Early Start Program (ESP) CMS Infrastructure and Development
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Early Start Program (ESP) CMS Infrastructure and Development Early Start Program Meeting - LAX August 17, 2011
Transcript of Early Start Program (ESP) CMS Infrastructure and Development
Early Start Program (ESP)
CMS Infrastructure and Development
Early Start Program Meeting - LAX
August 17, 2011
Initial Charge
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Executive Order 1048
– Establishes a program for CSU admitted freshmen who have not demonstrated proficiency in mathematics and/or English as established by CSU faculty.
– As of summer 2012, incoming freshmen who have not demonstrated proficiency in English and/or mathematics will be required to begin remediation prior to the term for which they have been admitted, e.g., summer prior to fall.
Early Start Program
SAT/ACT/EAP Criteria
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Students required to participate in Early Start Program
– ELM score = less than 50
– EPT score = less than 138
If ELM/EPT scores are not on file, SAT/ACT/EAP scores will be used
– SAT Reasoning/Math Level 1/Math Level 2 = less than 550
– SAT Critical Reading = less than 410
– ACT Math = less than 23
– ACT English = less than 17
– EAP = Not Exempt
Early Start Program
Implementing the Early Start Program
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Where Do We Start??
Early Start Program
Implementing the Early Start Program
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Where does it fit in the business process?
Early Start Program
Implementing the Early Start Program
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What tools do the campuses need?
– A method to find out where/how the student will be participating in ESP
– A method to communicate student information between campuses
– A method for campuses to create applications/ enroll/collect payment for a large population of students
– A method to transmit grades/scores to all the campuses
Early Start Program
CMS Objectives
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Smart Page
– Captures students’ Early Start decision/intention
Global Database
– Ability to share and communicate student data across campuses
Self Service Admit/Enroll/Pay
– Capability to create applications and enroll large population of students
ETS Upload of ESP Scores/Grades
– Familiar practice for all campuses to receive scores
Early Start Program
CMS Deliverables
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Phase 1 – targeted delivery January 2012
– Smart Page
– Global Database
Phase 2 – targeted delivery March 2012
– Self Service Admit/Enroll/Pay
Phase 3 – targeted delivery June 2012
– ETS Upload of ESP Scores/Grades
Early Start Program
Before We Begin…New Terminology
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Destination Campus
– The CSU campus where the student was admitted and has accepted admission, where an application and matriculation exists, and where the student will be seeking his/her degree
– Can also be where a student participates in ESP
Service Campus
– A CSU campus where the student enrolls and participates in the Early Start Program but is not his/her Destination Campus
Early Start Program
Implementing the Early Start Program – Phase I
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What tool do the campuses need?
– A method to find out where/how the student will be participating in ESP
– A method to communicate student information between campuses
CMS Objective
– Smart Page
– Global Database
• Targeted delivery January 2012
Early Start Program
Phase I - Smart Page
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What is the Smart Page?
– Web accessible, self service page where students indicate where/how they intend to participate in the Early Start Program
– ESP Options:
• Destination Campus
• Service Campus
• California Community College
• Other (e.g. Summer Bridge)
Early Start Program
Smart Page
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Early Start Program
Smart Page - Messages
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Campus Message
– Optional message
– Configurable – area can be used to describe Early Start Program, Remediation
Early Start Program
Smart Page - Messages
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Status Message
– Optional message
– Status header and message – configurable
Early Start Program
Smart Page - Messages
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Detailed Message
– Configurable
– Used to tell students their ESP status – required to participate/ not required to participate
Early Start Program
Smart Page – Messages
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More Information Message and Link
– Optional
– Configurable
CO Student Academic Support website link
– ESP campus information
Early Start Program
Smart Page – ESP Options
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Destination Campus
– Your campus name
Service Campus
– Dropdown of other CSU campuses
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Smart Page – ESP Options
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California Community College
– List of 112 CCCs
‘Other’
– Free Form field
Early Start Program
Smart Page - Confirmation
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Confirmation Page
Early Start Program
Smart Page
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Student Access to Smart Page
– Students will have access to return to Smart Page, update ESP intent
– Updates to ESP intent will be written to audit tables in Global Database to retain history
Changes to Data when ESP Intent Made
– A process will update data (EPT/ELM Status, contact information) on the Global Database
– Smart Page will display any updated messages based on logic on the page
Early Start Program
What is the Global Database?
– A shared database that houses student data and student ESP responses from the Smart Page
– A campus will only be able to view/update student data in the Global Database based on the Destination/Service Campus Codes
Phase I - ESP Global Database
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Early Start Program
• Destination Campus Code
• Destination Campus EMPLID
• Admit Term
• Social Security Number (encrypted)
• Date of Birth
• Name
• Address
• Phone Number
• Race/Ethnicity
• Residency
ESP Global Database
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Early Start Program
• Residence Code
• Program Action
• ELM Status
• EPT Status
• ELM Test Score
• EPT Test Score
• Citizenship
• Visa/Permit
• Grant Eligible
• Last School Attended
• ESP Service Option (Other CSU, CCC, Other)
Data from Destination Campus and Smart Page
• Service Campus Code
• Remediation type (English/Math)
ESP Global Database
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How to Use the Data in Global Database?
– Use contact information to communicate with ESP students
– Query data
• Campus can query Global Database ; only students who belong to your campus code
• Identify number of ESP participants who will be attending your campus – Anticipate capacity
• Identify number of students participating in English/Math – Assist with scheduling
Early Start Program
Implementing the Early Start Program – Phase II
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What tool do the campuses need?
– A method for campuses to create applications/ enroll/collect payment for a large population of students
CMS Objective
– Self Service Admit/Enroll/Pay
• Targeted delivery March 2012
Early Start Program
Phase II - Self Service Admit/Enroll/Pay
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What is this modification?
– Functionality where students who are identified as participating in the Early Start Program will have:
• An application created from data captured in the Global Database for ERS reporting requirements
• The ability to enroll in ESP English and Math courses through self service
• The ability to make a payment for ESP courses through self service
Early Start Program
Self Service Admit/Enroll/Pay – Enrollment
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Early Start Program
Limited Course Subjects to display only ESP subjects
Self Service Admit/Enroll/Pay - Payment
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Early Start Program
When enrollment is completed, message will indicate payment due/not due
Message configurable
Payment not due for students with FA waiver
Self Service Admit/Enroll/Pay – Enrollment Cancellation
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Early Start Program
For students with payment due, delivered enrollment cancellation process will cancel ESP classes if payment is not received after specified time period
Implementing the Early Start Program – Phase III
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What tool do the campuses need?
– A method to transmit grades/scores to all the campuses
CMS Objective
– ETS Upload of ESP Scores/Grades
• Targeted delivery June 2012
Early Start Program
Phase III – ETS Upload of ESP Scores/Grades
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What is this modification?
– Functionality that allows campuses to capture ESP scores/grades, transmit to ETS, and load into campus production databases
• Familiar process
• Ability for Analytic Studies to perform more analysis of student data – concordance reports of EPT/ELM/EAP data with ESP data, matching with data supplied in ERS reporting
Early Start Program
ETS Upload of ESP Scores/Grades
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Scores entered on grade roster
– Includes numeric score and letter grade
– File created to transmit to ETS
Early Start Program
ETS Upload of ESP Scores/Grades
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Scores/grades posted to PeopleSoft Test Results
– Used in remediation processing
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