E-Note SS One 3rd Term Data Processing

8/16/2019 E-Note SS One 3rd Term Data Processing

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NAME: ……………………………………………………………………………………. CLASS:…………………………….

DEEPER LIFE HIGH SCHOOLWebsite: www.dlhschools.co E!"il:dee#e$li%ehi&hschool'("hoo.co

)HIRD )ERM E!LEARNING NO)E

S*+,EC): DA)A PROCESSING CLASS: SS -

SCHEME OF WOR

WEE )OPICS

)HEME: F*NDAMEN)ALS OF COMP*)ER

-. Re/isio0 o% l"st te$1s wo$2

3. S#$e"dsheet: (a) Defnition o Spreadsheet. (b) Uses o

Spreadsheet. (c) Examples o Spreadsheet.4.S#$e"dsheet (d) Loading and exiting Ms-Excel. (e) reating!

Sa"ing and retrie"ing fles.

5.D"t"b"se M"0"&ee0t S(ste (a) Defnition o Database

Management S#stem (b) Uses o Spreadsheet and Ms-$ccess or

Database Management.

6. D"t"b"se M"0"&ee0t S(ste: (c) Loading and exiting Ms-

$ccess (d) reating! sa"ing and retrie"ing fles

)HEME: COMP*)ER MAIN)ENANCE E)HICS AND H*MANISS*ES:

7.Co#8te$ Ethics: (a) omp%ter room management ethics (b)

Laborator# r%les and reg%lations

9! Saet# Meas%res (a) Saet# meas%res (i)&he sitting arrangement

(ii) 'ositioning o monitoring the comp%ter room. (iii) ll%minating the

comp%ter room (i") Maintaining a d%st-ree en"ironment (") eep

li*%id a+a# rom the comp%ter.

,.Re/isio0.

--. !-4 E;"i0"tio0

REFERENCES:

• A )e;tboo2 o0 D"t" P$ocessi0& %o$ Se0io$ Seco0d"$(

School -< +( Aded"#o F.O "0d Michelle E.S

• Co#8te$ St8dies %o$ Se0io$ Seco0d"$( Ed8c"tio0 b( Hii) '

School< Co#8te$ St8dies %o$ Se0io$ Seco0d"$( Ed8c"tio0

http://www.dlhschools.com/mailto:[email protected]://www.dlhschools.com/mailto:[email protected]


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3or Statistical anal#sis 3or Mathematical p%rposes 4egression anal#sis 5%dget management and control 'reparation o dail# sales report Stoc1 6 n"entor# control anal#sis 'reparation o examination res%lts $cco%nting p%rpose 3inancial pro7ection and anal#sis 'reparation o 'a#roll! etc

F8$the$ *ses o% S#$e"dsheet "$e to2

i. store inormation in the memor# o the comp%ter

ii. as1 the comp%ter to calc%late res%lts

iii. displa# the inormation and res%lts on the comp%ter screen in

the desired manner.i". tab%late data inp%ts.

". process data and perorm integrated calc%lations %sing orm%las

"i. ma1e fnancial b%siness statements

"ii. ma1e prod%ction o brea1do+n anal#ses and graphs

Spreadsheet can be APPLIED in the ollo+ing areas2

,. $nn%al reports o b%siness frms

. n"oices or bills

/. &ender e"al%ations8. 5an1ing

9. n"entor# control

. 5%dgets

;. 'a#roll


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@%attro pro Eas# alc AS-alc S%per-alc >isialc

E?AL*A)ION:(i) Defne Spreadsheet(ii) List 3>E %ses o Spreadsheet.READING ASSIGNMEN):St%d# on ho+ to load and exit spreadsheet %sing Ms-Excel.WEEEND ASSIGNMEN):O+,EC)I?E )ES):

,. .................... is a simple sheet o paper on +hich hori0ontal and"ertical lines are dra+n to generate a rectang%lar grid (a) Spread code(b) Spreadsheet (c) 3irm+are (d) Bard+are. .......................... s not an area o spreadsheet applicationC(a) 5an1ing (b) 5%dgets (c) 'a#rolls (d) et+or1sot+are/. Examples o Spreadsheet pac1age incl%de all except (a) Lot%s ,/

(b) S'SS (c) Ms-Exc el (d) 'U %nit8. &he best 1no+n spreadsheet ormats +ere de"eloped inthe...................(a) ,==s (b) ,=


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. reating! Sa"ing and retrie"ing fles

AC)I?I): Ed%cator is to carr# o%t this practical +ith the st%dents.

