e-Voting User Manual for Custodians Version 1 Manual... · 4 Upload of Custodian Registration File...

e-Voting User Manual

for Custodians

Version 1.0

e-Voting User Manual for Custodians of 22

Name of the document: User Manual for Custodians

Document Number : NSDL/eVoting/UM/C/01

Prepared by : e- Voting Team of NSDL

Maintained by : Mr. Nitin Ambure

Release date : September 11, 2012

Revision History

SR. NO.

DATE OF REVISION

VER SECTION NUMBER

DESCRIPTION OF CHANGE

CHANGE

REQUEST CHANGE

MADE BY



Table of Contents

Sr.

No

Particulars Page

No.

1 Description of the Organization 4

2 Introduction to e-Voting 4

3 Login to e-Voting Website 5

4 Upload of Custodian Registration File 8

5 Upload of Custodian Vote File 12

6 User Profile 16

7 View e-Voting Details 18

8 View e-Voting Report 20

9 News & Results 22



1. Description of the Organization:

National Securities Depository Limited (NSDL) was established in August 1996 and

commenced its operations from November 1996. NSDL has been promoted by IDBI,

NSE and UTI as an initiative to curtail the drawbacks of the paper based system which

prevailed before the formation of the depository system. NSDL was formed under the

Companies Act, 1956 and has been granted a certificate of registration under the

Securities and Exchange Board of India Act, 1992 (SEBI Act). NSDL as a depository is

regulated by SEBI under the provisions of the Depositories Act, 1996 as well as under

SEBI (Depositories and Participants) Regulations 1996 (SEBI Regulations).

The depository system introduced by NSDL has benefited the Indian capital market in

terms of immediate transfer of securities, faster disbursement of corporate benefits,

introduction of rolling settlements, pledging of securities etc.

2. Introduction to e-Voting:

The Ministry of Corporate Affairs has taken a “Green Initiative in the Corporate

Governance” by allowing paperless compliances by the companies through electronic

mode.

Section 192A, of the Companies Act, 1956 read with Companies (Passing of the

Resolution by Postal Ballot) Rules, 2001 recognises voting by electronic mode for postal

ballot to increase the participation of retail investors in the decision-making process of

companies. The Postal Ballot Rules, 2001 has been superceded by Postal Ballot Rules,

2011 which has also prescribed the appropriate mechanism for electronic voting.

In order to facilitate the Issuers to enable electronic voting National Securities Depository

Limited (NSDL) has developed an internet based “e-Voting” platform, which will enable

shareholders / stakeholders to cast their vote on the resolutions by Postal Ballot.



3. Login to e-Voting website (Custodians):

1. Launch the Internet Browser and type the following address in the address bar www.eVoting.nsdl.com and click on “Enter ()”. The Home screen will be displayed. Select the Custodian “Login” as shown below.

2. After selecting the Custodian login the following screen would appear.

Click



3. Enter “User ID” and select the “Use Certificate” Check Box and click on “Login”

Button.

4. An option to select the DSC of the user will be displayed. Select the “Digital

Certificate” of the user which is mapped for the e-Voting system and click on “OK” button.

Click

Click



5. On successful “Login” the following screen will be displayed.

4. Upload of Custodian Registration File:



1. Select “e-Voting” icon and click on the “Upload Custodian Registration File”

as shown below.

2. Click on “Browse” button and select the path of the file to be uploaded from your computer as shown below.

Click

Click



3. Click on “Submit” button after selecting the particular file, this will generate a

“Process ID” as shown below.

Click



4. The “Process ID” is generated after successful upload of file (for e.g. 7000143) as shown below.

5. Download the response file of the file uploaded by using the process ID

generated by selecting “Download Registration Response File” in “E-Voting” module as shown below.

Click

Process ID



6. Select the file to be downloaded by clicking on the same as shown in the screen below.

Click



5. Upload of Custodian Vote File: 1. Select “e-Voting” icon and click on the “Upload Custodian Vote File” as shown

below.

2. Click on “Browse” button and select the path of the file to be uploaded from your computer as shown below.

Click

Click



3. Click on “Submit” button after selecting the particular file, this will generate a

“Process ID” as shown below.

Click



4. The “Process ID” is generated after successful upload of file (for e.g. 7000143) as shown below.

5. Download the response file of the file uploaded by using the process ID

generated by selecting “Download Vote Response File” in “e-Voting” module as shown below.

Click

Process ID



6. Select the file to be downloaded by clicking on the same as shown in the screen below.

Click



6. User Profile: 1. Select “User Profile” icon and click on the “Update Contact Details” to

view/modify contact details as shown below.

2. The following screen will be displayed. Enter the contact details i.e. Mobile

Number or e-mail ID which Custodian wishes to modify and click on the “Submit” button as shown below.

Click

Click



3. The following screen is displayed “Details updated successfully” on successful updation.



7. View e-Voting Details: 1. To view e-Voting details click on “View e-Voting Details” in “e-Voting” icon as

shown below.

2. The following screen will be displayed. Select the “EVEN” which Custodian

wishes to view as shown below.

Click

Click



3. On clicking the “EVEN” the following screen will be displayed.



8. View e-Voting report: 1. To view e-Voting report click on “View e-Voting Report” in “e-Voting” icon as

shown below.

2. The following screen will be displayed. Select the “EVEN” which Custodian

wishes to view as shown below.

Click

Click



3. On clicking the “EVEN” the following screen will be displayed.



8. News & Results: 1. Select “News & Results” icon to view News & Results if any, details as shown

below.

Click

e-Voting User Manual for Custodians Version 1 Manual... · 4 Upload of Custodian Registration File...

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