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![Page 1: E-Resource Management: the Quest for Systems and Standards Access 2003 Vancouver, BC October 2, 2003 Tim Jewell (University of Washington) tjewell@u.washington.edu.](https://reader030.fdocuments.us/reader030/viewer/2022032704/56649d805503460f94a65108/html5/thumbnails/1.jpg)
E-Resource Management: the Quest for
Systems and Standards
Access 2003Vancouver, BC
October 2, 2003
Tim Jewell (University of Washington)
http://www.library.cornell.edu/cts/elicensestudy/
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Talk Outline
1. Background and E-Resource Management Functions
2. The DLF E-Resource Management Initiative
3. Impact, Challenges, and Next Steps
4. Questions and Comments
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1. Background and ERM Functions
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Context for E-resource Mgmt.
High Demand for “24x7” access “Google-ization” E-resource budget shares continue to grow
(mostly digital environment in 5 years?) E-resources are complex (to describe, fund,
and support) Budget issues driving shift to e-only journal
access Impact of Licensing
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Common Licensing IssuesNegotiation (complexity, time, etc.)License terms supplant Copyright Law
and Fair Use to determine: Authorized users Authorized use
Need for “good faith” efforts to make users and staff aware of terms and live within them
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E-resource tasks not supported by current library systems
Loading “aggregator” holdings information License term negotiation, tracking, and
communication processes Wide staff involvement in selection & support Problem tracking Escalation/ triage paths Planned, cyclical product reviews Systematic usage reporting Result: creation of many separate documents and/or
applications
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Tracking Development Work :
the “Web Hub”
Adam Chandler (Cornell) and Tim Jewell Work begun for earlier DLF study Project descriptions and contacts Local documents Listserv (http://www.library.cornell.edu/cts/elicensestudy/)
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E-Resource Management Systems and Initiatives California Digital Library Colorado Alliance (Gold
Rush) Columbia Griffith University (Australia) Harvard Johns Hopkins (HERMES) MIT (VERA) Michigan Minnesota Notre Dame Penn State (ERLIC)
Stanford Texas (License Tracker) Tri-College Consortium
(Haverford, Bryn Mawr, Swarthmore)
UCLA University of Georgia University of Washington
(w/III) Virginia Willamette University Yale
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Sample E-resource Management Systems:
Public Displays
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Yale E-resource presentation 1
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Yale E-resource presentation 2
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Yale License Information 1
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Yale License Information 2
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MIT (Vera)(based on Nicole Hennig’s 2002 Serials Librarian article)
Functions and features Generate public web pages
Databases and E-journals Subject and alpha lists
Describe availability by location Manage and generate urls Provide access to license info. Provide status and user support info.
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MIT (Vera) 1
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MIT (Vera) 2
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MIT (Vera) 3
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MIT (Vera) 4
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Sample E-resource Management Systems:
Staff Forms and Functions
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Johns Hopkins (HERMES)(based on Cyzyk & Robertson’s 2003 ITAL article)
Selected Requirements Full workflow to support selection &
implementation Dynamic generation of public web pages,
etc. Automatic staff renewal notification, etc. Link management Access/Use restrictions by user group Interoperability
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Johns Hopkins: (HERMES)Design
Modules Authorization, Selection, Acquisition, Catalog,
Library Computing, Reports, “Scheduled notifications”
Defined “roles” Public, selector, “super-selector”, various types
of administrators
“Production” by Late Fall, 2003? SQL and Cold Fusion based, to be
available on Open Source basis
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UCLA Resource Screen
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UCLA Bibliographic Details Screen
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UCLA Descriptors Screen
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UCLA Licensing Screen
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UCLA Troubleshooting Screen
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2. The DLF Electronic Resource Management Initiative
September 2002+
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NISO/DLF Workshop Steering Group:
Tim Jewell (University of Washington) Ivy Anderson (Harvard) Adam Chandler (Cornell) Sharon Farb (UCLA) Angela Riggio (UCLA) Kimberly Parker (Yale) Nathan Robertson (Johns Hopkins)
became the “ERMI Steering Group”
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ERMI Goals
Describe architectures needed Establish lists of elements and definitions Write and publish XML Schemas/DTD’s Promote best practices and standards for
data interchange
http://www.diglib.org/standards/dlf-erm02.htm
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Librarian Reactor Panel (17 members)
Bob Alan (Penn State) Angela Carreno (NYU) Trisha Davis (Ohio
State) Ellen Duranceau (MIT) Christa Easton
(Stanford) Laine Farley (CDL) Diane Grover
(Washington) Nancy Hoebelheinreich
(Stanford) Norm Medeiros
(Haverford)
Linda Miller (LC) Jim Mouw (Chicago) Andrew Pace (NCSU) Carole Pilkinton (Notre
Dame) Ronda Rowe (Texas) Jim Stemper
(Minnesota) Paula Watson (Illinois) Robin Wendler
(Harvard)
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Vendor Reactor Panel (12 Members)
Tina Feick (SWETS Blackwell) Ted Fons (Innovative Interfaces) David Fritsch (TDNet) Kathy Klemperer (Harrassowitz) George Machovec (Colorado Alliance) Mark Needleman (SIRSI) Oliver Pesch (EBSCO) Chris Pierard (Serials Solutions) Kathleen Quinton (OCLC) Sara Randall (Endeavor) Ed Riding (Dynix) Jenny Walker (ExLibris)
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Project “Deliverables”
Problem Definition/Road MapFunctional SpecificationsWorkflow DiagramEntity Relationship DiagramData Elements and Definitions
Entities and Elements (word document) Data Dictionary (spreadsheet format)
XML Schema
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Functional Requirements Outline
Introduction/Goals Guiding Principles Functional Requirements (42 main points)
General (3) Resource Discovery (7) Bibliographic Management (2) Access Management (5) Staff Requirements (25)
Selection and evaluation processes (9) Resource administration and management (11) Business functions (5)
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Functional Specs:Guiding Principles Integrated, non-duplicating management and
access environment. Global updating, flexible addition of fields,
ability to hide fields and records Single point of maintenance for each data
element. Interoperation and/or dynamic sharing data
with existing OPACs, web portals, library management systems, and link resolution services.