S*+!)OPIC -:LOADING AND E@I)ING SPREADSHEE) PACAGES

&he eat%re o a t#pical Mic$oso%t E;cel en"ironment is presented belo+2

.

Lo"di0& the S#$e"dsheet P"c2"&e &o load a spreadsheet pac1age! ta1e the ollo+ing steps:

lic1 on the S)AR) b%tton 'oint to ALL PROGRAMS 'oint to Microsot FGce lic1 on Microsot Excel

ME)HOD IIDo%ble-clic1 the Microsot Excel icon on the des1top. &he spreadsheet pac1ageopens. &he acti"e cell is cell A- and the acti"e +or1sheet is sheet-.

E;iti0& the S#$e"dsheet #"c2"&e &o exit a spreadsheet pac1age! ta1e an# o the ollo+ing steps:

lic1 on the 3ile men% and select Exit. lic1 on the lose b%tton on the title bar 'ress $L&H38.

S*+!)OPIC 3:C$e"ti0& " New Wo$2sheet

&o create a ne+ Excel +or1sheet ollo+ the steps belo+:

)itle

+"$Me08

+"$

Ribbo0

+"$

Fo$8l"

+"$

Col80

lette$ +"

?e$tic"Sc$ollb"

Sheet

)"b

St"t8s

+"$

Ho$iBo0tSc$ollb"

Row

08be$

Acti/e

Cell

N"e

+o;

Oce

+8tto0

Cell

Poi0te$


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lic1 on the Microsot FGce 5%tton lic1 on ne+ rom the men% displa#ed F4 press &4LH

S"/i0& " Wo$2sheet &o sa"e a +or1sheet or the frst time! ollo+ the steps belo+2

lic1 on the Microsot oGce 5%tton

lic1 on S"/e ?hen the dialog box appears! in the s"/e i0 box clic1 on the arro+! a d$o#

dow0 e08 appears. Select a location to sa"e e.g M( Doc8e0t pe a fle name in the File 0"e box. lic1 on S"/e S"/e i0 +o; A$$ow %o$ D$o# Dow0

File N"e +o; S"/e +8tto0

3ig 8./: Sa"e $s Dialog 5oxS%bse*%entl#! 7%st press ct$l S to contin%e sa"ing the +or1sheet.

NO)E: Ed%cators sho%ld please sho+ the st%dents other methods o sa"ing a

+or1sheetRet$ie/i0& " Wo$2sheet &o retrie"e an existing or sa"ed +or1sheet! ollo+ the steps belo+2

Load the spreadsheet pac1age (Microsot Excel in this case) lic1 on the File e08 or the Microsot Oce b8tto0 lic1 on O#e0< the open dialog box +ill be displa#ed lic1 on the arro+ beside the Loo2 i0 bo; Select M( Doc8e0t rom the drop do+n men% lic1 on the 3ile ame lic1 on O#e0


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E?AL*A)ION:,. (a) Defne a ?or1sheet.

