expected to be completed. With this

being such an active community, our work is in the public eye at all times, these standards will

allow us to make sure that we maintain all of our areas to the highest level.

Mission Statement

We are dedicated to preserving, enhancing and protecting our parks, green spaces, indoor and

outdoor facilities throughout the Grounds Maintenance Department for present and future

generations.


East Grand Rapids School Property Standards

East Grand Rapids Public School properties include six sites; the High School, Middle School,

James E. Morse Administration Building, and three elementary properties: Breton Downs,

Lakeside, and Wealthy. All of these sites not only have turf areas surrounding the building itself,

but areas specific to the individual sites. Here is a list of the specific areas:

EGR High School is home to Memorial Field and has a running track with an athletic

field inside it.

EGR Middle School is home to Mehney Field and also has an athletic field located

behind the school used for soccer and lacrosse.

All three elementary sites have youth athletic fields used for soccer, lacrosse, t-ball,

football, and softball.

James E. Morse Administration Building is home to Canepa Tennis Center, which is used

by the community and High School tennis teams.

EGR Middle School and all three elementary sites have tennis courts for public use.

James E. Morse Administration Building and all three elementary school sites have

playgrounds.

Each school site is different and need to be maintained to a specific set of standards. Although

the grounds are mowed and sprayed by a contractor, we still have a list of maintenance tasks

needed to be performed.

Daily litter clean-up including temporary trash cans; during the school year school

custodial staff clears trash cans owned by the School District and during the summer

Grounds staff clears School District owned trash cans

Checking and repairing soccer, field hockey, and lacrosse goals & nets

Turf kept to Grounds Maintenance standards

Athletic field prep for practices and games

Trimming of any broken tree branches and landscape shrubbery

Checking and repairing fences

Set irrigation schedule and check for leaks

Playgrounds are inspected and kept to Grounds Maintenance standards

Check parking lots for weeds, apply non-selective herbicide weed application as

scheduled following school guidelines

Checking the tennis courts and nets to make sure they are playable

Maintain designated landscaped areas and school entry signs

The designated landscaped areas are defined as the front of each school building and

James E. Morse administration building, Memorial Field landscape beds, Mehney Field

landscape beds, and Canepa Tennis Center landscape beds. The standards for these

landscape areas are defined in the Landscaping Standards section below.

The Grounds Maintenance Department needs to follow these standards in order to maintain sites

to the highest level.

Please remember that when kids are present we can NOT operate any machinery or

equipment that could harm or injure an individual.


Landscaping Standards

There are many areas within the City of East Grand Rapids and School District that have been

landscaped as an accent to compliment the green areas of City and School properties. These

properties are located near or around buildings, signs, parks, streets and other green spaces. We

take pride in our colorful and vibrant spaces separating us from other communities. The

standards for these areas need to be completed on a regular basis in order to keep the landscaped

areas maintained at a high level. We have set forth these standards as a guide to give clear

direction regarding expectations. The landscaped areas are as follows:

Sherman Cul-de-sac

City of East Grand Rapids Welcome Signs

John Collins Park

Manhattan Park

Cambridge Boulevards

Community Center

Plymouth Boulevards (end caps)

Front of Public Works Complex

Assorted Signage

Athletic Facilities

High School

Middle School

Breton Downs Elementary

Lakeside Elementary

Wealthy Elementary

James E. Morse Administration Building

We will work hard to meet the following:

Weed free

Mulch where specified

Trash Free

Plant material cut back to seasonal standards

Aesthetically appealing

Properly irrigated where systems are installed

Add or split plant material as needed to keep areas looking well maintained

The Grounds Maintenance staff has created checklists to be completed on specific days. We

understand there are times when these checklist items cannot be completed on a specific day

because other obligations Grounds Maintenance puts forth. We expect the areas will not be

neglected, but the checklist completed as soon as possible as the work schedule allows. Some of

the areas may only take five minutes to complete, others take hours, but if done correctly the first

time, it will make it much easier the next week.


