E-GP Do's and Don'Ts
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Transcript of E-GP Do's and Don'Ts
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01/12/2010
Dos and Donts of
e-procurement
ADB PPI Vietnam 2010
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E-GP Systems
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E-GP Systems
Tender Boards
Electronic Bid Box
Reverse AuctionMarket Place
Vendor/Contractor Registry
Contract MonitoringElectronic Document Distribution
Automatic Notification
Payment and budget controls01/12/2010
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About e-GP
E-GP is a Business process
E-GP is not a short term IT project
E-GP is not procurement reform on its ownE-GP needs legislative and regulatory
support
E-GP needs government commitmentE-GP needs a champion
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Value of e-GP
An e-GP System is an information gateway betweenvendors and government buyers. Primary result is transparency by making information available.
An open competitive procurement environment that
generates best value for government critical mass = more value for both government and vendors.
Content has more value than the features and functions ofthe system. Opportunity for Information Management, Reporting, and
Monitoring Centralize Management with de-centralized responsibility.
Opportunity to implement and manage standard processes.
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E-GP Considerations
You can make your system as simple or ascomprehensive as you need.
The more integrated your system is with othersystems, the more dependencies you create.
The system should support policy not drivepolicy.
E-GP is not just technical implementation it is abusiness re-engineering process.
E-GP will introduce new complexities to theprocurement process.
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Planning E-GP
Decide what you want to addressTransparency
Increase Competition
AnonymitySecurity
Economic Development
Trade
Manage RiskBusiness Models
Capacity for ChangeSkills, environment, resources
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E-GP Business Models
Shared Service Environment
Canada, India (NIC)
Public Private Partnership GovernmentIndia - GoK
Owned and Operated
SingaporeGovernment Managed, 3rd party operation
Philippines
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Primary Decision for Model
FundingThe implementation of a full e-GP system can require
significant upfront investment for the applications andinfrastructure to support the system operation.
A sound business plan could provide the necessaryfunding to support the e-GP operation.
Managing RiskMany government organizations do not necessarily have
the required resources or skill sets to manage all aspectsof the system development and operation.
This creates a significant risk that may be associated withdelays or system failures during the delivery andoperation.
A 3rd party partner can help alleviate some of the risk withregards to resources and future technology advances.
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System Needs
Service Level Agreements
Capacity Planning
Back-up and Recovery SolutionsDisaster Recovery Plans
Disclaimers / Privacy Policies
Limitation of Liabilities Instructions to Bidders
Policies for system failures
User Terms and Conditions01/12/2010
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Business Needs
Clear terms of use to protect the operator of thesystem in the event of system failure or issues thatmay occur.
Clear definition of ownership and rights to
information and system to ensure government isprotected. Establish a support organization and funding to
guarantee sustainability of the operation of thesystem.
Establish a training and communication plan tosupport the system implementation. Long-term plan - e-GP is a life long business re-
engineering program not just a short-term ICTproject.
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Business Management
Life Cycle Development 15 year plan
Evolve over time.
Content is Key. Large User Base is required.
Plan for failures.
Security is more than just the system.
Training system and procurement.
Marketing and Business Development
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Dos
Identify your objectives for e-GP
Ensure strong support for e-GP initiative
Government ChampionRegulation and legislative support
Funding
Operations / Support Organization
Management/Steering Committee
Business Development / Marketing
Analysis and on-going planning
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Donts
Do not underestimate the challenges inchanging a process.
Do not assume everyone will have the sameinterpretation of a law, regulation or directive.
Do not make system processes a law
directives are easier to change than a law.Do not assume all users and organizations
are equal.
Do not assume your system will never fail.01/12/2010
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Things to Remember
Stuff Happens
True value is the content
System design is more important than the code System training and procurement training are 2
separate but related task.
Need a strong partnership between businessand technology providers
Let the system evolve and grow
You cant outsource responsibility
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Thank YouJoseph Fagan
E-GP Consultant with the [email protected]
01/12/2010