(b) State the &B4EE t#pes o data that can be entered into a +or1sheet.. Bighlight the steps re*%ired to do the ollo+ing2

(a) Fpen a +or1sheet (b) Sa"e a +or1sheet (c) 4etrie"e a+or1sheet

(d) 4ename a +or1sheet

WEEEND ASSIGNMEN):,. .................... an be defned as the +or1ing area o the program +here

entering o data and calc%lations are handled.(a) ?or1sheet (b) ?or1boo1 (c) ?or1 cell (d) ro+

. ?hich o the ollo+ing cannot be o%nd in a +or1sheetC(a) ell pointer (b) ol%mn (c) $nimations (d) 4o+

/. .................... $re mathematical expressions +hich ret%rn calc%lated "al%eC(a) MS Excel (b) 3orm%la (c) E*%ation (d) 3%nction

8. &o sa"e a +or1boo1 or %t%re reerence! a ...................... m%st be gi"en to it.(a) 3ile name (b) 3ile title (c) 4eerence name (d) 4eerence title

9. ..................... changes the +a# n%mbers and text are displa#ed in a+or1sheet.

(a) $rrangement (b) Decoration (c) 3ormatting (d)Bighlighting. ................... sign is displa#ed +hen the content o the cell is more than +hat

the cell can accommodate. (a) I (b) Σ (c) J (d) K

WEE: 5DA)E: ..............

)OPIC: DA)A+ASE MANAGEMEN) SS)EM I

CON)EN):,. Defnition o Database Management S#stem. Uses o Spreadsheet and Ms-$ccess or Database Management.

S*+!)OPIC -: De=0itio0 o% D"t"b"se M"0"&ee0t S(ste$ D"t"b"se is a single organi0ed collection o data or one or more p%rposesstored +ith minim%m d%plication o data items so as to pro"ide a consistent andcontrolled pool o data. 3or example a school st%dents database +ill contain datarelating to the st%dent s%ch as academic res%lts! school ees! accommodation et.c


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$ D"t"b"se M"0"&ee0t S(ste D+MS is sot+are that controls thestorage! retrie"al and manip%lation o data stored in a database. Using a D5MSma1es fles eas# to store! edit and retrie"ed eecti"el#. Examples o D5MS are:Microsot $ccess! Dbase >! Fracle! MS@L! MSS@L! and 3ox5$SE pl%s! S#base.

D"t"b"se M"0"&ee0t S(stes (D+MSs) are speciall# designedsot+are applications that interact +ith the %ser! other applications! and thedatabase itsel to capt%re and anal#0e data. $ general-p%rpose D5MS isa sot+are s#stem designed to allo+ the defnition! creation! *%er#ing! %pdate! andadministration o databases. ?ell-1no+n D5MSsincl%de M#S@L! MariaD5! 'ostgreS@L! S@Lite! Microsot S@L Ser"er! Fracle! S$'B$$! d5$SE! 3ox'ro! 5M D5! LibreFGce 5ase! 3ileMa1er 'ro! Microsot$ccess andnterS#stems achN.

S*+!)OPIC 3: *ses o% S#$e"dsheet "0d Ms!Access %o$ D"t"b"se

M"0"&ee0t

&he 3ollo+ing are areas in +hich spreadsheet and Ms-$ccess can be%sed in Database Management2

,. Searching

. Sorting

/. Modi#ing

8. Aeneral reporting

Se"$chi0&:

i. Fn the tools men%! clic1 options.

ii. lic1 the edit6fnd tab.iii. Under dea%lt fnd6replace beha"ior select either o ast search!

general search or start o feld search.

So$ti0&:

i. Start Microsot $ccess! and then open the database that #o% are

+or1ing +ith.

ii. Fpen the table or the orm +hose data #o% +ant to "ie+.

iii. lic1 the feld that #o% +ant to %se or sorting records

i". Fn the records men%! point to sort and then clic1 sort ascendingor sort descending.