Synthetic Turf Athletic Fields

The City and School District share two synthetic athletic fields, Mehney and Memorial Fields.

Mehney Field is located in front of the Middle School and was installed in 1997; this site

consists of not only the field itself, but a bathroom/concession stand building, one set of

bleachers, and an announcer building. Memorial Field is located on the northeast side of the

High School. Artificial turf was installed in 2000; this site consists of two separate buildings for

concession and bathrooms, a beautiful plaza area, and three sets of bleachers. Both fields are

top-dressed with Crum rubber, and are used several hours each day, sometimes with two

different sports being played in the same day. Here is a list of events that are held at both sites:

Lacrosse

Soccer

Field Hockey

Football

Graduation Ceremony

Band Practice

Gym Class

Public Use and Rentals

With as many events as these facilities host, one can see why the synthetic surfaces were

installed. This doesn’t indicate they are maintenance free; several duties need to be performed

on a regular basis. Duties include:

Sweeping the field to clear debris

Cleaning the bleachers and benches

Checking for seams that are tearing or coming unglued

Athletic field painting for special events and sports

Set up and checking goals and nets

Inspect for fence and safety netting damage

Respond and investigate any safety hazards and/or insect issues (bees & wasps)

Maintain surrounding landscaping and planting beds

Inspect and test scoreboard system each sport season (Call is repairs if necessary)

Completing daily duties will allow us to achieve a common goal, to provide the best possible

facilities for our community.


Playground Standards

Playground safety is no accident. We know today that a child’s playground is the environment

for learning and development. Each child develops at his or her own pace, and because of this

diversity it is important we provide diversity in the play environment that can meet the

developmental needs of all children (taken from playground safety is no accident). It is our job

as Grounds Maintenance to identify those hazards and avoid any potential for injury.

Within the city limits, there are nine playgrounds that Grounds Maintenance is responsible for,

on both City and School District properties. The sites are as follows:

Breton Downs Elementary: two playgrounds with age appropriateness for both as 5-12

years old.

Lakeside Elementary: two playgrounds with age appropriateness for both as 5-12 years

old.

Wealthy Elementary: two playgrounds with age appropriateness for both as 5-12 years

old.

James E. Morse Administration Building: two playgrounds with age appropriateness for

the one in front of the building as 5-12 years old and the age appropriateness for the one

in the back of the building as 2-5 years old.

Manhattan Park: one play ground with an age appropriateness of 2-12 years old.

All playgrounds have a specific set of rules and regulations in order to comply with ASTM1487.

At least one Grounds Maintenance staff member will be a National Certified Playground Safety

Inspector, but there are many things that can be done to alleviate safety concerns. Some items

include, but are not limited to:

All playground areas are free of trash, weeds and insect populations

All playground areas have a depth of safety surfacing (virgin woodchips) that coincide

with the manufactures suggestions as marked on playground equipment

All playground areas are free of potential hazards

All playground equipment is working properly with no damaged or missing parts

All playgrounds provide a safe learning environment for each child as an individual and

continue to challenge with age

All standards set forth by the Grounds Maintenance Department will be clearly explained so you

know exactly what you are looking for when inspecting the playgrounds. The Grounds

Maintenance Supervisor will be notified immediately if any problem arises so the proper

measures can be followed and the proper paper work can be documented. The Grounds

Maintenance Supervisor performs high frequency inspections that occur about monthly

.

Grounds Maintenance has prepared checklists to help document what you see on the playgrounds

as a potential hazard and what Grounds Maintenance is expecting you to look for when on site.


East Grand Rapids Trail System Standards

Throughout the City of East Grand Rapids there is an extensive trail system. The various trail

options provide each user the unique opportunity of trekking natural wooded areas and

residential neighborhoods within the city limits. East Grand Rapids is a very active community

and it is not rare to see hundreds of people out enjoying the trail system on any given day. Our

most popular trail is a 4.3-mile trek around Reeds Lake. On this trail you will meander through

natural wooded areas, wetlands, and residential areas. Connected to the Reeds Lake Trail is

Waterfront Park, Remington Park and Hodenpyl Woods trail system.

