E-procurement in Norway - André Hoddevik

E-Procurement in Norway

André Hoddevik, Project DirectorAgency for Public Management and eGovernment

Agency for Public Management and

eGovernment (DIFI), Department for

Public Procurement

An advisory and policy enabling unit for Public Procurement and eProcurement issues within the Norwegian Government

Mission to cater for better, more efficient and trustworthy Procurement in the public sector in Norway

Ethics and anti-corruption

Follow up of White Paper to Parliament on “Improved public procurement”

Follow up of “Action plan for environmental friendly and socially responsible public procurement”

E-procurement

Coordinator of the PEPPOL (Pan-European Public Procurement Online) project

Broad persepective on

e-procurement

National e-procurement program includes

entire public sector (both government and municipalities)

Consistency with relevant European initiatives

Simplicity for both buyers and sellers(Buyer-driven, seller-friendly solutions)

Electronic support to all procurement processes

Source Procure Pay

Main goals for e-procurement

Better procurementIncrease loyalty to framework agreements

Increase buying power

More effective procurementEffective workflow

Effective communication

Safer procurementReduce error handling (eg. invoices)

Increase traceability and transparency

The ”tool-box” – Ehandel.no (I)

E-sourcing:

Tender notices – DOFFIN (private operator)

mandatory database for electronic submission

of tender notices (mandatory above € 60.000)

E-sourcing (Two alternative private operators)

Complete electronic workflow and communication from

planning phase to contract signing

Including support for eSignatures (eg. signing offers/proposals)

Supporting all public procurement procedures

The ”tool-box” – Ehandel.no (II)

E-procurement and -invocing:

E-procurment plattform (private operator)

Many-to-many integration buyers and suppliers

(E-catalogues, e-orders, e-order confirmations)

eCatalogue management and search engine

Order and invoice handling (3 alternative private

operators)

supporting electronic workflow for buyer on

ordering and invoice-handling

PEPPOL and CEN BII-based standards for procurement

and invoicing (UBL syntax binding)

Business model (I)

All solutions runned by external, private operatorsCentrally negotiated contracts between Difi and private operators

Subscription agreements

- Buyers vs Operator and

- Suppliers vs Operator

All solutions delivered

as SaaS

Business model (II)

Mainly user-financedConnection fee

Subscription fee

Additional services (change management, training, support,…)

Keys to success

Top leader commitment

Clear goals

Dedicated and competent

project team

Focus on change management

Information, training and

support

Strict routines – ”one way only”

Sanction disloyalty

www.peppol.eu

PEPPOL is an EU co-funded project CIP-ICT PSP-2007 No 224974

PEPPOL – Pan-

European Public

Procurement Online

André Hoddevik, Project DirectorAgency for Public Management and eGovernment (Norway)


Contents.

1. Overview

2. Our stakeholders

3. The value proposition for participants

4. It’s time to connect


Overview


The PEPPOL project

Pilot A objective: Enabling EU-wide public eProcurement

50% EU contribution for achieving interoperability

Coordinated by the Norwegian Agency for Public Management

and eGovernment (Difi)

Consortium and scope:

18 beneficiaries from 12 countries

Total budget 30,8 M€

8 work packages, <1.600 person months and 10 M€ on sub-contractors

Project start up: 1 May 2008, duration 42 months

The PEPPOL project is the result of the European Competitiveness and Innovation Programme (CIP) ICT Policy Support Programme (ICTPSP) 2007 and 2009 Call for Proposals


The PEPPOL Vision

Any supplier (incl. SMEs) in the EU can communicateelectronically with any European contracting authority for all procurement processes.