Modi%(i0&:

i. Fpen a table or a *%er# in the datasheet "ie+ or a orm in orm

"ie+

ii. n Microsot FGce $ccess / or in earlier "ersions o $ccess! to

add a ne+ record! point to Ogo toP on the edit men%! and then

clic1 One+ recordP

http://en.wikipedia.org/wiki/Computer_softwarehttp://en.wikipedia.org/wiki/MySQLhttp://en.wikipedia.org/wiki/MariaDBhttp://en.wikipedia.org/wiki/PostgreSQLhttp://en.wikipedia.org/wiki/SQLitehttp://en.wikipedia.org/wiki/Microsoft_SQL_Serverhttp://en.wikipedia.org/wiki/Oracle_Databasehttp://en.wikipedia.org/wiki/SAP_HANAhttp://en.wikipedia.org/wiki/SAP_HANAhttp://en.wikipedia.org/wiki/DBASEhttp://en.wikipedia.org/wiki/FoxProhttp://en.wikipedia.org/wiki/IBM_DB2http://en.wikipedia.org/wiki/LibreOffice_Basehttp://en.wikipedia.org/wiki/FilemakerProhttp://en.wikipedia.org/wiki/Microsoft_Accesshttp://en.wikipedia.org/wiki/Microsoft_Accesshttp://en.wikipedia.org/wiki/InterSystems_Cach%C3%A9http://en.wikipedia.org/wiki/Computer_softwarehttp://en.wikipedia.org/wiki/MySQLhttp://en.wikipedia.org/wiki/MariaDBhttp://en.wikipedia.org/wiki/PostgreSQLhttp://en.wikipedia.org/wiki/SQLitehttp://en.wikipedia.org/wiki/Microsoft_SQL_Serverhttp://en.wikipedia.org/wiki/Oracle_Databasehttp://en.wikipedia.org/wiki/SAP_HANAhttp://en.wikipedia.org/wiki/SAP_HANAhttp://en.wikipedia.org/wiki/DBASEhttp://en.wikipedia.org/wiki/FoxProhttp://en.wikipedia.org/wiki/IBM_DB2http://en.wikipedia.org/wiki/LibreOffice_Basehttp://en.wikipedia.org/wiki/FilemakerProhttp://en.wikipedia.org/wiki/Microsoft_Accesshttp://en.wikipedia.org/wiki/Microsoft_Accesshttp://en.wikipedia.org/wiki/InterSystems_Cach%C3%A9


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Ge0e$"ti0& Re#o$t:

i. Fpen the database +indo+ and clic1 on the report tab

ii. lic1 e+. $ dialog box appears

iii. hoose bet+een ol%mnar and tab%lar.

i". Select the table or the *%er# that #o% +ant to %se or #o%r report

". lic1 F1.E?AL*A)ION:,. ?hat is a DatabaseC

GENERAL E?AL*A)ION:,. List 3>E examples o D5MS. Explain an# &B4EE %ses o Ms-Excel in D5MS.

READING ASSIGNMEN):St%dents are expected to read Qread on ho+ to load and exit Ms-$ccess.

WEEEND ASSIGNMEN):,. $ Sot+are that controls the storage! retrie"al and manip%lation o data storedin a database is called--------(a)D5MS (b) Database (c) L$ (d) 'DMS

. $ single organi0ed collection o data or one or more p%rposes stored +ithminim%m d%plication! so as to control pool o data is calledRRRR..(a)Data (b) 3ield (c) 4ecords (d) Database

/. ?hich o these is odd one o%t in the %se o Ms-$ccess in DatabaseC(a)Sorting (b)Modi#ing (c) Searching and report generating (d) Location

8. &he ollo+ing are examples o D5MS except -------(a) Ms-$ccess and 3ox5$SE (b) Dbase and S#base (c) Fracle and MS@L (d)

'aradox and ???.9. $ comp%teri0ed s#stem that perorms mathematical operations on inp%t- datato transorm it into the o%tp%t (a%dio! "ideo! graphic! n%meric or text) ormdesired b# a s#stem %ser is called-----------(a)Data processing s#stem (b) Alobal positioning s#stem(c) Megatronic

s#stems (d) all o the abo"e.

WEE 6DA)E: ..................................

)OPIC: DA)A+ASE MANAGEMEN) SS)EM II

CON)EN): ,. Loading and exiting Ms-$ccess. reating! sa"ing and retrie"ing fles.