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Functional Specs (excerpt)
27. Store license rights and terms for reference, reporting, and control of services
27.1 For services including but not limited to ILL, reserves, distance education, course web sites, and course packs:
27.1.1 Identify whether a given title may be used for the service and under what conditions
27.1.2 Generate reports of all materials that may or may not be used for the service with notes about conditions
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Workflow DiagramWorkflow Flowchart for
Electronic Resource Management
DLF Electronic Resource Management Initiative17 September 2003
p. 1 of 4
notification ofnew product
consideracquisition
recommendto consortia?
notify consortiaof product
consideration
notify internalstaff of productconsideration
product trial?
no
yes
negotiatedtrial licenserequired?
product trialstart
initiate triallicensingprocess
yes
no
yes
yes
activate trial inpublic interface
announce trialdeactivate trial
in publicinterface
gather andconsider trial
feedback
proceed?
nono
log decision andreason not to
proceed
no yes
toAp.2
determine if trialwill be public
public trial? public trial?
yes
noyes
no
from Ep.4
product trial end
trial licenseterms
acceptable?
negotiate triallicense terms
negotiationprogress
expected?
noyes
supplyauthentication
info (IPaddresses) to
provider
recordadministrativeinfo: contact,
problemprocedures, etc.
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Workflow Diagram SummaryTrials Initial Review (3 “parallel processes”)
License Technical Feasibility Business Issues
ImplementationRoutine Maintenance/Renewal
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Entity Relationship Diagram (ERD)
ething
print version
work eresource
acquisition
user groupavailable to
license
library
consortialparticipation
organization
is licensee
publishes
provides
vends
includes/is part of
terms
eresource/license
defines
negotiates
accessinfo
admininfo
ROOM
WINDOWA
A
A
A
B
B
B
B
Each instance of A is related to a minimum ofzero and a maximum of one instance of B
Each instance of B is related to a minimum ofone and a maximum of one instance of A
Each instance of A is related to a minimum ofone and a maximum of many instances of B
Each instance of B is related to a minimum ofzero and a maximum of many instances of A
Each room has
at least zero
and at most many
windows
Each window is in
at least one
and at most one
room
Entity-RelationshipDiagram for DLF
Electronic ResourceManagement Initiative.
N.D.M. [email protected]
17 September 2003
is licensor
location
available at
consortium
partner library
interface
provided via
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Entities Summary 20 Main Entities Examples:
Electronic Resource Acquisition Access Information Administrative Information Terms (includes 4 “groups”)
Terms of Use Restrictions Perpetual Rights Mutual Obligations, Rights
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Entities and Elements
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3. Impact, Challenges, and Next Steps
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ImpactsDevelopment work
Johns Hopkins Other libraries beginning or refining
systems Colorado Alliance (“Gold Rush”) Innovative Interfaces ERM module ExLibris (1st phase scheduled for summer
04 release) Other vendors likely to follow
RFP’s using DLF work
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Challenges: navigating the standards landscape 1
Description NISO/EDItEUR Joint Working Party
Licensing Can “legal subtleties” be encoded? Can we share license descriptions?
“Players”: publishers, vendors, libraries Political ramifications Legal issues: XML expression of digital rights
Can we do this in a standardized way? Can it be done for “local” e-collections?
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Challenges: navigating the standards landscape 2
Authentication Impact of Shibboleth, etc. More “granular” terms by user status?
Usage Data Fit with COUNTER, ARL emetrics?
Administration, Access, and Support Volatility of data requirements Portability to future ERM’s
Interoperability of “stand-alone” ERM’s
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Next StepsComplete deliverables (Nov. 2003)Presentation to DLF Fall Forum (Nov.)Print publication (Winter 2004)Post-publication “futures”
Open discussion/criticism/refinement Second “NISO/DLF Pre-standardization
Workshop” in spring 2004? New standards group needed?
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4. Questions and Comments