Waterfront Park and the Gilmore property were secured through grants and donations. The

property provides ample opportunity for bird watching, fishing and walking. This trail connects

to overlook decks and a floating boardwalk. At Manhattan Park, there is a rustic trail network

that is used for cross-country running and hiking.

The areas are maintained by Grounds Maintenance. Although the trails are rustic, the following

are our responsibility:

Trails are free from fallen logs, tree branches and overgrown vegetation

Tree and brush canopies are cut back on both sides and overhead for pedestrian

clearance; leaving natural materials in the woods out of harm’s way

Check and fill trail map holder as needed

Assist volunteer groups with wood chips and other materials as needed on project days

Work with volunteer group to remove Garlic Mustard, Buckthorn and other invasive

species as time allows

We expect the trails to be visually inspected monthly to keep them looking neat and in operable

condition.


John Collins Park Standards

John Collins Park (JCP) is located between the GR Yacht Club and Rose’s Restaurant on Reeds

Lake. JCP is the ‘premier’ park within the EGR city limits and is the busiest throughout all

seasons. When the warm weather breaks the cold doldrums, picnickers enjoy the picnic tables

and warm air. During the summer they enjoy the flowers and the serenity of the lake. In the fall,

they try to get in one last afternoon of nice weather. In the winter, the ice fishers are out in the

cold trying to get a catch for the love of the game. The park is host to concerts in the summer,

and is the main stage for the Reeds Lake Run and Reeds Lake Triathlon. The park itself is 2.70

acres and was renovated in 2001 with landscape beds, accessible boat ramp, boat house for the

EGR public school crew team, bathrooms, tables, benches, ADA walkways, etc.

Because this park is so prominent in the social aspect of EGR, the maintenance standards for JCP

are set very high and no exceptions are made.

Trash and litter, including leaves and branches are cleaned on a regular basis

Landscape beds are free of weeds and litter

Landscape beds are free of dead/dying plants and replaced as needed

Turf is kept to Grounds Maintenance standards


Flowers in pots are at their peak all season long

Boat ramp is safe and accessible with skid piers in good working order

Walkways are free of weeds

Irrigation system is running properly and timer set accordingly

Shoreline area is clean and retaining wall is intact

High school crew team boathouse is inspected externally and in safe operating condition

The trash cans and the bathrooms are cleaned by the Public Works Department, but everything



Manhattan Park Standards

Manhattan Park is located in the NE corner of East Grand Rapids and encompasses 40 acres of

multi-use park land. Manhattan Park is a combination of athletic facilities and nature trails

where many people come to recreate and enjoy being with family and friends. Here is a facilities

list relating to Manhattan Park:

Sledding in winter

Four Sand volleyball courts

Three softball diamonds

Two tennis courts

Soccer fields

Nature trails/x-country skiing and running

Pavilion with picnic tables and grills

Public restroom and drinking fountains

Playground

Manhattan Park is constantly busy with various activities. Grounds Maintenance expects the

park to be in clean and orderly condition at all times. Because of the large amount of property

within this park, there are many duties that need to be completed to maintain our standards. The

following are included:

Trash and litter, including leaves and branches are cleaned and disposed on a regular

basis

Special events, sport leagues, field rentals and pavilion rentals are common and must be

prepared properly for each type of use

Turf is held to Grounds Maintenance standards


Landscape beds are free of weeds, dead and dying plants and are replaced as needed

Volleyball courts are free from toys, weeds, and other playing hazards and will be raked

periodically

Tennis courts are always in playable condition with center strap in place and correct net

height

Scoreboard inspections seasonally

The trash cans and the bathrooms are cleaned by the City Services Coordinator, but everything



Streetscape Standards

(Wealthy Street and Lakeside Drive)

In the summer of 2005, the business district in East Grand Rapids on Wealthy Street underwent a

multi-million dollar renovation. The area now boasts a one of-a-kind shopping district and

future living experience for the community of EGR and Kent County. This area includes

extensive brick-work, heated sidewalks, hanging flower baskets on light poles, flower pots and

trees with wonderful canopies and color. Our goal as Grounds Maintenance is to keep this area

aesthetically pleasing. Our standards are as follows:

The area will be free of trash, litter and debris at all times

Flowers in pots and baskets are at their peak all season long

Sidewalks will be clean with no weeds, litter, etc.