S*+!)OPIC -: Lo"di0& "0d e;iti0& Ms!Access PRAC)ICALUnli1e a +ord processing or spreadsheet doc%ment! +hich #o% can name ater #o% ha"estarted or completed it! a database has to be named beore an# +or1 is started on it.


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,. Fpen the database.. lic1 C$e"te Men%./. lic1 )"ble Desi&0 &ab

8. Enter Field N"es and D"t" )(#e e.g. S%rname! Middle name! Last ame etc

9. Sa"e table!


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. ($ prompt or primar# 1e# pops o%t! clic1 No or no+)

;. lic1 ?iew

w


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S*+!)OPIC 3:C$e"ti0& " New Ms Access D"t"b"se

&o create a ne+ Ms $ccess Database! ollo+ the steps belo+: lic1 on the Microsot FGce 5%tton lic1 on ne+ rom the men% displa#ed F4 press &4LH

n an# o the cases! the ne+ Database created o"errides the pre"io%sb%t #o% can na"igate to the old as ollo+: lic1 on the Microsot FGce 5%tton 3rom the displa#ed men% #o% +ill see all recent Databases on the

right pane.

S"/i0& " Wo$2sheet o0 Ms!Access &o sa"e a +or1sheet or the frst time! ollo+ the steps belo+2

lic1 on the Microsot oGce 5%tton lic1 on S"/e ?hen the dialog box appears! in the s"/e i0 box clic1 on the arro+! a d$o#

dow0 e08 appears. Select a location to sa"e e.g. M( Doc8e0t pe a fle name in the File 0"e box. lic1 on S"/e S"/e i0 +o; A$$ow %o$ D$o# Dow0

File N"e +o; s"/e +8tto0

3ig 8./: Sa"e $s Dialog 5oxS%bse*%entl#! 7%st press ct$l S to contin%e sa"ing the +or1sheet.


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NO)E: Ed%cators sho%ld please sho+ the st%dents other methods o sa"ing a+or1sheet

Ret$ie/i0& " Wo$2sheet o0 Ms!Access &o retrie"e an existing or sa"ed +or1sheet! ollo+ the steps belo+2

Load the Ms-$ccess pac1age lic1 on the File e08 or the Microsot Oce b8tto0 lic1 on O#e0< the open dialog box +ill be displa#ed

lic1 on the arro+ beside the Loo2 i0 bo; Select M( Doc8e0t rom the drop do+n men% lic1 on the 3ile ame lic1 on O#e0

WEE 7DA)E: ..................................

)OPIC: COMP*)ER E)HICS MANAGEMEN)

CON)EN): ,. omp%ter room management ethics. Laborator# r%les and reg%lations.

S*+!)OPIC -: Co#8te$ $oo M"0"&ee0t Ethics

Ethics is a set o moral principles that go"ern the beha"ior o a gro%p orindi"id%al. &hereore! comp%ter ethics is a set o moral principles thatreg%late the %se o comp%ters. Some common iss%es o comp%ter ethicsincl%de intellect%al propert# rights! pri"ac# concerns! and ho+

comp%ters aect the societ#. ?hile it ma# be possible to accesssomeones personal inormation on a comp%ter s#stem! comp%ter ethics+o%ld ad"ise that s%ch an action is %nethical.

Ed%cators sho%ld tell the st%dents the e"il o hac1ing

Co#8te$ Roo M"0"&ee0t Ethics W"(s o% t"2i0&&ood c"$e o% the co#8te$ RooL"bo$"to$(

,. omp%ter room sho%ld be ree o d%st2 this is possible b# cleaningthe room and d%sting the comp%ters reg%larl#.

. $ppropriate lighting s#stem sho%ld be p%t in place/. &here sho%ld be "entilation in the comp%ter room.8. Setting comp%ter T the chairs and tables sho%ld be set in a

comortable manner.9. &he comp%ter and their peripherals sho%ld be arranged in an

orderl# manner.