15


PEPPOL project structure


Who is in PEPPOL?Participant organisation name

Participant short name

Country

Agency for Public Management and eGovernment (Coordinator)

Difi Norway

Agência Nacional de Compras Públicas

ANCP Portugal

Assistance au developpement des echanges en techologies economiques et financieres

Adetef France

Central Services Directorate General

KSZF Hungary

Consip S.p.A. Consip Italy

CSI Piemonte CSI Piemonte Italy

InfoCamere IC Italy

Intercent-er Intercent-er Italy

Ministry of Economy and Finance MEF Italy

Ministry of Economy, Competitiveness and Shipping

SSDP Greece

Ministry of Finance VM Finland

National Financial Management Authority

ESV Sweden

National IT- and Telecom Agency NITA Denmark

PEPPOL.AT: Consortium Ministry of Finance, Federal Computing Centre and Federal Procurement Agency

PEPPOL.AT Austria

Scottish Government ScotGov UK

Senator of Finances – Free Hanseatic city of Bremen

Bremen Germany

University of Koblenz-Landau UKL Germany

University of Piraeus UPRC Greece


Our stakeholders


Project

Mgt

ICT Industry

(software and services)

Industry

Associations

Contracting

Authorities

Standards

bodies

European Commission

Other Large

Scale Pilots

Suppliers

(especially

SMEs)

Beneficiaries

Business Processes

And

Infrastructure

Non PEPPOL

beneficiary

PEPPOL

Beneficiary

influenced

Awareness


The value

proposition for

participants


PEPPOL business benefits for…

Contracting authorities:

Reduced costs and improved efficiency ...

through automated and integrated processes

Better control of the use of funds …

through greater transparency by using common processes

Access to more competition for goods and services

Help modernise their economy ...

by Government being a driving force to achieve a critical mass of

eProcurement adoption

by using Government purchasing power to stimulate innovation

Facilitate exports by domestic companies

Participate in a top European project in public eProcurment innovation...

with the possibility to influence the future evolution


Contracting authority

operational benefits include...

Assess and qualify foreign suppliers

Describe their needs for goods and services in a uniform way

Validate eSignatures prepared with foreign certificates (and sign documents

electronically themselves)

Send orders electronically cross borders

Receive invoices electronically cross borders


PEPPOL business benefits for…

Suppliers:

Reduced costs through automated processes...

electronic transmission of machine readable data eliminates re-keying.

Increased sales through easier access to markets...

because many inhibitors to cross border business are removed.

Simplified processes and procedures...

current procedures are sometimes cumbersome

Creating an innovative image...

participating in a PEPPOL pilot creates a positive company image


Supplier

operational benefits include...

Qualifying as a cross border supplier

Describing their goods and services in a uniform way

Signing documents electronically with certificates of their choice

Receiving orders electronically across borders

Sending invoices electronically across borders

Having a single interface to European contracting authorities


It’s time to connect!


PEPPOL timeline


Pilot contributors

Three main groups of participants/contributors to PEPPOL piloting have been

identified:

1. Contracting authorities

Recruited by Beneficiaries (users of beneficiary / national infrastructure)

2. Economic operators

Recruited by Contracting authorities as potential / existing suppliers

(users of beneficiary / national infrastructure / other infrastructure)

May come from non-PEPPOL countries

3. ICT industry

Suppliers of software and services to Beneficiaries, contracting

authorities and economic operators

Health care sector main priority for recruitment of pilot contributors in the test pilot

phase


How to get access to PEPPOL solutions

Pre-award components

PEPPOL eSignature validation tools

PEPPOL VCD tools

PEPPOL eCatalogue template tools

…as standalone web based

solutions, or as integrated parts of

eTendering / eSourcing tools

Post-award solutions

…Either tools for connecting your

existing eProcurement solutions handling

eCatalogues

eOrdering and/or

eInvoicing

through the PEPPOL transport

infrastructure (Middleware, BusDox, AP,

SMP...)

…or PEPPOL enabled eProcurement

software or SaaS handlingeCatalogues

eOrdering and/or

eInvoicing

PEPPOL is an EU co-funded project CIP-ICT PSP-2007 No 224974www.peppol.eu

eProcurementwithout borders in Europe

www.peppol.eu

E-procurement in Norway - André Hoddevik

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