Trees will be healthy and growing to their potential with no weeds in grates

Landscape areas will be free of weeds and debris

Irrigation system running properly and timer set accordingly

Drinking fountains will be tested and cleaned as necessary

City parking lot (Big Bob’s) will be maintained and free of trash, leaves and other debris

The trash receptacles may be picked up by the city services coordinator, but will also be picked

up by Grounds Maintenance staff.

Turf Maintenance Program

Turf Care for Polyon Sites

Track Field

Manhattan Field 5

April/May:

Aerate

Fertilize 24-0-19 slow release Polyon (1.5 pounds per 1000 square feet)

Over-seed as needed

Top-dress with sand

May- July:

Spot seed (lower application rate) weekly

Starter fertilizer if needed

August:

Apply post-emergent weed control as needed

Fertilize 46-0-0 if needed (1 pounds per 1000 square feet)

Continue spot seeding (lower application rate)

September:

Fertilize 24-0-19 Polyon (1.5 pounds per 1000 square feet)

Heavily aerate

Over-seed as needed (before September 15)

Top-dress with sand

EXHIBIT “B”

Turf Care for Non-Polyon Sites

Manhattan Fields 1 through 4

Middle School Back

Wealthy Field

John Collins Park

April/May:


Aerate as needed

Over-seed as needed

June-August:



Late August:


Aerate as needed

September-October:

Repair field damage and over-seed as need


Turf Care Remington Field

April/May:


Apply Fertilizer to outfield 25-0-10

Apply calcium to infield if needed

June-July:

Aerate entire field

Apply fertilizer to in-field as needed


September:

Apply fertilizer to outfield 25-0-10


Aerate entire field

Ground Maintenance Schedule

Spring

Early March

o Set-up high school sports fields at Mehney and Memorial (including bleachers & trash cans)

Lacrosse goals

Install lacrosse backstop net at Memorial

Ready portable soccer goals at Mehney and ensure the in-ground goals are off of the field

Install backstop net at Remington Field with the help of Public Safety

Install batting cage nets at Remington Field

Install windscreens and tennis nets at Canepa

o Rake and level all skinned ball fields and sand volleyball courts when conditions are dry enough


Late March – Early April and Spring Break

o Ready spring sports on natural grass fields as outlined in Field Painting Rough Schedule: Spring

document



o Unlock picnic tables to Manhattan

o Volleyball nets to Manhattan

o Install tennis nets on all other sites

Late April

o Prepare fields for practices & games

o Open Manhattan, Remington and John Collins Park restrooms (New batteries and set clocks)

o Fix snowplow damage

o Aerate, grade and seed all boulevards and parks

o Work with ground maintenance contractor on getting started and spring clean-ups

o Mulch all City sites and School sites as needed per bid results

o Start turf maintenance regimen as detailed in Turf Maintenance Program document

o First fertilizer application

May

o Summer help starts, training

o Set up recreational fields

o Baseball/Softball- Drag and prep fields. Paint foul lines

o First application of fertilizer for parks

o Start irrigation systems

Track field

Community Center

Manhattan

John Collins

Remington

Cambridge

Streetscape and Lakeside

Canepa Tennis Center

o Start irrigation maintenance

o Plant annuals & perennials end of May

EXHIBIT “C”

o Continue with athletic field preparations for games

o Work with Volunteer Groups to mulch trails

o Graduation Prep

o Brush hog areas as needed

o Apply pre-emergent to all planting beds

o Bi-weekly backpack blowing off all properties

o Weekly weeding of all landscaped areas per Ground Maintenance Standards document

o Weekly debris clean-up at Waterfront Park per Ground Maintenance Standards document