Co#o0e0ts i0 the co#8te$ $oo


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&he ollo+ing are +hat sho%ld be o%nd in a comp%ter room.,. omp%ter. Stabili0er/. Uninterr%pted po+er s%ppl# (U'S)8. $ir conditioner9. 3an

. Dis1ettes and ash dis1s;. hairs and tables


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,. omp%ter and related de"ices are not heat riendl#! thereore! donot operate comp%ter in a poorl# "entilated en"ironment.

. e"er s+itch o comp%ter b%t sh%t do+n properl# to a"oid creatingirreparable error on #o%r hard dis1.

/. Do not lea"e comp%ter or related de"ices +hile the# are not being%sed.

8. $l+a#s ollo+ the sh%t do+n proced%re and ne"er t%rn o thecomp%ter %ntil a screen message tells #o% to do so.

9. Do not sha1e the des1 or table +hile the comp%ter and otherrelated de"ices are +or1ing to pre"ent interr%pt.

. $l+a#s co"er #o%r comp%ter and other de"ices +ith their co"er+hen the# are not in %se to protect them rom d%st

E?AL*A)ION

,. ?hat is omp%ter EthicsC.

. List 9 comp%ter room6laborator# ethics

READING ASSIGNMEN)

St%dents are to read QSaet# meas%res

WEEEND ASSIGNMEN):

Obecti/e:

,. VVVVV is a set o moral principles that reg%late the %se ocomp%ters.

(a). 'roession (b). omp%ter beha"ior (c). omp%ter ethics(d). comp%ter %sers

. VVVVV is a place +here the teaching and learning o comp%terst%dies ta1es place. (a). omp%ter laborator# (b). omp%tershop (c). omp%ter actor# (d). omp%ter ho%se

/. &hese are some o the components o an ideal comp%ter laborator#except VVVVV (a). ?hite mar1er board (b). 'rinters (c). hairsand comp%ter s#stem (d). ?ashing machine

8. ?hich o the ollo+ing is good comp%ter ethicsC ($). 3ighting otherst%dents (b). mo"ing the comp%ters abo%t (c). leaning thecomp%ter +ith d%st-ree nap1ins (d). spra#ing %id in thecomp%ter room

9. &he %se o a d%st co"er to co"er a comp%ter s#stem +hen it is notin %se is a comp%ter laborator# r%le. (&r%e 6 3alse)


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WEE 9!

DA)ERRRRRRRRRRRRR..

)OPIC: SAFE) MEAS*RES

CON)EN):

,. S"%et( Me"s8$es

S*+!)OPIC -: SAFE) MEAS*RESSaet# meas%res are ca%tion ta1en b# the %sers to pre"ent a"oidabledanger or harm.

?hen %sing comp%ters! saet# meas%res m%st be ta1en to protect boththe comp%ter s#stem and the 'eople that are %sing it! b# doing this! thecomp%ters lie span can be prolonged.

&he ollo+ing points s%mmaries the saet# meas%res e"er# comp%ter%ser is expected to ta1e in the

'rocess o %sing the comp%ter s#stems:

,. Aood sitting habit m%st be exercised.

. Using antiglare protection sho%ld be recommended.

/. Monitor base m%st be positioned correctl#.

8. D%st ree en"ironment m%st be maintained.9. eep li*%id a+a# rom the comp%ter. St%dents are not expected to

eat or drin1 beside the comp%ter.

. $ comp%ter room m%st be ade*%atel# ill%minated.

;. $ comp%ter laborator# or +here comp%ter is placed sho%ld be +ell"entilated. &his can be done b# %sing air conditioner to 1eep thes%rro%nding cool.

E?AL*A)ION:State o%r Saet# meas%res that need to be ta1en +hen %sing a

comp%terRRRRRRRRRRRRRRRRRRRRRRR.RRRRRRRRRRRRRRRRRRRRRRR.RRRRRRRRRRRRRRRRRRRRRRR. RRRRRRRRRRRRRRRRRRRRRRR.

WEE: -J RE?ISIONS


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WEE --!-4 E@AMINA)ION

E-Note SS One 3rd Term Data Processing

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Transcript of E-Note SS One 3rd Term Data Processing