Summer

June

o Set up water wheel at M. S. Back and Rusty Swaney Baseball Field if needed

o Change trash can locations based on need

o Aerate, seed, and water all athletic fields after spring season

o Prepare fields for adult softball

o Prepare fields for T-ball:

Lakeside East & West

Breton North & South


o Continue to inspect, repair, replace, and install irrigation

o Prepare for Reeds Lake Run & 4th of July Celebration

o Prepare for Movies and Concerts in the Park

Set ups to be detailed by Leisure Supervisors

o Major playground repairs



July

o Ready summer sports on all fields as outlined in Field Painting Rough Schedule: Summer

document

Check with supervisors to ensure the schedule is accurate

o Continue turf field maintenance & repairs

o Install new drainage & irrigation-if needed

o Trim fence lines at schools


o July 4th Celebration


August

o Ready fall sports on all fields as outlined in Field Painting Rough Schedule: Fall document


o Inspect and perform preventive maintenance on blocking sleds

o Check scoreboards

o Second fertilizer application

o Pruning of City and School shrubs

o Continue any irrigation work


o Edge all skinned ball fields:

Wealthy

Remington

Breton

Manhattan

Lakeside


Fall

September

o Clean up after school sporting events

o Paint fields as needed

o Reeds Lake Triathlon


October

o Continue with school sporting events

o Continue landscape projects

o Start fall cut backs

o End of season parks maintenance

o Aerate and seed athletic fields, parks and boulevards as needed

o Blow out irrigation systems, restrooms and concession stands per Bathroom Closing Procedure

document

o Inspect sledding hill for trees and to ensure the pads are properly installed on the posts

o Perform any ball field maintenance or improvement projects

o Level and grade all ball fields and sand volleyball courts

o Take down back stop net and batting cage nets at Remington

November

o Close down athletic facilities

Lock up tennis court benches at Canepa

Take down windscreens at Canepa

Remove pads from blocking sleds at Track

o Bring in all parks equipment

Fall sports equipment

Chain up picnic tables when it is cold enough

o Final fall clean up

o Walk and cut back trails

o Cut back all perennial plants at all sites to include City and School properties

o Organize and submit bids for annual flower contract (every three years)

Winter

December – March

o Repair and paint picnic table every other winter

o Repair and paint all athletic goals as needed


o Inventory, inspect, repair, perform preventative maintenance on and order equipment as needed

o Inventory and order supplies as needed

Fertilizer

Turface, chalk and mound clay

Trash bags

Supplies for summer help

Field and aerosol paint

o Organize and submit bids for upcoming work such as:

Landscaping mulch

Porta-Jon bid (every three years)

o Inspect and repair portable bleachers at various sites

o Organize all storage facilities

o Trim trees

o Invasive species management

o Snow plow as required

o Prepare budget documents

o REGIS projects

o Set up for weekend basketball games at Wealthy

o Miscellaneous winter projects

o Begin hiring process

o Cut tall grass at Waterfront Park (as late as possible but while the ground is still frozen)

o Inspect all scoreboards

o Check electrical outlets at all sites

o Inspect City and School properties for downed trees and limbs

o Inspect all fence lines and schedule any needed repairs

o Inspect and repair all tennis court benches

Notes

Playground inspections should be done about every four weeks as the schedule allows. Make sure to do

inspections before the start of a new semester.

EAST GRAND RAPIDS PUBLIC SCHOOLS · EAST GRAND RAPIDS PUBLIC SCHOOLS Kent County, Michigan REGULAR...

Documents

Transcript of EAST GRAND RAPIDS PUBLIC SCHOOLS · EAST GRAND RAPIDS PUBLIC SCHOOLS Kent County, Michigan REGULAR...